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HomeMy WebLinkAbout1967-01-24Regular Meeting of the Euless City Council January 24, 1967 CALL TO ORDER Mayor W. G. Fuller called the Regular Meeting of the Euless City Council to order at 8:05 P.M., with the following counci Imen present: Councilman Bill Byers, Don Warren, Frank Douglass and Harold Samuels. Absent: Councilman Bobby Fuller. Also present were City Manager Lee C'owel I, City Attorney James Cribbs and City.Secretary Vada Ferris. INVOCATION. The invocation was given by Councilman Harold Samuels. VISITORS Visitors in attendance were Messrs. _Bill McLendon, Mike Harris, Kent Besley, Duane Jarvis, Jack Stoltz, R. M. Soule, George M. Eberhart; Mesdms. Martha Hand, H. C. Harris, Jack W. Browne, Betty - Potthoff, Dorothy Edge, Fort Worth Press. INTRODUCTI-ON CF PLANNING AND ZONING COMMISSION MEMBER Mayor Fuller welcomed Mr. Stoltz to the meeting and intooduced him to the members of the Council and other City officials and expressed ap.preci,ation for his acceptance of an appointment to serve on the Planning and Zoning Commission. I. SECOND READING, ORDINANCE NO. 295 REZONING ANDY WINTERS PROPERTY TIMBERLINE ESTATES City Manager Cowell presented the second reading of Ordinance No. 295 rezoning from "A" Residential to A -2" Duplex - the property located -in Timberline Estates belonging to Mr. Andy Winters„ Council- man Samuels made the motion to approve the second,reading of Ordinance No. 295. Councilman Byers seconded the motion, and the vote is as follows: Ayes: Councilmen Samuels, Byers, Douglass and Warren Nags: None Mayor.Fuller declared the .motion carried. (Official copy of Ordinance No. 295 on f i le in the Office of the City Secretary.) (Page Two, Regular Meeting, Euless City Council, January 24, 1967) FIRST READING, ORDINANCE REZONING JOE V\ELBORN PROPERTY, CEDAR HILLS ESTATES reading of an ordinance Dwellings, Lots 19, 20; ed by Mr. Joe Welborn. reading of this rezonin the vote is as folcbows: City Manager Cowell presented the first rezoning from "A" Residential to "A -3" Multiple Family and 21 of, Block 9 in the Cedar Hills Estates as request - Councilman Douglass made the motion to approve the first g ordinance. Councilman Warren seconded-the motion, and Ayes: Councilmen Byers, Douglass, Samuels and Warren Nays: None Mayor Fuller declared the motion carried. (Second reading of Ordinance' on February 14, (967.) I11, SECOND READING, ORDINANCE NO. 293 ANNEXATION ORDINANCE City Manager Cowell presented second read- ing of Ordinance-No. 293 which is for the annexation of property located between North Main and Fuller -Wiser Road and north to Little Bear Creek. After discussion and clarification of the exact location of the property by the City Attorney, Councilman Samuels made the motion to approve second reading of Ordinance No. 293. Councilman Byers seconded the motion, and the vote is as follows: Ayes: Councilmen Byers, Douglass, Samuels and Warren Nays: None Mayor Fuller declared the motion carried. (Official copy of Ordinance No. 293 on file in the office of the City Secretary.) IV. QUICK -COUPLER SPRINKLER SYSTEM BIDS SOUTH EULESS PARK Mr. Kent Besley presented bid tabulations for a Quick - Coupler Sprinkler System for South Euless Park which are as follows: Vi 11 iams Specialty Company $1,300.00 Venable Sprinkler Sales 1,291.77 King 'Lawn & Sprinkler Company 1,387-00 Howard F. Kane 1,435.00 Mr. Besley stated that the park planners recommend the acceptance of the bid submitted by Williams Specialty Company in 'the amount of $1,300.00. Several �J (Pape Three, Regular Meeting, Euless City Council, January 24. 1967) questions arose concerning the bids. Councilman Byers inquired about the reason for recommending the Williams Specialty Company bid, and Mr. Besley stated that this firm had installed a sprinkler system at the Civic Center and that it seemed more feasible to add -on to their contract rather than initiate -a new one. • After considerable discussion, Councilman Warren inquired if the second low bid, which is the planner's recommendation for acceptance, would involve some additional expense. Mr. Besley stated not necessarily. Councilman Douglass made the motion that the low bid submitted by Venable Sprinkler System in the amount of $1,291.77 be approved by the City Council. Councilman Warren seconded the motion, and the vote is as follows: Ayes: Councilmen Douglass, Samuels and Warren Nays: Councilman Byers Mayor Fuller declared the motion carried and bid awarded to Venable Sprinkler System ' i n the amount o f $1,291.77. (Copy of b i d t a b u l a t i o n on f i l e in the Office of the City Secretary .) 