HomeMy WebLinkAbout2013-11-26 MINUTES OF A REGULAR MEETING
OF THE
EULESS CITY COUNCIL
Tuesday, November 26, 2013
A regular meeting of the Euless City Council was called to order by Mayor Mary Lib Saleh at
4:06 p.m. on Tuesday, November 26, 2013, in the Precouncil Conference Room of City Hall,
201 North Ector Drive. Those present included Mayor Mary Lib Saleh, Mayor Pro Tern Leon
Hogg, Council Members Linda Martin, Linda Eilenfeldt, Glenn Porterfield, and Perry Bynum.
Council Member Tim Stinneford arrived at 4:07 p.m.
During the Precouncil meeting:
Mayor Mary Lib Saleh acknowledged city staff for doing a great job decorating the
City for Christmas. She announced that she attended the Senior Holiday Luncheon
on November 20, 2013, and stated that there were approximately 350 attendees.
Council Member Linda Eilenfeldt announced that she spoke to a Trinity High School
geography class regarding transportation.
y City Manager Gary McKamie provided an update regarding the annual Christmas
Parade of Lights that will be held on December 7, 2013, at 6:30 p.m., and he
announced that the City Christmas lights will be lit on Thanksgiving night.
Additionally, he advised that city offices will be closed November 28 and 29, 2013, for
the Thanksgiving holiday.
Director of Planning and Economic Development Mike Collins introduced Mark
Johnson, owner and developer, NRP Group LLC, and Bernie Hietbrink, Stratford Land
Group.
Director of Planning and Economic Development Collins presented the Riverwalk
project plan update related to the urban frfts concept plan that was submitted by the
NRP Group LLC. He displayed diagrams that included the trail connection, swimming
pool, gas line easement, public right-of-way, parking, and landscaping. He provided
illustrations of the southeast and southwest corner architecture features, as well as
building elevations. Additionally, he stated that the common area will be maintained
by the NRP Group LLC, and that the Hurst-Euless-Bedford Independent School
District has been provided information related to the urban loft development.
Senior Planner Stephen Cook discussed the building details specific to the type of
materials to be used and the architectural elements.
Mr. Hietbrink stated that they have put in a great deal of research and consideration
to the design elements that will complemsrit the overall Riverwalk development.
Mr. Johnson stated that they are currently constructing urban lofts in Dallas and have
five urban loft sites in the San Antonio area which they developed, constructed, and
presently manage.
Council Minutes Page 2 of 7 November 26, 2013
City Manager McKamie advised that the urban loft concept plan will be presented for
consideration at the December 10, 2013, City Council meeting.
Director of Planning and Economic Development Collins provided an update to the
City Council regarding the North Tarrant Express Segment 2E portion of the highway
construction specific to State Highway 183 (SH 183) East, including the project
schedule.
City Manager McKamie advised that the city monument sign will be replaced in the
median on Westpark Way, south of Airport Freeway, and acknowledged city staff for
their efforts working with QuikTrip to provide mutual driveway access.
Council Member Perry Bynum inquired about installing a "No U-Turn" sign for those
traveling south bound on Westpark Way.
Assistant City Manager Chris Barker advised that currently there is a barrier to
prohibit U-turns and stated that a sign will be installed. Additionally, he provided an
update regarding the SH 183 managed lane improvements, including the timeline and
project scope. He advised that the Texas Department of Transportation (TxDOT) will
be holding a public meeting on December 9, 2013, from 6 to 8 p.m., at the First
Baptist Church Euless Campus West in Bedford.
Discussion took place regarding topics that will be addressed at the TxDOT meeting
related to maintaining free lanes.
Assistant City Manager Barker advised that proposed amendments to the Code of
Ordinances, Chapter 86, Utilities, specific to reclaimed water rules and regulations will
be presented to the City Council for consideration at an upcoming meeting.
City Manager McKamie advised that the reclaimed water project is scheduled to be
completed by May 2014.
Director of Planning and Economic Development Collins presented the development
update, including residential and commercial development, and potential growth
within the Glade Parks development.
y City Manager McKamie presented the code update related to the apartment
inspection program. Additionally, he introduced David Lagat, owner, Shadow Creek
Apartments.
City Manager McKamie advised that the financial report ending October 31, 2013, will
be provided at the December 10, 2013, City Council meeting. He advised the City
Council that the auditors are currently onsite auditing the prior fiscal year, and stated
that the City's financial policy requires the fiscal year financial statement to be
completed and presented to the City Council within 120 days after the the last day of
the City's fiscal year. He added that state law allows for 180 days after the last day of
the fiscal year, and staff is discussing a proposed amendment to the policy to extend
the timeframe to 180 days.
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Council Minutes Page 3 of 7 November 26, 2013
City Attorney Wayne Olson reviewed the annual audit requirements as outlined in the
Local Government Code.
Director of Public Words Hal Cranor presented the water update and stated that the
Tarrant Regional Water District (TRWD) storage capacity has risen slightly.
