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Home My WebLink About2012-11-13 MINUTES OF A REGULAR MEETING OF THE EULESS CITY COUNCIL Tuesday, November 13, 2012 A regular meeting of the Euless City Council was called to order by Mayor Mary Lib Saleh at 4:00 p.m. on Tuesday, November 13, 2012, in the Precouncil Conference Room of City Hall, 201 North Ector Drive. Those present included Mayor Mary Lib Saleh, Mayor Pro Tem Perry Bynum, Council Members Tim Stinneford, Leon Hogg, Linda Martin, Donna Mickan, and Glenn Porterfield. During the Precouncil meeting: ➢ Council Member Leon Hogg announced that he attended the International Council of Shopping Centers (ICSC) Conference held in Dallas November 7-8, 2012. ➢ Mayor Pro Tern Perry Bynum announced that he attended the Chamber and Cities Round Table meeting in Grapevine on October 29, 2012, to discuss the best practices of chambers and cities. ➢ Council Member Glenn Porterfield announced that he and Mayor Mary Lib Saleh attended the Friends of DFW Airport luncheon on November 1, 2012. ➢ Mayor Saleh announced that she attended U.S. Congressman Kenny Marchant's Veterans Fair at the Euless Family Life Center on November 3, 2012. ➢ City Manager Gary McKamie announced the following: • Acknowledgment of Veteran's Day; • Resignation of Senior Library/Youth Service Coordinator Rachel Feltenberger; • Letter to North Tarrant Express (NTE) for reconstruction of Segment 2E (portion of State Highway 183 in Euless); and • Intermedix's security breach. ➢ Director of Public Works and Engineering Ron Young announced the retirement of Engineering Technician Buddy Hartman and introduced Graduate Engineer Jeff Pearson. ➢ Police Captain Gary Landers presented the code update related to residential and commercial code issues, including apartment inspections. City Manager McKamie reported on the status of the Shadow Creek Apartments located at 311 South Industrial Boulevard. ➢ Court Manager Teresa Alexander presented the court update related to technology upgrades. She reported on the implementation of Laserfiche, an electronic content management system, and the Interactive Voice Response (IVR) system. r.. Council Minutes Page 2 of 12 November 13, 2012 City Manager McKamie announced the retirement of Deputy Court Clerk Roslyn Moore, and advised that Municipal Court Judge Lacy Britten is scheduled for an annual review with the City Council at the November 27, 2012, meeting during closed session. Director of Planning and Economic Development Mike Collins addressed the City Council regarding proposed amendments to the Unified Development Code (UDC) that would allow the City Manager, within specific parameters, to approve exceptions to accessory building standards (carports) based on extenuating circumstances. He advised that the proposed amendments will be presented at the December 11, 2012, City Council meeting. ➢ City Manager McKamie and Parks Special Projects Coordinator Ofa "Mary" Faiva- Siale provided an update to the City Council regarding establishment of the Tongan community group. The City would take a leadership role and assist the group, made up of representatives from each of the 9 Tongan churches in the community, to address the needs of the community. Additionally, a draft of the proposed bylaws for the Euless Tongan Committee was provided to the City Council. ➢ Director of Public Works and Engineering Young presented the water update. He advised that the Tarrant Regional Water District (TRWD) storage capacity is at 80 percent. He stated that if the conservation pool reached 75 percent, Stage 1 watering restrictions would be activated. Additionally, he addressed test results related to water quality within the City and ,. communication with the Texas Commission on Environmental Quality (TCEQ). ➢ Finance Director Vicki Rodriquez provided a financial update for the period ending September 30, 2012. ➢ Director of Parks and Community Services Ray McDonald presented the