Loading...
HomeMy WebLinkAbout2021-08-10 MINUTES OF A REGULAR MEETING OF THE EULESS CITY COUNCIL Tuesday, August 10, 2021 A regular meeting of the Euless City Council was called to order by Mayor Linda Martin at 4:32 p.m. on Tuesday, August 10, 2021, in the Precouncil Conference Room of City Hall, 201 North Ector Drive. Those present included Mayor Linda Martin, Mayor Pro Tern Tim Stinneford, Council Members Jeremy Tompkins, Eddie Price, Perry Bynum, Harry Zimmer, and Tika Paudel. During the Precouncil meeting: ➢ City Manager Loretta Getchell introduced new Director of Planning and Economic Development Michael Warrix who joined the City on Monday, August 2, 2021. Additionally, she introduced Assistant Director of Public Works Major Jones. ➢ City Manager Getchell reviewed the regular agenda. ➢ City Secretary Kim Sutter provided an update related to the Board and Commission appointment process and advised that an item to consider reappointments will be included on the September 14, 2021 agenda. ➢ Fire Chief Wes Rhodes presented the Fire Department update for the period ending July 31, 2021, including total response times, annual dollar loss, types of calls, total runs, mutual aid, progress of Fire Station No. 1 construction, Fire Marshal activities, Open House and Clown shows, new employees, and social media statistics. ➢ Finance Director Janina Jewell provided the Financial update for the period ending June 30, 2021, and advised that car rental tax collection was up 282 percent over the same period last year, up 11 percent from the same period in 2019, and down four percent year to date. ➢ City Manager Getchell provided the Capital Projects update and advised that the Public Works Department stepped in to assist the Hurst-Euless-Bedford Independent School District (HEB ISD) to make needed street repairs near a new elementary school so it will be ready to open for the first day school on Wednesday, August 11, 2021. Additionally, she advised that the Community Development Block Grant (CDBG-CV) project at the Euless Family Life Senior Center is underway and advised that street lights were recently installed on Janann Street and Brownstone Drive. Mayor Martin recessed the Precouncil session at 5:34 p.m. CLOSED SESSION The City Council convened into closed session at 6:14 p.m. for deliberation regarding the following: Council Minutes Page 2 of 9 August 10, 2021 The purchase, exchange, lease or value of real property as authorized by Section 551.072 of the Texas Government Code related to: • Cresthaven Addition • Kitty House Survey, Abstract 678 Mayor Martin recessed closed session at 6:35 p.m. COUNCIL CONSIDERATION OF SCHEDULED ITEMS — COUNCIL CHAMBERS The Euless City Council continued their meeting in the Council Chambers at 7:00 p.m. for consideration of scheduled items. STAFF MEMBERS PRESENT City Manager Loretta Getchell Deputy City Manager Chris Barker City Attorney Wayne Olson City Secretary Kim Sutter Deputy City Secretary Lindsay Wells Police Chief Mike Brown Assistant Police Chief Gary Landers Director of Planning and Economic Development Michael Warrix Director of Public Works and Engineering Hal Cranor Assistant Director of Public Works Major Jones Building Inspector Don Sheffield Finance Director Janina Jewell Library Director Sherry Knight Director of Parks and Community Services Ray McDonald Fire Chief Wes Rhodes Information Services Director Scott Joyce Assistant to the City Manager Betsy Deck Municipal Courts Manager Claudia Quintero Computer Support Specialist II Brett Bennett VISITORS Lou Baum Bob Freeman Anniece McKanna Vicki Baum Valerie Hinde Betty Priddy Brenda Brown Sandy Jones Pat Quadlander Rusty Brown Kate Lyon Barney Snitz Shelia Brown Molly Maddux Faye Stinneford Carmen Deithloff Don Martin Peggy Vandiver John Deithloff Suzy McCormick Mavy Wright INVOCATION Counci! Member Perry Bynum gave the invocation. Council Minutes Page 3 of 9 August 10, 2021 PLEDGES OF ALLEGIANCE Council Member Jeremy Tompkins led the pledges of allegiance to the flags of the United States and Texas. ITEM NO. 1. PRESENTATION OF EMPLOYEE OF THE MONTH FOR AUGUST Building Inspector Don Sheffield introduced Administrative Secretary Jeanne Flores. Jeanne was accompanied by her husband, Donnie, mother, Olga Quintanilla, sons, Miguel and Alex, and members of the Planning Department. Mayor Martin