HomeMy WebLinkAbout2014-08-26 MINUTES OF A REGULAR MEETING
OF THE
EULESS CITY COUNCIL
Tuesday, August 26, 2014
A regular meeting of the Euless City Council was called to order by Mayor Linda Martin at
4:02 p.m. on Tuesday, August 26, 2014, in the Precouncil Conference Room of City Hall,
201 North Ector Drive. Those present included Mayor Linda Martin, Mayor Pro Tem Linda
Eilenfeldt, Council Members Tim Stinneford, Jeremy Tompkins, Eddie Price, and Perry
Bynum.
During the Precouncil meeting:
Mayor Linda Martin stated that she and several council members attended the
Celebration of Life service for Council Member Glenn Porterfield on August 23, 2014,
and asked that everyone keep his wife, Diane, in their prayers.
Mayor Pro Tem Linda Eilenfeldt expressed her appreciation to residents and city staff
who participated in the 6Stones Back to School event on August 23, 2014, and stated
that the event was a great success.
Council Member Jeremy Tompkins announced that he attended the Bri Bagwell and
the Banned concert on August 21, 2014, at the Texas Star Outdoor Pavilion, and
stated that he had a great time.
Mayor Martin announced that she attended the Texas Municipal League Region VIII
quarterly meeting in Colleyville on August 21, 2014.
City Manager Gary McKamie announced the following:
• Citizenship of Parks and Community Services Special Projects Coordinator
Ofa "Mary" Faiva-Siale;
• Video tribute for Council Member Glenn Porterfield during the regular meeting;
• City-wide preventative spraying for mosquitos, August 31 through September
2, 2014;
• Closing of city offices for Labor Day, September 1, 2014;
• Special Called City Council meeting, September 2, 2014, 7 p.m.; and,
• City Council photos, September 2, 2014, 6:30 p.m.
Director of Public Works Hal Cranor introduced Trinity River Authority (TRA)
representatives Bill Smith, Manager of Development, and James McDonald, Planning
and Development Engineer.
Mr. McDonald presented the TRA sanitary sewer rehabilitation update, which included
the Meter Station rehabilitation at State Highway 360 and Little Bear Creek (Regular
Agenda Item No. 9), and an Interlocal Agreement for the Cyclone Creek Trunk Outfall
O&M, WF-10 project (Consent Agenda Item No. 4). Additionally, he provided the
project schedule for the WF-R2, R3, 15, and X1A2 pipeline rehabilitation project and a
status update for the WF-6 and WF-14 West Fork relief interceptors.
Council Minutes Page 2 of 11 August 26, 2014
Discussion ensued regarding the method of construction for the sanitary sewer
rehabilitation and notifying residents affected by the rehabilitation project.
• Director of Parks and Community Services Ray McDonald provided an update related
to the City trail system, including the Regional Veloweb, Tri-County Trail Network, and
the proposed Euless Trail Marker program.
• Director of Planning and Economic Development Mike Collins discussed Wayfinder
Signs, which is a network of signage to direct residents and visitors to areas and
attractions within the City. Additionally, he presented the goals, challenges, and
implementation process of a Wayfinder plan, and provided examples of the signage
from neighboring cities.
Discussion took place regarding potential cost to implement the Wayfinder signage in
the City and the City Council's interest level in the program.
• Director of Planning and Economic Development Collins presented the development
update, including residential and commercial development, and the progress of the
Glade Parks development.
Finance Director Janina Jewell reviewed the current expenditures, revenues, and
fund balances for the period ending July 31, 2014.
Director of Public Works Cranor presented the water update and stated that the
Tarrant Regional Water District (TRWD) storage capacity is at 67 percent. He added
that the lake level at Richland Chambers is at 69 percent.
• City Manager McKamie reviewed the regular agenda.
CLOSED SESSION
The City Council convened into closed session at 6:03 p.m. for deliberation regarding the
following:
Seek legal advice from the City Attorney as authorized by Section 551.071 of the
Texas Government Code related to:
• Council Vacancy
The City Council recessed closed session at 6:41 p.m.
COUNCIL CONSIDERATION OF SCHEDULED ITEMS — COUNCIL CHAMBERS
The Euless City Council continued their meeting in the Council Chambers at 7:00 p.m. for
consideration of scheduled items.
