HomeMy WebLinkAbout2021-02-09 MINUTES OF A REGULAR MEETING
OF THE
EULESS CITY COUNCIL
Tuesday, February 9, 2021
A regular meeting of the Euless City Council was called to order by Mayor Linda Martin
at 4:30 p.m. on Tuesday, February 9, 2021, in the Council Chambers of City Hall, 201
North Ector Drive. Mayor Linda Martin, Mayor Pro Tern Salman Bhojani, Council
Members Tim Stinneford, Eddie Price, Perry Bynum, and Harry Zimmer were present in
the Council Chambers. Council Member Jeremy Tompkins arrived at 5:47 p.m.
During the Precouncil meeting:
➢ Mayor Pro Tern Salman Bhojani advised that he attended the Tongan Community
Committee meeting on Monday, February 8, 2021, with Mayor Martin and had a
wonderful time.
➢ City Manager Loretta Getchell advised that Mayor Pro Tern Bhojani and his daughter
attended the Daddy Daughter Dinner held Saturday, February 6, 2021, and expressed
her appreciation to Director of Parks and Community Services Ray McDonald and the
Parks Department staff for hosting the event.
➢ City Manager Getchell reviewed the regular agenda.
Deputy City Manager Chris Barker provided additional details regarding Agenda Item
#9 related to the construction of the new Fire Station No. 1, including a revision to the
original bid proposal by Modern Contractors of $5,143,000 to add $4,500 for the
installation of sidewalks for a new bid amount of$5,147,500.
➢ Emergency Management Coordinator Suzanne Hendrickson provided an update
regarding the COVID-19 pandemic, including the current statistics worldwide,
statewide, and locally as well as hospitalization rates and the status of vaccine
distribution. She advised that the vaccination rate in Euless for those who have
received at least one dose is 6.28 percent and provided additional vaccine statistics.
The Mary Lib Saleh Euless Public Library will hold a vaccine registration drive on
Wednesday, February 17, 2021, from 10:00 a.m. to 12:00 p.m. to assist residents in
getting registered for the vaccine with Tarrant County Public Health. She encouraged
hand washing, social distancing and mask wearing even as vaccine distribution
becomes more widespread.
Discussion ensued regarding collaborating with the Hurst-Euless-Bedford
Independent School District in raising awareness for vaccine registration and
information.
➢ Police Chief Mike Brown introduced Police Lieutenant Todd Murphree who was
recently assigned to lead the Code Compliance Division of the Police Department.
Additionally, he introduced Code Inspector II James Patterson.
Council Minutes Page 2 of 11 February 9, 2021
Mr. Patterson presented the Police Department update focusing on the Code
Compliance Division. He advised of several topics, including the difference in
violations between 2019 and 2020, how cases were reported, the types of cases
worked in 2020, and how the COVID-19 pandemic affected reporting and resolution.
➢ Risk Manager Connie Scott presented the proposed updates to the City's Americans
with Disabilities Act (ADA) Transition Plan including completed projects and projects
that have been scheduled for future years. She advised that the proposed plan will be
presented for City Council consideration at the next City Council meeting.
➢ Finance Director Janina Jewell provided the Financial update for the period ending
December 31, 2020, and advised that car rental tax collection was down 44 percent
over the same period last year and down 47 percent year to date.
Mayor Martin recessed the Precouncil session at 6:04 p.m.
CLOSED SESSION
The City Council convened into closed session at 6:10 p.m. for deliberation regarding the
following:
Seek legal advice from the City Attorney as authorized by Section 551.071 of the Texas
Government Code related to UDC land uses: 7997 Membership Sports and Recreation
Clubs and 7999 Amusement and Recreation Services, Not Elsewhere Classified, and
pending or contemplated litigation or a settlement offer, including:
• Deborah Tabor v. City of Euless
The purchase, exchange, lease or value of real property as authorized by Section
551.072 of the Texas Government Code related to:
• Mid City Inn
• Cresthaven Addition
Mayor Martin recessed closed session at 6:52 p.m.
COUNCIL CONSIDERATION OF SCHEDULED ITEMS —COUNCIL CHAMBERS
The Euless City Council continued their meeting in the Council Chambers at 7:00 p.m.
for consideration of scheduled items.
