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HomeMy WebLinkAbout2021-01-12 MINUTES OF A REGULAR MEETING OF THE EULESS CITY COUNCIL Tuesday, January 12, 2021 A regular meeting of the Euless City Council was called to order by Mayor Linda Martin at 4:30 p.m. on Tuesday, January 12, 2021, in the Council Chambers of City Hall, 201 North Ector Drive. Mayor Linda Martin, Mayor Pro Tem Salman Bhojani, Council Members Tim Stinneford, Jeremy Tompkins, Eddie Price, Perry Bynum, and Harry Zimmer were present in the Council Chambers. During the Precouncil meeting: ➢ Mayor Martin welcomed everyone to the first City Council meeting of 2021 and advised that she and Council Member Tompkins attended the Hurst-Euless-Bedford Independent School District (HEB ISD) Board of Trustees meeting on Monday, January 11, 2021, to present the Board with a proclamation recognizing January 2021 as School Board Recognition Month. Council Member Tompkins congratulated the HEB ISD Board of Trustees on being named the Texas Association of School Administrators 2020 Outstanding School Board. ➢ City Manager Loretta Getchell reviewed the regular agenda. Additionally, she commended Emergency Management Coordinator Suzanne Hendrickson for her tireless efforts during the current COVID-19 pandemic. She added that Hurst City Manager Clay Caruthers called and expressed his appreciation for Suzanne's help in coordinating the set up and opening of the vaccination site at the Hurst Conference Center. ➢ Emergency Management Coordinator Suzanne Hendrickson provided an update regarding the COVID-19 pandemic, including the current statistics worldwide, statewide, and locally as well as hospitalization rates and the status of vaccine distribution. She encouraged hand washing, social distancing and mask wearing even as vaccine distribution becomes more widespread. Additionally, she advised of the status of special events, including the cancellation of the Arbor Daze event, and the offering of a Daddy/Daughter Valentine's Dinner as opposed to the annual dance. She furthered advised that the summer concert series will be put on hold unless and until conditions improve. She stated that plans will proceed with preparing for the opening of the aquatics center and summer camps with the knowledge that the decision to open will be based on the state of the COVID-19 pandemic at that time. Discussion ensued regarding opening public facilities. ➢ Fire Chief Wes Rhodes presented the Fire Department 2020 year in review including total dollar loss, response times, five year trend of total runs, mutual aid, years of service, social media, and fire prevention. He added that the slight increase in Council Minutes Page 2 of 9 January 12, 2021 response time is attributed to the number of calls and travel/drive distance with regard to the temporary location of Fire Station No. 1. Discussion ensued regarding the benefit of having an emergency squad at each station. ➢ Director of Planning and Economic Development Mike Collins presented the Development update and advised of a proposed Flex Commercial Planned Development to be located near the intersection of Euless Boulevard and FM 157. ➢ Finance Director Janina Jewell provided the Financial update for the period ending November 30, 2020, and advised that car rental tax collection was down 38 percent over the same period last year and sales tax collection was up 0.60 percent. CLOSED SESSION The City Council convened into closed session at 6:15 p.m. for deliberation regarding the following: Seek legal advice from the City Attorney as authorized by Section 551.071 of the Texas Government Code related to: • Mid City Inn • SLF IV-Euless Riverwalk JV, L.P. v. City of Euless Mayor Martin recessed closed session at 6:40 p.m. COUNCIL CONSIDERATION OF SCHEDULED ITEMS — COUNCIL CHAMBERS The Euless City Council continued their meeting in the Council Chambers at 7:00 p.m. for consideration of scheduled items. STAFF MEMBERS PRESENT City Manager Loretta Getchell Deputy City Manager Chris Barker City Attorney Wayne Olson City Secretary Kim Sutter Planning and Development Director Mike Collins Finance Director Janina Jewell Director of Information Services Scott Joyce VISITORS Sharon Bailey Gene Shawl Council Minutes Page 3 of 9 January 12, 2021 VISITORS VIA VIDEO CONFERENCE Jaron Ricketts Brad Williams INVOCATION Finance Director Janina Jewell gave the invocation. PLEDGES OF ALLEGIANCE Council Member Jeremy Tompkins led the pledges of allegiance to the flags of the United States and Texas. ITEM NO. 1. PRESENTATION OF EMPLOYEE OF THE YEAR FOR 2020 Information Services Director Scott Joyce introduced Computer Support Specialist II