STAFF MEMBERS PRESENT
City Manager Gary McKamie
Deputy City Manager Loretta Getchell
Council Minutes Page 3 of 11 August 26, 2014
Assistant City Manager Chris Barker
City Attorney Wayne Olson
City Secretary Kim Sutter
Assistant to the City Secretary Holly Houston
Police Chief Mike Brown
Director of Planning and Economic Development Mike Collins
Director of Public Works Hal Cranor
Finance Director Janina Jewell
Director of Parks and Community Services Ray McDonald
Fire Chief Wes Rhodes
Marketing/Communications Manager Betsy Deck
Texas Star General Manager Glenda Hartsell-Shelton
Information Services Administrator Scott Joyce
Library Administrator Sherry Knight
Human Resources/Risk Administrator Carolyn Marshall
Fleet and Facility Administrator Kyle McAdams
Assistant Director of Finance Jackie Theriot
Senior Planner Stephen Cook
Senior Computer Developer Tommy Christopherson
Planning and Development Secretary Michele Crooks
Planning and Economic Development Administrative Secretary Alicia Davenport
Computer Support Specialist II Jake Dilliplane
Police Captain Gary Landers
Planning and Development Inspector II Jeff Lee
Human Resources Generalist I Anniece McKanna
Planning and Development Senior Inspector Jim Moy
Building Official Don Sheffield
VISITORS
Kelly Avery Aubrey Davenport Jason Reyes
Sherri Browning Dyson Davenport John Schleeter
Lisa Bynum Darl Easton Erica Smalls
Brian Carson Iris Elliott KeShaun Smalls
Pat Chumney Emily Ellis Barney Snitz
Barbara Collier Steve Ellis Edward Stam
Adam Collins Bette Leone Mary Alice Stam
Emily Collins Kate Lyon Jake Thomasson
Margaret Collins Don Martin Ann Marie Thompson
Mark Compton Nathaniel Mills Peggy Vandiver
Kathryn Conlin Susie Peterson Warren Wilson
Dylan Crooks Tom Peterson George Zahn
Jim Crooks Diane Porterfield Patsy Zahn
Jimmy Crooks Adrian Ramcharita Diane Zimmer
Shirley Daily Sabrina Ramcharita Harry Zimmer
Annie Davenport Irma Reyes
And others as noted in the visitor register.
Council Minutes Page 4 of 11 August 26, 2014
Mayor Martin asked for a moment of silence in honor of Council Member Glenn Porterfield.
INVOCATION
Assistant City Manager Chris Barker gave the invocation.
PLEDGE OF ALLEGIANCE
Cub Scout Pack #387 and Den Leader Steve Ellis led the pledge of allegiance.
ITEM NO. 1. VIDEO TRIBUTE FOR COUNCIL MEMBER GLENN PORTERFIELD
A video was played in tribute of Council Member Glenn Porterfield.
Mayor Martin and the City Council expressed their condolences to Council Member
Porterfield's wife, Diane, and their family and spoke fondly of his love of golf and passion for
the City of Euless.
ITEM NO. 2. PRESENTATION OF EMPLOYEE OF THE MONTH FOR
SEPTEMBER
Director of Planning and Economic Development Collins introduced Planning and
Development Secretary Michele Crooks. Michele was accompanied by her husband, Jim,
sons, Dylan and Jimmy, and members of the Planning and Economic Development
Department.
Mayor Martin presented Michele with a plaque and certificate commemorating her selection
as employee of the month for September 2014.
ITEM NO. 3. PRESENTATION OF PROCLAMATION
Council Member Price presented a proclamation to Mary Alice Stam, Regent, Captain
Nathaniel Mills Chapter of the Daughters of the American Revolution, proclaiming
September 17 through 23, 2014, as Constitution Week.
CONSENT AGENDA (items 4 through 8)
Mayor Martin read each item into the record.
Council Member Tompkins motioned to approve the consent agenda items number 4
through 8.
Council Member Stinneford seconded the motion.
Ayes: Mayor Martin, Mayor Pro Tem Eilenfeldt, Council Members Stinneford,
Tompkins, Price, and Bynum
Nays: None
Council Minutes Page 5 of 11 August 26, 2014
Mayor Martin declared the motion carried.
ITEM NO. 4. AUTHORIZED CITY MANAGER TO EXECUTE AN INTERLOCAL
AGREEMENT BETWEEN THE CITY OF EULESS AND THE TRINITY
RIVER AUTHORITY
Authorized the City Manager to execute an Interlocal Agreement between the City of Euless
and the Trinity River Authority, transferring operation and maintenance of 4,900 linear feet of
existing 12-inch to 15-inch diameter sanitary sewer pipeline known as the Cyclone Creek
Trunk Outfall.
Deputy City Manager Getchell advised the City Council that this agreement will allow the
Trinity River Authority to use the City's easements for the construction and maintenance of
new pipeline to replace the existing pipeline. The City will use the line as a collector line
which will feed into the new transmission line.
