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HomeMy WebLinkAbout2014-08-12 MINUTES OF A REGULAR MEETING OF THE EULESS CITY COUNCIL Tuesday, August 12, 2014 A regular meeting of the Euless City Council was called to order by Mayor Linda Martin at 4:25 p.m. on Tuesday, August 12, 2014, in the Precouncil Conference Room of City Hall, 201 North Ector Drive. Those present included Mayor Linda Martin, Mayor Pro Tem Linda Eilenfeldt, Council Members Tim Stinneford, Jeremy Tompkins, and Perry Bynum. Council Member Eddie Price arrived at 4:27 p.m. Council Member Glenn Porterfield was not present due to a scheduled absence. During the Precouncil meeting: Mayor Pro Tern Linda Eilenfeldt announced that she attended the Grapevine- Colleyville Independent School District (GCISD) educator's welcome luncheon on August 12, 2014, and reported that the GCISD has 185 new teachers starting the school year. Council Member Perry Bynum announced that he attended the Les Elgart Orchestra concert, hosted by the City of Euless and part of the Masterworks Concert Series, on August 4, 2014, and stated that it was a great event with a large turnout. Council Member Jeremy Tompkins stated that he attended the Euless Small Business Association Meet and Greet on July 24, 2014, and reported that Tarrant County District Attorney Sharen Wilson was a very interesting guest speaker. City Manager Gary McKamie announced the following: • Retirement of Mary Jean Moloney, Manager of Public Affairs, Atmos Energy; • Bri Bagwell and the Banned concert, August 21, 2014, 7 p.m., Texas Star Outdoor Pavilion; • Euless Development Corporation met August 11, 2014, and approved budget; • Police and Court Departments air conditioning repairs expected to be completed by August 13, 2014; • Jail security upgrades expected to be complete by August 13, 2014; • Fire Station No. 3 leased to U.S. Concrete and is currently being remodeled; • Library lobby wall covering currently being installed; • Access Euless utilization for reporting watering and standing water violations; and • 2013 Presidential Volunteer Award presentation on August 28, 2014, 7 p.m., Council Chambers. Director of Parks and Community Services Ray McDonald provided an update related to the award of a Green Ribbon Grant through the Texas Department of Transportation for fiscal year 2015. He advised that the grant will apply towards the landscaping, planting, and irrigation of the median at Bear Creek Parkway and State Highway 183, as well as the right-of-way on the east and west sides. Additionally, he reported on other possible grant opportunities and proposed landscaping improvements at the City Hall complex. Council Minutes Page 2 of 11 August 12, 2014 • Director of Public Works Hal Cranor provided an update related to the West Nile Virus, and stated that the City is working with the Tarrant County Health Department to help control mosquito breeding sites by taking preventive action. Additionally, he advised that the City has performed city-wide preventative spraying for mosquitos and is continuing to spray every two weeks on Sundays, Mondays, and Tuesdays, after 10 p.m. Discussion took place regarding educating the citizens about the West Nile Virus, including preventive measures. Police Captain Gary Landers presented the code update related to residential property maintenance, including swimming pools, illegal watering, overtime parking, vehicle repairs on streets, and parking issues. Additionally, he provided an update on the Property Maintenance Inspection program for apartment complexes. City Manager McKamie advised that Concord House Apartments is under new ownership. Fire Chief Wes Rhodes advised that an investigation is underway by Sutphen related to a ladder failure on one of their trucks in Georgia. He presented the Fire Department update, which included statistics for EMS/Suppression, response times/calls for service, emergency medical calls, the Fire Marshal's Office, Facebook, residential fire causes for 2014 year to date, and apartment inspections. Additionally, he reported on the following: • Newly hired firefighters; • Newly promoted personnel; • Fire Department Kids Academy, June 23 through 27, 2014; • Community Emergency Response Team training; • Fire Inspector III Vernon Gilmore's retirement