HomeMy WebLinkAbout2020-12-08 MINUTES OF A REGULAR MEETING
OF THE
EULESS CITY COUNCIL
Tuesday, December 8, 2020
A regular meeting of the Euless City Council was called to order by Mayor Linda Martin
at 4:32 p.m. on Tuesday, December 8, 2020, in the Council Chambers of City Hall, 201
North Ector Drive. Mayor Linda Martin, Mayor Pro Tern Salman Bhojani, Council
Members Tim Stinneford, Jeremy Tompkins, Eddie Price, and Perry Bynum were present
in the Council Chambers. Council Member Harry Zimmer was absent from the meeting.
During the Precouncil meeting:
➢ City Manager Loretta Getchell reviewed the regular agenda.
➢ Emergency Management Coordinator Suzanne Hendrickson provided an update
regarding the COVID-19 pandemic, including the current statistics worldwide,
statewide, and locally as well as hospitalization rates and the status of vaccine
distribution. Additionally, she advised that, in accordance with Governor Greg
Abbott's Executive Order GA-32, local hospitalization rates have risen above 15
percent for seven consecutive days requiring bars to immediately close and
restaurants to decrease capacity to 50 percent. The Code Compliance Department
has been in contact with the two bars operating in the City.
Discussion ensued regarding vaccine distribution.
➢ Police Chief Mike Brown presented the quarterly Police Department update including
property crimes, crimes against persons, and the impact of COVID-19 as it relates to
staffing. He advised that the Crime Control and Prevention District election held
November 3, 2020, passed and discussed the departments community involvement
programs, including Shop Talk and the 6Stones toy donation drive.
➢ Finance Director Janina Jewell provided the Financial update for period ending
September 30, 2020, (pre-audit) and advised that the City is ending the fiscal year in
a strong financial position. Car rental tax collection was down 52 percent over the
same period last year (October) and sales tax collection was flat.
City Manager Getchell expressed her appreciation to the Directors for making drastic
cuts at the beginning of the pandemic and to the Tarrant County Commissioners Court
for approving CARES Act funding to the City.
➢ Mayor Martin announced that the annual Boards and Commissions Appreciation
Dinner typically held at the end of February has been cancelled due to COVID-19 and
a gift will be provided to each volunteer instead. She expressed her appreciation to
City Secretary Kim Sutter for her efforts in finding suitable alternatives to the dinner.
Council Minutes Page 2 of 7 December 8, 2020
CLOSED SESSION
The City Council convened into closed session at 5:50 p.m. for deliberation regarding the
following:
As authorized by Section 551.071 of the Texas Government Code to seek legal advice
and consult with the City Attorney related to Proposition B and pending or contemplated
litigation or a settlement offer, including:
• Mid City Inn
• SLF IV-Euless Riverwalk JV, L.P. v. City of Euless
• Fearn v. Graham, et al.
The purchase, exchange, lease or value of real property as authorized by Section
551.072 of the Texas Government Code related to:
• Cresthaven Addition
Mayor Martin recessed closed session at 6:45 p.m.
COUNCIL CONSIDERATION OF SCHEDULED ITEMS — COUNCIL CHAMBERS
The Euless City Council continued their meeting in the Council Chambers at 7:00 p.m.
for consideration of scheduled items.
STAFF MEMBERS PRESENT
City Manager Loretta Getchell
Deputy City Manager Chris Barker
City Attorney Wayne Olson
City Secretary Kim Sutter
Police Chief Mike Brown
Planning and Development Director Mike Collins
Finance Director Janina Jewell
Director of Information Services Scott Joyce
Emergency Management Coordinator Suzanne Hendrickson
VISITORS
No visitors
VISITORS VIA VIDEO CONFERENCE
No visitors
INVOCATION
Mayor Linda Martin gave the invocation.
Council Minutes Page 3 of 7 December 8, 2020
PLEDGES OF ALLEGIANCE
Council Member Tim Stinneford led the pledges of allegiance to the flags of the United
States and Texas.
ITEM NO. 1. PRESENTATION OF CERTIFICATE OF ACHIEVEMENT FOR
EXCELLENCE IN FINANCIAL REPORTING AWARD
Finance Director Jewell announced that the Government Finance Officers Association
(GFOA) has awarded the City of Euless a Certificate of Achievement for Excellence in
Financial Reporting. Ms. Jewell presented the certificate to Mayor Martin and advised
that this is the 33rd consecutive year the City of Euless has received this award.