presented Jeanne with a certificate commemorating her selection as Employee of the Month for August 2021. ITEM NO. 2. ANNOUNCEMENT OF EMPLOYEE SERVICE AWARDS Assistant Director of Public Works and Engineering Major Jones introduced Field Tech III Ernis Walker. Ernis was accompanied by his wife, Ruth, daughter, Malia, and members of the Public Works Department. Mayor Martin presented Ernis with a service pin commemorating his 5 years of service with the City. Municipal Courts Manager Claudia Quintero introduced Court Clerk SheSheyko "SheShe" Washington. SheShe was accompanied by her husband, Donald, son, Demond, and members of the Municipal Court. Mayor Martin presented SheShe with a service pin commemorating her 15 years of service with the City. City Manager Loretta Getchell introduced Police Chief Michael "Mike" Brown. Mike was accompanied by his wife, Shelia, and members of the Police Department. Mayor Martin presented Mike with a service pin commemorating his 40 years of service with the City. ITEM NO. 3. PRESENTATION OF AWARD Euless Citizens Fire Academy Alumni Association President Lou Baum presented Police Chief Mike Brown with the United States Congressional Achievement Award on behalf of Congresswoman Beth Van Duyne and former Congressman Kenny Marchant. ITEM NO. 4. PRESENTATION OF DISTINGUISHED BUDGET PRESENTATION AWARD Finance Director Jewell announced that the Government Finance Officers Association (GFOA) has awarded the City of Euless the Certificate of Recognition for Budget Preparation. The award is presented to those who have been instrumental in their government unit achieving a Distinguished Budget Presentation Award. Finance Director Jewell stated that this is the 30th consecutive year the City has received the award, which is looked upon favorably by other communities. The award recognizes that the budget document is understandable to the community, acts as a planning Council Minutes Page 4 of 9 August 10, 2021 document and as a guide into the new budget year for staff. She acknowledged the entire Finance Department for their assistance in the budget preparation process. CONSENT AGENDA (items 5 through 15) ' Mayor Martin asked Deputy City Manager Barker to read each item into the record. Mayor Pro Tern Stinneford motioned to approve the consent agenda items number 5 through 15. Council Member Tompkins seconded the motion. Ayes: Mayor Martin, Mayor Pro Tem Stinneford, Council Members Tompkins, Price, Bynum, Zimmer, and Paudel Nays: None Mayor Martin declared the motion carried. ITEM NO. 5. AUTHORIZED MAYOR TO NEGOTIATE AND EXECUTE CONVEYANCE DOCUMENTS Authorized the Mayor to negotiate and execute conveyance documents for purchase of property located at Cresthaven Addition, Block 3, Lot 3, 1007 Highland Drive, in Euless, Texas. ITEM NO. 6. AUTHORIZED MAYOR TO NEGOTIATE AND EXECUTE CONVEYANCE DOCUMENTS Authorized the Mayor to negotiate and execute conveyance documents for purchase of properties located on the Kitty House Survey, Abstract 678, Tracts 2H, 2F, 2E1 and 2E, 2214 West Euless Boulevard, Euless, Texas. ITEM NO. 7. AUTHORIZED CITY MANAGER TO NEGOTIATE AND EXECUTE AN ARCHITECTURAL SERVICES CONTRACT Authorized the City Manager to negotiate and execute an Architectural Services Contract with GSBS Architects, 7291 Glenview Drive, Richland Hills, Texas, for the renovation of Wilshire Park. The estimated expenditure is $212,000. ITEM NO. 8. APPROVED RENEWAL OF BID NO. 013-19 Approved renewal of Bid No. 013-19 to Atlas Utility Supply Company, 2301 Carson Street, Haltom City, Texas, and Ferguson Waterworks, 2650 South Pipeline Road, Euless, Texas, for the purchase of pipe, clamps, fittings, meter boxes, fire hydrants and other water utility repair materials. Contracts are awarded to both companies, as primary and secondary suppliers, based on pricing of product categories. This is the second of two one-year renewals as allowed in the original bid. The estimated expenditure is $150,000. Council Minutes Page 5 of 9 August 10, 2021 ITEM NO. 9. AWARDED REQUEST FOR PROPOSAL NO. 006-20 Approved award of RFP No. 006-20 for specific stop loss reinsurance coverage for the City's health insurance program for October 1, 2021 to September 30, 2022, to International Specialty, 10199 Southside Boulevard, Suite 205, Jacksonville, Florida, for a term of one year. The proposal includes