reception, September 30, 2014, from 2 to 4 p.m.; and, • September 11 Observance, 9 a.m., 9-11 Artifact, Fire Department Administration building. Finance Director Janina Jewell provided the financial update for the period ending June 30, 2014, and advised that sales tax collections were up by 12.4 percent when compared to the prior year for the same month, and was up by 7.3 percent when compared to the prior year to date. Additionally, she advised that car rental tax was up by three (3) percent when compared to the prior year for the same month, and was up by four (4) percent when compared to the prior year to date. • Director of Public Works Cranor provided the Public Works capital projects update related to residential and commercial development, including new street construction, street reconstruction, water line repairs, reclaimed water waterline pump station, sidewalk extensions, and a new city marque sign at Westpark Way. • Director of Public Works Cranor presented the water update and stated that the Tarrant Regional Water District (TRWD) storage capacity is at 69 percent. He added Council Minutes Page 3 of 11 August 12, 2014 that the lake levels at Richland Chambers is at 71 percent and Cedar Creek is at 67 percent. He noted that the drought is still persisting but it appears that Stage 2 watering restrictions will not be implemented. City Manager McKamie reviewed the regular agenda. CLOSED SESSION Although posted, no closed session was held. Deliberate the purchase, exchange, lease or value of real property as authorized by Section 551 .072 of the Texas Government Code related to: • South Pipeline Road Concerning personnel matters as authorized by Section 551.074 of the Texas Government Code related to: • Crime Control and Prevention District Board Concerning economic development incentives as authorized by Section 551.087 of the Texas Government Code related to: • South Industrial Boulevard • State Highway 121 COUNCIL CONSIDERATION OF SCHEDULED ITEMS — COUNCIL CHAMBERS The Euless City Council continued their meeting in the Council Chambers at 7:00 p.m. for consideration of scheduled items. STAFF MEMBERS PRESENT City Manager Gary McKamie Deputy City Manager Loretta Getchell Assistant City Manager Chris Barker City Attorney Wayne Olson City Secretary Kim Sutter Assistant to the City Secretary Holly Houston Police Chief Mike Brown Director of Planning and Economic Development Mike Collins Director of Public Works Hal Cranor Finance Director Janina Jewell Director of Parks and Community Services Ray McDonald Marketing/Communications Manager Betsy Deck Assistant Police Chief Bob Freeman Texas Star General Manager Glenda Hartsell-Shelton Information Services Administrator Scott Joyce Library Administrator Sherry Knight Human Resources/Risk Administrator Carolyn Marshall Fleet and Facility Administrator Kyle McAdams Computer Support Specialist II Brett Bennett Council Minutes Page 4 of 11 August 12, 2014 Fleet and Facility Supervisor Blake Cloud Senior Planner Stephen Cook Police Captain Gary Landers Senior Police Officer Brian Lord Human Resources Generalist I Anniece McKanna Police Lieutenant Wayne Pavlik Police Sergeant Brandon Zachary VISITORS Sheila Blankenship Kendall Hansen Jake Thomasson Sherri Browning Johnny Hughes Peggy Vandiver Mark Compton Sandy Hughes Warren Wilson Shirley Daily Zach Knutson Harry Zimmer Darl Easton John Koren Iris Elliott Maria Smith And others as noted in the visitor register. INVOCATION Finance Director Janina Jewell gave the invocation. PLEDGE OF ALLEGIANCE Mayor Pro Tern Linda Eilenfeldt led the pledge of allegiance. ITEM NO. 1. PRESENTATION OF EMPLOYEE OF THE MONTH FOR AUGUST Fleet and Facility Administrator Kyle McAdams introduced Fleet and Facility Services Mechanic I Thomas Blankenship. Thomas was accompanied by his wife, Sheila, and Fleet and Facility Supervisor Blake Cloud. Mayor Martin presented Thomas with a plaque and certificate commemorating his selection as employee of the month for August 2014. ITEM NO. 2. PRESENTATION OF EMPLOYEE SERVICE PINS Police Chief Mike Brown introduced Police Lead Public Service Officer Demetrie Washington. Demetrie was accompanied by his girlfriend, Kendall, son, Tatum, mother, Sandy, father, Johnny, and members of the Police Department. Mayor