HomeMy WebLinkAbout2014-01-14 MINUTES OF A REGULAR MEETING
OF THE
EULESS CITY COUNCIL
Tuesday, January 14, 2014
A regular meeting of the Euless City Council was called to order by Mayor Mary Lib Saleh at
4:01 p.m. on Tuesday, January 14, 2014, in the Precouncil Conference Room of City Hall,
201 North Ector Drive. Those present included Mayor Mary Lib Saleh, Mayor Pro Tem Leon
Hogg, Council Members Tim Stinneford, Linda Martin, Linda Eilenfeldt, and Perry Bynum.
Council Member Glenn Porterfield arrived at 4:03 p.m.
During the Precouncil meeting:
Mayor Mary Lib Saleh expressed her appreciation to city staff for coordinating the
recent holiday celebrations and continuing to provide services during the recent
inclement weather.
Council Member Linda Martin commended the Parks and Community Services
Department related to the new pole banners that were installed around the city.
City Manager Gary McKamie advised that Information Services Administrator Dan
McLain has extended his retirement to assist in the transition of the newly hired
administrator, Scott Joyce, who will join the City on February 4, 2014.
Additionally, he announced that the Town Hall meeting will be held on January 23.
2014, at 7 p.m.
Director of Parks and Community Services Ray McDonald presented the trail system
update related to the Glade Parks Trail Connection, including the grant application
and timeline.
He presented a comparison of crushed aggregate and concrete trail surfaces,
including the effects of the weather to each surface, as well as the ongoing
maintenance for each.
Director of Parks and Community Services McDonald provided an update related to
the impact of the recent inclement weather to the Parks and Leisure services
activities, including league play at Softball World at Texas Star. He advised that
Softball World realized a revenue loss of approximately $63,000 due to tournament
and league cancellations.
Additionally, he advised that staff monitors and evaluates the usage of the watering
stations around the city in attempt to reduce repairs during the winter months.
Texas Star General Manager Glenda Hartsell-Shelton advised that the golf course
practice putting green is covered during extreme drops in temperature.
Assistant City Manager Chris Barker provided an update related to the Alan Plummer
and Associates contract, specific to the City's eligibility to receive a grant and loan
Council Minutes Page 2 of 11 January 14. 2014
funding for both the fixed base meter reading and water meter change out, and the
reclaimed water line extension projects. (Consent Agenda Item No. 4 and 5).
Director of Planning and Economic Development Mike Collins addressed the City
Council regarding the Community Development Block Grant (CDBG) 40th Year project
funding, and advised that the City would receive approximately $252,246, plus any
unused funds from the previous year. He stated that the City contracted with
Schrickel, Rollins and Associates, Inc. to evaluate and identify eligible projects, and a
report will be presented to the City Council at the January 28, 2014, meeting.
City Manager McKamie advised that the City has utilized project funds for
infrastructure improvements, and that funds have been utilized for the construction of
sidewalk accessibility ramps.
Discussion ensued regarding conducting a citizen survey to identify additional project
areas for the CDBG funding and the topic can also be discussed at the Town Hall
meeting on January 23, 2014.
Police Captain Gary Landers presented the code update related to residential and
commercial code issues, including damage caused by the recent inclement weather
throughout the City.
Discussion ensued regarding the City's ability to regulate 8-liner gaming machines
within convenience stores. City Manager McKamie advised that city staff would
evaluate possible solutions.
Finance Director Janina Jewell provided the financial update related to sales tax
collections for the period ending November 30, 2013. She advised that the car rental
tax was down by 2.8 percent from the prior year for the same month but was up by
4.4 percent when compared to the prior year to date. Additionally, she advised that
sales tax collections were up 3.26 percent when compared to the prior year for the
same month.
Director of Public Words Hal Cranor presented the water update and stated that the
Tarrant Regional Water District (TRWD) storage capacity is down approximately eight
(8) to nine (9) percent when compared to the previous year. Additionally, he advised
that request for proposals will be sent out in the near future to investigate the current
status of each city well and to make recommendations to the City Council as to the
best course of action concerning each.
