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HomeMy WebLinkAbout1966-09-27Regular Meeting of the Euless City Council September 27, 1966 CALL TO ORDER 169 Mayor William G. Fuller called the Regular Meeting of the Euless City Council to order at 7 :40 P.M. in the Council Chambers of Euless City Hall, with the following present: Councilmen Frank Douglass, Bobby Fuller and Harold Samuels. (Councilman Warren arrived later.) Absent: Councilman Bill Byers. Also present were City Manager Lee Cowell, City Attorney James Cribbs and City Secretary Vada Ferris. INVOCATION The Invocation was given by City Manager Lee Cowell, VISITORS Visitors in attendance were Mesdms. Betty Potthoff, Dorothy Edge and Jack W, Browne; Messrs. Duane Thompson, Merrill C. Morong, Charles R. Penry, Gordon Morrison, W. J. ''Doc'' Hyde, C. L. McCaffity, H. R. William- son, Don Presley, W. M. Sustaire and Bill Ratliff, Consulting Engineer. APPROVAL OF MINUTES The Minutes of the CaIIed - Meeting dated August 31, 1966 were approved as written. *. ACCEPTANCE OF C I V IC CENTER BU I LD I N GS City Manager Cowell presented a letter from the architects, Jarvis, Putty and Jarvis, in which the architects recommend that the Civic Center Ruk1 dings be accepted as substantially completed, as of this time. The letter indicated that the largest single item left to be done on the pro- ject is the asphalt paving, and that this work had been delayed several times due to rain. The letter outlined several change orders which were read by the City Manager. Change Order No, 10 - an add -on in the amount of $166.00,-for installa- tiongof.3 ft. x T ft. aluminum door in Police'Department; Change Order No. II an ; add -on, in the amount of $18.86, Ha rdwa re � a 1 1 04vance relating to conduits in radio equipment room. Change Order No. 12 is siliconing of masonry, in the amount of•$440,00, which is an add -on. Change Order No. 13, is the painting of insulated piping, in the amount of $388.00, which is'an add -ow. Councilman Samuels inquired why this item had'nbt been included in the contract. The City Manager explained that it was not determined that it would be absolutely necessary and had been eliminated, in order to cut down on expenses. However, the architects feel that it is a necessity. 170 (Page Two, Minutes of Regular Meeting, Euless City Council, September 27, 1966.) Change Order No. 14 is urinal screens in the men's toilet room, which is an add -on in the amount of $1$$.00, Change Order - No. 15 is an add -on in the amount of $1,094.00, which is the paving of the police car d r i veway . Councilman Douglass inquired if the City will receive credit on the urina? screens on Change Order No, 14, City Manager Cowell stated that this had not definitely been determined, and it would be necessary for him to .check with the architects in this matter. Councilman Douglass commented that this seemed rather high, in his opinion, for these screens. After further discussion, Councilman Fuller made the motion to approve Change Orders Nos, 10 and 11, as presented. ;Councilman Samuels seconded the motion, and the vote is as follows: Ayes: Councilmen Douglass, Fuller and Samuels Nays: None Mayor Fuller declared the motion carried. Councilman Douglass made the motion to ap- prove Change .Order No. 12,,as ,presented. CouncilmanFuller seconded the, 'motion, and the vote is as follows: Ayes: Councilmen Douglass, Fuller and Samuels Nays: None Mayor Fuller declared the motion carried. Mayor Fuller commented that, perhaps, a maintenance man could paint the piping, as recommended in Change Order No. 13, How- ever, after discussion, Councilman Douglass made the motion that Qhange.Order No. 13 be approved, as pcesented. Councilman Fuller seconded the mot'ion',and the vote is as follows: 8 yes: Councilmen Douglass, Fuller and Samuels Nays: None Mayor Fuller declared, the motion carried. Change Order No. 14 Councilman Douglass stated that he recom- mends that Change Order No. 14 - Urinal Screens in Men's Rest Rooms - be tabled, in order for the City Manager to determine if credit,wiII be given for the-screens in the rooms at this time. Members of the Council agreed.With Mr. Douglass' recommendation. No action was necessary. Change Order No.