Assistant City Manager Barker reported that a graph, depicting current lake levels,
has been added to the City website (www.eulesstx.gov), as well as more information
regarding watering restrictions, and a link to the TRWD website (www.trwd.com). He
advised that a water update will be presented at the next scheduled Town Hall
meeting in January 2014.
City Manager McKamie reviewed the regular agenda.
CLOSED SESSION
The City Council convened into closed session at 6:13 p.m. for deliberation regarding the
following:
Seek legal advice from the City Attorney as authorized by Section 551.071 of the
Texas Government Code related to:
• Amortization
• Lincoln vs. City of Euless et al
Deliberate the purchase, exchange, lease or value of real property as authorized by
Section 551.072 of the Texas Government Code.
The City Council recessed closed session at 6:57 p.m.
COUNCIL CONSIDERATION OF SCHEDULED ITEMS — COUNCIL CHAMBERS
The Euless City Council continued their meeting in the Council Chambers at 7:00 p.m. for
consideration of scheduled items.
STAFF MEMBERS PRESENT
City Manager Gary McKamie
Assistant City Manager Chris Barker
City Attorney Wayne Olson
City Secretary Kim Sutter
Assistant to the City Secretary Holly Houston
Police Chief Mike Brown
Director of Planning and Economic Development Mike Collins
Director of Public Words Hal Cranor
Director of Administrative Services Dale Harwell
Director of Parks and Community Services Ray McDonald
Finance Director Janina Jewell
Fire Chief Wes Rhodes
Texas Star General Manger Glenda Hartsell-Shelton
Council Minutes Page 4 of 7 November 26, 2013
Marketing/Communications Manager Betsy Deck
Assistant Police Chief Bob Freeman
Library Administrator Sherry Knight
Human Resources/Risk Administrator Carolyn Marshall
Information Services Administrator Dan McLain
Computer Support Specialist II Jake Dilliplane
Web Designer Adam Eakins
Police Captain Steve Eskew
Police Senior Officer Bryan Gardner
Human Resources Benefit Technician Anniece McKanna
Police Lieutenant Eric Starnes
VISITORS
Lisa Bynum Randy Gardner Jake Thomasson
Darl Easton Ojaswi Ghimire Peggy Vandiver
Lauren Gardner Simran Mainali Anna Webb
Lynette Gardner Sylvia Manandhar Warren Wilson
Maddie Gardner Carroll "Scotty" Scott
And others as noted in the visitor register.
INVOCATION
City Manager McKamie gave the invocation.
PLEDGE OF ALLEGIANCE
Council Member Tim Stinneford led the pledge of allegiance.
ITEM NO. 1. PRESENTATION OF EMPLOYEE OF THE MONTH FOR DECEMBER
Police Chief Mike Brown introduced Police Senior Officer Bryan Gardner. Bryan was
accompanied by his father, Randy, mother, Lynette, daughters, Lauren and Maddie, and
members of the Police Department.
Mayor Saleh presented Bryan with a plaque and certificate commemorating his selection as
employee of the month for December 2013.
CONSENT AGENDA (items 2 through 6)
Mayor Saleh read each item into the record.
Assistant City Manager Barker reviewed the consent agenda items.
Council Member Stinneford motioned to approve the consent agenda items number 2
through 6.
Council Member Bynum seconded the motion.
Council Minutes Page 5 of 7 November 26, 2013
Ayes: Mayor Saleh, Mayor Pro Tern Hogg, Council Members Stinneford, Martin,
Eilenfeldt, Porterfield, and Bynum
Nays: None
Mayor Saleh declared the motion carried.
ITEM NO. 2. AUTHORIZED THE CITY MANAGER TO EXECUTE AN INTERLOCAL
AGREEMENT WITH THE CITIES OF BEDFORD, COLLEYVILLE,
EULESS, GRAPEVINE, HALTOM CITY, HURST, KELLER, NORTH
RICHLAND HILLS, RICHLAND HILLS, ROANOKE, SOUTHLAKE,
TROPHY CLUB MUD#1, WATAUGA, AND WESTLAKE
Authorized the City Manager to execute an Interlocal Agreement with the cities of Bedford,
Colleyville, Euless, Grapevine, Haltom City, Hurst, Keller, North Richland Hills, Richland
Hills, Roanoke, Southlake, Trophy Club MUD#1, Watauga, and Westlake. This group of
cities is also known as the Northeast Fire Department Association (NEFDA). The estimated
expenditure is $19,182.
NEFDA has purchased over $2.8 million in capital equipment through grant programs and its
operating budget since its inception. In order to assure that major equipment can be
replaced in future years, a Capital Replacement Fund will be established, and all funds will
be deposited in a depository account managed by the City of Hurst. Each participating entity
will be responsible for making annual contributions to the Capital Replacement Fund based
on a schedule approved by NEFDA Board and participating cities.
