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HomeMy WebLinkAbout1967-03-14Regular Meeting of the Euless City Council March 14, 19.67 CALL TO ORDER Mayor W. G. Fuller called the Regular Meeting of the Euless City Council to order at 8;00 P.M. in the Council Chambers of, the Euless City Hall with the following present: Councilmen B i l l Byers, Frank Douglass and Harold Samuels. (Absent: Councilmen Bobby Fuller and Don Warren.) Also present were City Manager Lee Cowell, City Attorney James Cribbs and City Secretary Vada Ferris. N1 &-t-AT I OKI Councilman Bill Byers presented the invocation. APPROVAL OF MINUTES Minutes of the Regular Meeting, February 28, 1967, were approved with the following correction: Item IV, Discussion of Drainage of Spur 350 through Alexander and Fuller property, last para- graph, name should be changed to Mr. Wayne O'Daniel. VISITORS Visitors in attendance were: Messrs. Merrill G. Morong, B i l l Ratliff, Bob Hammonds, Joe C. Welborn, Gene Schrickel, .Paul G. Putty, Jr., E. H. Massey, G. D. McAdoo, Jr., and Leonard B. Russell. Mesdms. Betty Potthoff, Jack Browne, Don L. Armstrong and Harvey C., Harris. LIBRARY BIDS JARVIS, PUTTY AND JARVIS Mr. Duane Jarvis reviewed the library bids and a report which had been submitted to the Council- members earlier in the week,. Mr. Jarvis stated that the architects recommend the awarding of a contract to Edwin Tipps, General Contractor, in the amount of $215,773.92 for the building, the landscaping, the furniture and fixtures; that items of equipment such as typewriters, adding machines, copier, duplicator, etc., were not included in the contract; that $4,495.08 remain in the budged for-the purchase of these items at a later date by other contracts. 50 (Page Two. Regular Meeting of the Euless City Council, March 14, 1967) Councilman Douglass inquired of the method by which the architects had arrived at the figures on furniture, fixtures and equipment. Mr. Jarvis stated that the general conttactors had been asked to turn in unit prices on these items. Mr. Jarvis commented on the three low bidders, and stated that several of the contractors were given oral permission to turn in unit prices after the bids were received. He further stated that this had been approved by Mr. Wilhoit of the State Library Board. He, stated that, Ground Engineering and Herman Smith, who were among the low bidders, turned in no unit prices, by permission, at the opening of the bids. However, Edwin Tipps turned in unit prices on Group A and C and a total of Group B at -the time of the bids. Considerable discussion followed concerning unit prices and that Mr. Tipps had advised that he would like to give the unit prices orally; that he ha'd'not been able to get prices in time from sub - contractors. Councilman Douglass inquired i f it would not be cheaper to get bids from furniture dealers instead of through contractors. Mr. Jarvis stated that this method required a lot of administration; that a dealer might measure a building which is finished; that the shelves might not conform exactly, and who can sa.y it responsible for this -- the gendral contractor or the furniture dealer? If the general contractor has this in his contract, then he is responsible, and there is'not doubt in anyone's mind. Councilman Douglass stated that it appears that the closeness of the bids indicates that the two low bidders had the same sub - contractors. Mr. Jarvis stated that this could very well be. Councilman Douglass commented that in his opinion, the bidding is limited when you specify certain furniture, and how can the architects say that one chair is better than another; one desk is better than another, etc. Mr. Jarvis stated that he hopes that his experience and knowledge would qualify him to seldct the better chair, the better desk, etc. Councilman Byers inqui -red of the total participation of Federal Aid monies for this project. Mr. Jarvis quoted a figure of $137,000.00. Councilman Douglass commented that he had not had the opportunity to go over the plans and that the architects had not called a session with the Council to'discuss the plans and specifica- tions; that he does not think that he could vote on this matter'at this time. Mrs, Browne, Chairman of the Library Board, stated that if any Councilman is in doubt about the bids, she would prefer that a briefing be called for the architects to inform the Council of the bids. She further 51 (Page Three. Regular Meeting of the Euless City Council, March 14. 