a deductible of $125,000 per person with no aggregating specific deductible. The total estimated expenditure is $817,924. ITEM NO. 10. AUTHORIZED PURCHASE OF NETWORKING HARDWARE AND SOFTWARE Authorized the purchase of replacement networking hardware and software from Computer Discount Warehouse Government (CDW-G). CDW-G holds multiple State of Texas contracts for purchasing computer and networking equipment, including the Texas Department of Information Resources (DIR) contracts. This type of equipment was included in the approved FY21 budget as an expenditure for Information Services. The estimated expenditure is $120,000. ITEM NO. 11. AUTHORIZED PURCHASE OF AUTOMOTIVE AND EQUIPMENT TIRES Authorized the purchase of automotive and equipment tires from Republic Tire & Supply, 125 North Vine Street, Euless, Texas, through the BuyBoard Purchasing Cooperative Contract No. 636-21 with Michelin North America, Inc. The estimated expenditure is $70,000 and actual expenditures are made on an as needed basis. ITEM NO. 12. ACCEPTED CAPITAL IMPROVEMENTS ADVISORY COMMITTEE SEMI-ANNUAL REPORT Accepted the Capital Improvements Advisory Committee Semi-Annual Report for the period of October 1, 2020 through March 31, 2021. ITEM NO. 13. RECEIPT OF NOTICE ABOUT 2021 TAX RATES Acknowledged receipt of Notice About 2021 Tax Rates. ITEM NO. 14. RECEIPT OF CERTIFICATION OF ADDITIONAL SALES AND USE TAX Acknowledged receipt of Certification of Additional Sales and Use Tax to Pay Debt Services for 2021 Tax Year from Financial Officer or Auditor. ITEM NO. 15. APPROVED CITY COUNCIL MINUTES Approved City Council minutes of the regular meeting of June 22, 2021, and the special called meeting of August 2, 2021. Council Minutes Page 6 of 9 August 10, 2021 REGULAR AGENDA ITEM NO. 16. APPROVED FIRST AND FINAL READING OF ORDINANCE NO. 2287 Deputy City Manager Barker advised that the Hurst-Euless-Bedford Independent School District(HEB ISD) completed the construction of Arbor Creek Elementary school adjacent to the corner of East Midway Drive and International Drive. At that time, school zones were established in an effort to provide safety for school students, personnel, and surrounding pedestrians. With one year of school operations complete, City and School District staff believe an additional school zone on Sixpence Lane from Newport Way to International Drive, is necessary. Council Member Bynum motioned to approve Ordinance No. 2287, amending the City of Euless Code of Ordinances, Chapter 82, "Traffic and Motor Vehicles," Article III "Operation of Vehicle," Section 82-63, "Same—School Zones,"to establish a school zone along a segment of Sixpence Lane. Council Member Tompkins seconded the motion. Ayes: Mayor Martin, Mayor Pro Tern Stinneford, Council Members Tompkins, Price, Bynum, Zimmer, and Paudel Nays: None Mayor Martin declared the motion carried. ITEM NO. 17. APPROVED BOARD AND COMMISSION APPOINTMENTS Council Member Price motioned to reappoint Council Members Perry Bynum and Jeremy Tompkins and reappoint Citizen Members Rusty Brown and Mike Pruitt to the Crime Control and Prevention District Board with terms to expire September 1, 2023. Mayor Pro Tem Stinneford seconded the motion. Ayes: Mayor Martin, Mayor Pro Tem Stinneford, Council Members Tompkins, Price, Bynum, Zimmer, and Paudel Nays: None Mayor Martin declared the motion carried. ITEM NO. 18. HELD PUBLIC HEARING AND APPROVED CRIME CONTROL AND PREVENTION DISTRICT (CCPD) BUDGET FOR FY2021- 2022 Mayor Martin opened the public hearing at 7:34 p.m. Council Minutes Page 7 of 9 August 10, 2021 Finance Director Jewell presented a summary of the budget and advised the City Council that the proposed Euless Crime Control and Prevention District Budget for Fiscal Year 2021-2022 was approved by the Crime Control and Prevention District Board on June 14, 2021, following a public hearing. State law requires final approval by the City Council without amendment. The proposed budget continues existing programming by the district. Assistant Police Chief Gary Landers presented the proposed capital expenditures including high visibility jackets and additional patrol vehicles. Mayor Martin asked to hear from any proponents followed by opponents wishing to speak regarding the item. Seeing none, the public hearing was closed at 7:39 p.m. Council Member Bynum motioned to