9 FEDERAL PROGRAM DISCUSSION Mr. Besley then presented and discussed a list of Federal aid programs which he stated had been requested by the City Manager. City Manager Cowell stated that the Park and Recreation Committee are desirous of the Council's consideration on the use of Federal funds in the park program, and that possibly at the next Council meeting, he will be asking for Council approval on some of the Federal aid programs for park planning. Council- man Douglass inquired if a proposal of specific Federal aid programs could be presented at the next meeting. Mr. Besley stated that Mr. Gene Schrickel is handling the Federal aid materials, and that it wi I I be necessary for information to be secured through,Mr-. Schriclkel, Mayor Fuller stated that he would like to have the planners submit a recommendation on individual projects. ,Counci lman Samuels stated that he desires the Council's thinking on Federal aid in these projects; that he is not opposed to Federal funds for the library because it is for an educational purpose, but for planting trees, he is not definitely convinced and thinks this needs some specific studying. Mayor Fuller stated that we pay the'same taxes as others a l l over the United States, and that if we do not make use of the Federal aid programs, others will, and we are paying for the use of these funds. Mr. Stoltz, a visitor to the meeting, inquired if Federal Aid wi I I be applied to playgrounds as well as parks. Mr. Besley stated affirmatively. Councilman Warren stated that he was in agreement w th Mr. Samuels, that he is not definitely so d on the Federal Aid programs at this time. flul (Page Four, Regular Meeting, Euless City Council, January 24, 1.967) Councilman Byers stated that in his opinion, each project should be considered individually. I t was agreed that these programs would need further clarification and study by members of the Counc11. VI . .SUPPLEMENTAL AGREEMENT, NO, QNE ADD ON TO TEXAS BITULITHIC CONTRACT N0, FOUR Mr. Bill Ratliff briefed the Council on the park planner's request to add on $2,801.49 for improvements to South Euless Park which would be an add -on to the present Texas BituIithic contract no. four. Mr. Ratliff stated that this has been approved at the last Council meeting, and after discussion, Councilman Warren made the motion to approve the add -on (Supplemental Agreement No. One) in the amount of $2,801.49 to Street and Drainage Contract No. 4. Councilman Byers seconded the motion, and the vote is as follows: Ayes: Councilmen Byers, Douglass, Samuels and Warren Nays: None Mayor Fuller declared the motion carried. file in Office of City Secretary.). W1 MIDWAY PARK PAVING (Copy of Supplemental Agreement on Mayor Fuller inquired about the paving for Midway Park, stating that it is quite dusty in the park and that in his opinion, this needs the planner's consideration. Mr, Besley stated that City Manager Cowell had discussed this with the County Commissimner; and Mr. Cowell reported that he believes the county will participate in this matter, but they have not definitely committed themselves at this time. LVARE� APPROVAL CF LIBRARY PLANS Mr. Duane Jarvis presented a drawing of the proposed library and discussed the plans and specifications for the new library. He discussed several changes which have been made on the plans and stated that all. of these have been approved by the Library Board Committee. Mr. Jarvis stated that the City Manager has prepared Part III of the Application for Federal 'Funds for the Proposed 'Library and that the architects are desirous of the Counci 1!s approval of the plans and specifications as well as Part III; also, the authorization to advertise for bids for the new library. Mr. Jarvis commented that this is a favorable time to advertise for bids, and that some alternates wi I I be taken. He stated that he suggests February 23, 1967 as the bid opening date. 1i (Page Five. Regular Meeting, Euless City Council, January 24. L9f ) Mr. Jarvis, in answer to a question, stated that he does not anticipate any problems in getting the Federal funds. Mrs, Browne stated that Mr. Jackson has informed her that when Part II was approved, the