initial layout of the design for the Aquatics Center to be located at the Euless Family Life Center. ➢ Director of Parks and Community Services McDonald provided an update related to the Christmas Parade to be held on Saturday, December 1, 2012. ➢ City Manager McKamie advised that city offices will be closed November 22-23, 2012, for the Thanksgiving holiday. Additionally, the November and December closure calendar for the Euless Family Life Center, Senior Center, and Texas Star Golf Course were provided to the City Council. ➢ City Manager McKamie reviewed the regular agenda items and announced that Suzanne Hendrickson will join the City staff as Parks Recreation Superintendent. Marketing/Communications Manager Betsy Deck discussed the various notifications that will be provided to citizens related to the upcoming changes to solid waste and recycling collection. (Item No. 13 and Item No. 14). Council Minutes Page 3 of 12 November 13, 2012 CLOSED SESSION ... The Closed Session was not held. Concerning personnel matters as authorized by Section 551.074 related to of the Texas Government Code related to: o Planning and Zoning Commission, Zoning Board of Adjustment, Crime Control and Prevention District Board, and Civil Service Commission Appointments COUNCIL CONSIDERATION OF SCHEDULED ITEMS —COUNCIL CHAMBERS The Euless City Council continued their meeting in the Council Chambers at 7:00 p.m. for consideration of scheduled items. STAFF MEMBERS PRESENT City Manager Gary McKamie Deputy City Manager Loretta Getchell Assistant City Manager Chris Barker City Attorney Wayne Olson City Secretary Kim Sutter Assistant to the City Secretary Holly Houston Police Chief Mike Brown Director of Planning and Economic Development Mike Collins Director of Parks and Community Services Ray McDonald Fire Chief Wes Rhodes Finance Director Vicki Rodriquez Director of Public Works and Engineering Ron Young Marketing/Communications Manager Betsy Deck Assistant Police Chief Bob Freeman Library Administrator Kate Lyon Fleet and Facility Administrator Kyle McAdams Information Services Administrator Dan McLain Computer Support Specialist II Brett Bennett Fire Lieutenant Chanc Bennett Firefighter II Dustin Benton Fire Battalion Chief Rick Clark Senior Planner Stephen Cook Firefighter II James Cowger Firefighter II Joel Daniel Facilities Supervisor T. J. Donoghue Police Captain Steve Eskew Fire Inspector II Vernon Gilmore Firefighter II Jerad Gomez Firefighter II Jarrod Goodman Senior Police Officer Jacob Hansen Firefighter II Brandon Herron Water Distribution Foreman Herby Joseph Council Minutes Page 4 of 12 November 13, 2012 Firefighter Driver Ken Kelly Police Captain Steve Kockos Police Captain Gary Landers Firefighter Holt Markum Wastewater Foreman Terry McGahey Human Resources Benefit Technician Anniece McKanna Firefighter Driver Michael Parks Firefighter Driver Tommy Rush Fire Battalion Chief Darrell Rutledge Firefighter Aaron Schmidt Firefighter II Brad Schupbach Public Service Officer Sharon Shiflet-White Fire Lieutenant Brad Smith Fire Marshal Paul Smith Parks Manager Randy Smith Public Works Foreman Kenny Spargur Parks Field Tech III Cary Stevenson Firefighter II Chris Sutterfield Firefighter II Michael Van Pelt Water Utilities Superintendent Paul Wrzesinski VISITORS Susan Donoghue Christina Herriage Krystalene Spargur Iris Elliott Skyler Herriage Jeremy Tompkins Blake Hansen Janet Joseph Peggy Vandiver Jacob Hansen Jerrie Keller Rick White Janice Hansen Carlema McGahey Sheri Wood Jeri Harwell Randell Mickan And others as noted in the visitor register. INVOCATION Director of Public Works and Engineering Young gave the invocation. PLEDGE OF ALLEGIANCE Council Member Hogg led the pledge of allegiance. ITEM NO. 1. PRESENTATION OF EMPLOYEE SERVICE PINS Police Chief Mike Brown introduced Senior Police Officer Jacob Hansen. Jacob was accompanied by his wife, Janice, sons, Jacob and Blake, and members of the Police Department. Council Member