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Home My WebLink About2013-08-12 EDC Minutes EULESS DEVELOPMENT CORPORATION BOARD OF DIRECTORS MINUTES August 12, 2013 The Board of Directors of the Euless Development Corporation met on Monday, August 12, 2013, in the Precouncil Conference Room at City Hall in the Municipal Complex, 201 North Ector Drive, Euless, Texas. The following persons were in attendance: Council Member Linda Martin, Vice Chairman Council Member Glenn Porterfield Council Member Tim Stinneford Citizen Member Sonja Adams Citizen Member Wayne Marrs City Manager Gary McKamie, President Deputy City Manager Loretta Getchell, First Vice President Director of Economic Development Mike Collins, Second Vice President Finance Director Janina Jewell, Treasurer City Secretary Kim Sutter, Board Secretary Assistant City Manager Chris Barker Director of Parks and Community Services Ray McDonald Library Administrator Sherry Knight Mayor Mary Lib Saleh, Chairman, and Citizen Member Carmen Deithloff were not present. Visitor: Dad Easton ITEM NO. 1. CALL TO ORDER Vice Chairman Linda Martin called the meeting to order at 5:32 p.m. ITEM NO. 2 APPROVED MEETING MINUTES Tim Stinneford motioned to approve the minutes of the February 25, 2013, meeting as presented. Seconded by Sonja Adams, the motioned carried by a unanimous vote. ITEM NO. 3 REVIEWED FINANCIAL REPORT FOR THE QUARTER ENDING JUNE 30, 2013 Treasurer Janina Jewell reviewed the Financial Report for the quarter ending June 30, 2013, including revenues and expenditures as follows: Beginning Fund Balance for FY 2012/13 $1,826,851 Revenues Sales Tax Collections 2,960,580 (80 percent of budget) Interest Income 984 Rents and Royalties 0.00 Total Revenues $2,961,564 EDC Meeting Minutes Page 2 of 5 August 12 2013 Expenditures Parks 690,933 Library 684,617 Economic Development 153,204 Other 818,638 Capital Expenditures 300.585 Total Expenditures $2,647,977 (63 percent of appropriations) Ending Fund Balance $2,140,438 The remaining balance in the capital projects fund for existing projects is $661,348. The designated balance consists of monies for miscellaneous park improvements, irrigation projects, contingencies, and Phase IV improvements to the Texas Star Sports Complex. undesignated capital projects funds in the amount of $414,010 remain available for allocation to future projects. ITEM NO.4. HELD PUBLIC HEARING FOR FISCAL YEAR 2013-2014 BUDGET WHICH PROVIDES CONTINUED FUNDING FOR PARKS AND PARK FACILITIES, LIBRARY IMPROVEMENTS AND ECONOMIC DEVELOPMENT PROJECTS AS SET FORTH IN THE OFFICIAL BALLOT DATED JANUARY 16, 1993. Vice Chair Linda Martin opened the public hearing at 5:39 p.m. to receive comments related to the proposed Fiscal Year 2013-2014 budget. Finance Director Janina Jewell referred to the Fiscal Year 2014 budget document distributed to Board members prior to the meeting, and reviewed the Fiscal Year 2013 budget currently in effect. She stated that the projected revenues for the FY 2013 original budget included projected sales tax collections and related interest earnings of 3,713,616 and expenditures totaling $4,208,930. Due to increased revenues and expenditure savings, the ending fund balance for FY 2013 is projected to be $1,971,673. The FY 2014 budget includes total revenues of $4,100,532. The projected revenue is based on estimated revenue collections through the end of FY 2013, with an 8.3 percent growth factor and additional revenue from anticipated development. The FY 2014 budget includes total expenditures of $4,938,641, which provides funding for park personnel, maintenance and improvements, library personnel and materials, economic development personnel, incentives, and public art, and operating expenditures, debt service and funding for capital expenditures. A list of capital expenditures for FY 2013 and FY 2014 are included in the proposed budget and total $889,809. With the approval of the budget, the fund would have an estimated ending fund balance of $1,133,564, which would exceed the recommended reserve level of $500,000. The projected ending fund balance for the FY 2013 Capital Projects Budget is $414,159. Funding for any projects not completed by the end of the fiscal year will be EDC Meeting Minutes Page 3 of 5 August 12, 2013 carried forward into the next budget year. The fiscal year 2014 Capital Projects Budget includes