state has the assurance of Federal funds. Mrs. Browne further commented that the Library Board has approved the plans and specifications and requests the Council's approval of Part 1 11 . Councilman Byers stated that he would like to see the plans even though they have been approved by the Library Board and architects. Mr. Jarvis stated that he would leave the plans he brought with him this evening, although they do not have the architect's seal, and there are several notations on them. However, he plans to furnish the City a copy of the plans. In answer to a question, he stated that the total library cost is $274,000.00. Mr. Cribbs asked about the advertising for bids and what is necessary if the approval has not been received from the state at the time of the bid opening. Mr. Jarvis stated that the bid date can be extended without any problem. After further discussion, Councilman Douglass made the motion to approve the library plans and specifications as submitted by the architects and also, approve Part III of the application for Federal funds. Councilman - Samuels seconded the motion, and the vote is as follows: Ayes: Councilmen Byers, Douglass, Samuels and Warren Nays: None Mayor Fuller declared the motion carried. Authorization to advertise for bids for proposed new library Councilman Samuels made the motion that the architects be authorized to advertise for bids for the proposed new library setting the bid opening date as February 23, 1967, Councilman Byers seconded the motion,' and the vote pis as follows: Ayes: Councilmen Nays: None Mayor Fuller declared the _1►1►m1_1 =II:3:7_1un:1a= Byers, Douglass, Samuels and Warren motion carried. ,11X. Mrs. Browne stated that the Library Board had submitted the annual report to the Texas State - Library which must be present- ed by January 31, 1967. She stated that this is necessary in order to be eligible for a Federal grant. Mayor Fuller inquired if a copy could be submitted do the City Secretary for the City's files. Mrs. Browne answered affirmatively. Councilman Douglass stated that he would like for this report to be made a part of the minutes of this meeting, IV; (Page Six. Regular Meeting, Euless City Council, January 24, 1967) Mayor Fuller stated that he and the Council are very appreciative of Mrs. Browne and the Library Board. Mas. Browne stated that the Library Board is a very -fine board, and that she is very appreciative of their work. Mr. Jarvis stated that the architects are grateful to the Library Board; that they have worked well together, and he is appreciative of their help. Fla REVISED PRIORITY SCHEDULE FOR CAPITAL IMPROVEMENT PROGRAM Mr. Bill Ratliff reviewed the revised priority schedule for the Capital Improvement Program. He stated that the Engineers recommend Pipeline Road re- routing and if the Council objects, secondly, he proposes a program as follows: 1. Watercourse C -2, Sect. 1 - estimated coat $65,100.00 2. Watercourse D, Sect. 1 - estimated cost $21,600.00 and the balance o f a l l the funds available used to continue construction and re= construction in Midway Park and South Euless Park. After discussion of the report, Mr. Eberhardt, a visitor to the meeting, inquired if Morrisdale Estates drainage channel is included in the improvements on the Capital Improvement Program. Mr. Ratliff stated no; that $100,000.00 was planned for the developer's participation in projects such as this drainage channel, and that the City's participation to line this channel would take all of these funds; that it was not deemed feasible or possible. Councilman Douglass inquired'if plans drawn up for these projects would be outdated if they were delayed a year. Mr. Rat] i ff answered negatively. t ions. No action was taken on these recommenda- SHADY BROOK, FIFTH FILING, AND BEDFORD COURT ADDITION, WATER AND SEWER EXTENSIONS Mr. Ratliff read a letter pertaining to the u t i I i t y extensions into these two subdivisions, and it was pointed out by the City Manager that the developer had asked for City'participation i n the Shady Brook a d d i t i o n . M r . Cowell stated t h a t a l l indications are that the utility extensi (bns were put into the sub - divisions prior to the City's having policy and procedures to follows Mr. Ratliff, in answer' to question by Councilman Byers, stated that, in his opinion, he does not think that these sub - divisions are entitled to City participation. Mayor