1967) commented that the 'Library Board has eliminated some of the furnishings and agreed to purchase these items at a later date. After considerable discussion, Mayor Fuller called a meeting for Thursday,- March 16, 1967, of the architects and Council to discuss the plans and bids -- the meeting to be held at 7 :30 P.M. in the conference room at the Euless City Hall. Councilman Samuels made the motion that the Council award the contract as recommended by the architects to Edwin Tipps, General Contractor, in the amount of $215,773.92. Councilman Byers seconded the motion. Councilman Samuels inquired if a contract could be awarded at this time and the plans discussed at a later date and agree to put this in a motion. However, it appeared that the amendment failed for lack of a second. Mr. Samuels' motion was not brought to a vote. t was agreed that the Council and architects should meet on Thursday, March 16, 1967, at 7 :30 P.M. for further discussion of the plans. Councilman Samuels stated that he would like for the minutes to reflect that he is in agreement with the architect's recommendation and satisfied with the plans and bids; that he has reviewed the plans and has been to the architect's office to discuss the bids and plans, and he would like for the minutes to reflect his satisfaction with the Architect's recommendation. DISCUSSION TRINITY HIGH SCHOOL SWIMMING POOL PLANS - GENE SCHRICKEL AND ASSOCIATES Mr. Gene Schrickel, Park Planner, stated that the Hurst - Euless- Bedford School Board had met the previous eveming and voted to award a contract for a portion of the high school to be constructed in the C i t y o f Euless and w i l l include an olympic size pool. He stated that the School Board had commented on the letter from Mayor Fuller stating that the City will participate in the amount of $100,000.00 for the construction of the pool, and that Mayor Fuller and Mr. W. J. "Doc" Hyde had been present at the School Board meeting. Mr. Bobby Hammonds, Assistant Superintendent of the School District, stated that the pool construction is in the first phase of the building program and the money should be available in this calendar year. Mayor Fuller stated the City's Bonding Agents w i I I need to determine when funds are available; that, in. Kis opinion, the Council cannot give a decision at this time on the availability of $100,000.00. 52 (Pace Four, Regular Meeting of the Euless City Council, March 14, 1967) Mr. Morong, the City's Fiscal Agent, agreed to attend Thursday nigh,t's Council Meeting to discuss the bonding to facilitate the construction of the swimming pool. PROPOSED ORDINANCE AMBULANCE SERVICE FEES City Attorney James Cribbs s-presented a copy of an ordinance to each Council member pertaining-to ambulance service fees in the City of Euless, and it was agreed that this item would be dis- cussed at the next regular Council meeting. I TEXAS MOTOR COACHES PERMIT Mayor Fuller informed the Council that a letter had been received from Texas Motor Coaches requesting a sixty -day extension of their permit in the City of Euless for operating their bus route. After discussion, Councilman Samuels made the motion to extend the permit for sixty -days to Texas Motor Coaches as requested. Councilman Douglass seconded the potion, and the vote is as follows: Ayes: Councilmen Byers, Douglass and Samuels Nays: None Mayor Fuller declared the motion carried. (Copy of letter from Texas Motor Coaches on file in the office of the City Secretary.) V. INTRODUCTION OF ASSOCIATE Mayor Fuller introduced and welcomed Mr. Al Rollins, who has.racently become associated with Gene Schrickel, the City's Park Planner. VI. PLAT - MIDWAY DRIVE FROM ECTOR TO HIGHWAY 157 City Manager Cowell read'minutes of the Planning and Zoning Commission in which the Planning and Zoning Commission 53 (Page Five, Regular Me.et.ing of the,Euless City Council, March 14, 1967) recommend approval of plat of Midway Drive from Ector to Highway 157, provided the necessary right -of -way easements had been received and accepted at the Euless City Hall. The plat calls for the extension of Midway Drive adjacent to the north side of the Trinity High School to accommodate the anticipated increase in traffic along this route. Mr. AT Rollins stated that the plan proposes the construction, a 49 -foot back to back street, with property owners paying for this project; that the 49 feet will accommodate four (4) 12 foot travel lanes. In addition, Mr. Rollins' firm proposes that a left turning lane be constructed at the intersection of Highway 157 and, is of the opinion, 'that although -not absolutely necessapy at this time, but taking all things into consideration, this will be a necessary feature in the future. A letter was submitted from the City's Consulting Engineers, Gregory, Knowlton and R at I i ff, dated March 6, 1967, which indicate the engineers' approval of the plans upon receipt of the dedication of the right -of -way from property owners. A letter dated March 2, 1967, from Schrickel, Rollins and Associates was