City Manager McKamie reviewed the regular agenda.
CLOSED SESSION
The City Council convened into closed session at 6:35 p.m. for deliberation regarding the
following:
Seek legal advice from the City Attorney as authorized by Section 551.071 of the
Texas Government Code related to:
Council Minutes Page 3 of 11 January 14, 2014
• Amortization
Concerning personnel matters as authorized by Section 551.074 of the Texas
Government Code related to:
• Planning and Zoning Commission
Concerning economic development incentives as authorized by Section 551.087 of
the Texas Government Code related to:
• South Industrial Boulevard
The City Council recessed closed session at 6:49 p.m.
COUNCIL CONSIDERATION OF SCHEDULED ITEMS — COUNCIL CHAMBERS
The Euless City Council continued their meeting in the Council Chambers at 7:00 p.m. for
consideration of scheduled items.
STAFF MEMBERS PRESENT
City Manager Gary McKamie
Deputy City Manager Loretta Getchell
Assistant City Manager Chris Barker
City Attorney Wayne Olson
City Secretary Kim Sutter
Assistant to the City Secretary Holly Houston
Police Chief Mike Brown
Director of Planning and Economic Development Mike Collins
Director of Public Words Hal Cranor
Director of Administrative Services Dale Harwell
Director of Parks and Community Services Ray McDonald
Finance Director Janina Jewell
Fire Chief Wes Rhodes
Fire Operations Chief Chanc Bennett
Marketing/Communications Manager Betsy Deck
Texas Star General Manager Glenda Hartsell-Shelton
Library Administrator Sherry Knight
Fleet and Facility Administrator Kyle McAdams
Information Services Administrator Dan McLain
Assistant Fire Chief Jeff Morris
Fire Marshal Paul Smith
Computer Support Specialist II Brett Bennett
Police Corporal Brian Brennan
Police Senior Officer Coty Bush
Firefighter Robert Butler
Firefighter II James Cowger
Web Designer Adam Eakins
Police Captain Steve Eskew
Police Senior Officer Bryan Gardner
Firefighter Casey Giles
Council Minutes Page 4 of 11 January 14. 2014
Firefighter II Jeremy Goodman
Firefighter/Driver Jeff Hayden
Firefighter II Robert Hopkins
Firefighter Michael Jones
Deputy Court Clerk Jerrie Keller
Police Captain Gary Landers
Police Senior Corporal Todd Murphree
Fire Battalion Chief John O'Brien
Firefighter II Saul Padilla
Firefighter Adam Parkhurst
Fire Administrative Secretary Tammy Renteria
Public Works Technical Specialist Richard Ross
Firefighter II Josh Schnitzius
Firefighter Brandon Schroeder
Fire Lieutenant Jacob Smith
Police Lieutenant Eric Starnes
Firefighter/Driver Chris Sutterfield
Fire Captain Jerry Sutton
Fire Secretary Melissa Thomas
Firefighter II Tom Tyre
Police Lieutenant John Williams
Police Sergeant Ron Williamson
Police Sergeant Brandon Zachary
Firefighter II Ken Wroblski
VISITORS
Ryane Barker Marianne McGinnis John Schleeter
Aileen Bennett Barbara Girouard Barney Snitz
Aubrey Bennett Richard Girouard Faye Stinneford
Michael Bennett Don Martin Jake Thomasson
Darl Easton Kaveh Meghdadpour Jeremy Tompkins
Iris Elliott Dana Nuber Lori Tompkins
Mai Garcia Kenny Olmstead Peggy Vandiver
Candace Gardner Betty Priddy Warren Wilson
Lauren Gardner Irma Reyes Tom Winn
Maddie Gardner Jason Reyes
Tommy Gardner Dee Ross
And others as noted in the visitor register.
INVOCATION
Assistant City Manager Chris Barker gave the invocation.
