HomeMy WebLinkAbout2030 05-13-2014 ORDINANCE NO. 2030
AN ORDINANCE RENEWING THE CITY OF EULESS YOUTH
PROGRAMS STANDARDS OF CARE.
WHEREAS, the Human Resources Code, Section 42.041(b)(14), establishes
requirements for exempting recreational programs operated by municipalities for
elementary age (5-13) children from childcare licensing requirements; and
WHEREAS, in order to receive exempt status for a youth recreation program, a
municipality must adopt standards of care by ordinance after a public hearing for the
program on an annual basis; and
WHEREAS, a public hearing was held on May 13, 2014; and
WHEREAS, the City of Euless Youth Programs Standards of Care will provide
basic child care regulations for day camp activities operated by the Euless Parks and
Community Services Department in accordance with Section 42.041(b)(14) of the
Human Resources Code;
NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF EULESS, TEXAS:
SECTION 1.
THAT the City Council of the City of Euless hereby adopts the City of Euless
Youth Programs Standards of Care for providing basic child care regulations for day
camp activities operated by the Euless Parks and Community Services Department. As
required by Section 42.041(b)(14) of the Human Resources Code, the Standards
adopted by this ordinance include staffing ratios; minimum staff qualifications; minimum
facility, health, and safety standards; and mechanisms for monitoring and enforcing the
adopted local standards.
SECTION 2.
THAT a substantial copy of the City of Euless Youth Programs Standards of
Care is attached hereto and incorporated herein for all intents and purposes.
SECTION 3.
EFFECTIVE DATE. This ordinance shall be in full force and effect from and after
its passage, as provided by the Euless City Charter and the laws of the State of Texas.
PRESENTED AND PASSED ON FIRST AND FINAL READING at a regular
meeting of the Euless City Council on the 13th day of May 2014, by a vote of 6
ayes, 0 nays, and 0 abstentions.
APPROVED:
grilii/ TDI '46'''
Mayor
ATTEST:
,i :tc,
Ki Sutter, TRMC, City Secretary
APPROVED AS TO FORM:
1
Wayne K. Olson, City Attorney
Ordinance No. 2030, Page 2 of 9
CITY OF EULESS
PARKS AND COMMUNITY SERVICES DEPARTMENT
Youth Programs- Standards of Care
GENERAL INFORMA'T'ION/ADMINISTR_ATION
A. Purpose: To provide basic childcare regulations for recreation activities operated by
the Euless Parks and Community Services Department. This will allow the
department to qualify as exempt from requirements of the Texas Human Resources
Code.
13. Implementation: Program will be the responsibility of the Parks &. Community
Services Department, with Recreation Center Supervisor and Recreation Program
Coordinator supervising the overall program and Day Camp Director administering
the program on-site.
C. Programs: Elementary-age day camp and programs for children ages 5 — 13 years
old
D. Other: Each site will make available for the public and staff a current copy of the
Standards of Care. Parents of participants will be provided an abbreviated copy of
Standards of Care during the registration process.
F. Program Sites:
Midway Family Life Center 300 West Midway Drive
Dr Pepper StarCenter 1400 South Pipeline Rd.
F. Day Camp Objectives
1. To offer a program wide in scope and varied in activities of different
recreational activities: sports, games, arts and crafts, education, special
events,field trips.etc.
2. To provide a pleasant and memorable experience in a fun atmosphere.
3. To provide a safe environment always promoting good health and welfare
for all.
4. To teach children how to spend their leisure time wisely, in an effort to meet
several needs:emotional,physical and social.
G. Exemption Status: Once an exempt status is established,the Licensing Division will
not monitor the recreational program. The Licensing Division will he responsible
for investigating complaints of unlicensed childcare and for referring other
complaints to the municipal authorities or, in the case of abuse/neglect allegation,to
the local police authorities.
