HomeMy WebLinkAbout2021-03-09 MINUTES OF A REGULAR MEETING
OF THE
EULESS CITY COUNCIL
Tuesday, March 9, 2021
A regular meeting of the Euless City Council was called to order by Mayor Linda Martin
at 4:30 p.m. on Tuesday, March 9, 2021, in the Council Chambers of City Hall, 201 North
Ector Drive. Mayor Linda Martin, Mayor Pro Tern Salman Bhojani, Council Members Tim
Stinneford, Jeremy Tompkins, Eddie Price, Perry Bynum, and Harry Zimmer were
present in the Council Chambers.
During the Precouncil meeting:
➢ Council Member Tompkins advised that he recently toured the renovated Parks at
Texas Star North facility with the new baseball fields and was able to speak to citizens
and game attendees who all expressed excitement about the recent renovations.
• City Manager Loretta Getchell reviewed the regular agenda.
Finance Director Janina Jewell introduced Sara Dempsey, Audit Engagement
Partner, Weaver. Ms. Dempsey presented the Comprehensive Annual Financial
Report for Fiscal Year Ending September 30, 2020, as well as the single audit. She
advised that the firm has issued an unmodified (clean) opinion, and no audit
adjustments or passed adjustments were noted (item #4).
➢ Director of Planning and Economic Development Mike Collins presented the
Development update, including commercial and residential development.
➢ Emergency Management Coordinator Suzanne Hendrickson provided an update
regarding the COVID-19 pandemic, including the current statistics worldwide,
statewide, and locally as well as hospitalization rates and the status of vaccine
distribution. She advised that Governor Greg Abbott's Executive Order Number 34
repealed the statewide mask mandate and allows businesses to operate at 100
percent occupancy effective Wednesday, March 10, 2021. She further advised that
the vaccination rate for Euless residents who have received at least one dose is 11.73
percent. She announced that the Mary Lib Saleh Euless Public Library will host a
vaccine registration drive on Wednesday, March 10, 2021, from 10:00 a.m. to 12:00
p.m. to assist residents with registering with Tarrant County Public Health to receive
the vaccine. She encouraged hand washing, social distancing and mask wearing
even as vaccine distribution becomes more widespread.
Ms. Hendrickson next provided an update regarding the recent winter storms and
discussed how quickly a comfort station/overnight shelter was established by City
staff, which operated from Monday, February 15, 2021, through Saturday, February
20, 2020. The Parks Department staff and CERT Team members staffed the facility
and Texas Star provided several meals for those who visited/stayed at the shelter.
Additionally, Ms. Hendrickson advised of the Trinity River Authority's request to
conserve water until the delayed delivery of chlorine was received. Additionally, she
Council Minutes Page 2 of 10 March 9, 2021
advised that many residents were without water due to frozen and/or damaged pipes
and that city staff has and is working to distribute bottled water to residents in need.
She reported that as of Monday, March 8, 2021, one apartment complex, The
Overlook, still had two buildings without running water.
Mayor Martin expressed her deepest appreciation to all City employees who worked
tirelessly responding to the needs of those affected by the winter storm.
➢ Finance Director Janina Jewell provided the Financial update for the period ending
January 31, 2021, and advised that car rental tax collection was down 44 percent over
the same period last year and down 40 percent year to date.
Mayor Martin recessed the Precouncil session at 6:06 p.m.
CLOSED SESSION
The City Council convened into closed session at 6:12 p.m. for deliberation regarding the
following:
The purchase, exchange, lease or value of real property as authorized by Section
551.072 of the Texas Government Code related to:
• Cresthaven Addition
The appointment, employment, evaluation, reassignment, duties discipline or dismissal
of a public officer or employee as authorized by Section 551.074 of the Texas
Government Code related to:
• Planning and Zoning Commission
Mayor Martin recessed closed session at 6:22 p.m.
COUNCIL CONSIDERATION OF SCHEDULED ITEMS — COUNCIL CHAMBERS
The Euless City Council continued their meeting in the Council Chambers at 7:00 p.m.
for consideration of scheduled items.
STAFF MEMBERS PRESENT
City Manager Loretta Getchell
Deputy City Manager Chris Barker
City Attorney Wayne Olson
City Secretary Kim Sutter
Planning and Development Director Mike Collins
Director of Information Services Scott Joyce
Computer Support Specialist II Brett Bennett
Finance Director Janina Jewell
Assistant Finance Director Jackie Theriot
Budget-Treasury Manager Diana Ayala
Accounting Manager Ross Fairclo
Council Minutes Page 3 of 10 March 9, 2021
Senior Planner Stephen Cook
Building Official Don Sheffield
Risk Manager Connie Scott
VISITORS
Sara Dempsey
VISITORS VIA VIDEO CONFERENCE
No visitors
INVOCATION
Council Member Eddie Price gave the invocation.