Brett Bennett as the 2020 Employee of the Year. Brett was accompanied by his wife, Tammy. ITEM NO. 2. ANNOUNCEMENT OF EMPLOYEE SERVICE AWARDS Mayor Martin announced the employee service awards and expressed her congratulations to the following employees on reaching an employment milestone with the City of Euless: 15 years of service Municipal Courts Manager Claudia Quintero 20 years of service: Budget/Treasury Manager Diana Ayala Director of Planning and Economic Development Mike Collins Police Sergeant Rogelio "Rocky" Fimbres Police Sergeant Hung "Scott" Ho 30 years of service Police Sergeant Todd Bellah CONSENT AGENDA (items 3 through 6) Mayor Martin asked Deputy City Manager Barker to read each item into the record. Council Member Stinneford motioned to approve the consent agenda items number 3 through 6. Council Member Tompkins seconded the motion. Ayes: Mayor Martin, Mayor Pro Tem Bhojani, Council Members Stinneford, Tompkins, Price, Bynum, and Zimmer Council Minutes Page 4 of 9 January 12, 2021 Nays: None Mayor Martin declared the motion carried. ITEM NO. 3. AUTHORIZED CITY MANAGER TO EXECUTE A CONTRACT Authorized the City Manager to enter into a contract with Knight Erosion Control Retaining Walls and Construction, PO Box 202541, Arlington, Texas, to proceed with emergency repairs related to the City's Sanitary Sewer Collection System, finding that the procurement is necessary due to unforeseen damage to an eight inch aerial sanitary sewer crossing located along Hurricane Creek near 350 Westpark Way, and finding that the repair is necessary to preserve the public health and protect the safety of the City's residents. The estimated expenditure is $121,000. ITEM NO. 4. AUTHORIZED PURCHASE OF POLICE VEHICLE EQUIPMENT Authorized the purchase of police vehicle equipment from Defender Supply, 845 FM 407, Argyle, Texas, through the Tarrant County Contract to outfit police patrol units. The estimated expenditure is $72,120. ITEM NO. 5. AUTHORIZED PURCHASE OF CRIME SCENE AND CRASH SCENE RECONSTRUCTION EQUIPMENT Authorized the purchase of crime scene and crash scene reconstruction equipment from Faro Technologies, 250 Technology Park, Lake Mary, Florida, through the General Services Administration cooperative purchase agreement. The City Council approved Resolution No. 20-1582 on June 23, 2020, authorizing a grant application to the Office of the Governor, Criminal Justice Division. The grant application was approved by the Office of the Governor, requires no matching contribution and will be used to cover the cost of supplies, equipment, and direct operating expenses related to the COVID-19 response. ITEM NO. 6. APPROVED CITY COUNCIL MINUTES Approved City Council minutes of the regular meeting of December 8, 2020. REGULAR AGENDA ITEM NO. 7. AUTHORIZED AWARD OF BID NO. 001-21 Deputy City Manager Barker advised that the City of Euless recently sought competitive bids for the construction of the first phase of the FY19 Street Reconstruction project. Phase I of the project includes reconstruction of the following streets: • Harwood Road, just west of North Main Street to S.H. 157/Industrial Boulevard • South Pipeline Road, from Royal Parkway to Highland Drive • Highland Drive Council Minutes Page 5 of 9 January 12, 2021 In evaluating the lowest price bidder, DDM Construction ($8,904,934.10), staff was unable to confirm the quality of offeror's goods and services, their reputation, workmanship, and capability through reference checks. In evaluating the second low bidder, Reliable Paving ($10,034,809.85), staff found that their experience level on projects of similar size, scope and complexity was lacking. Specifically, they provided six completed project references in the last five years, all of which were of considerably smaller scope and value and none of which included concrete paving and utility work comparable with the proposed project. The third low bidder, McMahon Contracting, LP ($10,078,702.72), recently completed the City's FY18 Street Reconstruction project. The project was completed ahead of schedule, and with a high level of quality. McMahon's experience level, quality, capabilities, and performance on previous contract with the City make them the lowest responsible bidder in accordance with the criteria set forth in the bid advertisement. Staff recommends awarding the bid to the lowest responsible bidder, McMahon Contracting, LP, in the amount of $10,078,702.72 and authorize an owner controlled contingency not to exceed five percent of the contractual amount. Council Member Price motioned to award Bid No. 001-21, for a construction contract to McMahon Contracting, LP for the FY19 Street