11. Standards of Care Review: Standards will he reviewed annually and approved by the
City Council after a public hearing is held to pass an ordinance regarding section
42.041(b)(14)of the Human Resources Code.
Page 1 of 7
Ordinance No. 2030, Page 3 of 9
I. Child Care Licensing will not regulate these programs nor he involved in any
complaint investigation related to the program.
J. Any parent, visitor or staff may register a complaint by calling Euless Parks &
Community Services Administration Offices at (817) 685-1429, Monday through
Friday, 8:00 a.m. to 5:00 p.m.
II. STAFFING
A. Day Camp:Recreation Leader-Job Descriptions and Essential Job Functions
Essential Job Functions:
1. Coordinates and implements daily activities for youth.
2. Supervises youth and ensures their well-being.
3. Accompanies youth on field trips.
4. Supervises youth activities.
5. Transports youth in van to various activity sites.
6. Assists youth during activities.
7. Stands,bends,walks,runs,stretches,twists,kneels, crouches,pushes and pulls
while working with youth.
8. Must maintain regular attendance.
Minimum Qualifications:
1. Must have High School Diploma,or CiEI).
2. Minimum age of 18.
3. Skill in dealing effectively and efficiently with youth.
4. Understands and follows oral and written instructions.
5. Knowledge of planning and coordinating daily activities.
6. Works alone and is a self-starter.
7. Must have,or the ability to obtain a valid Texas Driver's License.
8. Must pass a pre-employment drug test and physical exam. Must pass a
background check.
B. Summer Camp Coordinator-Job Descriptions and Essential Job Functions
Essential Job Functions:
1. Supervises site leaders
2. Plans and coordinates daily activities for youth.
3. Supervises youth and ensures their well-being.
4. Accompanies youth on field trips.
5. Supervises all activities.
6. Transports youth in vans to various activity sites.
7. Assists youths during activities.
8. Stands,bends,walks,runs,stretches,twists,kneels,crouches, pushes and pulls
while working with youth.
9. Must maintain regular attendance.
Minimum Qualifications:
1. 2 years of college;preferably in the field of education,parks and recreation. or a
related field
Page 2 of 7
Ordinance No. 2030, Page 4 of 9
2. Minimum age of 19.
3. Skill in dealing effectively and efficiently with youth.
4. 1. nderstands and follows oral and written instructions.
5. Knowledge of planning and coordinating daily activities.
6. Works alone and is a self-starter.
7. Must have,or the ability to obtain a valid Texas Driver's License.
8. Must pass a pre-employment drug test and physical exam. Must pass a
background check.
C. Other Requirements
1. Staff must complete the mandatory training program of at least 8 hours, in
addition to planning hours with site staff prior to the start of summer camp. This
training includes a departmental orientation. customer service,behavioral issues
and discipline, as well as practical skills on activities for children in games,
songs and crafts.
2. Staff must exhibit competency, good judgment and self-control throughout the
duration of the camp.
3. Staff should relate to the children with courtesy, respect, acceptance and
patience.
4. Staff will be evaluated at least once before the completion of the program, and
visited with before program is over,to discuss any areas that should be addressed
to ensure employment in a following camp.
5. Staff shall not abuse or neglect children.
D. Criminal Background Checks: Criminal background checks will he conducted on
prospective Day Camp employees. Applicants may be disqualified if they have a job
related criminal conviction.
E. A prospective employee will be subject to a drug test prior to hiring. Positive drug
results may exclude an applicant from employment.
F. Staffing Ratios: The staff ratio will be one staff member per 15 children,ages 5-13.
III. FACILITY STANDARDS
A. Emergency evacuation and relocation plans NN'ill be posted at each facility.
B. Program employees will inspect sites frequently for any sanitation or safety
concerns. Those concerns should be passed on to the Recreation Center Supervisor.
C. Each camp must have a fully stocked first aid kit. This shall he checked and stocked
on a weekly basis by the Program Coordinator. It shall include bandages, first aid
cream, rubber gloves,Neosporin,alcohol wipes, hot/cold packs, gauze, tweezers and
scissors.