PLEDGES OF ALLEGIANCE
Council Member Harry Zimmer led the pledges of allegiance to the flags of the United
States and Texas.
ITEM NO. 1. PRESENTATION OF EMPLOYEE OF THE MONTH FOR MARCH
Mayor Martin recognized Senior Police Officer Cale Smith as the March 2021 Employee
of the Month.
ITEM NO. 2. ANNOUNCEMENT OF EMPLOYEE SERVICE AWARDS
Mayor Martin announced the employee service awards and expressed her
congratulations to the following employees on reaching an employment milestone with
the City of Euless:
5 years of service
Police Records Clerk Kee'twana Williams
Administrative Secretary I Randi Blackstock
Field Tech II Eli McOlin
ITEM NO. 3. PRESENTATION OF COMPREHENSIVE ANNUAL FINANCIAL
REPORT (CAFR) FOR FISCAL YEAR ENDING SEPTEMBER 30,
2020
Finance Director Janina Jewell stated that independent auditors from Weaver performed
the annual audit as required by the City Charter and are in attendance to present the
findings of the report.
Sara Dempsey, Audit Engagement Partner, Weaver, presented the results of the
Comprehensive Annual Financial Report as well as the Single Audit to the City Council,
and stated that the report indicated a sound financial environment. She added that the
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auditor opinion was once again unmodified, which is the highest level of assurance they
can provide and reiterated that no audit adjustments were made.
CONSENT AGENDA (items 4 through 12)
Mayor Martin asked Deputy City Manager Barker to read each item into the record.
Council Member Stinneford motioned to approve the consent agenda items number 4
through 12.
Council Member Tompkins seconded the motion.
Ayes: Mayor Martin, Mayor Pro Tern Bhojani, Council Members Stinneford,
Tompkins, Price, Bynum, and Zimmer
Nays: None
Mayor Martin declared the motion carried.
ITEM NO. 4. ACKNOWLEDGED RECEIPT OF COMPREHENSIVE ANNUAL
FINANCIAL REPORT FOR FISCAL YEAR ENDING SEPTEMBER
30, 2020
Acknowledged receipt of Comprehensive Annual Financial Report for fiscal year ending
September 30, 2020.
ITEM NO. 5. AUTHORIZED THE MAYOR TO NEGOTIATE AND EXECUTE
CONVEYANCE DOCUMENTS
Authorized the Mayor to negotiate and execute conveyance documents for purchase of
properties located at Cresthaven Addition, Block 2, Lot 21, and Cresthaven Addition,
Block 3, Lot 8, Lot 13, Lot 14 in Euless, Texas.
ITEM NO. 6. APPROVED RENEWAL OF BID NO. 006-19
Approved renewal of Bid No. 006-19 to Smith Lawn and Tree, 3200 Handley Ederville
Road, Richland Hills, Texas, and to GI Mow, 5128 Jennings Drive, North Richland Hills,
Texas, for the annual contract for mowing maintenance. GI Mow is awarded section 1
(City Hall) and Smith Lawn and Tree is awarded sections 2 (Police and Courts), 3
(Medians), 4 (Right-of-Ways), 5 (Parks), 6 (Facilities), and 7 (City-owned Lots). This
represents the second of three, one-year optional renewals. The estimated expenditure
is $238,333.
ITEM NO. 7. AUTHORIZED PURCHASE OF BULK GASOLINE AND DIESEL
FUELS
The City of Euless is one of 38 government entities that currently purchase fuel through
an Interlocal Agreement with Tarrant County. U.S. Oil, 425 Better Way, Appleton,
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Wisconsin, will be the primary supplier of gasoline and diesel. Douglass Distributing, 325
East Forest Avenue, Sherman, Texas, will be the secondary supplier. The original
contract approved March 27, 2018, allowed for three, one-year renewals. This represents
the third and final renewal. The estimated expenditure for unleaded fuel is $220,000, and
the estimated expenditure for diesel is $60,000.
ITEM NO. 8. APPROVED AWARD OF BID NO. 005-21
Approved award of Bid No. 005-21 for ready mix concrete as follows:
• CowTown Concrete, 3401 Bethlehem Avenue, Fort Worth, Texas, as primary
supplier for delivered concrete 3000-5000 psi and 300 psi Flowable Fill, and
secondary for any Fiber Reinforced Concrete; and
• U S Concrete (Redi-Mix), 331 North Main Street, Euless, Texas, as primary for any
Fiber Reinforced Concrete as well as Pozzoslag Blended Concrete and secondary
supplier for 3000-5000 psi Concrete, and 300 psi Flowable Fill.
The contract award is for an initial term of one year with an option for two, one-year
renewals. The estimated annual expenditure is $242,000.