PLEDGE OF ALLEGIANCE
Council Member Linda Eilenfeldt led the pledge of allegiance.
Council Minutes Page 5 of 11 January 14 2014
ITEM NO. 1. PRESENTATION OF EMPLOYEE OF THE YEAR
Director of Public Works Hal Cranor introduced Public Works Technical Specialist Richard
Ross. Richard was accompanied by his wife, Dee.
Mayor Saleh presented Richard with a plaque commemorating his selection as Employee of
the Year for 2013.
ITEM NO. 2. PRESENTATION OF EMPLOYEE SERVICE PINS
Police Chief Mike Brown introduced Police Senior Officer Coty Bush. Coty was
accompanied by members of the Police Department. Council Member Bynum presented
Coty with a service pin commemorating her 10 years of service with the City.
Police Chief Brown introduced Police Senior Officer Bryan Gardner. Bryan was
accompanied by his wife, Candace, daughters, Lauren and Maddie, son, Tommy, and
members of the Police Department. Council Member Porterfield presented Bryan with a
service pin commemorating his 15 years of service with the City.
Police Chief Brown introduced Police Senior Corporal Todd Murphree. Todd was
accompanied by his son, Collin, and members of the Police Department. Council Member
Martin presented Todd with a service pin commemorating his 15 years of service with the
City.
Police Corporal Kurt Davis was not present to receive a service pin commemorating his 20
years of service with the City.
Fire Chief Wes Rhodes introduced Fire Operations Chief Chanc Bennett. Chanc was
accompanied by his wife, Aileen, son, Michael, daughter, Aubrey, and members of the Fire
Department. Council Member Stinneford presented Chanc with a service pin
commemorating his 20 years of service with the City.
ITEM NO. 3. PRESENTATION QUARTERLY PUBLIC WORKS REPORT
Director of Public Works Cranor presented the quarterly Public Works report which included
the following items:
• Public Works
o Staff and activities;
• Sewer Department
o Staff and equipment used;
• Sweeping of streets since the recent inclement weather, 240 man hours for
sanding with 80 tons of sand;
• Engineering Department
o Sidewalks within Dominion Phase 1 completed, and Phase 2
construction will begin next week;
o Fiscal Year 2014 Sanitary Sewer Rehabilitation;
o Americans with Disabilities Act (ADA) ramps; and,
o Reclaimed water project (pump station at Bear Creek);
Council Minutes Page 6 of 11 January 14. 2014
Additionally, Director of Public Works Cranor stated that work on Cullum Drive will begin on
January 20, 2014, and work on the Glade Parks project will begin January 27, 2014. He
also presented statistics related to the work orders and water leaks filed October to
December 2013.
CONSENT AGENDA (items 4 through 9)
Mayor Saleh read each item into the record.
Council Member Stinneford motioned to approve the consent agenda items number 4
through 9.
Mayor Pro Tern Hogg seconded the motion.
Ayes: Mayor Saleh, Mayor Pro Tern Hogg, Council Members Stinneford, Martin,
Eilenfeldt, Porterfield, and Bynum
Nays: None
Mayor Saleh declared the motion carried.
ITEM NO. 4. AUTHORIZED THE CITY MANAGER TO EXECUTE AN
ENGINEERING SERVICES CONTRACT
Authorized the City Manager to execute an Engineering Services Contract with Alan
Plummer and Associates, Inc. (APAI) for services in assisting the City with the Texas Water
Development Board State Revolving Fund loan applications and the United States Bureau of
Reclamation WaterSMART grant application.
Deputy City Manager Getchell informed Council of two projects currently in the Capital
Improvements Plan which include the extension of the reclaimed water main and
replacement of water meters which could potentially qualify for grant funding or low to no
interest loans through the Texas Water Development Board State Revolving Fund or the
United States Bureau of Reclamation WaterSMART grant program. APAI will assist the City
in the preparation of application forms and will bill on an hourly basis in an amount not to
exceed $78,000.
