HomeMy WebLinkAbout2021-03-04TEEN COURT ADVISORY BOARD MINUTES
MEETING OF MARCH 4, 2021
STATE OF TEXAS §
COUNTY OF TARRANT §
CITY OF BEDFORD §
The Teen Court Advisory Board of the cities of Hurst, Euless and Bedford, Texas met at 6:00
p.m. by video conference on the 4th day of March, 2021 with the following members present:
HURST: Lorrie Dickerson, Bien Camungol
EULESS: Robin Edwards, David Lawwill, Joe Robinson, Renu Sloan
BEDFORD: Sara Steves
TEEN REPRESENTATIVES:
Hurst Council Liaison —
Bedford Council Liaison —
Euless Council Liaison — Eddie Price
HEB Teen Court Coordinator — Mindy Eichorst
HEB Senior Teen Court Clerk —
Also present:
Hurst City Secretary — Rita Frick
Euless Court Manager — Claudia Quintero
Bedford Court Manager — Doug Campbell
Hurst Court Manager —
HEB Teen Court Teen Liaison.
Bedford Administrative Services Director -
MEMBERS NOT PRESENT: Chris Morrison, Kathleen Toms
CALL TO ORDER
Chairperson David Lawwill called the meeting to order at 6:02 p.m. with a quorum of seven Board
Members present.
APPROVAL OF MINUTES
1. Consider approval oft following Teen Court Advisory Board minutes:
a) February 4, 2021 Regular Meeting
Joe Robinson made a motion to approve the February 4, 2021 regular meeting minutes and
Robin Edwards seconded the motion and all were in favor.
2. Introductions
Introductions were done.
OLD BUSINESS
3. Discuss Fundraising Options.
Teen Court Coordinator Mindy Eichorst mentioned she had reached out to the City Attorneys for each
of the cities about having the online fundraising opportunity for raising scholarship funds. There were
some points for consideration that needed to be followed while planning the online fundraising. A few
points of consideration was that only a few organizations are permitted to hold a raffle, according to one
of the Texas Statues and HEB Teen Court does not meet the requirements of one of the organizations.
Due to the COVID-19 pandemic, a silent auction could be held virtually. Accepting charitable donations
through Fundly would be acceptable. One other consideration includes the donation of city activities for
fundraising purposes. There were no issues with "Lunch with the Mayor" as the Mayor is an elected
official as opposed to having a City Manager, Police Chief, or Fire Chief are hired by the city. The
Advisory Board Members were discussing the different Sponsorship Levels and what incentives (if any)
should be with each level. The donations options are as follows:
$500 - be able to try out the scenario -based Simulator (provided by the Euless Police Department)
$250 -have lunch with one of the Mayors.
$100 — receive a certificate
$50 — receive a t-shirt
$25 —donation
Councilman Price will check with the Euless Police Department to see if the simulator is an option.
Vice -Chairperson Sara Steves asked if the t-shirts would be purchased or donated and what type of
design would be on them. Chairperson David Lawwill asked if there was a certain business that the
City of Bedford utilizes. Teen Court Coordinator Mindy Eichorst mentioned she could check with the
Special Events Coordinator to see who they use and what a cost might be. Renu Sloan asked if there
would be silent auction items online along with the donations. Chairperson Lawwill mentioned there
were two different platforms (Fundly and an online silent auction). It was asked if possibly All for
G0000000d, who has assisted the past silent auctions at the Gala might be able to assist with an online
silent auction. Ms. Eichorst mentioned she could check with them to see what they offer. Joe Robinson
asked if Advisory Board members were supposed to go to businesses and ask for donations for the
Fundly platform or for the silent auction. Chairperson Lawwill recommended starting first with the
Fundly platform first and then looking into an online silent auction platform.
4. Discuss and possibly take action on a location and date for a reception for the Scholarship
Recipients.
Renu Sloan asked if everyone wants to have refreshments, such as cake and drinks. Sara Steves
mentioned due to social distancing and sanitary issues, maybe having individually wrapped snacks.
Lorrie Dickerson added an idea of individual boxes with a small bag of popcorn or cupcake, candy, and
a drink. A discussion of where to have this event and who would be invited. The amount of people who
should be the event would need to be limited and based upon where the event will take place. One
suggestion would be the Bedford Public Library large meeting room where everyone would be able to
social distance and feel safe. To limit the amount of invitees, a suggestion of City Council Liaisons,
Mayors, Advisory Board Members, Teen Recipients and their parents, and minimal staff be present.
Sara Steves suggested the event be live streamed for those unable to attend in -person.
5. Discuss and possibly take action a new date for the Teen Court Scholarship Committee
Meeting.
The Teen Court Scholarship Committee Meeting will be on Tuesday, March 23, 2021 at 6:00 p.m. at
Bedford City Hall, Large Conference Room, Building C located at 1805 L. Don Dodson Drive.
NEW BUSINESS
6. Discuss and possibly take action on a date for the next Teen Court Advisory Board Meeting.
The next Teen Court Advisory Board Meeting will be on Thursday, April 1, 2021 at 6:00 p.m. via
videoconference (Zoom).
Ms. Eichorst presented the Coordinator's Report for February 2021. Ms. Eichorst presented the Teen
Court Scholarship Fund Report.
ADJOURNMENT
Renu Sloan entered a motion for the meeting to be adjourned and Robin Edwards seconded the
motiop, and Ali vot _i.q-#avoThg.meeting was adjourned at 7:42 p.m.
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David Lawwill, Chairperson Date