ITEM NO. 3. RENEWED BID NO. 005-12
Renewed Bid No. 005-12 for Professional Employee Leasing services to the Bowles Group,
d/b/a Workforce, 2501 Parkview Drive, Suite 225, Fort Worth, Texas, for a one year
extension. The estimated expenditure is $169,835.
Sealed bids were requested from professional employer organizations in November 2011 for
the purpose of leasing full-time and part-time employees for the operation and maintenance
of the Texas Star Golf Course, Conference Centre and Raven's Grille, and miscellaneous
Parks and Community Services positions. The bid requested a contract for a two (2) year
term with the option to renew for two (2) additional one (1) year terms by mutual written
agreement. The Bowles Group, d/b/a Workforce, has submitted a letter for renewal for the
first of the one (1) year terms. The renewal bid rate is the same with the exception of
workers compensation decreasing by one (1) percent.
ITEM NO. 4. AWARDED BID NO. 001-14
Awarded Bid No. 001-14 for the purchase of plant protectants and fertilizer for the Texas
Star Golf Course, The Parks at Texas Star, and various city parks to the following
companies:
1) Winfield Solutions - Fungicide items #2 and 3; Herbicide items #2. 3, 4, 5, 6, and 10;
and Other item #2;
Council Minutes Page 6 of 7 November 26, 2013
2) John Deere Landscapes — Herbicide item #1;
3) BWI Companies Inc. — Fungicide item #1; Herbicide items #7 and 8; Insecticide items
#1, 2, 3, and 4; and Other item #1;
4) Agrium Advanced Technologies - Herbicide item # 9; and,
5) Ameriturf- Other item #3.
The estimated expenditure is $96,036.18. .
ITEM NO. 5. AUTHORIZED THE PURCHASE OF A DUMP TRUCK FOR PUBLIC
WORKS
Authorized the purchase of a dump truck for the Public Works Department from Chastang
Ford, Houston, Texas, through the Buy Board Cooperative Purchasing Program. The
estimated expenditure is $78,398.
This purchase is for the replacement of unit number 326, a 1993 Chevrolet C70 dump truck.
The new unit will be purchased from Chastang Ford, and was approved in the fiscal year
2014 budget through the Buy Board Cooperative Purchasing Program contract.
ITEM NO. 6. APPROVED CITY COUNCIL MINUTES
Approved City Council minutes of the regular meeting of November 12, 2013.
REGULAR AGENDA
ITEM NO. 7. AUTHORIZED THE MAYOR TO NEGOTIATE AND EXECUTE
CONVEYANCE DOCUMENTS
Mayor Pro Tern Hogg motioned to authorize the Mayor to negotiate and execute conveyance
documents for purchase of commercial properties located at Cresthaven Addition, Block 1,
Lot 16, 908 Cresthaven Drive and Block 1, Lot 17, 910 Cresthaven Drive.
Council Member Eilenfeldt seconded the motion.
Ayes: Mayor Saleh, Mayor Pro Tem Hogg, Council Members Stinneford, Martin,
Eilenfeldt, Porterfield, and Bynum
Nays: None
Mayor Saleh declared the motion carried.
ITEM NO. 8. PUBLIC COMMENTS
There were no public comments.
ITEM NO. 9. REPORTS
Communications and Marketing Manager Betsy Deck presented a report outlining the
various communication tools utilized by the City, including Euless Today, The Playbook,
Council Minutes Page 7 of 7 November 26, 2013
summer calendar, news releases, Star-Telegram, City by City, signage, Euless cable
channel 16, city website, MyEuless, social media, and face-to-face communication.
Additionally, she advised of future projects, including digital publications, text messaging and
voice call notifications to the public, redesign of employee intranet and public internet, and
photo server.
City Manager McKamie recognized Communications and Marketing Manager Deck and
Assistant City Manager Barker for their personal contact with residents related to the
reclaimed water easement project.
Council Member Bynum asked what tools are being used to assist the public with special
needs.
Communications and Marketing Manager Deck stated that the city website implements
Americans with Disabilities Act (ADA) requirements, and that Police Lieutenant Joe Kraft
maintains a list of citizens with special needs, who have registered, for emergency
situations.
City Manager
No report given.
City Attorney
No report given.
City Council
Council Member Eilenfeldt announced that the Texas Department of Transportation (TxDOT)
will hold a public meeting to provide information regarding the status and planned phased
construction approach of State Highway 183 from Wilshire Drive to State Highway 161
(Segment 2E) on December 9, 2013, from 6 to 8 p.m., at the First Baptist Church Euless
Campus West in Bedford.
Mayor Saleh announced that the annual Christmas Parade of Lights will be held on
December 7, 2013, at 6:30 p.m.
ITEM NO. 10. ADJOURN
Mayor Saleh adjourned the meeting at 7:29 p.m.
APPROVED: ATTEST:
Af.014Ce
ary Lib aleh Setter, TRMC
Mayor City 'ecretary