ITEM NO. 9. APPROVED RENEWAL OF A JOB ORDER CONTRACT
Approved renewal of a Job Order Contract with ABM Building Services, LLC, 4100 Amon
Carter Boulevard #112, Fort Worth, Texas, for HVAC system comprehensive
maintenance through The Interlocal Purchasing System (TIPS) program Contract
Number 18010102. The original contract term was for a period of one year with two
additional annual renewals. This represents the first of the two annual renewals. The
program covers preventative maintenance, seasonal startup inspections, bi-monthly filter
changes, service parts, and as needed replacement compressors as part of the
contracted maintenance services. The estimated expenditure is $81,708.
ITEM NO. 10. APPROVED RESOLUTION NO. 21-1602
Approved Resolution No. 21-1602, agreeing to meet all match contribution requirements
for the expenditures under the Tarrant County Home Investment Partnerships Program
(HOME) for program year 2021.
ITEM NO. 11. APPROVED RESOLUTION NO. 21-1603
Approved Resolution No. 21-1603, waiving building permit fees for repairs to properties
damaged by adverse winter weather,conditions the week of February 14, 2021.
ITEM NO. 12. APPROVED CITY COUNCIL MINUTES
Approved City Council minutes of the regular meeting of February 9, 2021.
Council Minutes Page 6 of 10 March 9, 2021
REGULAR AGENDA
ITEM NO. 13. APPROVED THE REVISED CITY OF EULESS AMERICANS WITH
DISABILITY ACT (ADA) TRANSITION PLAN
Risk Manager Connie Scott advised that this update to the Americans with Disabilities
Act (ADA) Transition Plan identifies items that have been completed during the past year
and reflects changes and additional items that have been identified.
Mayor Pro Tem Bhojani motioned to approve the revised City of Euless Americans with
Disabilities Act (ADA) Transition Plan.
Council Member Bynum seconded the motion.
Ayes: Mayor Martin, Mayor Pro Tern Bhojani, Council Members Stinneford,
Tompkins, Price, Bynum, and Zimmer
Nays: None
Mayor Martin declared the motion carried.
ITEM NO. 14. APPROVED FIRST AND FINAL READING OF ORDINANCE NO.
2270
Finance Director Jewell advised that Ordinance No. 2270 authorizes the issuance of"City
of Euless, Texas, Tax and Waterworks and Sewer System (Limited Pledge) Revenue
Certificates of Obligation, Series 2021" in an amount not to exceed $5,360,000. Bond
proceeds from the sale of the Certificates will fund street, water, and wastewater
improvements and related administrative costs including, but not limited to Capital
Improvement Project PS1902. The offered rate is 1.75 percent by The Baker Group.
Council Member Price motioned to approve Ordinance No. 2270, authorizing the
issuance and sale of "City of Euless, Texas, Tax and Waterworks and Sewer System
(Limited Pledge) Revenue Certificates of Obligation, Series 2021,"
Council Member Bynum seconded the motion.
Ayes: Mayor Martin, Mayor Pro Tern Bhojani, Council Members Stinneford,
Tompkins, Price, Bynum, and Zimmer
Nays: None
Mayor Martin declared the motion carried.
Council Minutes Page 7 of 10 March 9, 2021
ITEM NO. 15. APPROVED FIRST AND FINAL READING OF ORDINANCE NO.
2271
Finance Director Jewell advised that Ordinance No. 2271 authorizes the issuance of"City
of Euless, Texas Tax Notes, Series 2021," in the approximate par amount of$1,675,000
for the acquisition of public safety-related equipment, machinery, and vehicles by
Raymond James and Associates for a three-year term.
Council Member Stinneford motioned to approve Ordinance No. 2271, authorizing the
issuance of"City of Euless, Texas Tax Notes, Series 2021," for the acquisition of public
safety-related equipment, machinery, and vehicles.
Council Member Tompkins seconded the motion.
Ayes: Mayor Martin, Mayor Pro Tem Bhojani, Council Members Stinneford,
Tompkins, Price, Bynum, and Zimmer
Nays: None
Mayor Martin declared the motion carried.
ITEM NO. 16. APPROVED FIRST AND FINAL READING OF ORDINANCE NO.
2272
City Manager Getchell advised that Ordinance No. 2272 amends the official Operating
Budget for the fiscal year beginning October 1, 2020 and ending September 30, 2021.
The amendment provides for the use of excess fund balance in the General Fund for a
lump sum payment to City employees in recognition by the City Council of dedicated and
exemplary service including the COVID-19 pandemic and 2021 winter weather
emergency response.
Mayor Pro Tern Bhojani motioned to approve Ordinance No. 2272, amending the official
Operating Budget for FY 2020-2021.
Council Member Price seconded the motion.
Ayes: Mayor Martin, Mayor Pro Tem Bhojani, Council Members Stinneford,
Tompkins, Price, Bynum, and Zimmer
Nays: None
Mayor Martin declared the motion carried.