Reconstruction Project Phase I. Council Member Bynum seconded the motion. Ayes: Mayor Martin, Mayor Pro Tem Bhojani, Council Members Stinneford, Tompkins, Price, Bynum, and Zimmer Nays: None Mayor Martin declared the motion carried. ITEM NO. 8. APPROVED RESOLUTION NO. 21-1597 Finance Director Jewell advised that Resolution No. 21-1597 authorizes the City Secretary to publish a notice declaring intention to issue certificates of obligation in an amount not to exceed $5,650,000 for public improvements to City streets, specifically street reconstruction of West Pipeline Road between Arwine Court and Raider Drive, and the extension of Mills Drive from State Highway 10 to Carr Park. The actual amount of debt issued may be less than but not more than the amount published. Mayor Pro Tern Bhojani motioned to approve Resolution No. 21-1597, approving and authorizing publication of a notice of intention to issue certificates of obligation in an amount not to exceed $5,650,000 for public improvements to city streets. Council Member Stinneford seconded the motion. Council Minutes Page 6 of 9 January 12, 2021 Ayes: Mayor Martin, Mayor Pro Tem Bhojani, Council Members Stinneford, Tompkins, Price, Bynum, and Zimmer Nays: None Mayor Martin declared the motion carried. ITEM NO. 9. APPROVED RESOLUTION NO. 21-1598 Council Member Bynum motioned to approve Resolution No. 21-1598, calling a General Election for May 1, 2021, for the offices of City Council Members Place 5 and Place 6, and authorized a contract with Tarrant County to furnish election services and equipment. Council Member Price seconded the motion. Ayes: Mayor Martin, Mayor Pro Tern Bhojani, Council Members Stinneford, Tompkins, Price, Bynum, and Zimmer Nays: None Mayor Martin declared the motion carried. ITEM NO. 10. APPROVED SITE PLAN NO. 20-13-SP Director of Planning and Economic Development Collins presented the item to the City Council and advised that the applicant, MacArthur Medical Center, is seeking to construct a three-story, 62,400 square foot medical office building within the Westpark Professional Centre Addition. The project was previously approved as Site Plan No.19-14-SP on October 8, 2019, and has been scaled back from the original development. The site layout is established to ensure the building footprint meets the appropriate setback requirements in relation to the surrounding residential properties. The office building will be the location of a medical practice and additional space will be leased to other medical practices as well. Additionally, the Planning and Zoning Commission held a public hearing on December 15, 2020, and recommended approval of the Site Plan by a vote of 6-0-0. Jaron Ricketts, Hoefer Wysocki Architects, representing the applicant, addressed the City Council and expressed his excitement for the project and his appreciation to the City staff. Council Member Tompkins motioned to approve Site Plan No. 20-13-SP, for a Commercial Development proposed to be located on Westpark Professional Centre Addition, Block 3, Lots 1, 2, and 3 within the 2000 Block of Westpark Court. Council Member Stinneford seconded the motion. Ayes: Mayor Martin, Mayor Pro Tem Bhojani, Council Members Stinneford, Tompkins, Price, Bynum, and Zimmer Council Minutes Page 7 of 9 January 12, 2021 Nays: None Mayor Martin declared the motion carried. ITEM NO. 11. HELD PUBLIC HEARING FOR SPECIFIC USE PERMIT NO. 20- 07-SUP AND APPROVED FIRST AND FINAL READING OF ORDINANCE NO. 2267 Mayor Martin opened the public hearing at 7:26 p.m. Director of Planning and Economic Development Collins presented the item to the City Council and advised that the applicant, Monsoon Flower, LLC, previously received City Council approval for a Specific Use Permit at 301 West Euless Boulevard on August 11, 2020, as Ordinance No. 2250. Since that time, Oncor provided feedback to the developer requiring the Airport Freeway service road drive approach to shift approximately 20 feet to the west. The width of the drive approach has been reduced from 30 feet to the minimum required 24 feet for an emergency access, drainage and utility easement. A connecting sidewalk from the building to the periphery sidewalk has been moved further to the west. The loading zone originally indicated along the drive approach on the west side of the entrance has been moved to the east side of the drive and has been reduced in size from what was originally indicated. Additionally, the Planning and Zoning Commission considered the Specific Use Permit on December 15, 2020, and recommended approval by a vote of 6-0-0 with the following conditions: 1) The Specific Use Permit is tied to the Business Owner: Monsoon