ITEM NO. 5. APPROVED RENEWAL OF BID NO. 011-12
Approved Renewal of Bid No. 011-12 with Ferguson Waterworks, 2650 S. Pipeline Road,
Euless, Texas, for utility repair materials required to construct and maintain water and
sanitary sewer systems. Atlas Utility Supply Company, 2301 Carson Street, Fort Worth,
Texas, will be utilized as a secondary supplier
Deputy City Manager Getchell stated that this renewal represents the second of three, one
year renewal options. The City only purchases materials on an as-needed basis and is
billed for the actual materials purchased.
ITEM NO. 6. AWARD OF BID NO. 012-14
Awarded Bid No. 012-14 to William J. Schultz, Inc. dba Circle C Construction, 500 W.
Trammel Avenue, Fort Worth, Texas, for the replacement of sanitary sewer mains in portions
of the Midway Park Addition.
Deputy City Manager Getchell explained that the project includes the rehabilitation of
sanitary sewer lines servicing Denton Drive between Collins Drive and Harwood Drive,
Dallas Drive between Denton Drive and Irion Drive, and Irion Drive between Dallas Drive
and Harwood Drive. Bids were received from five (5) companies and William J. Schultz, Inc.
dba Circle C Construction submitted the low bid of $492,335.00.
ITEM NO. 7. APPROVED RESOLUTION NO. 14-1440
Approved Resolution No. 14-1440, seeking designation as a management agency for
wastewater collection and treatment.
Deputy City Manager Getchell stated that this resolution would designate the City of Euless
as a management agency as required by Section 208 of the Federal Water Pollution Control
Act. This designation is required to apply for funding through the Texas Water Development
Board (TWDB) Clean Water State Revolving Fund (CWSRF) Loan Program.
Council Minutes Page 6 of 11 August 26, 2014
ITEM NO. 8. APPROVED CITY COUNCIL MINUTES
Approved City Council minutes of the regular meeting of August 12, 2014.
REGULAR AGENDA
ITEM NO. 9. AUTHORIZED MAYOR TO EXECUTE INSTRUMENTS CREATING
TRINITY RIVER AUTHORITY (TRA) EASEMENTS
Director of Public Works Hal Cranor presented the item to the City Council and stated that
the Trinity River Authority (TRA) is preparing to repair and replace a meter station located
north of Little Bear Creek, west of State Highway 360, and east of Bear Creek Parkway.
TRA has submitted two separate instruments for execution creating a total of 3,132 square
feet of temporary construction easement, 473 square feet of permanent access easement,
and a 600 square foot permanent meter station easement. Staff has reviewed the
application and recommends authorizing the Mayor to execute the easement instruments.
Mayor Pro Tem Eilenfeldt motioned to authorize the Mayor to execute instruments creating
Trinity River Authority (TRA) easements.
Council Member Price seconded the motion.
Ayes: Mayor Martin, Mayor Pro Tern Eilenfeldt, Council Members Stinneford,
Tompkins, Price, and Bynum
Nays: None
Mayor Martin declared the motion carried.
ITEM NO. 10. HELD PUBLIC HEARING FOR EULESS DEVELOPMENT
CORPORATION (EDC) BUDGET FOR FY 2014-2015
Mayor Martin opened the public hearing at 7:27 p.m.
Finance Director Jewell presented the proposed budget to the City Council. She advised that
the Euless Development Corporation (EDC) Board of Directors met on August 11, 2014, and
recommended approval of the proposed budget for Fiscal Year 2014-2015. The EDC
budget is supported by a half cent sales tax approved by Euless citizens in 1993 for
economic development, parks and library projects. The estimated beginning fund balance is
$2,016,937 with proposed sales tax revenues and related interest of $4,444,038, and
proposed expenditures $4,437,184 and includes funding for parks, library, economic
development, debt, and contingencies. The proposed budget also includes recommended
capital funding of $1,058,381. If approved as recommended, the projected ending fund
balance is $965,410, which exceeds the recommended reserve level of $500,000.
Additionally, she explained the allocation of funds between various City departments and
stated that the proposed capital expenditures include a carryover of $630,841 to complete
previously approved projects and $427,540 for new projects.
Council Minutes Page 7 of 11 August 26, 2014
Mayor Martin asked to hear from any proponents followed by opponents wishing to speak
regarding the proposed budget. Seeing none, the public hearing was closed at 7:31 p.m.