ITEM NO. 17. APPROVED SITE PLAN NO. 20-11-SP
Director of Planning and Economic Development Collins presented the item to the City
Council and advised that the applicant, Land of Opportunity, Inc., is the new property
owner of 406 North Main Street, the former North Main BBQ restaurant. The applicant is
Council Minutes Page 8 of 10 March 9, 2021
seeking to redevelop the existing 6,400 square foot building to continue the restaurant
and introduce a new food store within the southern portion of the building. He discussed
improvements to the façade. Additionally, the Planning and Zoning Commission
considered the item at their regular meeting on February 2, 2021, and recommended
approval of the Site Plan by a vote of 7-0-0.
Council Member Tompkins inquired if the applicant is proposing any additional lighting for
the additional parking spaces.
Mr. Collins advised that there is no additional lighting proposed at this time and confirmed
that Council Member Tompkins was not aware of any concerns.
Council Member Bynum inquired if the car wash adjacent to this property will be removed.
Mr. Collins confirmed that the car wash is under separate ownership and there are no
plans to remove it.
Council Member Tompkins motioned to approve Site Plan No. 20-11-SP, for Commercial
Development proposed to be located on Euless Gardens Addition, Block 3, Lots 2A and
3, 406 North Main Street.
Mayor Pro Tem Bhojani seconded the motion.
Ayes: Mayor Martin, Mayor Pro Tem Bhojani, Council Members Stinneford,
Tompkins, Price, Bynum, and Zimmer
Nays: None
Mayor Martin declared the motion carried.
ITEM NO. 18. APPROVED SITE PLAN NO. 20-14-SP
Director of Planning and Economic Development Collins presented the item to the City
Council and advised that the applicant, Clay Cristy on behalf of Hoodbro Enterprises, Inc.,
is seeking to redevelop a site at the northeast corner of West Airport Freeway and North
Industrial Boulevard into a 2,425 square foot quick service restaurant. The location was
the former site of a Texaco Convenience store with fuel sales. That building has been
razed and the fuel tanks have been removed from the site. The proposed new
development is a Popeye's Chicken restaurant with drive through service. Additionally,
the Planning and Zoning Commission considered the item at their regular meeting on
February 2, 2021, and recommended approval of the Site Plan by a vote of 7-0-0.
Council Member Bynum inquired if the property will be raised up out of the flood plain.
Mr. Collins confirmed that the property will not be raised and the footprint of the building
will not be impacted by the flood plain.
Council Minutes Page 9 of 10 March 9, 2021
Council Member Bynum motioned to approve Site Plan No. 20-14-SP, for Commercial
Development proposed to be located on J.P. Halford Rolling Hills Addition, Block 1, Lot
1, 1010 West Airport Freeway.
Council Member Stinneford seconded the motion.
Ayes: Mayor Martin, Mayor Pro Tern Bhojani, Council Members Stinneford,
Tompkins, Price, Bynum, and Zimmer
Nays: None
Mayo-Milrtin declared the motion carried.
—ITEM NO 1'9. APPROVED BOARD AND COMMISSION APPOINTMENT
-Council J\(Whber Tompkins motioned to appoint Germain Socombe to Place 4 on the
'Euless-i Alice Training Advisory Board to a term expiring December 31, 2021.
ComaMember Bynum seconded the motion.
Ayes: Mayor Martin, Mayor Pro Tern Bhojani, Council Members Stinneford,
Tompkins, Price, Bynum, and Zimmer
Nays: None
Mayor Martin declared the motion carried.
ITEM NO. 20. PUBLIC COMMENTS
No public comments.
ITEM NO. 21. REPORTS
City Manager
City Manager Getchell expressed her appreciation to the Finance Department for their
tireless efforts in relation to the annual audit. Additionally, she thanked the City Council
for the continued support of the City's employees.
City Attorney
No report given.
City Council
Council Member Stinneford announced the passing of longtime citizen and supporter of
Euless, Helen Voss, from COVID-19 and wished to publicly state how much she will be
missed.
Council Minutes Page 10 of 10 March 9, 2021
Mayor Pro Tern Bhojani announced that Mayor Martin was presented the Clyde Mooney
Award for exceptional leadership by the Hurst Euless Bedford Chamber of Commerce at
their annual awards banquet held Friday, February 26, 2021.
Mayor Martin stated that she was surprised and humbled to receive such a wonderful
award. Additionally, she expressed her appreciation to the City's employees, especially
during the recent winter weather event and during the pandemic over the last year.
ITEM NO. 22. ADJOURN
Mayor Martin adjourned the meeting at 7:36 p.m.
APPROVED: ATTEST:
a A2- IL 4aW& _ -
n a a in, ay i Sutter, TRMC, CMC, City Secretary