Martin presented Jacob with a service pin commemorating his five years of service with the City. Council Minutes Page 5 of 12 November 13, 2012 Fleet and Facility Administrator Kyle McAdams introduced Facilities Supervisor T. J. Donoghue. T.J. was accompanied by his wife, Susan. Council Member Stinneford presented T.J. with a service pin commemorating his 10 years of service with the City. Police Chief Brown introduced Public Service Officer Sharon Shiflet-White. Sharon was accompanied by her husband, Rick, and members of the Police Department. Council Member Martin presented Sharon with a service pin commemorating her 10 years of service with the City. Fire Chief Wes Rhodes introduced Fire Lieutenant Brad Smith. Brad was accompanied by members of the Fire Department. Council Member Mickan presented Brad with a service pin commemorating his 15 years of service with the City. Director of Public Works and Engineering Young introduced Water Distribution Foreman Herby Joseph. Herby was accompanied by his wife, Janet, and members of the Public Works Department. Council Member Porterfield presented Herby with a service pin commemorating his 20 years of service with the City. Director of Public Works and Engineering Young introduced Public Works Foreman Kenny Spargur. Kenny was accompanied by his fiancé, Hazel, daughter, Krystalene, and members of the Public Works Department. Council Member Porterfield presented Kenny with a service pin commemorating his 20 years of service with the City. Director of Public Works and Engineering Young introduced Water Utilities Superintendent Paul Wrzesinski. Paul was accompanied by members of the Public Works Department. Council Member Porterfield presented Paul with a service pin commemorating his 25 years of service with the City. Director of Public Works and Engineering Young introduced Wastewater Foreman Terry McGahey. Terry was accompanied by his wife, Carlema, and members of the Public Works Department. Council Member Porterfield presented Terry with a service pin commemorating his 30 years of service with the City. Director of Parks and Community Services Ray McDonald introduced Parks Field Tech III Cary Stevenson. Cary was accompanied by and members of the Parks Department. Council Member Hogg presented Cary with a service pin commemorating his 30 years of service with the City. ITEM NO. 2. PRESENTATION OF CERTIFICATES TO FIRE PREVENTION POSTER WINNERS Fire Marshal Paul Smith gave a brief history on the Fire Safety Poster Contest and introduced the grand prize winners for each grade level: First Grade: Avery Rejkowski (Bear Creek Elementary) Second Grade: Arsema Wondemagegn (South Euless Elementary) Third Grade: Piper Daniel (Wilshire Elementary) Fourth Grade: Sarah Hatch (Bear Creek Elementary) Fifth Grade: T'Aurelia Ingram (Bear Creek Elementary) Sixth Grade: Vanessa Tinajero (Oakwood Terrace Elementary) Council Minutes Page 6 of 12 November 13, 2012 Mayor Saleh, Fire Chief Rhodes, and Fire Inspector 11 Vernon Gilmore presented each grand prize winner with a certificate, their poster, and a goodie bag. ITEM NO. 3. QUARTERLY POLICE DEPARTMENT UPDATE Police Chief Brown presented the quarterly Police Department update for the quarter ending October 31, 2012, and reported on the average response times for priority one, two, three, and four calls, as well as statistics related to crimes against persons, and property crimes. Additionally, he reported on officers combined patrol time statistics, the addition of police personnel, Donald Eggleston, National Night Out, and the Police Department Open House. (City Secretary Note: This item was presented after Item No. 18) CONSENT AGENDA (items 4 through 12) Council Member Porterfield motioned to approve the Consent Agenda items number 4 through 12. Council Member Hogg seconded the motion. Ayes: Mayor Saleh, Mayor Pro Tem Bynum, Council Members Stinneford, Hogg, Martin, Mickan, and Porterfield Nays: None Mayor Saleh declared the motion