submitted, which discussed the preliminary plat and the right -of -way necessary. Mr. Hammonds, from the School District, presented a letter dated March 14, 1967, which stated that the School Board has agreed with the City of Euless that the higher specifications street was more desirable adjacent to the new high school, and that since the City of Euless does not have available funds to pay additional cost for this type street, they recommend that the City Council be asked to request that Tarrant County assist in providing some of the base materials for installation. Mayor Fuller informed Mr. Hammonds that this matter would be handled through the City's Administratilve Off ices and a request submitted to the County. Members of the Council reviewed the plans which had been submitted and discussed the County type road and, after further deliberation, Councilman Byers made the motion to accept the right - of -way dedication which had been submitted by the School District and approve the plans for Midway Drive. Councilman Douglass seconded the motion, and the vote is as Jol lows; Ayes: Councilmen Byers, Douglass and Samuels Nays = None Mayor Fuller declared the motion carried. (Copies of all letters and p l a t on f i l e in the office of the City Secretary.) 54 (Pape Six, Regular Meeting of the Euless City Council, March 14 1967 }. V11. WATER MAINS TO SERVE TRINITY HIGH SCHOOL Mr, Bill Ratliff reviewed a letter dated March 6, 1967, in which his firm advise they can see no reason to withhold; approval of the water and sewer lines to serve the new Trinity High School, provided the developer furnish the City with three executed copies -of the City - Developer Agreement. Mr, Ratliff's letter stated four stipulations which are as follows: (�) The location of the proposed water line on the North side of Midway Drive appears to be Satisfactory since service stubs are being provided to serve the school tract on the South side of Midway Drive. When future connections must be made to serve the adjacent area to the North, the line can be tapped without cutting the street. (2) The Developer's Engineer advises that they have not proposed to install fittings or stubs to serve Victoria Drive, Delta; Drive and Lamar Drive because the Developer contemplates a revision of the filed plat. VM feel that the future connections can be made adequately by tgpping the main. (3) The proposed water main has been sized as an 8 inch l i n e by the Developer's Engineer. VM f e e l that the 8 inch l i n e w i I I adequately serve the adjacent area particularly when it i,s connected on the West end with the line previously constructed by the Doctor's Clinic and when a future large main is constructed through the area to the North. (4) Vt foresee the day when the City w i I I need a large water trans- mission main running in a North -South direction through this area. In this regard, we suggest that the City obtain a,letter agreement from the Developer stating that the City w i I I be granted an easement for a future water main along a mutually agreed route located generally along the East boundary of the proposed development from Sheppard Drive to Delta Drive. After considerable discussion, Councilman Samuels made the motion that the Mayor be autborized to execute an agreement for servicing utilities (water and sewer) to the new Trinity High School. Councilman Byers seconded the motion, and the vote is as follows: Ayes: Councilmen Byers, Douglass and Samuels Nays: None Mayor Fuller declared the motion carried. (Copy of Engineer's letter on f i l e in the office of the City Secretary.) 55 (Page Seven, Regular Meeting of the Euless City Council, March 14, 1967) VIII. SUPPLEMENTAL AGREEMENT NO. 3 - STREET AND DRAINAGE CONTRACT - TEXAS B-ITULITHIC COMPANY Mr. Bill Ratliff submitted a supplemental agreement to Street and Drainage Contract No. 4, Texas B i tul i th is Company, and recommended Council approval, which Balls for an amendment of the contract as follows: 1. The contract to continue for ninety days from this date 'and time as suspended at' 123 working days as of March 1, 1967. 2. Retainage is reduced to $1,000.00. Mr. Ratliff also recommended approval of Estimate No. 6, in the amount of $12,405,.72. Councilman Samuels made the motion to approve Supplemental Agreement No. 3 - Street and Drainage Contract No. 4, and Estimate No. 6 in the amount of $12,405.72, as recommended by Gregory, Knowlton and Ratliff, Consulting Engineers. Councilman Douglass seconded the motion, and the vote i s as follows: i Ayes: Councilmen Byers, Douglass and Samuels Nays: None Mayor Fuller declared the motion carried. (Copy, of Supp emental Agreement on fi,le-lh the office of the City Secretary.) 