Additionally, she recognized Assistant Finance Director Jackie Theriot and her staff for
their hard work in achieving this recognition.
ITEM NO. 2. PRESENTATION OF FINANCIAL REPORT FOR FISCAL YEAR
ENDING SEPTEMBER 30, 2019
Finance Director Jewell presented the financial report for the Fiscal Year ending
September 30, 2020.
CONSENT AGENDA (items 3 through 10)
Mayor Martin asked Deputy City Manager Barker to read each item into the record.
Council Member Stinneford motioned to approve the consent agenda items number 3
through 10.
Council Member Tompkins seconded the motion.
Ayes: Mayor Martin, Mayor Pro Tem Bhojani, Council Members Stinneford,
Tompkins, Price, and Bynum
Nays: None
Mayor Martin declared the motion carried.
ITEM NO. 3. AUTHORIZED MAYOR TO NEGOTIATE AND EXECUTE
CONVEYANCE DOCUMENTS
Authorized the Mayor to negotiate and execute conveyance documents for the purchase
of property located at Cresthaven Addition, Block 2, Lot 13B, 901 Cresthaven Drive,
Euless, Texas.
Council Minutes Page 4 of 7 December 8, 2020
ITEM NO. 4. AUTHORIZED MAYOR TO NEGOTIATE AND EXECUTE AN
AGREEMENT WITH ATMOS ENERGY
Authorized the Mayor to negotiate and execute an agreement concerning the
replacement of an existing high pressure gas (HPG) transmission main located along
West Pipeline Road. As part of the FY2019 Streets Reconstruction project, the portion
of the project that includes West Pipeline Road from Arwine Cemetery Road to Raider
Drive will undergo full reconstruction. Atmos Energy, plans to replace their HPG
transmission main along West Pipeline Road with a new 16-inch diameter pipeline. The
agreement is necessary to help facilitate the coordination of the two proposed projects
and memorialize the current and future responsibilities of each party related to the HPG
transmission main.
ITEM NO. 5. AUTHORIZED CITY MANAGER TO EXECUTE A CONTRACT
Authorized the City Manager to execute a contract with Tetra Tech, Inc., 12655 North
Central Expressway, Suite 305, Dallas, Texas, using the Houston-Galveston Area
Council Cooperative (HGAC) purchasing program Contract No. HP08-17 for the
development of a Disaster Debris Management Plan for the cities of Bedford, Colleyville,
Euless, Grapevine, and Hurst. In November 2019, the City Council passed Resolution
No. 19-1560, authorizing a grant application to the North Central Texas Council of
Governments for the Solid Waste Pass — Through Grant Program. The cities received
approval on the grant application for $125,000. The project will begin in January and is
expected to be completed by June 15, 2021. The City of Euless will serve as the lead
agency by administering the grant and ensuring reimbursement back to the City of Euless.
The estimated expenditure is $124,208.
ITEM NO. 6. AUTHORIZED A CHANGE ORDER TO A CONSTRUCTION
CONTRACT
Approved a change order to a construction contract with Excel 4 Construction, LLC, 5733
Hart Street, Fort Worth, Texas, for the replacement of sanitary sewer main along El
Camino Real between Sotogrande Boulevard and Woodvine Drive, in the amount of
$71,550. The proposed change order will replace the existing sewer lateral line, provide
new clean-outs, and repair drive approaches all within existing City right-of-way.
ITEM NO. 7. AUTHORIZED PURCHASE OF THREE (3) FLEET VEHICLES
Authorized the purchase of three fleet vehicles for the replacement of one Code Service
pickup, one Public Works pickup, and one Public Works cab and chassis truck from Rush
Truck Center, 4000 Irving Boulevard, Dallas, Texas, through the BuyBoard Cooperative
Purchasing Program Contract No. 601-19. The estimated expenditure is $91,683.
ITEM NO. 8. AUTHORIZED PURCHASE OF SENSUS WATER METERS AND
TRANSPONDERS
Authorized the purchase of Sensus water meters and transponders from Aqua Metric,
16914 Alamo Parkway, Building 2, Selma, Texas, as part of the citywide advanced
Council Minutes Page 5 of 7 December 8, 2020
metering infrastructure (AMI) for the delivery, metering and recording of water. The
estimated expenditure is $200,000.