ITEM NO. 11. APPROVED EULESS DEVELOPMENT CORPORATION (EDC)
BUDGET FOR FY 2014-2015 AND AMEND THE BUDGET FOR FY
2013-2014
Council Member Bynum motioned to approve the Euless Development Corporation (EDC)
Budget for Fiscal Year 2014-2015, and amend the budget for Fiscal Year 2013-2014.
Council Member Stinneford seconded the motion.
Ayes: Mayor Martin, Mayor Pro Tem Eilenfeldt, Council Members Stinneford,
Tompkins, Price, and Bynum
Nays: None
Mayor Martin declared the motion carried.
ITEM NO. 12. HELD PUBLIC HEARING FOR CITY OF EULESS FY 2014-2015
OPERATING AND CAPITAL BUDGETS
Mayor Martin opened the public hearing at 7:32 p.m.
Finance Director Jewell reviewed the overall budget objectives and presented the proposed
City of Euless Fiscal Year 2014-2015 Operating and Capital Budget. She discussed the
three largest revenue funds which include the General Fund, Water & Wastewater Fund, and
the Car Rental Fund stating that total proposed revenues for all funds are projected at
$103,064,965 and are from a variety of revenue sources. Expenditures total $111,610,953,
which includes annual debt service payments, personnel cost, utilities, supplies,
maintenance, incentives, capital, and other administrative costs. The proposed budget
includes recommended capital expenditures totaling $9.3 million and will be funded from
cash reserves.
She presented the Capital Improvements Program Budget which includes street projects and
infrastructure improvements, proposed wastewater and water projects and funding for the
design of the Glade Parks Trail connection and the golf course upgrades.
Additionally, she stated that both the Operating and Capital Budget and the Capital
Improvements Program Budget are available on the City website, in the Library, and are on
file in the City Secretary's Office for review.
Mayor Martin asked to hear from any proponents followed by opponents wishing to speak
regarding the proposed budget.
John Schleeter, 211 Buckingham Avenue, Euless, inquired about a posting he read online
by a Euless resident stating that the City has an $8 million budget shortfall for the upcoming
budget year and asked for an explanation.
Council Minutes Page 8 of 11 August 26, 2014
Finance Director Jewell stated that the proposed operating revenue is $103 million and
proposed operating expenses are $102.3 million with a beginning balance of $9.3 million
which includes current reserves and past savings.
Deputy City Manager Getchell also clarified that the remaining funds are utilized to fund
capital expenses and other one-time charges, not recurring charges.
Darl Easton, 1005 Fayette Drive, Euless, stated that he was the resident who wrote the post
online about the $8 million shortfall and expressed his concern that expenses exceed
revenues even if the budget is balanced with reserves and past savings. Secondly, he
expressed concern for a Boyd Branch improvement project which is being budgeted for the
third year and asked for further explanation regarding the project and funding mechanism.
City Manager McKamie addressed Mr. Easton's first question and explained that excess
expenditures will be paid from reserves. Mr. McKamie addressed the Boyd Branch project
and stated that while it is an identified project, the City does not anticipate completing the
project at this time; however; should the need arise as a result of development, the City has
taken the necessary steps to advise the residents of the City of the potential expenditure.
Mr. McKamie further advised that the funding mechanism is not known and will only be
decided based on the circumstances surrounding the project at that time.
Council Member Stinneford clarified that if the project was not included in the budget as a
place holder and a developer came in, the City would be unable to complete the project.
There being no additional proponents or opponents wishing to address the City Council,
Mayor Martin closed the public hearing at 7:58 p.m.
ITEM NO. 13. APPROVED FIRST AND FINAL READING OF ORDINANCE NO. 2035
ADOPTING THE CITY OF EULESS OFFICIAL OPERATING AND
CAPITAL BUDGETS FOR FY 2014-2015 AND AMENDED THE
BUDGET FOR FY 2013-2014
Council Member Stinneford motioned to approve Ordinance No. 2035, adopting the City of
Euless Official Operating and Capital Budgets for Fiscal Year 2014-2015, and amended the
Budget for Fiscal Year 2013-2014.
Council Member Tompkins seconded the motion.
Ayes: Mayor Martin, Mayor Pro Tem Eilenfeldt, Council Members Stinneford,
Tompkins, Price, and Bynum
Nays: None
Mayor Martin declared the motion carried.
Council Minutes Page 9 of 11 August 26, 2014
ITEM NO. 14. RATIFIED THE PROPERTY TAX REVENUE INCREASE REFLECTED
IN THE FY 2014-2015 BUDGET
Finance Director Jewell presented the item to the City Council and stated that the proposed
tax rate for Fiscal Year 2014-2015 will be lowered from the prior year to $0.4675 per $100 of
assessed value. Additionally, she stated that the City has held the tax rate at $0.47 per
$100 of assessed value since fiscal year 2008, and has either lowered or held the tax rate
steady since 1995.