1X. FINAL ESTIMATE - TIMBERLINE ESTATES - STREET AND DRAINAGE CONTRACT _5', BEN S IRA' AND COMPANY Mr. Bi 11 Ratliff reviewed a letter in which the engineers recommend finalizing the Timberlihe Estates contract and payment of the f n a I estimate i n the amount of $1,720.00 t o Ben S i ra. and Company. Councilman Douglass made the motion that the Council concur with the Engineers' recommendation and approve the final estimate'for payment in the amount of $1,720.00 for the construction to Timberline Estates Street and Drainage Contract No. 5. Councilman Byers seconded the motion, and the vote is as follows: Ayes: Councilmen Byers, Douglass and Samuels Nays: None Mayor Fuller declared the motion carried. (Copy of Engineers' letter on file in the office of the City Secretary.) 56 (Page Eight, Regular Meeting of the Euless City Council, March 14, 1967) X. GREEN HILLS PARK PLAT - FIFTH FILING City Manager Cowell read minutes of the Planning and Zoning Commission in which approval was recommended fo r'th e preliminary plat for Green Hills Park Fifth Filing. Members of the Council reviewed the plat, and Councilman Douglass inquired about several streets in the area.- After considerable discussion, Councilman Samuels made the motion to comply with the recommendation of the Engineers, and Planning and Zoning Commission, and approve the plat as presented. Councilman Byers seconded the motion, and the vote is as follows: Ayes: Councilmen Byers,' Douglass and Samuels Nays: None Mayor Fuller declared the motion carried. (Copy of plat and Engineers" letter,on file in the office of the City Secretary.) X1. COMMERCIAL PERMIT No. 46 - MR. HERGER MASSEY City Manager Cowell read minutes of the Planning and Zoning Commission in which the Commission recommended approval of Commercial Permit No. 46 as requested by Mr. Massey for the construction of a building to house Massey's Engine Service, which also received the approval of the City's Consulting Engineers. The Engineers' letter 'dated March 6, 1967, stated that the engineers recommend approval of the site grading as shown on the plans; and, that the existing 8" water line and 6" sewer line in Huffman Drive adjacent to the proposed building is capable of serving this structure. However, they suggest that the Owner be advised that the sewer line in all probability cannot serve the balance of this property. Therefore, for service to this building, the standard' water and sewer connection charges would be applicable. The map depicting the exact location of Mr. Massey's property which is 76' east of Vine Street on Huffman Drive was presented, and it was pointed out that this property is zoned for commercial use. It was also pointed out that this structure is to be of concrete block. The building inspector has reviewed the plans and advises that all of the City's requirements have been met. Discussion followed i'n which Councilman Samuels stated that he had talked'with Mr. Massey recently and that Mr. Massey plans to move his - present building and desires to'know if a building permit w i l l be required. Mayor Fuller stated that the City is acting only 57 (Page Nine. Regular Meeting of the Euless City Council, March 14. 1967) at this time, on Mr. Massey's request for constructing a building at this location and that if he plans'to move or 'relocate his pre'sent building, he must meet all of the City's requirements„ and this would be a matter to be taken up 'at another time. Councilman Douglass made the motion to approve Commercial Permit No. 46 as recommended by the Planning and Zoning Commission. Councilman Byers seconded the motion, and the vote is as follows: Ayes: Councilmen Byers, Douglass and - Samuels Nays: None Mayor Fuller declared the motion carried. (Copy of Engineers' letter on f i l e 'in the office of the City Secretary.) XI I. COMMERCIAL PERMIT NO. 47 - APARTMENT COMPLEX REQUEST BY MR. JOE Wa BORN City Manager Cowell 1 read 'minutes of the Planning and Zoning Commission in which the Commission recommends approval of Commercial Permit No. 47 subject to engineers' recommendation in a letter dated-March 6, 1967 which indicates that the existing 2" water line in this area, in their opinion is -not adequate and recommend a 6" water line at the intersection of Sunset and Henslee be directed east on Sunset and north on Main to the north line-of Lot 21, thus providing adequate water service to accommodatethis complex and to provide adequate fire protection. I t was pointed out that this is the property which was recently rezoned from "A" Residential to "A -3" Multiple Family Dwelling, designated as Lots 19, 20 and 21 of Block 9, Cedar Hills Estates. Mr. Welborn was present and stated that the additional water line will cost him a great '-deal of money; that he is of the opinion that the lines there are adequate, and he requests