approve the Crime Control and Prevention District (CCPD) Budget for Fiscal Year 2021-2022. Council Member Zimmer seconded the motion. Ayes: Mayor Martin, Mayor Pro Tern Stinneford, Council Members Tompkins, Price, Bynum, Zimmer, and Paudel Nays: None Mayor Martin declared the motion carried. ITEM NO. 19. HELD PUBLIC HEARING FOR EULESS DEVELOPMENT CORPORATION BUDGET FOR FY 2021-2022 Mayor Martin opened the public hearing at 7:40 p.m. Finance Director Jewell presented the proposed budget to the City Council. She advised that the Euless Development Corporation (EDC) Board of Directors met on August 9, 2021, and recommended approval of the proposed budget for FY 2021-2022. The EDC budget is supported by a half cent sales tax approved by Euless citizens in 1993 for economic development, parks, and library projects. The estimated beginning fund balance is $4,500,651 with proposed sales tax revenues and related interest of $5,877,968 and proposed operating expenditures of$4,912,583 and includes funding for parks, library, economic development, debt, and contingencies. The proposed budget also includes recommended capital/one-time requests of $1,804,804. This includes a carryover of$637,089 to complete previously approved projects and $1,167,715 for new projects. If approved as recommended, the projected ending fund balance would be $3,661,232, which exceeds the recommended reserve level of $807,548. The Capital Projects Fund budget includes new appropriations of $690,064. There is no proposed budget for the Debt Reserve Fund and the Debt Service Fund proposed budget is $402,125. Council Minutes Page 8 of 9 August 10, 2021 Finance Director Jewell advised that the budget will be presented for City Council consideration at the Monday, August 16, 2021 meeting. Mayor Martin asked to hear from any proponents followed by opponents wishing to speak regarding the proposed budget. Seeing none, the public hearing was closed at 7:45 p.m. ITEM NO. 20. HELD PUBLIC HEARING FOR CITY OF EULESS FY2021-2022 OPERATING AND CAPITAL BUDGETS AND MOTIONED TO CONSIDER APPROVAL OF THE PROPOSED BUDGET ON AUGUST 16, 2021 Mayor Martin opened the public hearing at 7:46 p.m. Finance Director Jewell presented details of the proposed City of Euless Operating and Capital budgets for FY2021-2022. Mayor Martin asked to hear from any proponents followed by opponents wishing to speak regarding the item. Seeing none, the public hearing was closed at 7:59 p.m. Council Member Price motioned to consider approval of the City of Euless Official Operating and Capital Budgets for FY2021-2022 proposed budget on August 16, 2021. Mayor Pro Tern Stinneford seconded the motion. Ayes: Mayor Martin, Mayor Pro Tern Stinneford, Council Members Tompkins, Price, Bynum, Zimmer, and Paudel Nays: None Mayor Martin declared the motion carried. ITEM NO. 21. HELD PUBLIC HEARING AND APPROVED FIRST AND FINAL READING OF ORDINANCE NO. 2286 Mayor Martin opened the public hearing at 7:59 p.m. Finance Director Jewell advised that Ordinance No. 2286 amends the fees charged for monthly drainage charges. She advised that the proposed rate changes include an increase of$1.89 per impervious acre to the basic drainage charge or $0.25 increase to the single-family residential charge. These fee changes would become effective with bill dates beginning on or after November 1, 2021. Mayor Martin asked to hear from any proponents followed by opponents of the case. There being none, Mayor Martin closed the public hearing at 8:01 p.m. Council Member Tompkins motioned to approve Ordinance No. 2286, amending the City of Euless Code of Ordinances, Chapter 30, "Fees," Section 30-41, "Drainage Charges." Council Minutes Page 9 of 9 August 10, 2021 Council Member Bynum seconded the motion. Ayes: Mayor Martin, Mayor Pro Tern Stinneford, Council Members Tompkins, Price, Bynum, Zimmer, and Paudel Nays: None Mayor Martin declared the motion carried. ITEM NO. 22. PUBLIC COMMENTS No public comments. ITEM NO. 23. REPORTS City Manager No report given. City Attorney No report given. City Council Mayor Martin expressed her appreciation to Finance Director Janina Jewell and the entire Finance Department for their tireless work during the budget process. ITEM NO. 24. ADJOURN Mayor Martin adjourned the meeting at 8:02 p.m. APPROVED: ATTEST: da Martin, Mayor i Sutter, T MC, CMC, City-S.ecretary _.