� 15 City Manager Cowell inquired of Mr. Bill Ratliff, the Consulting Engineer, if the amount for the paving of the police car drive is an equitable one. Mr, Ratliff stated that, in his opinion, this is a fair price. The City Manager stated that he does not wish to commit the Council on financing this particular item, and that he desires that this be flexible, to permit him to determine if it can be done; however, he would like to have tentative approval at this time. 171 (Page Three, Minutes of Regular Meeting, Euless City Council, September 27, 1966.1) Councilman "Douglass made'the motion that Change Order ,No: 15 be 'Approved, subject to funds being available and the expendi- tures not to exceed $1,094.00. Councilman Samuels seconded the motion, and the vote i s as follows: Ayes: Councilmen Douglass, Samuels and Ful I e r Nays: None Mayor Ful ler, declared the motion carried. The City Manager read a letter addressed to Walker Construction Company concerning payment, in the amount of $24,112.00 re- commended by the architects and due -at the time of acceptance of the buildings, and leaving a balance of $28,846.20 when the project is completed in its entirety. Councilman Douglass inquired if, the City had made arrangements for insurance on the buildings. City Manager Cowell stated that the insur- ance agents have been instructed on the insurance for these buildings, and that the insurance 'agent's have - assured that coverage would be placed in effect when notified. Councilman Douglass commented that, in his opinion, a maintenance man should be briefed on the equipment in the building be- fore the City's acceptance of the buildings. City Manager Cowell stated that he had dis- cussed the plant operation with the Building Inspector, Jack Bullard, and that Mr. Bullard plans 'to oversee this project at the present time. After discussion, Councilman Samuels made the motion that the Council accept the building, with the additional improvements as outlined by the architects and subject to retaining the amount as' specified in the architect's letter, this acceptance will be at 12;01 noon, September 28, 1966. Councilman Fuller seconded the motion, and the vote i s as follows: Ayes: Counci Imen Samuels, Ful ler. and Douglass Nays: None Mayor F u l l e r declared the motion carried. (Change Orders, Architect's l e t t e r t o con- tractor and list of items for completion on f i l e in Office of City Secretary.) " City Manager Cowell stated that the archi- tect had asked the Council's indulgence in their absence from this meeting, but prior conflicts had necessitated their absence. { JACK APWISCH REZONING REQUEST, WEST PART CF TRACT A, BLOCK 1, OAKCREST ESTATES City Manager Cowell stated tha ?t informa- tion requested from Mr. Robert Caldwell, Land Planner, had not been received in the City's offices, and therefore, this item must be deleted from Council consideration at this time. It was pointed out,- however, that the Council need not have this matter for discussion until written comments from Mr. Caldwell had been presented to the Planning and Zoning Commission. BLUE 'CROSS -BLUE SHIELD PROPOSAL Mayor F u I I e r welcomed M r. Duane Thompson, Blue Cross -Blue Shield representative, who informed the Council that a proposal had 172 (Pape Four, Minutes of Regular Meeting, Euless City Council, September 27, 1966.) been presented to the. City's Insurance Committee, headed by Chief of Police W. M. Sustaire, and that Blue Cross -Blue Shield is requ.est;ing a rate increase. Mr. t - Thompson stated that he had checked the City's claims and, since May thirty -first of this year, the claims have been over 300%. Mr. Thompson presented several sheets pertaining to the City's insurance program and commented that Blue Cross - Blue Shield would like to continue in the City's employee coverage. Mayor.Fuller thanked Mr. Thompson for his presentation and stated that he would be informed of the Council's opinion of this proposal hV. ORDINANCE AMENDING ORDINANCE No. 43 TRANSFER OF DISPOSAL' FRA19CH I SE - , _ . I ) City Attorney Cribbs read an Ordinance ,amending Ordinance. No. 43, prepared at the Council's request.. He comentipd that the new owners of the disposal system, Tarrant Coupty Waste Disposal, Inc., must f i le a bond with the City, and that this Ordinance must be published four (4) times before second reading. Councilman Fuller made the motion to ap- prove the first reading of the Ordinance, as presented by the City Attorney. Coun- cilman Samuels seconded the motion, and the vote is as follows: Ayes:,, , Councilmen Boller, Samuels and Douglass Nays: None Mayor Fuller declared the motion carried. V. ORDINANCE