ITEM NO. 5. APPROVED RESOLUTION NO. 14-1420
Approved Resolution No. 14-1420, requesting funding from the United States Department of
the Interior, Bureau of Reclamation WaterSMART Water and Energy Efficiency Program.
Deputy City Manager Getchell stated that item 5 is related to item 4 in that the U. S.
Department of Interior Bureau of Reclamation requires that the City Council pass a
resolution to allow the City to apply for any grant funding. Any funds received would be
utilized for water meter replacement.
ti
Council Minutes Page 7 of 11 January 14, 2014
ITEM NO. 6. AUTHORIZED THE PURCHASE OF SELF CONTAINED BREATHING
APPARATUS
Authorized the purchase of new National Fire Protection Association (NFPA) 2013
compliant MSA self-contained breathing apparatus (SCBA), Model M7XTH (FireHawk)
from Casco Industries, Inc., an authorized dealer for MSA, Cranberry Township,
Pennsylvania, through the BuyBoard Cooperative Purchasing Program.
Deputy City Manager Getchell informed Council that this purchase is a budgeted item in the
Fiscal Year 2013-2014 budget and will replace equipment in the Fire Department that has
come to the end of its useful life and new equipment will comply with 2013 NFPA
regulations. The approximate expenditure of $256,000 will include funds from the Tarrant
County 911 P25 Radio Assistance program.
ITEM NO. 7. APPROVED RESOLUTION NO. 14-1421
Approved Resolution No. 14-1421, renewing adoption of a tax abatement policy, establishing
guidelines and criteria for tax abatement agreements and electing to become eligible to
participate in tax abatements.
Deputy City Manager Getchell explained that no changes are recommended by staff to the
current tax abatement policy; however, state law requires the City to adopt a policy every
two (2) years.
ITEM NO. 8. APPROVED REVISION TO FISCAL POLICIES
Approved revisions to the City's Fiscal Policies.
Deputy City Manager Getchell presented the proposed changes to the City's Fiscal Policies
including changing the deadline for the presentation of the annual audit to the City Council
from 120 days to 150 days from the end of the fiscal year. This would allow staff additional
time to prepare for the audit, as well as allow external auditors additional time to complete
their work. This change would not affect the current presentation which is scheduled to be
given at the next City Council meeting in accordance with the current Policy.
Other changes include minor cosmetic changes and the inclusion to the Policy that staff will
continually review the City's debt obligations to allow for the opportunity of refinancing the
debt at a lower interest rate.
ITEM NO. 9. APPROVED CITY COUNCIL MINUTES
Approved City Council minutes of the regular meeting of December 10, 2013.
REGULAR AGENDA
ITEM NO. 10. APPROVED SITE PLAN NO. 13-08-SP
Director of Planning and Economic Development Collins presented the case to the City
Council. This site is located west of State Highway 121, south of Glade Road, and this site
plan is for a commercial building with retail lease spaces on an outparcel of the Glade Parks
Council Minutes
Page 8 of 11 January 14. 2014
master development. This parcel, referred to as parcel 21 within the original Preliminary Plat
of Glade Parks, is located immediately north of the existing Rosa's Café restaurant. The
applicant proposes to construct a h,000hequroreosed be
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lessees. Additionally, he advise p P
developer exceed current requirements.
Tom Winn, applicant's representative, 4909 Stage Line Drive, Arlington, was present to
address any questions related to the site plan.
Council Member Martin motioned to approve Site Plan No. 13-08-SP for commercial
development proposed to be located on Glade Parks Addition, Block B, Lot 1, west of State
Highway 121, south of Loving Trail.
Council Member Eilenfeldt seconded the motion.
Ayes: Mayor Saleh, Mayor Pro Tem Hogg, Council Members Stinneford, Martin,
Eilenfeldt, Porterfield, and Bynum
Nays: None
Mayor Saleh declared the motion carried.