Martin presented Demetrie with a service pin commemorating his 10 years of service with the City. ITEM NO. 3. PRESENTATION OF QUARTERLY PUBLIC WORKS REPORT Director of Public Works Cranor presented the quarterly Public Works report which included the following items: • Streets Crew Council Minutes Page 5 of 11 August 12, 2014 o Staff and time served; o Reclaimed Water Pump Station; o Ector Drive overlay; o Carlisle Pines channel cleaning; o Sewerline creek crossing; o Sagepoint Subdivision; o ADA improvements and new controlled crosswalk at Fuller Wiser and Ash Lane; o Boyd Branch tributary clean up; o Blessing Branch clean up and erosion repair; o W. Pipeline Road tree trimming; o Water repairs, road/sidewalk maintenance; and o Sewer work and sewer service order calls. Council Member Bynum expressed his appreciation for the Access Euless program allowing citizens to report issues and concerns such as needed sidewalk repairs. Director of Public Works Cranor agreed that Access Euless is a wonderful tool which allows staff to track issues and respond to citizens. ITEM NO. 4. PRESENTATION OF DISTINGUISHED BUDGET PRESENTATION AWARD Mayor Martin announced that the Government Finance Officers Association has awarded the City of Euless the Certificate of Recognition for Budget Preparation which is awarded to those who have been instrumental in their government unit achieving a Distinguished Budget Presentation Award. She presented Finance Director Jewell with a certificate awarded by the Government Finance Officers Association. Finance Director Jewell stated that this is the 23rd consecutive year the City has received the award which is looked upon favorably by other communities. The award recognizes that the budget document is understandable to the community, acts as a planning document and a guide into the new budget year for staff. She acknowledged the directors and administrators for their assistance in the budget preparation process. CONSENT AGENDA (items 5 through 9) Mayor Martin read each item into the record. Council Member Tompkins motioned to approve the consent agenda items number 5 through 9. Council Member Stinneford seconded the motion. Ayes: Mayor Martin, Mayor Pro Tem Eilenfeldt, Council Members Stinneford, Tompkins, Price, and Bynum Nays: None Council Minutes Page 6 of 11 August 12, 2014 Mayor Martin declared the motion carried. ITEM NO. 5. APPROVED RESOLUTION NO. 14-1439 Approved Resolution No. 14-1439, requesting financial assistance by authorizing an application to be filed with the Texas Water Development Board (TWDB). Deputy City Manager Getchell informed the City Council that the resolution would authorize city staff to file an application with the TWDB for a Clean Water State Revolving Fund (CWSRF) Loan Program in order to provide funding for the cost of constructing Phase II of the Bear Creek Reclaimed Water System Expansion. The TWDB offers low interest rate loans which could be used to fund a substantial portion of the Phase II project. ITEM NO. 6. AUTHORIZED CITY MANAGER TO EXECUTE A CONTRACT AMENDMENT TO EXTEND INTERLOCAL AGREEMENT Authorized the City Manager to execute a contract amendment to extend the Interlocal Agreement with the City of Fort Worth's Environmental Collection Center Household Hazardous Waste (HHW) Program and provide continued participation through 2015. Deputy City Manager Getchell stated that the program allows Euless residents year-round access to the Environmental Collection Center located at 6400 Bridge Street in Fort Worth. The agreement also provides the City access to the Crud Cruiser mobile collection unit for mobile collection events held during the year. The $47 fee per participating household will remain unchanged. ITEM NO. 7. RENEWED BID NO. 009-13 Renewed Bid No. 009-13 for asphalt street repairs to Reliable Paving, 1903 Peyco Dr. N., Arlington, TX 76001. Deputy City Manager Getchell explained that this is a renewal of a contract with services to be utilized on an as needed basis and will only be billed for actual services rendered. Contract pricing will remain the same as last year. ITEM NO. 8. RENEWED RFP NO. 007-13 Renewed RFP No. 007-13 for re-insurance coverage for the City's health insurance program with HM Insurance Group to cover the time period of October 