AMENDING ORDINANCE NO. 275 WATER AND SEWER SYSTEM POLICIES AND PROCEDURES City Attorney Cribbs read an Ordinance amending Ordinance No. 275, which approved the Water and Sewer System Policies and Procedures. it wars pointed out that the changes in this Ordinance are recommended by the Consulting Engineers and relate to the City - Developer Agreement. After discussion, Councilman Douglass made the motion t o approve the f i r s t reading of the Ordinance, as presented. Councilman Fuller seconded the motion, and the vote is as follows: Ayes: Councilmen Douglass, Fuller and 'Samuels Nays: None Mayor Fuller declared the motion carried. (Second Reading of the Ordiaance w i I I be October 1 1 , 1966..) I VI . COMMITTEE FOR NAMING CITY PARKS APPOINTEE City Manager Cowell informed the Council that Mr. Ross Cannon, who was recently appointed to the Committee for naming City Parks, had requested to be relieved of his place on this Committee, stating that he is desirous of- helping the City in any way possible, but not as a Committee Member. 173 (Page Five, Minutes of Regular Meeting, Euless City Council, September 27, 1966.) Mr. W. J. ''Doc'' Hyde, a member of the com- mittee for naming City Parks, stated that he recommends Mr. Bob Harvey, to serve on this committee. Mr. Harvey has written a history on the Estelle Masonic Lodge which required a lot of research. After discussion, Councilman Fuller made the motion that Mr. Bob Harvey be appointed to this committee. Councilman Douglass seconded the - motion, and the vote is as follows: Ayes: Councilmen Fuller, Douglass and Samuels Nay -s: None Mayor Fuller declared the motion carried. VI 1•. CITY - DEVELOPER AGREEMENT HAY -HOPK -INS PROPERTY, BELL ,INDUSTRIAL DISTRICT City Manager Cowell 1 presented a C i ty- Developer' Agreement for- Water and Sewer Extensions in the Bell Industrial District requested by 'Messrs. Hay and Hopkins. City Manager Cowell stated that he recommends that the Council approve this City - Developer Agreement, subject to the approval of the Consulting Engineer and the City Attorney. Mr. Bill Ratliff stated that there is an oddity in this, particular project, as the sewer line being put into this particular area i s the line• Mr. Wooldridge should be tied on to. (Mr. Wooldridge tied on to City lines without the City's approval.) After discussion, Councilman •Ful I e r made the motion that Mayor W. G. Fuller be authorized to enter into a City - Developer Agreement on the Hay- Hopkins project, subject to Consulting Engineer and City At- torney approval. Councilman Douglass seconded the motion, and the vote is as follows: Ayes: Councilmen Ful &er, Douglass and Samuels Nays: None Mayor Fuller declared the motion carried. Vlll. ' REPORT STATE LIBRARY MEETING- MRS. JACK. BROWNE ' ' , , r., Mrs. Jack Browne, Chairman of the Euless Library Board, presented each member of the Council a written report on the recent State Library Meeting held in Austin, She expressed her appreciation to the Coun- cil for their cooperation in assisting the City to better its library and commented that she is very gratified at the State Library Board's approval of Part I of the City's application for matching funds for the new library. Also, she is working on Part II at -the present time. Mayor•iFuller expressed appreciation to Mrs -.- Browne for her efforts in the -1 ibrary work for the City of Euless. 174 (Page Six,' Minutes of Regular Meeting, Euless City Council, September 2Z. 1966.) IX. COMMUNITY BUILDING RULES AND REGULATIONS' - City Manager Cowell informed the Council that consideration should be given to Rules and Regulations for operating the Community Building. A copy of the proposed Rules and Regulations had been present- ed to the Council several weeks prior to this meeting. Mr. W. •J. "Doe!' Myde, Chairman of the Recreation Committee, informed the Council that he is satisfied with the rules and regulations as proposed and feels that they are adequate until experience has been gained in operating this building. The City Manager informed the Council that Mr. Frank Lindsey,, Recreation Director, is attending a meeting this evening with school personnel to discuss rules for discipline in the new Community Building, and he is, therefore, unable to attend this meeting. Mayor Fuller inquired if a31 operations of the building will be under the direction of the Recreation Director'. Mr. Hyde stated that the Rules and Regula- tions are