STAFF MEMBERS PRESENT
City Manager Loretta Getchell
Deputy City Manager Chris Barker
City Attorney Wayne Olson
City Secretary Kim Sutter
Planning and Development Director Mike Collins
Director of Information Services Scott Joyce
Computer Support Specialist II Brett Bennett
Council Minutes Page 3 of 11 February 9, 2021
VISITORS
Eric Owens
VISITORS VIA VIDEO CONFERENCE
Jason Nunley
INVOCATION
Mayor Pro Tern Salman Bhojani gave the invocation.
PLEDGES OF ALLEGIANCE
Council Member Perry Bynum led the pledges of allegiance to the flags of the United
States and Texas.
ITEM NO. 1. ANNOUNCEMENT OF EMPLOYEE SERVICE AWARDS
Mayor Martin announced the employee service awards and expressed her
congratulations to the following employees on reaching an employment milestone with
the City of Euless:
5 years of service
Accountant I Maggie Bowers
10 years of service
Code Inspector II James Patterson
15 years of service
Firefighter II/Paramedic Irving Alvarado
Firefighter II/Paramedic James Cowger
Fire Captain/Paramedic Jeremy Goodman
Firefighter II/Paramedic Josh Williams
30 years of service
Utility Billing Clerk Inga Langi
CONSENT AGENDA (items 2 through 8)
Mayor Martin asked Deputy City Manager Barker to read each item into the record.
Council Member Stinneford motioned to approve the consent agenda items number 2
through 8.
Council Member Tompkins seconded the motion.
Council Minutes Page 4 of 11 February 9, 2021
Ayes: Mayor Martin, Mayor Pro Tern Bhojani, Council Members Stinneford,
Tompkins, Price, Bynum, and Zimmer
Nays: None
Mayor Martin declared the motion carried.
ITEM NO. 2. APPROVED AWARD OF BID NO. 003-21
Approved award of Bid No. 003-21 for material testing as follows:
• Project Management Associates LLC, 530 Bedford Road, Suite 200, Bedford,
Texas, as primary service provider for testing;
• Terradyne Engineering, 354 East Glade Road, Euless, Texas, as secondary
service provider for testing; and
• ECS Southwest, 3033 Kellway Drive, Suite 110, Carrollton, Texas, as tertiary
service provider for testing.
The estimated expenditure is $300,000.
ITEM NO. 3. APPROVED RENEWAL OF BID NO. 004-20
Approved renewal of Bid No. 004-20 for asphalt street repairs, overlays, materials and
street maintenance services as follows:
• Pavement Services, 4000 Tarrant Main Street, Euless, Texas, as primary supplier
for asphalt street repairs, asphalt street overlay, tack coating, milling, and base
stabilization;
• Reynolds Asphalt, 701 South Industrial Boulevard #100, Euless, Texas, as primary
supplier of asphalt material and secondary supplier for tack coating, asphalt street
repairs, asphalt street overlay, milling and base stabilization;
• Texas Materials, 1320 Arrow Point Drive, Suite 600, Cedar Point, Texas, as a
secondary supplier for asphalt material; and
• Viking Construction, 2592 Shell Road, Georgetown, Texas as primary supplier of
micro-seal and slurry seal.
The original contract, as awarded in March 2020, contained an initial term of one year
with an option for two additional one-year renewals. This request represents the first of
those one-year renewals. The estimated annual expenditure is $975,000.
ITEM NO. 4. APPROVED RENEWAL OF RFP NO. 002-17
Approved renewal of Request for Proposal (RFP) No. 002-17, for depository services with
Frost National Bank. The original contract was awarded to Frost National Bank on March
14, 2017 for depository services beginning April 1, 2017 through March 31, 2019, with an
option to renew for three additional one-year periods. This represents the third and final
of the three optional renewals.
ITEM NO. 5. AUTHORIZED PURCHASE OF EMERGENCY MEDICAL
SUPPLIES
Council Minutes Page 5 of 11 February 9, 2021
Authorized purchase of medical supplies from Bound Tree Medical, LLC, 3221 East
Arkansas Lane #145, Arlington, Texas, through the BuyBoard Cooperative Purchasing
Program Contract No. 610-20. This agreement will be used to purchase emergency
medical supplies for the City's Emergency Medical Services (EMS) as provided by the
Fire Department. The estimated expenditure is $70,000.