funding for park irrigation in the amount of $25,000, and incentives and contingences in the amount of$25,000 for total expenditures of$50,000. The projected ending fund balance for the FY 2014 Capital Projects Budget is $416,659. Citizen Member Wayne Marrs asked for further explanation regarding the three (3) percent increase associated with labor in the Parks department. Deputy City Manager Loretta Getchell responded that the increase includes funding for additional positions, two (2) of which are related to the opening of the aquatics facility. City Manager Gary McKamie advised that funding for a planning consultant is included in the budget and explained that the consultant would be tasked with evaluating redevelopment for an area of the city south of State Highway 183 and east of FM157. Additionally, he advised that funding has also been included for exterior upgrades to the Dallas Stars Center. Council Member Glenn Porterfield addressed the Board regarding the City Council's position regarding redevelopment in the City. Director of Planning and Economic Development Collins presented an additional proposed capital and supplement request on behalf of the planning department to include an updated custom aerial mural to replace the outdated version on display in the precouncil room. Library Administrator Sherry Knight presented the proposed capital and supplement requests on behalf of the Library: - Shelving and display fixtures Security camera system upgrade - AudioMsual system replacement—Library meeting room - Wallpaper replacement at Library entrance City Manager McKamie advised that the library tile project is expected to be complete by the fall. Council Member Porterfield recognized the library relative to the number of recorded books and stated that he would like to see the addition of more recent movies. Director of Parks and Community Services Ray McDonald presented the proposed capital and supplement requests on behalf of the Parks and Community Services department: - Painting at Heritage Park painting - Lighting at Villages of Bear Creek parking lot - Park upgrades o Additional amenities and expanded recreation and leisure opportunities - Purchase of portable Pickle Ball court - Replacement lighting at McCormick Park Council Member Porterfield commented on the pristine maintenance of the city parks. EDC Meeting Minutes Page 4 of 5 August 12, 2013 There being no proponents or opponents, Vice Chair Martin dosed the public hearing at 6:13 p.m. ITEM NO. 5. APPROVED FISCAL YEAR 2013-2014 OPERATING AND CAPITAL BUDGET WHICH PROVIDES FUNDING FOR ONGOING PARK AND PARK FACILITY PROJECTS IN THE AMOUNT OF $1,853,137 UBRARY IMPROVEMENT PROJECTS IN THE AMOUNT OF $1,086,273, AND ECONOMIC DEVELOPMENT PROJECTS IN THE AMOUNT OF $1,088,116 AND PROVIDES FOR DEBT SERVICE RELATED TO SUCH PROJECTS IN THE AMOUNT OF$911,115. Tim Stinneford motioned to approve the Fiscal Year 2013-2014 EDC Operating and Capital Budget as presented. Seconded by Wayne Marrs, the motioned carried by a unanimous vote. ITEM NO. 6. HEARD REPORTS ON CURRENT AND UPCOMING PROJECTS. Director of Parks and Community Services Ray McDonald reported on the following items: - Opening of the aquatics parks o Over 20,000 visits in June o Over 12,000 visits in July o Indoor pool expected to open in November 2013 - Addition of Monument sign at Euless Family Life Center - Status of construction of concessions and restroom facilities as soccer fields - Repairs on the Old Iron Bridge at South Euless Park Library Administrator Sherry Knight reported on the following items: - Summer Reading Club o Significant increase in participation o Lapsit Storytime - Upcoming projects o Digital media • Books, magazines • Tumble books product for children o Implementation of E-books • September 2013 Planning and Economic Development Director Mike Collins reported on the following items: - Status of commercial and residential development o Glade Parks o Shops at Vineyard Village o New food establishment north of Dairy Queen on FM 157 o New Italian restaurant on Westpark o Development at FM 157 and Pipeline Road o Rebound in the housing market EDC Meeting Minutes Page 5 of 5 August 12 2013 ITEM NO. 7 ADJOURN There being no further business before the Board, the meeting was adjourned at 6:37 p.m. APPROVED: ATTEST. LAS Ji✓l%� 1.l/i_ Mary Li Saleh, Chairman 'i ► Sutter, - retary