1, 2014, to September 30, 2015, for specific stop loss coverage. Deputy City Manager Getchell stated that HM Insurance has agreed to an extension of the contract with a cost increase of approximately nine percent. The policy provisions and deductible remain unchanged and staff believes the increase to be reasonable and justified based on medical inflation and past experience. Council Minutes Page 7 of 11 August 12, 2014 ITEM NO. 9. APPROVED CITY COUNCIL MINUTES Approved City Council minutes of the regular meeting of June 24, 2014, and the special called meeting of July 15, 2014. REGULAR AGENDA ITEM NO. 10. AUTHORIZED CITY MANAGER TO NEGOTIATE AND EXECUTE A SECOND AMENDMENT TO THE PURCHASE AND LEASE AGREEMENT Council Member Bynum motioned to authorize the City Manager to negotiate and execute a second amendment to the Purchase and Lease Agreement by and between the City of Euless and DSE Hockey Centers, L.P., formerly known as Dallas Stars, L.P. Mayor Pro Tem Eilenfeldt seconded the motion. Ayes: Mayor Martin, Mayor Pro Tem Eilenfeldt, Council Members Stinneford, Tompkins, Price, and Bynum Nays: None Mayor Martin declared the motion carried. ITEM NO. 11. APPROVED RESOLUTION NO. 14-1438 Council Member Stinneford motioned to approve Resolution No. 14-1438, authorizing publication of Notice of Intent to issue Certificates of Obligation. Mayor Pro Tern Eilenfeldt seconded the motion. City Manager McKamie stated that the City will publish a notice declaring its intention to issue approximately $6 million in Certificates of Obligation. An agreement was made with the developer of the Glade Parks development which stipulated that they would advance the funds for the construction of certain infrastructure projects including Rio Grande Boulevard and water and sewer lines. The developer will be reimbursed once the value reaches a certain level to produce the income to pay the debt. Ayes: Mayor Martin, Mayor Pro Tem Eilenfeldt, Council Members Stinneford, Tompkins, Price, and Bynum Nays: None Mayor Martin declared the motion carried. Council Minutes Page 8 of 11 August 12. 2014 ITEM NO. 12. APPROVED REQUEST FOR A TEMPORARY USE PERMIT NO. 14- 06-CC Council Member Bynum motioned to approve Temporary Use Permit No. 14-06-CC for Jackson Construction, 5112 Sun Valley Drive, Fort Worth, Texas, 76119, for a Portable Concrete Batch Plant proposed to be located west of Rio Grande Boulevard and north of Brazos Boulevard for a period of ninety (90) days. Council Member Tompkins seconded the motion. Ayes: Mayor Martin, Mayor Pro Tem Eilenfeldt, Council Members Stinneford, Tompkins, Price, and Bynum Nays: None Mayor Martin declared the motion carried. ITEM NO. 13. APPROVED SITE PLAN NO. 14-11-SP Director of Planning and Economic Development Collins presented the item to the City Council and stated that the applicant, Ruby 12 Glade Retail, LLC, is seeking to develop an in-line retail of 286,493 square feet to be addressed 2900 block of Rio Grande Boulevard as a part of the overall Glade Parks development. He provided details of road construction, parking, landscaping, construction materials, and a pedestrian path within the development. The Planning and Zoning Commission considered this Site Plan at their July 15, 2014, regular meeting and recommended approval by a vote of 6-0-0. Ruby 12 Glade Retail, LLC representative Zach Knutson and Engineer John Spiars were present to address any questions. Zach Knutson, 8897 Overlook Drive, Roscoe, Illinois, expressed his appreciation to the City Council for their consideration and to City staff for their collaboration on this unique public private partnership. Council Member Stinneford stated that he is pleased with the inclusion of the pedestrian walkways but cautioned against planting trees or other landscaping that may destroy sidewalks in the future. Mr. Knutson thanked Council Member Stinneford for his feedback and stated that he is working with city staff for guidance regarding landscaping and is mindful of the current drought conditions as well. Council Member Bynum thanked Director of Planning and Development Collins and his staff for the years of work that have been put in on this project and expressed his anticipation to see the final result. Council Member Stinneford motioned to approve Site Plan