designed in this manner, and that a City representative would be present a t a l l times during the hours that the building is open -- that any group using the building must comply with the rules and regulations approved by the Council. Mr. Hyde stated that a square -dance group has expressed interest 'in renting the large room in the building and has agreed to the fee which is imposed in the Rules and Regulations. Director should program the activities in his opinion -, this building will be the proposed program for operating the "Doc" Hyde stated that the recreation of all ages,'; to use t.h i s rbu i l d'i ng . Mayor Fuller commented that the Recreation for this building. - Mr. Ny'de stated that, used to its fullest extent.:.` ,. City Man'ager Cowell presented copies of new building for the next few months. Mr. personnel are desirous of attracting groups , .I f f After further discuss ion;r Councilman Doug- lass made the motion that the Rules and Regulations for operating the Community Building be adopted as presented. Councilman Fuller seconded the motion, and the vote i s as follows: Ayes: Councilmen Douglass, Fuller and Samuels Nays: None Mayor Fuller declared the motion carried. It was agreed by Members of the Council that the Rules and Regulations should be kept flexible, and that the charges should be reviewed from time to time. X. :f f WATER METER 'PRICES . , . City Manager Cowell informed the, Council that he had been advised by a reputable firm, from which the City has- on occasion purchased water metere -, that an increase in prices w i I I be effective October 1, 1966,. by about $3.00 per meter. Mr. Cowell stated that the City w i I I need to purchase meters during the coming year, and that by purchasing the meters prior to October first, a savings of about $1,500.00 will result. He commented that the Rockwell Company w i I I allow up to three months to pay the $15,000.00 i n three equal installments, with no carrying charges, should the City decide to purchase these meters at this time. 17 (Page Seven., MihUtes of Regular 'Meet i0q, Euless City Council, September ;27, 1966.) Councilman Samuels inquired if the Rock- well firm wi I I give the City a bid with an option to buy. City Manager Cowell stated that he does not know if this wi I I be allowable. City Attorney Cribbs inquired if there i s a great difference in manufacturers of water meters and if there are several sources of supply. ' The City Manager explained that there is a difference, and that, although there are seveeal good meters, there are some more preferable . Councilman Douglass inquired if the City can purchase these meters without taking bids. City Attorney Cribbs read from the State Statutes which does not legally permit the purchase of any item over $2,000.00 with- out accepting bids. (COUNCILMAN WARREN ARRIVED AT THIS TIME, 9:30 P.M.) Councilman Douglass presented prices which had been secured by the Northeast Cities Advisory Council several months ago on water meters and read these prices to the Council. City Manager Cowell stated that he had not had an opportunity to talk with the City Attorney on this matter, and therefore, he would suggest that this item be tabled, and that when meters are needed, the City can take bids. Councilman Samuels commented that, in his opinion, there Seems like a very good savings and that the City Manager has shown good judgment In suggesting the savings to the Council. Councilman Douglass stated that on a com- petitive bid, the savings of more than $3.00 might be equitable. Members of the Council agreed to concur with the City Manager's recommendation and table this item, at this time. Em AUTHOR I Z E B I DS POLICE CARS AND PICK -UP City Manager Cowell informed the Council that,.-the-C+ty-4s do need of three new police units and two new pick -ups for the Water and Sewer Department. He stated that funds had been provided in the proposed budget for the new vehicles. Councilman Fuller made the motion that City Manager Cowell be authorized to advertise for bids for the three new police units and two pick -ups for the Water and Sewer Department. Councilman Douglass seconded the motion, and the vote is as follows. , Ayes: Councilmen Fuller, Douglass, Samuels and Warren Nays: None Mayor Fuller declared the motion carried, Mayor Fuller inquired if there were trade -ins. City Manager. Cowell answered affirm- atively. 