carried. ITEM NO. 4. AUTHORIZED MAYOR TO EXECUTE A PERMANENT SANITARY SEWER EASEMENT AND A TEMPORARY CONSTRUCTION EASEMENT Authorized the Mayor to execute a permanent sanitary sewer easement and a temporary construction easement for the Trinity River Authority's (TRA) rehabilitation of an existing sanitary sewer main south of State Highway 183 (SH 183) and adjacent to Wilshire Park (Cyclone Branch). ITEM NO. 5. AUTHORIZED CITY MANAGER TO EXECUTE A CONTRACT EXTENSION Authorized the City Manager to execute a contract extension with Office Depot for an additional one (1) year period for the purchase of office supplies through the National Intergovernmental Purchasing Alliance Company (National IPA). The annual estimated expenditure is $91,000. ITEM NO. 6. AUTHORIZED THE PURCHASE OF FOUR (4) POLICE PATROL SEDANS Authorized the purchase of four (4) police patrol sedans for use at the Police Department from Sam Pack's Five Star Ford, Carrollton, Texas through the Tarrant County Cooperative Purchasing Contract. The estimated expenditure is $112,936. Council Minutes Page 7 of 12 November 13, 2012 ITEM NO. 7. AUTHORIZED THE PURCHASE OF A FIRE DEPARTMENT RAPID RESPONSE VEHICLE (SQUAD) Authorized the purchase of a fire department Rapid Response Vehicle (squad) from Siddons-Martin Emergency Group, Denton, Texas, an authorized dealer for Pierce Manufacturing, Appleton, Wisconsin through the Buy Board cooperative purchasing program. The estimated expenditure is $152,843. ITEM NO. 8. AUTHORIZED THE PURCHASE OF FOUR (4) HEART MONITORS/ DEFIBRILLATORS Authorized the purchase of four (4) heart monitors/defibrillators from Physio-Control, Inc., Redmond, Washington. The estimated expenditure is $149,931.40. ITEM NO. 9. AUTHORIZED THE PURCHASE OF ONE (1) ASPHALT CRACK SEAL APPLICATOR Authorized the purchase of one (1) Crafco model SS125DC asphalt crack seal applicator from Crafco Inc., Chandler, Arizona, through the Houston-Galveston Area Cooperative (HGAC) purchasing program. The estimated expenditure is $51,037.26. ITEM NO. 10. AWARDED BID NO. 002-13 Awarded Bid No. 002-13 for a construction contract to William J. Schultz Inc. dba Circle C Construction for the replacement of the sanitary sewer mains in portions of the Green Hills Park and Midway Park Additions (portions of Crane, Blanco, and Johns Drives) in the amount of$318,140, and authorized the City Manager to enter into a contract with William J. Schultz Inc. dba Circle C Construction. ITEM NO. 11. APPROVED RESOLUTION NO. 12-1398 Approved Resolution No. 12-1398, delegating authority to determine contracting and delivery procedures for construction projects to the City Manager. ITEM NO. 12. APPROVED CITY COUNCIL MINUTES Approved City Council minutes of the regular meeting of October 23, 2012. REGULAR AGENDA ITEM NO. 13. APPROVED SECOND AND FINAL READING OF ORDINANCE NO. 1970 Assistant City Manager Chris Barker presented the item to the City Council, and advised that the City's current franchise agreement with Allied Waste Services of Fort Worth, L.L.C. (AWS), is scheduled to expire on February 28, 2013. The City has negotiated with AWS for the renewal of the franchise agreement for an additional five year period, beginning March 1, 2013, and ending February 28, 2018. Additionally, he stated that AWS has agreed to continue to provide solid waste collection and disposal services with an annual fixed rate Council Minutes Page 8 of 12 November 13, 2012 increase of three percent for the term of the agreement. The first reading of the ordinance was presented to the City Council on September 25, 2012. Jeri Harwell, Municipal Services Manager, representing AWS, was present to address any questions. Council Member Stinneford motioned to approve Ordinance No. 1970, granting a franchise to Allied Waste Services of Fort Worth, L.L.C., for solid waste services for the collection of residential and commercial solid waste within the City of Euless. Council Member Martin seconded the motion. Ayes: Mayor Saleh, Mayor Pro Tem Bynum, Council Members Stinneford, Hogg, Martin, Mickan, and Porterfield Nays: None Mayor Saleh declared the motion carried. ITEM NO. 14. APPROVED SECOND AND FINAL READING OF ORDINANCE NO. 1971 Assistant City Manager Barker presented the item to the City Council, and advised that the City's current franchise agreement with Community Waste Disposal, L.P. (CWD), is scheduled to expire on February 28, 2013. The City has negotiated with CWD for the renewal of the franchise agreement for an additional five year period, beginning March 1, .