Fuller stated -that he thinks we should follow the engineer's recommendation in this case. Mr. Ratliff stated that he does not feel that the City can assume the responsibility for facilities put in the ground that the Engineers are not knowledgeable of and that he cannot recommend their acceptance since he was not aware of the 1.3 (Page Seven, Regular 'Meeting, Euless City Council, January 24, 1967) faci 1 i'ties. He did comment, however, that i n these two sub - divisions, the developers were wellknown and reputable firms, and that more than likely, the "lines are very adequate. He commented that if a water department employee "could vouch for the work and a sterilization -test of the lines could be secured, t h a t h i s f i r m would recommend the acceptance o f these u t i l i t y lines. Otherwise, he stated that an extensive survey would have to be made to determine their adequacy. City Manager Cowell stated that, in' this dituation, -Mr. Sam Knight, former water department superintendent, was working with the developers before the policies and procedures were prepared; that the developers did secure a permit, that two good contractors did the work in the area, and that he feels that this work was supervised by the water department superintendent adequately; that this is a case where the sub - division was put in without the benefit of policies and procedures. Mr. Ratliff stated that he agrees that the developers are reputable, and after further discussion, the City Manager stated these developers need to get the acceptance by the City of these lines. City Manager stated that he would recommend that the City deny any reimbursement for City participation, however. Mr. Ratliff stated that the sterilized test be made on the line and that statements be secured from former water department superintendent, Mr. Sam Knight, as to their adequacy. Mayor Fuller inquired if the engineers will accept the lines if the reports are favorable. Mr. Ratliff answered affirmatively. City Manager Cowell read a letter from Mr. Walter Elliott, one of the engineers in the Shady Brook sub - division, in which he states'he has evaluated the price difference for the oversized water and sewer main and appurtenances, itemized as follows: Water main and appurtenances: 1162.3 ft. of P -inch W.L. (diff. of 6" -inch to 8" -inch) @ $1.10 per ft. $1,278.53 2 - 8" -inch Gate Valves it Boxes (diff. of 6" -inch G.V. to 8 -inch G.V.) @$35.00 70.00 Total for oversized W.L. is G.V. $1,348-53 Sewer'' Ma i n: 770.0 ft. of 12" V.C.S.L. (biff. from 6" -inch V.C. to 12" V.C.) @ $2.50 per ft- $1,925.00 Total for Sewer Oversize $1 Grand Total for oversized 8" -inch W.L. and 12" 7inch V.C.S.L. $3,273 .53 Mr. Cribbs stated that he does not think that the City is obligated to participate i n these cases. Councilman Byers stated that he is of the opinion that more information should be available in these matters. Mayor Fuller stated that, i n his opinion, the engineers should check into this matter with the assistance of the City Attorney and City Manager, and bring more detailed information to the Council at a later date. Mr. Byers stated that the City Council should know the results of the test mentioned by Mr. Ratliff. 14 (Page Eight, Regular Meeting, Euless City Council, January 24, 1967) Councilman Byers made the motion that these matters be referred to the City Manager, Consulting Engineers and City -- Attorney, and the results of their findings be brought to the City Council 'with a recommendation to finalize as soon as possible. Councilman Warren seconded the motion, and the vote i s as follows: Ayes: Councilmen Byers, Douglass, Samuels and Warren Nays: None Mayor Fuller declared the motion carried. XII REVIEW OF TRINITY RIVER AUTHORITY REPORT Mr. Bill Ratliff reviewed the Trinity River Authority report and stated that the Consulting Engineers plan to continue their meetings with the Trinity River Authority; however, he recommends that a representative of the City Council should attend these meetings also; that they are merely meetings of discussion, but that in order to have a complete story on the Bear Creek water shed, he feels that it might be wise to have several in attendance. Mayor.Ful I e r stated that he would. 