ITEM NO. 6. APPROVED A JOB ORDER CONTRACT
Approved a contract with Humphrey and Associates Inc., 1501 Luna Road, Dallas, Texas,
for routine electrical and emergency repair services through the BuyBoard Cooperative
Purchasing Program Contract No. 638-21. The type of services requested would be
necessary during the regular course of City business, however actual expenditures will
be on an as needed basis. The estimated expenditure is $90,000.
ITEM NO. 7. ACCEPTED CAPITAL IMPROVEMENTS ADVISORY
COMMITTEE SEMI-ANNUAL REPORT
Accepted the Capital Improvements Advisory Committee Semi-Annual Report for the
period of April 1, 2020 through September 30, 2020.
ITEM NO. 8. APPROVED CITY COUNCIL MINUTES
Approved City Council minutes of the special called meeting of January 25, 2021, and the
regular meeting of January 26, 2021.
REGULAR AGENDA
ITEM NO. 9. AWARDED COMPETITIVE SEALED PROPOSAL
Deputy City Manager Barker advised that the City of Euless recently issued a Request
For Competitive Sealed Proposals (RFCSP) for the construction of the new Fire Station
No. 1, to be located at 201 East Ash Lane, as authorized by Resolution No. 20-1595
passed by City Council at their November 24, 2020 regular meeting. The requested
proposals included all materials, services, and labor necessary for the complete
construction of an approximately 17,000 square foot fire station and associated site work
as identified and detailed in the construction plans designed by the City's architectural
firm, Oxley Williams Tharp.
As part of the RFCSP, the City declared its intent to award the construction project in
accordance with Subchapter D of Chapter 2269, Texas Government Code-Competitive
Sealed Proposal Method. Competitive sealed proposals is a procurement method by
which a governmental entity requests proposals, ranks the offerors, negotiates as
prescribed, and then contracts with a general contractor for the construction,
rehabilitation, alteration, or repair of a facility. The City shall select the offeror that submits
the proposal that offers the best value for the governmental entity based on (1) the
selection criteria in the request for proposal and the weighted value for those criteria in
the request for proposal; and (2) the City's ranking evaluation.
Council Minutes Page 6 of 11 February 9, 2021
In the RFCSP, the City published the following selection criteria and weighted value for
each criterion:
• The price (50%);
• The offeror's experience and reputation (10%);
• The quality of the offeror's goods or services (5%);
• The impact on the ability of the governmental entity to comply with rules relating to
historically underutilized businesses (5%);
• The offeror's proposed personnel including their experience level (5%);
• Whether the offeror's financial capability is appropriate to the size and scope of the
project (5%);
• Performance by the offeror under previous contracts with the City (10%); and
• The projected time to complete the project and the ability of the Offeror to timely
start and complete the project within the projected time, including the timely
availability of equipment and personnel (10%).
Sealed proposals were received, and opened on January 8, 2021. The City received
proposals from 19 different offerors, ranging in price from a high proposal of
$6,205,000.00 to a low proposal of $5,045,000.00. The City's architectural firm for the
project, OWT, along with City staff then evaluated the proposals in accordance the criteria
and weighing listed above in an effort to determine the best value offeror.
Modern Contractors has been determined to be the best value offered by evaluating the
selection criteria contained in the request for proposal and the weighted value for those
criteria. Modern Contractors has past experience with the construction of Fire Stations,
and has performed well under previous contracts with City for the construction of the
Aquatics Center at Midway Park, and the Harold Samuels Finance Building.
Council Member Stinneford inquired if there is a penalty or incentive related to finishing
the project outside the bounds of the contracted timeframe.
Mr. Barker confirmed that there is a penalty for taking longer than the contracted time but
there is no incentive to complete the project ahead of schedule.
Mayor Pro Tern Bhojani motioned to award RFCSP No. 002-21 Competitive Sealed
Proposal for the construction of Fire Station No. 1 to Modern Contractors, in the amount
of$5,147,500.00 and to authorize an owner controlled contingency not to exceed 10% of
the contractual amount.
Council Member Bynum seconded the motion.
