HomeMy WebLinkAbout2013-03-25 Civil Service Commissiion Minutes MINUTES OF A REGULAR MEETING
OF THE
CITY OF EULESS CIVIL SERVICE COMMISSION
MARCH 25, 2013
CALL TO ORDER
The Civil Service Commission met on Monday, March 25, 2013, in the Precouncil
Conference Room at City Hall in the Municipal Complex, 201 North Ector Drive.
The following persons were in attendance:
Chairperson Carla Shields, Place 1
Commissioner Jimmy Payton, Place 2
Commissioner Bobby Baker, Place 3
Commissioner John Deithloff, Alternate No. 1
City Manager Gary McKamie
Deputy City Manager Loretta Getchell
Police Chief Mike Brown
Fire Chief Wes Rhodes
Civil Service Officer and Human Resources/Risk Administrator Carolyn Marshall
Assistant to the City Secretary Holly Houston
ITEM NO. 1. CALL TO ORDER
Chairperson Carla Shields called the meeting to order at 9:00 a.m.
ITEM NO. 2. INVOCATION
Chairperson Shields gave the invocation.
ITEM NO. 3. APPROVAL OF MINUTES OF A SPECIAL CALLED MEETING
ON JANUARY 20, 2003
Commissioner Jimmy Payton motioned to approve the minutes of the January 20, 2003,
special called meeting as presented. Commissioner Bobby Baker seconded the motion,
the motion carried by a unanimous vote.
ITEM NO. 4. DISCUSSION REGARDING AMENDMENT/REVISION TO CIVIL
SERVICE PROVISIONS
City Manager Gary McKamie advised the Commission that after the appeal that was
presented in 2003, it was determined that various amendments/revisions were needed
to the Civil Service Provisions. As a result, staff is recommending
amendments/revisions to the Provisions related to the appeals and grievance processes
Civil Service Commission March 25, 2013 Page 2 of 3
and references to administrative policies. He stated that the Commission would
consider approval of the proposed amended/revised provisions at a future meeting, and
subsequently the City Council would be asked to adopt the revised/amended provisions
by an ordinance.
City Manager McKamie and Deputy City Manager Loretta Getchell highlighted the
following proposed amendments/revisions to the Provisions:
• Equal Employment Opportunity — handled primarily through administrative
policy.
• Excluded Employees— revising job titles to reflect current positions.
• Sexual Harassment — revised definition to coincide with the guidelines of
the U.S. Equal Employment Opportunity Commission (EEOC) and refers
to policy.
• Discipline and Appeals - insert grievance into the title and provide
grievance procedures within the section.
• Appeals Procedures — allows eligible employee to file an appeal to protest,
contest, or challenge a suspension, demotion or discharge.
• Grievance Procedures — allows employee to address a complaint
concerning a written reprimand, compensation, work hours, working
conditions, transfers, job performance reviews, job assignment, or other
treatment received from management or a supervisor which the employee
considers to be unjust or unfair.
• Promotions — allows an employee that was promoted to be returned to
their former position if they do not satisfactory perform duties of the new
position during the probationary period.
• Military Leave — revised to follow federal and state law.
• Leave of Absence - incorporate two types of leave, Family and Medical
Leave Act (FMLA) Leave and a Non-FMLA Leave.
• Emergency Leave — modified to bereavement leave for the loss of an
immediate or extended family member.
• Throughout the Provisions, the term introductory period has been revised
to probationary period.
• Extended Family and Immediate Family - clarification of included family
members for purposes of bereavement leave.
City Manager McKamie stated that the issue that went before the Commission in 2003
dealt with a promotional issue, and as a result changes have been made to allow
opportunities for candidates to file a complaint during the fire and police promotion
process.
Commissioner Payton inquired if the written and practical exams are the only factors in
determining who is promoted.
City Manager McKamie stated that the fire and police chief have the ability to choose
from the top three candidates and would be required to provide justification to the City
Manager.
Civil Service Commission March 25, 2013 Page 3 of 3
City Manager McKamie stated that the city attorney will review the Civil Service
Provisions in its entirety after the Commission's approval and prior to consideration by
the City Council. He stated that three different copies of the Provisions were provided
to the Commission prior to the meeting: 1) current copy; 2) blue and red line copy
showing the proposed amendments/revisions; and 3) clean copy of the proposed
provisions.
Fire Chief Wes Rhodes stated that the Euless Firefighters Association and the Euless
Police Officers Association have reviewed the proposed provisions.
City Manager McKamie stated that items for the next agenda will include the selection
of a chairperson and discuss and consider approval of the proposed Civil Service
Provisions.
Members of the Commission agreed to receive Civil Service Commission related
documents by email, excluding Commissioner Payton who would like to receive them by
hard copy.
ITEM NO. 5. ADJOURNMENT
Chairperson Shields adjourned the meeting at 9:56 a.m.
APPROVED:
1? /7) -)
Chairperson Carla Shields
Li 41. 7/ (I)
Date