ITEM NO. 11. APPROVED SITE PLAN NO. 13-09-SP
Director of Planning and Economic Development Collins presented the case to the City
Council. He informed Council that the proposed 8,000 square foot retail site is located south
of Rosa's Café and will be occupied by three (3) lessees. Additionally, he advised that the
proposed landscaping plans submitted by the developer exceed current requirements.
Tom Winn, applicant's representative, 4909 Stage Line Drive, Arlington, expressed his
appreciation to the City Council for their consideration and provided information regarding
150,000 square feet in negotiations by various tenants and a 40,000 square foot
entertainment center scheduled to be operational by Christmas 2014.
Council Member Eilenfeldt motioned to approve Site Plan No. 13-09-SP for commercial
development proposed to be located on the J. H. Havins Survey, Abstract No. 685, Trail 2A,
3, west of State Highway 121, north of Chisholm Trail.
Council Member Bynum seconded the motion.
Council Member Bynum inquired about signs that were discussed at the December 17,
2013, Planning and Zoning Commission meeting.
Mr. Winn stated that pylon signs have been approved as part of the development and will be
at six (6) locations, approximately 60 feet in height. Additionally, he stated that internal
signage will be pedestal signs.
Ayes: Mayor Saleh, Mayor Pro Tem Hogg, Council Members Stinneford, Martin,
Eilenfeldt, Porterfield, and Bynum
Council Minutes Page 9 of 11 January 14, 2014
Nays: None
Mayor Saleh declared the motion carried.
ITEM NO. 12. HELD PUBLIC HEARING FOR SPECIFIC USE PERMIT NO. 13-13-
SUP AND APPROVED • FIRST AND FINAL READING OF
ORDINANCE NO. 2019
Mayor Saleh opened the public hearing at 7:40 p.m.
Director of Planning and Economic Development Collins presented the case to the City
Council. He advised that the applicant, Kaveh Meghdadpour, representing Xccessorize
Limited Inc. dba United Linings & Accessories, is seeking a Specific Use Permit (SUP) for a
Material Spray Liner and Retail Accessories Store to be located at 1108 Westpark Way. The
business specializes in the spraying of textiles, wood, truck beds, and closed cell Styrofoam
of waterproofing materials which will require a Specific Use Permit. Additionally, the
Planning and Zoning Commission held a public hearing on December 17, 2013, and
recommended approval of the Specific Use Permit by a vote of 5-0 with the following
conditions:
1) The Specific Use Permit is tied to the Managing Partner: Mr. Kaveh Meghdadpour;
2) The Specific Use Permit is tied to the Business Name: Xccessorize Limited, Inc. dba
United Linings and Accessories;
3) All customer vehicles kept overnight must be parked interior to the building;
4) No outdoor storage of vehicles or materials is allowed;
5) The specific services that are permitted to be performed include: vehicle spray lining,
vehicle accessory retail and installation, materials spray lining; and,
6) The Specific Use Permit may be revoked if one or more of the conditions imposed by
this permit has not been met or has been violated.
Kaveh Meghdadpour, applicant, 1108 Westpark Way, Euless, was present to address any
questions regarding the application.
Mayor Saleh asked to hear from any proponents followed by opponents of the case. There
being none, Mayor Saleh closed the public hearing at 7:44 p.m.
Mayor Pro Tern Hogg motioned to approve the first and final reading of Ordinance No. 2019
for a request for a Specific Use Permit in the Kitty House Addition, Block 2, Lot 3, 1108
Westpark Way for a Material Spray Liner and Retail Accessories Store use in the Texas
Highway 10 Multi-Use District (TX-10) zoning, with the conditions presented and
recommended by the Planning and Zoning Commission.
Council Member Stinneford seconded the motion.
Ayes: Mayor Saleh, Mayor Pro Tern Hogg, Council Members Stinneford, Martin,
Eilenfeldt, Porterfield, and Bynum
Nays: None
Mayor Saleh declared the motion carried.