D. In a situation where evacuation is necessary,the first priority of staff is to make sure
all participants are in a safe location.
E. Program sites will be inspected annually by the Fire Marshall and must comply with
Fire Marshall's directives.
Page 3 of 7
Ordinance No. 2030, Page 5 of 9
F. The recommended number of fire extinguishers shall be inspected quarterly and
available and"primed"for use.
0. Fire drills should be conducted once a month during the summer camp.
H. Medication will only be administered with written parental consent. Prescription
medications shall be left with staff in their original container, labeled with the
child's name, date, directions and physician's name. Medication shall be dispensed
only as stated on the bottle,and not past the expiration date.
I. Non-prescription medicine with the child's name and date on the medication may be
brought if in the original container. Non-prescription medication will only
administered with written parental consent.
• J. Each indoor site shall have adequate indoor toilets and lavatories located such that
children can use them independently and program staff can supervise as needed.
There shall be one flush toilet per 30 children. Outdoor sites shall provide portable
toilets based on number of children attending each day. Sinks shall be provided
based on one sink per 30 children.
K. All participants must wear appropriate footwear daily. Sandals and flip flops will he
allowed only in swimming pool areas.
[V. SERVICE STANDARDS- Day Camp/Recreation Leader Staff
This information will be provided to each staff as a part of the day camp manual:
A. Camp staff shirts,shorts,and appropriate footwear are to be worn at all times.
B. Camp participants and parents will be treated with respect at all times.
C. Camp staff will take it upon themselves to resolve complaints. If you are unable to
resolve the complaint on the spot, take the customer's name and phone number,
investigate complaint resolution and then follow up with the customer.
D. Camp staff will keep parents continuously informed of camp activities. A weekly
schedule will be distributed the week prior to session and extra copies will be kept
with the sign in log daily.
E. Camp staff will note details of behavior of campers (accomplishments, discipline
problems,general activities,etc.)and update parents as much as possible.
F. Camp staff will monitor the sign in%out log at all times.
I-I. Camp staff shall clean rooms after each activity. Floors will be swept or vacuumed,
chairs stacked, mirrors cleaned, and supplies put away. This is extremely important
due to the fact that rooms are used throughout the day by other groups.
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Ordinance No. 2030, Page 6 of 9
I. Camp staff will dedicate their on-duty time to campers and/or parents to ensure a
meaningful and pleasant experience.
J. Prior to working with campers,camp staff will check all messages for the day.
V. OPERATIONAL ISSUES
A. Emergency Phone numbers are kept at the front desk of the facilities, as well as with
the Day Camp Director on field trips. Those numbers include fire, police, and
ambulance services.
B. A Day Camp manual is given to every Day Camp Coordinator, Day
CampRecreation Leader and Program Coordinator. The manual addresses the
following items:
1. Discipline Issues
2. City Rules and Regulations
3. Forms that must he filled out
4. Service Standards
5. Game/activity leadership
6. Ways to interact with children
Additional manuals will be located at each site for access by any staff member.
C. Sign in/sign out sheets will be used every day. Only adults listed on sign-in/out
release will be allowed to pick up children. An authorized person must enter the
building, present appropriate identification and sign the sheet in order for staff to
release the child.
D. Emergency evacuation and relocation plans will be posted at each facility.
E. Parents will be notified regarding planned field trips and provided the required
release forms.
F. Enrollment information will be kept and maintained on each child and shall include:
1. Child's name. birth date, home address, home telephone number, physician's
phone number and address and phone numbers where parents may be reached
during the day.
2. Name, driver's license number and telephone numbers of persons to whom the
child can be released.
3. Field trip release form as needed.
4. Liability waiver.
5. Parental consent to administer medication, medical information, and release on
participant.