1 ike to have a representative of the Council discuss the matter with the engineers ,before discussion,with the,Trinity River Authority. After considerable discussion, Councilman Warren' stated that it may be Opssible for him to attend meetings on Thursday, It was agreed that Councilman Warren would be the Council's representative, and that if he is unable to attend, Mayor Fuller will attend in his place. XIII. RESOLUTION NO. 166 CALLING CITY ELECTION , A resolution was jr.esented calling a City Election on April 4, 1967, to elect a Mayor and two Council members. Councilman Byers made a motion to approve Resolution No. 166 calling the City election on April 4, 1967. Councilman Douglass seconded the motion, and the vote, is as follows: Ayes: Councilmen Byers, Douglass, Samuels and Warren Nays: None Mayor Fuller declared the motion carried. ' (Copy of Resolution on file in Office of City Secretary.) XIV. VOTING MASH I NES Councilman Byers inquired if the Council needs to authorize the 'use of voting machines and was reminded by the City Secretary that the Council in 1966 authorized the use of voting machines at each City election until the order was rescinded. 15 (Page Nine, Regular Meeting, Euless City Council, January 24, 1967) XV. W SCUSSLON ON AMENDING CHARTER TO RESET ELECTION DATE Councilman Samuels made the motion that the City Attorney submit a legal opinion on amending the Charter in order to establish the first Saturday in April as the date for the City election, and that if there is not sufficient time in this year, then in the next year's program. City Attorney stated that such a proposal could be put on the ballot this year. Mayor Fuller reminded the Council that the Charter can only be amended every two years, and that perhaps there are other amendments to the Charter which should be considered at the same time. City Attorney stated that it is not feasible or possible to change the election date this year, but the proposal. could be'on the ballot to be voted on. After considerable discussion, Council- man Douglass seconded the motion and the vote is as follows: Ayes: Councilmen Douglass, Byers, Samuels and Warren Nays: None Mayor Fuller declared the motion carried. It was agreed that the City Attorney should check into any amendments that might be necessary to the Charter and submit his opinion at the next Council meet ing . XVI. APP01NTING ELECTION JUDGE Mayor Fuller stated that, with the Council's approval, he wi I I appoint Mrs. Reba Cromer to serve as election judge in the A p r i l 4, 1967 e l e c t i o n and M r s . Cromer w i l l select her assistants. There was no objection to the Mayor's appointment. XVII. D I S C U S S 10 N OF NEVVSLEf TER Mayor Fuller discussed the newsletter which the Council has considered to be sent with the water bills. A draft of the newsletter was presented to the members of the Council prior to this meet- ing, and the topic in the newsletter are the improvements to Pipeline Road and the lack of participation by the City of Bedford. Councilman Douglass inquired if the newsletter would be approved by anyone before being sent out. Mayor Fuller stated that it could be sent to the Council for approval before being sent out with the water bills. Councilman Douglass asked if this will meet with the approval of the City Manager who answered affirmatively. It was discussed that a newsletter might-be sent monthly or at least several times a year on various subjects. 16 (Page Ten. Regular Meeting, Euless City Council, January 24, 1967) After discussion, Councilman Samuels made the motion that the City Manager be authorized to send the newsletter with the water b i l l s . Councilman Warren seconded the motion, and the vote is 'as follows: Ayes: Councilmen Byers, Douglass, Samuels and Warren Nays: None . Mayor F u l l e r declared the motion carried. (Copy o f newsletter on f i l e in the Office of the City Secretary.) XVIII. TAX ROLL ADJUSTMENT City Manager Cowell presented a I i s t of tax ro I I adjustments which were submitted by Mr. Richard Parks, Tax Assessor - Collector, to the City Secretary's Office. Mr. Cowell proceeded to read all of the adjustments on the list which amount to, after additions and deletions, $34.29. After discussion, Councilman Samuels made the motion to approve the tax roll adjustments as presented by the Tax Assessor - Collector. Councilman Warren seconded the motion, and the vote is as follows: Ayes: Councilman Byers, 'Douglass, Samuels and Warren 'Nays:­ None - Mayor F u l l e r declared the motion carried. (Copy o f tax r o I I adjustment on f