the Council's consideration of approving the commercial permit as recommended. Mr. Ratliff stated that he does not feel that the proposed land used in'this area could-be accommodatedby -the size lines in the area bt the present time; that the apartments might be served from the back of the property since there is a 6" water line in this area; that it would necessitate crossing some undeveloped property which would require easements from property owners. Mr. Welborn commented that when he bought the land, the water and sewer lines were already there, and now he is going to have to spend a large sum of money for additional lines. �l • (Pape Ten, Regular Meeting of the Euless City Council, March 14, 1967) However, after considerable discus'sion, Mr. Welborn agreed'to make every effort to de,termi ne if easements can be secured across the undeveloped property in order for the 61° line to be extended from this area. There was no further discussion. This matter was tabled until the next regular council meeting. X111. RESOLUTION NO. 172 - SETTING PUBLIC HEARING DATE - REZONING CF D. F.1 PITTMAN PROPERTY A resolution was submitted setting the date of April 11, 1967, for the public hearing on the rezoning of property from "A" Residential to "C" Commercial, for property on Highway No. 183, requested by Mr. D. F. Pittman. Councilman Samuels made the motion to approve Resolution No. 172 as submitted. Councilman Douglass seconded the motion, and the vote is as follows: Ayes: Councilmen Byers, Douglass and Samuels Nays: None j Mayor Fuller declared the motion carried., (Copy of Resolution No. 172 on file in the office of the City,.Secretary.) XIV. RESOLUTION NO. 169-- AUTHORIZING DISBURSEMENT OF CAPITAL I NPROV1 VENT F .qr.Rn1A1 R 1\M Resolution No. 169 was presented for the disbursement from the Water and Sewer Capital Improvement Escrow Fund in the amount of $2,000.00, payable to the City of Euless Water and Sewer System "Operation and Maintenance Fund ". Councilman Byers made the motion to approve Resolution No. 169 as presented. Councilman Douglass seconded the motion, and the vote i s as follows: Ayes: Councilmen Byers, Douglas and Samuels Nays: None Mayor Fuller declared the motion carried. (Copy of Resolution No. 169 on f i l e i n the office of the City Secretary.) 1 59 (Page Eleven, Regular Meeting of the Euless City Council, March 14, 1967) XV. RESOLUTION NO. 170 - AUTHORIZING DISBURSEMENT CF CAPITAL IMPROVEMENT ESCROW FUNDS Resolution No. 170 was presented for the disbursement of the Water and Sewer Capital Improvement Escrow Funds in the'amount of $749.92, payable to Gregory, Knowlton and Ratliff. Councilman Byers made the motion to approve Resolution No. 170 as presented. Counci'lman Douglass seconded the motion, and the vote i s as follows: Ayes: Councilmen Byers, Douglass and Samuels Nays: None Mayor *Ouller declared the motion carried. (Copy of Resolution No. 170 on file' in the office of the City Secretary.) XVI. RESOLUTION NO. 171 - AUTHORIZING ENT ESCROW FUNDS Resolution No. 171 was presented for the disbursement of Water and Sewer Capital Improvement Escrow Funds in the amount of $621.60, payable to Gregory, Knowlton and Ratliff. Councilman Byers made the mot'ion to approve Resolution No. 171 as presented. Councilman Douglass seconded the motion, and the vote is as follows: Ayes: Councilmen Byers, Douglass and Samuels Nays : None Mayor Fuller declared the motion carried. (Copy of Resolution No. 171 on f i l e in the office of the City Secretary.) XVI I. DISCUSSION OF CONSTRUCTION CF STREET ADJACENT TO T R I N I T Y HIGH SCHOOL Mr. Hammonds stated that the School District is interested in the best type materials the County can provide for construction of the County type road adjacent to the new High School. Mayor Fuller stated that this matter would be given consideration, and he would contact the County concerning this request. • 1 (Page Twelve. Regular Meeting of the Euless City Council, March 14. lgr'i7) XViii. BEDFORD PORTION OF V\ATER AND SEWER SYSTEM Councilman Douglass stated that he is of the opinion that the City of Euless should note the receipt of the letter from Bedford recently, concerning the finalizing of negotiations for the purchase. of the Water and. Sewer System by the City of Bedford, and that negotiations are,still opened if the Bedford Council wishes to pursue this matter. Mayor Fuller stated that the letter does not indicate that Bedford cannot purchase the Water and Sewer System; only that after April 1, 1967, the System must be purchased at the price indicated by the bond market. am A n VNI inn m nrn rr Councilman Douglass made the motion to adjourn. Councilman Samuels seconded the motion, and the meeting adjourned at 10;00 P.M. ATTEST: C ity Secretary APPROVED: Mayor