G. Staff shall immediately notify the parent or other person authorized by the parent
when the child is injured or has been involved in any situation that placed the child
at risk.
H. Staff shall notify parents or authorized persons of children in the facility when there
is an outbreak of a communicable disease in the facility that is required to be
Page 5 of 7
Ordinance No. 2030, Page 7 of 9
reported to the County of Health. Staff must notify parents of children in
a group when there is an outbreak of lice or other infestation in the group.
I. Discipline:
1. Discipline and guidance of children must be consistent and based on an
understanding of individual needs and development.
2. There shall be no harsh,cruel,or unusual treatment.
a. Corporal punishment in any form will not be tolerated.
b. Children shall not be shaken, bit, hit, or have any thing put in or on their
mouth as punishment.
c. Children shall not be humiliated,yelled at or rejected.
d. Children shall not be subjected to abusive or profane language.
e. Punishment shall not be associated with food.
f. Staff may use brief, supervised separation from the group if necessary, but
staff shall not place children in a locked room or in a dark room with the
door closed.
3. Incident reports will he filled out on any disciplinary cases,and information is to
he shared with parents when picking up the child or sooner, when extreme cases
occur. Continued disciplinary problems will result in the participant being asked
to leave the program.
4. Children who show patterns of endangerment to themselves,other participants or
staff will be asked to leave the program.
J. Illness or Injury
1. Parents shall be notified immediately in cases of illness or injury.
2. An ill child will not he allowed to participate if the child is suspected of having a
temperature ancdor accompanied by behavior changes or other signs or
symptoms until medical evaluation indicates that the child can be included in the
activities. In the event that an injury cannot he administered through basic first
aid,staff will call 911.
3. When an injury occurs, an incident report shall be filled out immediately. The
form shall be filled out completely with the original sent to the Recreation
Center Supervisor's office and a copy kept in the Day Camp files.
VI. GENERAL GUIDELINES FOR CHILDREN
As a part of the Day Camp Manual,staff will be given the following information:
A. A child is not allowed to use the phone unless it is an emergency. In this case,Day
Camp staff should make the call for the child.
B. Children must stay off any elevated surfaces (tables, counter tops, ping pong tables,
etc.)
C. Children should walk in the building. Running is permitted only in designated areas.
D. Bouncing and throwing balls is permitted only in the gym.
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Ordinance No. 2030, Page 8 of 9
E. Active games using equipment that can cause damage to window, shades, lights,and
ceilings must be played only in the gym.
F. Children must respect staff and each other.
G. Children must wear shoes at all times.
H. Children must be contained and not allowed to filter in with the general public. You
must know where each and every child is AT ALL TIMES.
VII. ACTIVITIES
A. Activities for each group will be planned according to the participant age, interest
and ability. The activities should be flexible and promote social and educational
advancement.
B. A weekly calendar of activities will be posted for parents the Friday prior to that
week of camp.
C. When taking field trips,staff will:
1. Count everyone before they leave the program site as well as prior to leaving the
field trip site.
2. Carry medical information on each child and necessary medications with them
on the trip.
3. Carry a first aid kit.
4. Carry a cellular phone for emergency use.
5. Ensure that participants are wearing a camp shirt and a City of Euless wristband
so that children are easily identified.
VIII. MONITORING AND ENFORCEMENT
Standards of care established by the City of Euless will be monitored and enforced by
city departments responsible for their respective areas as identified:
A. Health and safety standards will be monitored and enforced by the City's Police,
Fire,and Code Enforcement Departments.
B. Staff and program issues will be monitored and enforced by the Euless Parks and
Community Services Department. The Recreation Superintendent shall visit each
site on a weekly basis for an informal inspection of the programs. Recreation Center
Supervisor and Program Coordinator are responsible for informally checking the
camp activities on a daily basis. When this staff is not available, another full-time
staff person will be assigned for daily checks.
•
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Ordinance No. 2030, Page 9 of 9