ITEM NO. 9. APPROVED RESOLUTION NO. 20-1596
Approved Resolution No. 20-1596, delegating to the City Manager the authority to
determine and select the alternative construction method which provides the best value
to the City for the award of a contract under Chapter 2269, Texas Government Code, for
certain construction contracts and to make all procedural decisions with regard thereto.
ITEM NO. 10. APPROVED CITY COUNCIL MINUTES
Approved City Council minutes of the special called meeting of November 12, 2020, and
the regular meeting of November 24, 2020.
REGULAR AGENDA
ITEM NO. 11. APPROVED SITE PLAN NO. 20-09-SP
Director of Planning and Economic Development Collins presented the item to the City
Council and advised that the applicant, Mad Triangle, LLC, is seeking a commercial site
plan for the expansion of an existing business at 1630 West Euless Boulevard. In 2011
the site was developed as a Service Master franchise. The new development will include
two new additions to the original 20,000 square foot building. The first will be a 15,930
square foot addition to the east side of the original building. This structure will require the
removal of an original emergency access, drainage and utility easement and relocate it
further to the east on the property. The second building will be a 19,122 square foot
addition to the south of the original building projecting toward West Euless Boulevard.
The building height is variable to accommodate the unusual shape of the original lot and
the setback requirements. Additionally, the Planning and Zoning Commission held a
public hearing on November 17, 2020, and recommended approval of the Site Plan by a
vote of 7-0-0.
Mayor Pro Tem Bhojani motioned to approve Site Plan No. 20-09-SP, for a Commercial
Development proposed to be located on 4.12 acres within Mad Triangle Addition, Block
A, Lots 1 and 2R2 at 1630 West Euless Boulevard.
Council Member Price seconded the motion.
Ayes: Mayor Martin, Mayor Pro Tern Bhojani, Council Members Stinneford,
Tompkins, Price, and Bynum
Nays: None
Mayor Martin declared the motion carried.
Council Minutes Page 6 of 7 December 8, 2020
ITEM NO. 12. APPROVED SITE PLAN NO. 20-12-SP
Director of Planning and Economic Development Collins presented the item to the City
Council and advised that the applicant, M Laxmi Hospitality LLC, intends to construct a
five story, 67,525 square foot Four Points by Marriot Hotel. The site plan was originally
submitted and approved by the Planning and Zoning Commission and City Council under
Case Number 18-12-SP in November 2018 and renewed by the Planning and Zoning
Commission and City Council in November 2019. Since that time, the developer has
continued to work on the project, but has not submitted civil and building construction
plans to the City of Euless. Due to market uncertainties created by the pandemic, the
applicant is seeking renewal of the same site plan for their hotel development approved
in 2018 and 2019. Under Section 84-386 of the Euless Unified Development Code, an
approved site plan expires without any commencement of development within 12 months
of the approval of the site plan. In accordance with discussions with adjacent property
owners, the City requested certain modifications to the site and design of the project in
an effort to mitigate several concerns expressed by adjoining neighbors. Additionally, the
Planning and Zoning Commission held a public hearing on November 17, 2020, and
recommended approval of the Site Plan by a vote of 7-0-0.
Council Member Stinneford motioned to approve Site Plan No. 20-12-SP, for a
Commercial Development proposed to be located on 2.0 acres to be platted as Cadence
Capital Addition, Block A, Lot 2 at 970 East Harwood Road.
Mayor Pro Tem Bhojani seconded the motion.
Ayes: Mayor Martin, Mayor Pro Tem Bhojani, Council Members Stinneford,
Tompkins, Price, and Bynum
Nays: None
Mayor Martin declared the motion carried.
ITEM NO. 13. PUBLIC COMMENTS
No public comments.
ITEM NO. 14. REPORTS
City Manager
No report given.
City Attorney
No report given.
Council Minutes Page 7 of 7 December 8, 2020
City Council
Council Member Bynum encouraged everyone to shop locally in Euless, especially during
the holidays.
Mayor Pro Tern Bhojani offered his thoughts and prayers to Council Member Harry
Zimmer and his wife, Diane.
Mayor Martin expressed her congratulations to the January 2021 Employee of the Month,
Senior Police Officer Carlos Peralez.
Mayor Martin wished everyone a Merry Christmas and a Happy New Year.
ITEM NO. 15. ADJOURN
Mayor Martin adjourned the meeting at 7:36 p.m.
APPROVED: ATTEST:
Linda Martin, Mayor lu' i Sutter, TRMC, CMC, City Secretary _