Ayes: Mayor Martin, Mayor Pro Tem Bhojani, Council Members Stinneford,
Tompkins, Price, Bynum, and Zimmer
Nays: None
Mayor Martin declared the motion carried.
Council Minutes Page 7 of 11 February 9, 2021
ITEM NO. 10. HELD PUBLIC HEARING REGARDING PLANNED
DEVELOPMENT 20-06-PD AND APPROVED FIRST AND FINAL
READING OF ORDINANCE NO. 2269
Mayor Martin opened the public hearing at 7:15 p.m.
Director of Planning and Economic Development Collins presented the item to the City
Council and advised that applicant Drew Feagin, representing Urban Logistics, is seeking
a Planned Development to change the zoning of 22.1 acres in the Allen M. Downen
Survey, Abstract No. 415, Tracts 4B, 4B02A and 4B02 and Greenlands Square Addition,
Block A, Lot 1 located northwest of South Industrial Boulevard and South Pipeline Road
from Community Business District (C-2) and Texas Highway 10 Multi-Use District (TX-
10) to Planned Development (PD) zoning to allow flexible commercial development.
The properties subject to the zone change are either the site of a golf driving range or
vacant land with an unoccupied wood frame structure. Urban Logistics is proposing a
Planned Development District that would enable a flex commercial project to be
constructed and allow a reasonable mix of certain commercial uses to locate within an
orderly development. The market for this type of use has increased considerably within
the DFW area over a number of years. These types of uses will encourage multiple
companies, both national corporations and smaller operations, to lease space within this
development. The market demand for these spaces is further enhanced because of the
projects' adjacency to primary arterial roads and highways with close connection to multi-
modal transportation such as DFW International Airport.
Consistent with the General Plan included with the Planned Development Ordinance, the
developer intends to construct three buildings totaling approximately 367,175 square feet
of flex commercial space. The proposed district will limit the intensity of the uses and
provide appropriate regulation to ensure the quality of design and function of the uses.
Flex commercial space will be internally subdivided to allow offices, showrooms, retail,
storage and warehousing, light manufacturing and assembly, and shipping of products.
All uses must be performed internal to the structures. The permitted use table is designed
to allow a variety of uses, but exclude any uses that might be deemed as nuisances to
surrounding properties due to excessive noise, vibration, emissions or glare. Definitions
are established for each of the intended use categories, which will enable the property
owner to effectively market its' leased space and allow the City to control what uses are
permitted. Some uses, which may be appropriate based on their size and intensity, will
require consideration of a Specific Use Permit (SUP). The SUP would require approval
of the Planning and Zoning Commission and City Council. Several uses, such as auto-
related services, are specifically prohibited within the Planned Development District.
The table below provides a comparison to the Light Industrial (I-1) zoning district, which
would allow similar uses, and to the Community Business District(C-2), which the majority
of the property is currently zoned. The proposed Planned Development has more
restrictive setback distances if applied on the same property.
Council Minutes Page 8 of 11 February 9, 2021
Light Industrial (I-1) Standards in Comparison to
Proposed Planned Development(PD)
C-2 I-1 PD
Front 20 Feet 20 Feet 20 Feet
Yard
Side None, unless against a None, unless against a 10 Feet
Yard dwellin. then 5 feet dwellin. then 10 Feet 15 Feet ad'acent to Street
Rear 15 Feet None, unless against a 20 Feet
Yard dwellin. then 10 Feet
Height 60 Feet One Story within 100 feet of 55 Feet
residential, otherwise None
Mayor Martin asked to hear from any proponents followed by opponents of the case.
Applicant Jason Nunley, Urban Logistics, 621 Somerset Drive, Flower Mound, Texas,
expressed his appreciation to the City Council for their consideration and thanked Mr.
Collins and the entire City staff for their efforts and support. He provided a brief overview
of previous projects his company has completed as well future plans for this proposed
project.
Council Member Tompkins inquired about Urban Logistics ability to work with the City of
Fort Worth to ensure quality development near this property.
Mr. Nunley expressed confidence in their development and explained that the
developable land nearby is hindered for various reasons limiting development.
Council Member Tompkins inquired about the types of businesses and tenants.
Mr. Nunley provided examples of the businesses and tenants in his other properties and
advised that there are a variety of companies that could lease space.