Council Minutes Page 10 of 11 January 14. 2014
ITEM NO. 13. ACCEPTED RESIGNATION OF MEMBER OF THE PLANNING AND
ZONING COMMISSION AND APPOINTED A REPLACEMENT
Council Member Porterfield read the resignation letter of Monty Huffman.
Council Member Porterfield motioned to accept the resignation of Monty Huffman, Place 2,
of the Planning and Zoning Commission effective immediately, and appoint Kenny Olmstead
to serve the remainder of the unexpired term (expiring December 31, 2015).
Council Member Eilenfeldt seconded the motion.
Council Member Bynum recognized Mr. Huffman's years of service and stated that he has
served the community well, and will be missed.
Ayes: Mayor Saleh, Mayor Pro Tem Hogg, Council Members Stinneford, Martin,
Eilenfeldt, Porterfield, and Bynum
Nays: None
Mayor Saleh declared the motion carried.
Kenny Olmstead expressed his appreciation to the City Council and stated that he looked
forward to serving the City of Euless.
ITEM NO. 14. REQUEST BY DARL EASTON TO ADDRESS CITY COUNCIL
Mr. Darl Easton addressed his concerns to the City Council regarding transparency in
government. Mr. Easton discussed issues including the posting and duration of meetings,
access to government records, making meetings available online either via audio or video
means, and provided information on how neighboring cities convey information to citizens on
their respective websites. Mr. Easton requested each council member to respond.
Council responded to Mr. Easton and discussed issues including the cost of technology
implementation, staff time, and requirements for said technology.
Mr. Easton asked staff to review options for more accessibility by citizens.
ITEM NO. 15. PUBLIC COMMENTS
John Schleeter, 211 Buckingham Avenue, Euless, stated he has had several disagreements
with the City Council in the past and has seen no evidence that the City Council would
withhold or hide information, and believes the Council to be 100 percent transparent. Also,
as an IT consultant, the complexity to implement a new technology system must take into
account regulations, compliance, and a cost-benefit analysis.
Faye Stinneford, 2408 Bayberry Lane, Euless, stated that she is married to one Council
Member and friends or acquaintances with the rest of the Council and has never witnessed a
a time when any of the council members have not been forthcoming.
Council Minutes Page 11 of 11 January 14, 2014
ITEM NO. 16. REPORTS
City Manager
City Manager McKamie announced that Director of Administrative Services Dale Harwell's
father passed away, and asked that he is kept in everyone's thoughts and prayers.
City Attorney
No report given.
City Council
Mayor Pro Tern Leon Hogg announced that he will not run for his place on the City Council
for another term and thanked the citizens for allowing him to serve for the past 18 years.
Mayor Saleh stated that she has served as Mayor for 21 years, Mayor Pro Tern for two
years, and as a Council Member for two years and in May she will have served for 25 years.
Mayor Saleh stated that Euless has great staff and good things happening right now and
announced that she will not run for reelection. She advised that candidate packets for the
General Election are available through the City Secretary's Office with candidate filing
beginning Wednesday, January 29, 2014, and ending Friday, February 28, 2014, and she
will gladly speak to anyone interested in running for Council.
Council Member Bynum acknowledged Mayor Saleh's announcement and stated that he
appreciates her years of service.
Council Member Eilenfeldt stated that she will file for reelection later this month and looks
forward to serving the next three years.
Council Member Martin announced that she has decided to seek the office of Mayor in the
May election and looks forward to continuing to serve the citizens and the City.
City Attorney Olson explained the provisions in the Euless City Charter as well as the Texas
Constitution which detail the procedures for resigning a seat and continuing to serve until a
replacement is elected. He stated that the Council is required to call a Special Election to fill
the vacancy created by Council Member Martin's announcement within 120 days.
ITEM NO. 17. ADJOURN
Mayor Saleh adjourned the meeting at 8:24 p.m.
APPROVED: ATTEST:
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Mary Lib Saleh im %utter; TRMC
Mayor City Secretary