� 2013, and ending February 28, 2018. Additionally, he reviewed the rates and stated an a-la- "cart" service is being introduced which will allow residential customers to choose from three types of recycling containers: blue bag, 18 gallon bin, or a 65 gallon cart. CWD has agreed to continue to provide recycling collection and processing services with an annual fixed rate increase of three percent for the term of the agreement. The first reading of the ordinance was presented to the City Council on September 25, 2012. Mayor Pro Tem Bynum motioned to approve Ordinance No. 1971, granting a franchise to Community Waste Disposal, L.P., for recycling services for the collection of residential and apartment recyclables within the City of Euless. Council Member Porterfield seconded the motion. Ayes: Mayor Saleh, Mayor Pro Tern Bynum, Council Members Stinneford, Hogg, Martin, Mickan, and Porterfield Nays: None Mayor Saleh declared the motion carried. ITEM NO. 15. APPROVED FIRST AND FINAL READING OF ORDINANCE NO. 1975 Director of Planning and Economic Development Collins presented the item to the City Council, and advised that the proposed modifications to the Euless Minimum Housing Code Council Minutes Page 9 of 12 November 13, 2012 would provide additional definitions to further clarify how the daily operations of the Apartment Inspection Program are carried out and to reflect that responsibility to implement ,.., the program lies with the Code Compliance Division. The proposed ordinance would revise language within Chapter 30, "Fees", to clarify the types of inspection for which fees are collected. Council Member Stinneford motioned to approve Ordinance No. 1975, amending Chapter 14, "Buildings and Building Regulations", of the Code of Ordinances, by amending Article X, "Euless Minimum Housing Code", governing the use, occupancy, management, operation and maintenance of multi-family dwelling complexes within the city and amending Chapter 30, "Fees", Section 30-42, "Minimum housing licensing and related fees". Council Member Martin seconded the motion. Ayes: Mayor Saleh, Mayor Pro Tem Bynum, Council Members Stinneford, Hogg, Martin, Mickan, and Porterfield Nays: None Mayor Saleh declared the motion carried. ITEM NO. 16. HELD PUBLIC HEARING AND APPROVED FIRST AND FINAL READING OF ORDINANCE NO. 1977 ,..., Mayor Saleh opened the public hearing at 7:45 p.m. Director of Planning and Economic Development Collins presented the item to the City Council, and advised that the proposed modifications to the Unified Development Code will provide specific definitions for tattoo and/or body modification studios, establish locations for those uses to be permitted in and to create conditions in which the uses must comply in order to be permitted. Additionally, the Planning and Zoning Commission held a public hearing on November 6, 2012, and recommended approval of the ordinance. Mayor Saleh asked to hear from any proponents followed by opponents of the case. There being none, Mayor Saleh closed the public hearing at 7:48 p.m. Council Member Martin motioned to approve Ordinance No. 1977, amending Chapter 84, "Unified Development Code", of the Code of Ordinances, by amending Article I, "General Provisions", Section 84-7, "Definitions and word usage" by providing a definition for tattoo and/or body modification studios; amending Article IV, "Zoning District Regulations", Section 