Flower, LLC; 2) The Specific Use Permit is tied to the Business Name: Atwell Suites; 3) The hotel will be inspected by the City of Euless and maintained in accordance with applicable provisions of the City of Euless Property Maintenance Code. Information about hotel inspection standards is provided to the owner and operator; and 4) The Specific Use Permit may be revoked if one or more of the conditions imposed by this permit has not been met or has been violated. Mayor Martin asked to hear from any proponents followed by opponents of the case. There being none, Mayor Martin closed the public hearing at 7:29 p.m. Mayor Pro Tern Bhojani motioned to approve Ordinance No. 2267, a Specific Use Permit for a Commercial Development proposed to be located on approximately 2.88 acres on Midway Square Addition, Phase II, Block B, Lot 1R2, for a Hotel in the Community Business (C-2) zoning district. Council Member Price seconded the motion. Ayes: Mayor Martin, Mayor Pro Tem Bhojani, Council Members Stinneford, Tompkins, Price, Bynum, and Zimmer Nays: None Council Minutes Page 8 of 9 January 12, 2021 Mayor Martin declared the motion carried. ITEM NO. 12. HELD PUBLIC HEARING FOR SPECIFIC USE PERMIT NO. 20- 13-SUP AND APPROVED FIRST AND FINAL READING OF ORDINANCE NO. 2268 Mayor Martin opened the public hearing at 7:30 p.m. Director of Planning and Economic Development Collins presented the item to the City Council and advised that the applicant, HFA-Kelsey Kreher on behalf of Valvoline, is requesting approval of a Specific Use Permit for a 3,776 square foot structure as a limited auto service use that meets the requirements established in the Planned Development Ordinance No. 2255 approved by the City Council on August 24, 2020. Additionally, the Planning and Zoning Commission considered the Specific Use Permit on December 15, 2020, and recommended approval by a vote of 6-0-0 with the following conditions: 1) The Specific Use Permit is tied to the business owner: Valvoline Instant Oil Change; 2) The Specific Use Permit is tied to the business name: Valvoline Instant Oil Change; 3) All services occur indoors and are completed in one business day or less, with no overnight storage or keeping of customer vehicles; 4) Outdoor storage of vehicles or merchandise is not permitted within view of the public right-of-way; 5) The services allowed at this facility are defined by Limited Auto Services as defined by Ordinance No. 2255 of the City of Euless. Auto Services not listed here are thereby prohibited; 6) The store will operate as a corporate store for a period of fifteen (15) years and that franchise or independent operators are not permitted; and 7) The Specific Use Permit may be revoked if one or more of the conditions imposed by this permit has not been met or has been violated. Brad Williams, Attorney representing Valvoline, expressed his appreciation to City staff for their efforts in working with Valvoline to make modifications to the original submission and earning the approval of the Planning and Zoning Commission. Mayor Martin asked to hear from any proponents followed by opponents of the case. There being none, Mayor Martin closed the public hearing at 7:36 p.m. Council Member Zimmer motioned to approve Ordinance No. 2268, a Specific Use Permit for a Limited Auto Use Service proposed to be located on Glade Parks Addition, Block F, Lot 2, at 2100 Rio Grande Boulevard. Council Member Stinneford seconded the motion. Ayes: Mayor Martin, Mayor Pro Tem Bhojani, Council Members Stinneford, Tompkins, Price, Bynum, and Zimmer Council Minutes Page 9 of 9 January 12, 2021 Nays: None Mayor Martin declared the motion carried. ITEM NO. 13. PUBLIC COMMENTS No public comments. ITEM NO. 14. REPORTS City Manager No report given. City Attorney No report given. City Council Mayor Pro Tern Bhojani announced that he is not be seeking re-election for a second term to the City Council. He expressed his gratitude to the citizens of Euless for the opportunity to serve and his appreciation to City staff and his City Council colleagues. He advised that the filing period for the May 1, 2021 General Election will begin Wednesday, January 13, 2021. Mayor Martin expressed her appreciation to Mayor Pro Tern Bhojani for his service on the City Council and stated her belief that he will accomplish great things in the future. Additionally, Mayor Martin urged citizens to continue to follow the Center for Disease Control guidelines by wearing a face covering, washing hands, and practicing physical distancing. ITEM NO. 15. ADJOURN Mayor Martin adjourned the meeting at 7:38 p.m. APPROVED: ATTEST: 'ride Martin, May r i Sutter, MC CMC City Secretary