No. 14-11-SP for Commercial Development proposed to be located on 24.398 acres in John H. Havens Survey, Abstract No. 685, portion of Tract 2A, 2900 block of Rio Grande Boulevard. Council Minutes Page 9 of 11 August 12, 2014 Council Member Price seconded the motion. Ayes: Mayor Martin, Mayor Pro Tem Eilenfeldt, Council Members Stinneford, Tompkins, Price, and Bynum Nays: None Mayor Martin declared the motion carried. ITEM NO. 14. APPROVED BOARD APPOINTMENTS Council Member Stinneford motioned to reappoint Council Members Glenn Porterfield and Perry Bynum, and Citizen Member Ron Shields to serve as members of the Crime Control and Prevention District Board with terms to expire September 1, 2016. Mayor Pro Tem Eilenfeldt seconded the motion. Ayes: Mayor Martin, Mayor Pro Tem Eilenfeldt, Council Members Stinneford, Tompkins, Price, and Bynum Nays: None Mayor Martin declared the motion carried. ITEM NO. 15. HELD PUBLIC HEARING AND APPROVED CRIME CONTROL AND PREVENTION DISTRICT (CCPD) BUDGET FOR FY 2014-2015 Mayor Martin opened the public hearing at 7:34 p.m. Finance Director Jewell presented the proposed budget to the City Council. She advised that the budget was approved by the Crime Control and Prevention District Board on June 9, 2014, and the proposed budget continues existing programming by the district. The estimated beginning fund balance is $504,367 with proposed revenues of $2,183,294, and proposed expenditures of $2,137,629 and includes funding for police personnel, capital, operations, and the radio system maintenance. The total proposed capital expenses are $185,705. If approved as recommended, the projected ending fund balance is $364,327, which exceeds the recommended reserves level of sixty (60) days of operating expenses. Mayor Martin asked to hear from any proponents followed by opponents of the item. Seeing none, Mayor Martin closed the public hearing at 7:37 p.m. Council Member Bynum motioned to approve the proposed Crime Control and Prevention District (CCPD) Budget for FY 2014-2015. Mayor Pro Tem Eilenfeldt seconded the motion. Ayes: Mayor Martin, Mayor Pro Tem Eilenfeldt, Council Members Stinneford, Tompkins, Price, and Bynum Council Minutes Page 10 of 11 August 12, 2014 Nays: None Mayor Martin declared the motion carried. ITEM NO. 16. SET PUBLIC HEARING FOR AUGUST 26, 2014 FOR PROPOSED CITY OF EULESS BUDGET FOR FY 2014-2015 Council Member Tompkins motioned to set a public hearing for August 26, 2014, 7:00 p.m. in the Euless City Council Chambers regarding the proposed City of Euless Budget for FY 2014-2015. Council Member Price seconded the motion. Ayes: Mayor Martin, Mayor Pro Tem Eilenfeldt, Council Members Stinneford, Tompkins, Price, and Bynum Nays: None Mayor Martin declared the motion carried. ITEM NO. 17. PLACED A PROPOSAL TO ADOPT CITY OF EULESS AD VALOREM TAX RATE ON THE SEPTEMBER 9, 2014 AGENDA Mayor Pro Tern Eilenfeldt motioned to place a proposal to adopt the City of Euless proposed Ad Valorem tax rate of $0.4675 per $100 valuation on the September 9, 2014, agenda. Council Member Stinneford seconded the motion. Ayes: Mayor Martin, Mayor Pro Tern Eilenfeldt, Council Members Stinneford, Tompkins, Price, and Bynum Nays: None Mayor Martin declared the motion carried. ITEM NO. 18. SCHEDULED PUBLIC HEARINGS ON PROPOSED CITY OF EULESS AD VALOREM TAX RATE FOR AUGUST 26, 2014 AND SEPTEMBER 2, 2014 Council Member Bynum motioned to schedule two public hearings on the proposed City of Euless Ad Valorem Tax Rate for 7:00 p.m. on August 26, 2014, and for 7:00 p.m. on September 2, 2014, in the Euless City Council Chambers. Council Member Price seconded the motion. Ayes: Mayor Martin, Mayor Pro Tern Eilenfeldt, Council Members Stinneford, Tompkins, Price, and Bynum Council Minutes Page 11 of 11 August 12, 2014 Nays: None Mayor Martin declared the motion carried. ITEM NO. 19. PUBLIC COMMENTS There were no public comments. ITEM NO. 20. REPORTS City Manager No report given. City Attorney No report given. City Council Mayor Martin announced that Bri Bagwell and the Banned will perform at the Texas Star Outdoor Pavilion on Thursday, August 21, 2014, at 7:00 p.m. ITEM NO. 21. ADJOURN Mayor Martin adjourned the meeting at 7:40 p.m. APPROVED: ATTEST: j I _ _Ai.4 411L - 7-Ida M.rtin, Mayor i Sutter, "MC, City Secretary