84-84, "Permitted uses table" and Section 84-85, "Special conditions by use type". Council Member Mickan seconded the motion. Ayes: Mayor Saleh, Mayor Pro Tem Bynum, Council Members Stinneford, Hogg, Martin, Mickan, and Porterfield �" Nays: None Mayor Saleh declared the motion carried. Council Minutes Page 10 of 12 November 13, 2012 ITEM NO. 17. HELD PUBLIC HEARING AND APPROVED FIRST AND FINAL READING OF ORDINANCE NO. 1978 Mayor Saleh opened the public hearing at 7:48 p.m. Director of Planning and Economic Development Collins presented the item to the City Council, and advised that the proposed modifications to the Unified Development Code will provide specific definitions for non-depository financial institutions, establish locations for those uses to be permitted in and to identify conditions in which the uses must comply in order to be permitted. Additionally, the Planning and Zoning Commission held a public hearing on November 6, 2012, and recommended approval of the ordinance. Mayor Saleh asked to hear from any proponents followed by opponents of the case. There being none, Mayor Saleh closed the public hearing at 7:51 p.m. Council Member Hogg motioned to approve Ordinance No. 1978, amending Chapter 84, "Unified Development Code", of the Code of Ordinances, by amending Article I, "General Provisions", Section 84-7, "Definitions and word usage" by providing a definition for non- depository financial institutions; amending Article IV, "Zoning District Regulations", Section 84-84, "Permitted uses table" and Section 84-85, "Special conditions by use type". Council Member Mickan seconded the motion. Ayes: Mayor Saleh, Mayor Pro Tem Bynum, Council Members Stinneford, Hogg, Martin, Mickan, and Porterfield Nays: None Mayor Saleh declared the motion carried. ITEM NO. 18. APPROVED BOARD AND COMMISSION APPOINTMENTS Mayor Pro Tem Bynum motioned to approve the following appointments to the various boards and commissions: BOARD/COMMISSION NAME PLACE TERM EXPIRES ANIMAL SHELTER Gayla Maas, DVM ADVISORY BOARD Michelle Watson CIVIL SERVICE Bobby Baker 3 12/31/2015 COMMISSION John Diethloff Alt 1 12/31/2014 HISTORICAL Bill Golden Chair for 2013 PRESERVATION Barbara Collier Vice Chair for COMMITTEE 2013 Norma Keplinger Council Minutes Page 11 of 12 November 13, 2012 INDUSTRIAL Mary Lib Saleh 1 12/31/2014 DEVELOPMENT Glenn Porterfield 2 12/31/2014 "` AUTHORITY Tim Stinneford 3 12/31/2014 Leon Hogg 4 12/31/2014 Perry Bynum 5 12/31/2014 Donna Mickan 6 12/31/2014 Linda Martin 7 12/31/2014 LIBRARY BOARD Marcia Brown 2 12/31/2014 Christopher McAllister 4 12/31/2014 Barney Snitz 5 12/31/2014 Allan Gibbs Alt 1 12/31/2014 Loretta Doty Alt 2 12/31/2014 PARKS & LEISURE Eric Owens 1 12/31/2014 SERVICES Carroll Scott 4 12/31/2014 Darrel Knobloch 5 12/31/2014 Tiffany Smith 6 12/31/2013 Carl Miller Alt. 1 12/31/2014 Steve Doty Alt. 2 12/31/2014 PLANNING & ZONING Richard McNeese 4 12/31/2014 COMMISSION Jeremy Tompkins 5 12/31/2014 Troy Mennis 6 12/31/2014 David Brown 7 12/31/2014 TEEN COURT Warren Wilson 1 12/31/2014 ADVISORY BOARD Julie Davis Alt 2 12/31/2014 ZONING BOARD OF Harry Zimmer 3 12/31/2014 ADJUSTMENT Ruby Anne Crites 4 12/31/2014 Steven Ellis 5 12/31/2014 CITY HEALTH Robert Tafel, M.D. 12/31/2014 AUTHORITY Council Member Stinneford seconded the motion. Council Minutes Page 12 of 12 November 13, 2012 Ayes: Mayor Saleh, Mayor Pro Tern Bynum, Council Members Stinneford, Hogg, Martin, Mickan, and Porterfield Nays: None Mayor Saleh declared the motion carried. ITEM NO. 19. PUBLIC COMMENTS There were no public comments. ITEM NO. 20. REPORTS City Attorney City Attorney Wayne Olson advised that his law firm will have a booth at the 100th Annual Texas Municipal League Conference and Exhibition in Grapevine, November 13-16, 2012. City Manager No report given. City Council No report given. ITEM NO. 21. ADJOURN Mayor Saleh adjourned the meeting at 8:07 p.m. APPROVED: ATTEST: r i . / _ Mary Lib S eh K. Sutter, TRMC Mayor ity Secretary