1 T (Page Eight, Minutes of Regular Meeting, Euless City Council, September 27, 1,;66j XII. ORDINANCE NO. 289 APPROVING 1966 -67 BUDGET City Attorney Cribbs read Ordinance, No. 289 approving the City's budget for the fiscal year October 1, 1966 through Septem- ber 30, 196., councilman Samuels made the motion that the rule whereby an Ordinance must be presented for "two' read ings be;-suspended, and Ordinance No. 289 be passed as an emergency ordinance. Councilman Fuller seconded the motion, and the vote is as follows: Ayes: Councilmen Samuels, Fuller, Warren and Douglass Nays: None - I Mayor Fuller declared the motion carried. Ordinance No. 289 if filed in the Office of the City Secretary. XIII. RESOLUTION NO, 152 tCity Manager Cowell presented�Resolu:tion No. 152 authorizing a disbursement in the amount of $2,006.30 payab,le,to the City's Consulting Engineers, Gregory, Know Iton and Ratliff, from the Water and Sewer System Capital Improvement Escrow Fund. Councilman Warren made the, mcrt1on to approve Resolution hb. 152.as presented, Councilman Douglass,seconded, the motion, and the vote is�as-follows; Ayes: Councilmen Warren, Douglass, Samuels and Fuller Nays: None Mayor Fuller declared the motion carried. XIV. BUSINESS MEN'S ASSURANCE INSURANCE PROPOSAL Chief of Police Sustaire infor;3ed­the CoUhciI that he ;had'discussed the insurance proposal presented by Business Men's Assurance Company with representatives of this firm and that, after careful contideratl6n by the insurance cones itee on several proposals, he is of the opinion that the City needs�to consider a change in insurance carriers for its City employees. He stated that Business Men's Assurance Company offers a policy with extended coverage at a lesser fee with several advantages. He commented that it is very possible that next year, the BMA Company would ask for a rate increase, but that in his opinion, BMA is offering the better policy. Councilman Fuller inquired if the rider suggested by the City Attorney at the last Council meeting whereby coverage would be extended to all employees for at least s1x, months, fOr any prior undetermined illness had been considered„ iir. Sustaire stated that-the City, has a letter from 8MA stating that this policy will cover all pre- existing conditions for Euless employees.( , (Page Nine, Minutes of Regular Meeting, Euless City Council, September 27, 1966.) City Attorney Cribbs stated that he had not had an opportunity to study the base contract, but that this is a reputable firm and that more than likely, the base plan is the same as the brochure which he has seen. Mr. Sustaire stated that $7.33 per employee is the C i t y ' s portion p l u s $1.06 for I i f e insurance coverage. After discussion, Councilman Fuller made the motion that the City accept the proposal presented by Business Men's Assurance Company, which is recommended by the Chief of Police, W. M. Sustaire, Insurance Committee Chairman. Councilman Douglass seconded the motion, and the vote is as follows: Ayes: Councilmen Fuller, Douglass, Warren and Samuels Nays: None Mayor Fuller declared the motion carried. XV. LIGHTING - TIMBERLINE ESTATES SUBDIVISION City Manager Cowell presented a letter from Texas Power and Light Company which states that Mr. Andy Winters, developer in Timberline Estates, desires to place a special type lighting fixture in his sub- division. A picture was shown giving the appearance, and the City Manager explained the details of the light. He stated that the installations will be for eight (8) 295 watt incandescent lights to be mounted on sixteen (16) foot, eleven (11) gauge, embedded base steel poles, w i t h underground cable in l i e u of standard overhead lights on wood poles with overhead conductors. The letter stated that Texas Power and L i g h t Company w i l l be responsible for the maintenance and general appearance of the poles and lights after installation. The only cost to the City will be for electrical energy used by the lights and the cost of bulb replacement. After discussion, Councilman Douglass made the motion to approve the request for the incandescent lights, as presented. Coun- cilman Fuller seconded the motion, and the vote i s as follows: Ayes: Councilmen Douglass, Fuller, Samuels and Warren Nays: None Mayor Fuller declared the motion carried. (Letter and picture on f i I e as Council Exhibit i n Office of City Secretary.) XVI. An 1r)1 IDNIRAPKIT The meeting adjourned at 10:00 P. M. APPROVED- ATTEST: Mayor City Secretary 178