Council Member Bynum inquired about fencing along the property to the north.
Mr. Collins confirmed that the area is zoned as C2 Commercial and will require masonry
fencing.
Mayor Martin closed the public hearing at 7:40 p.m.
Council Member Tompkins motioned to approve Ordinance No. 2269, approving to
change the zoning on 22.1 acres in the Allen M. Downen Survey, Abstract No. 415, Tracts
4B, 4B02A and 4B02 and Greenlands Square Addition, Block A, Lot 1 from Community
Business District (C-2) and Texas Highway 10 Multi-Use (TX-10) zoning district to
Planned Development (PD) zoning to allow flexible commercial development.
Council Member Stinneford seconded the motion.
Ayes: Mayor Martin, Mayor Pro Tern Bhojani, Council Members Stinneford,
Tompkins, Price, Bynum, and Zimmer
Nays: None
Council Minutes Page 9 of 11 February 9, 2021
Mayor Martin declared the motion carried.
ITEM NO. 11. HELD PUBLIC HEARING AND APPROVED RECOMMENDED
PROJECT SELECTION FOR THE 47th YEAR COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) PROJECT FOR
FISCAL YEAR 2021-2022
Mayor Martin opened the public hearing at 7:46 p.m.
Director of Planning and Economic Development Collins explained that the Department
of Housing and Urban Development (HUD) annually appropriates funds to entitlement
communities through the Community Development Block Grant (CDBG) program. Total
funding allocation for the 47th Year CDBG program for fiscal year 2021-2022 is $360,000.
The City has identified a wastewater line replacement project within an eligible Census
Block Group. The wastewater line is approximately 2,873 linear feet and is located
through properties adjacent to Susan Street, Paula Lane, Needles Street and Raider
Court. Based on recent actual bids for similar work, the total estimated cost of the project
is $390,813. An additional $46,060.04 worth of carryover funds from previous year's
projects is available to use on this project.
Mayor Martin asked to hear from any proponents followed by opponents of the case.
There being none, Mayor Martin closed the public hearing at 7:48 p.m.
Mayor Pro Tern Bhojani motioned to approve the recommended project selection for the
47th year Community Development Block Grant (CDBG) project for Fiscal Year 2021-
2022 for a wastewater line replacement along Susan Street, Paula Lane, Needles Street
and Raider Court.
Council Member Price seconded the motion.
Ayes: Mayor Martin, Mayor Pro Tem Bhojani, Council Members Stinneford,
Tompkins, Price, Bynum, and Zimmer
Nays: None
Mayor Martin declared the motion carried.
ITEM NO. 12. PUBLIC COMMENTS
No public comments.
ITEM NO. 13. REPORTS
City Manager
Council Minutes Page 10 of 11 February 9, 2021
No report given.
City Attorney
No report given.
City Council
Council Member Tompkins advised that he missed seeing everyone in person for the
annual January Town Hall meeting but expressed his appreciation to City staff for a well-
done Town Hall video.
Council Member Bynum expressed his appreciation to Mayor Martin for everything she
does for Euless and her leadership over the last year through the COVID-19 pandemic.
Mayor Martin expressed her appreciation to Assistant to the City Manager Betsy Deck
for creating a wonderful Town Hall video, The Road Show Edition.
Mayor Martin recessed the meeting at 7:50 p.m.
CLOSED SESSION
The City Council reconvened into closed session at 7:53 p.m. for deliberation regarding
the following:
Seek legal advice from the City Attorney as authorized by Section 551.071 of the Texas
Government Code related to UDC land uses: 7997 Membership Sports and Recreation
Clubs and 7999 Amusement and Recreation Services, Not Elsewhere Classified, and
pending or contemplated litigation or a settlement offer, including:
• Deborah Tabor v. City of Euless
The purchase, exchange, lease or value of real property as authorized by Section
551.072 of the Texas Government Code related to:
• Mid City Inn
• Cresthaven Addition
Mayor Martin recessed closed session at 8:24 p.m.
ITEM NO. 14. ADJOURN
Mayor Martin adjourned the meeting at 8:25 p.m.
Council Minutes Page 11 of 11 February 9, 2021
APPROVED: ATTEST:
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Linn Martin, Mayor • utter, TRMC, CMC, City Secretary