i l e in the Office of the City Secretary.) XIX. RESOLUTION NO. 167: AUTHORIZING DISBURSEMENT OF CAPITAL IMPROVEMENT ESCROW FUNDS Resolution No. 167 for $1,680.08 from the Car Knowlton and Ratliff. No. 167 as presented. is as follows: i City Secretary, Vada Ferris, presented the Council's consideration for the disbursement of iital Improvement Escrow Funds payable to Gregory, Councilman Byers made the motion to approve Resolution Councilman Douglass seconded the motion, and the vote Ayes: Councilmen Byers, Douglass, Samuels and Warren Nays: None Mayor Fuller declared the motion carried. (Official copy of Resolution No. 167 on f i l e in the Office of the City Secretary.) ORDINANCE NO. 296: 'REGULATING PRIVATE DETECTIVE AGENCIES' ACTIVITIES seconded the motion, and the vote is as follows: City Attorney James Cribbs reviewed Ordinance No. 296 which regulates the activities of private detective agencies operating within the City of Euless. After discussion and comments • by -Mr. W. M. Sustaire, Director of Public Safety, Councilman Douglass made the.motion that Ordinance No. 296 be approved as an emergency ordinance and the rule be suspended whereby an ordinance must have second reading. Councilman Byers seconded the motion, and the vote is as follows: 17 (Pape Eleven, Regular Meeting, Euless City Council, January 24, 1967) Ayes: Councilmen Byers,. Douglass, Samuels and Warren Nays.;_ None Mayor Fuller declared the motion carried. (Official copy of ordinance No. 296 on file in the Office of the City Secretary.) XX I . LEG IS LATURE HEAR I NG AIRPORT AUTHORITY City Attorney, James Cribbs, inquired -if there were members of the Council who coylq attend sessions of the legisla- ture in Aust'in on either Wednesday or Thursday of this week to hear discussion on the airport authority legislation. Mr. Cr.ibbs stated that it seems to be some concern that,. perhaps, the City should be represented at,these sessions in the Legislature. Mr. Cribbs stated that he was unable to attend on Wednesday and possibly he could go to Austin on Thursday. Councilman Warren stated that perhaps he could attend on Thursday, and it was agreed that any who could attend, pessibly +should plan to do so. XXII. 'DISCUSSION OF CITY - DEVELOPER AGREEMENTS City Manager Cowell stated that the City administrative offices need clarification on the approval of City - Developer Agreements, I t needs to be ascertained if the Mayor must sign each of these agreements. The City Attorney stated that these must have Council approval and be signed by the Mayor. The City Manager stated that he would recommend that the Mayor be authorized to sign the City - Developer Agreements under $2,000.00 without Council approval where no City participation is involved. Mr. Cowell inquired if the Mayor or some City officials can sign these agree- ments that are over $2,000.00 without Council approval. City Attorney Cribbs stated that he would rather not rule on this without some Jconsi.deration. Mr. Cowell presented City - Developer Agreements for two (2) firms which are as follows: (1) Dairy Queen on Highway No. 183 (2) Westwood Village After discussion, Councilman Samuels made the motion that the Mayor be authorized to sign the agreements as soon as the developers have met the engineer's requirements. Councilman Byers seconded the motion, and the vote is as follows: Ayes: Councilmen Byers, Douglass, Samuels and Warren Nays: None Mayor Fuller declared the motion carried. (Page Twelve Regular Meeting, Euless City Council January 24, 196 7) , Mr. Cribbs inquired if Mr. Bill Ratliff or some member of his firm inspected the facilities. Mr. Ratliff stated no that in most cases, the water department superintendent does the inspecting. XXIII. LEG IS LAT I V E BREAKFAST Mayor Fuller inquired if there were members of the Council who could attend the first legislative breakfast lbo be held in Austin on January 30, 1967, (sponsored by Texas Municipal League). The Mayor and Mr. Cowell announced their intentions to attend. Councilman Samuels said that he can attend the breakfast only. Mayor Fuller stated that if there were others who can attend, please advise the City Secretary in order that reservations can be made. City Manager Cowell passed out the latest copy of the Legislative News from the Texas Municipal League. An V-V 1DAIMGArr ATTEST: -!!:� a r City Secretary XXIV. The meeting adjourned at 10:25 P.M. APPROVED: Mayor