Council Member Stinneford motioned to ratify the property tax revenue increase reflected in
the Fiscal Year 2014-2015 budget.
Mayor Pro Tem Eilenfeldt seconded the motion.
Ayes: Mayor Martin, Mayor Pro Tern Eilenfeldt, Council Members Stinneford,
Tompkins, Price, and Bynum
Nays: None
Mayor Martin declared the motion carried.
ITEM NO. 15. HELD PUBLIC HEARING FOR PROPOSED TAX RATE
Mayor Martin opened the public hearing at 8:00 p.m.
Finance Director Jewell presented the proposed ad valorem tax rate of $0.4675 per $100 of
assessed value for tax year 2014. She added that the City has either reduced or held the
same rate since 1995, and an additional public hearing regarding the proposed tax rate will
be held on Tuesday, September 2, 2014, at 7:00 p.m. in the City Council Chamber, 201 N.
Ector Drive, Euless, Texas. Additionally, she explained the two components of the tax rate
which includes the Interest and Sinking (debt) portion levied to support the payment of
required debt on outstanding bonds and the remaining Maintenance and Operation portion
required to fund the City general operating budget.
There being no proponents or opponents wishing to speak, Mayor Martin closed the public
hearing at 8:06 p.m.
ITEM NO. 16. ANNOUNCED THE DATE, TIME AND PLACE OF VOTE ON TAX
RATE
Mayor Martin announced that the vote on the proposed tax rate will take place on Tuesday,
September 9, 2014, at 7:00 p.m. in the City Council Chambers, 201 N. Ector Drive, Euless,
Texas
ITEM NO. 17. APPROVED FIRST AND FINAL READING OF ORDINANCE NO. 2036
Mayor Martin introduced the item and stated that the Finance Director Jewell addressed this
item during the public hearing for the proposed budget (Item 12). These fee changes would
become effective October 1, 2014.
Council Minutes Page 10 of 11 August 26, 2014
Council Member Stinneford motioned to approve the first and final reading of Ordinance No.
2036, amending the City of Euless Code of Ordinances, Chapter 30, "Fees", Section 30-35,
"Water and Wastewater Service — Monthly Rates" and Section 30-37 "Monitored Group
Class".
Mayor Pro Tern Eilenfeldt seconded the motion.
Ayes: Mayor Martin, Mayor Pro Tern Eilenfeldt, Council Members Stinneford,
Tompkins, Price, and Bynum
Nays: None
Mayor Martin declared the motion carried.
ITEM NO. 18. HELD PUBLIC HEARING AND APPROVED FIRST AND FINAL
READING OF ORDINANCE NO. 2037
Mayor Martin opened the public hearing at 8:07 p.m.
Finance Director Jewell introduced the item and stated that on December 14, 2010, the City
Council adopted Resolution No. 10-1350 which established the Glade Parks Public
Improvement District (PID) which was created to fund public infrastructure improvements
within the Glade Parks Development. Based on the amortization schedule of the debt
service for such improvements, the proposed ordinance would levy an assessment rate for
Fiscal Year 2014-2015 at $0.118299 per $100 value of real property within the PID.
Mayor Martin asked to hear from any proponents followed opponents wishing to speak
regarding the proposed budget. Seeing none, the public hearing was closed at 8:09 p.m.
Council Member Bynum asked that City Manager McKamie explain the purpose of the PID.
City Manager McKamie explained that the Public Improvement District is for the Glade Parks
Development located near State Highway 121 and Cheek-Sparger Road, and the
developers came to the City asking to make certain improvements to the property. The PID
is supported by an assessment and debt has been issued for the construction of the public
improvements and a levy placed against the property owners. The PID assessment is
meant to protect citizens against revenue shortfalls.
Council Member Bynum motioned to approve the first and final reading of Ordinance No.
2037, approving the Levy of a Special Assessment for the Glade Parks Public Improvement
District (PID) and Approving the Service and Assessment Plan.
Council Member Tompkins seconded the motion.
Ayes: Mayor Martin, Mayor Pro Tern Eilenfeldt, Council Members Stinneford,
Tompkins, Price, and Bynum
Nays: None
Council Minutes Page 11 of 11 August 26, 2014
Mayor Martin declared the motion carried.
ITEM NO. 19. PUBLIC COMMENTS
Darl Easton, 1005 Fayette Drive, Euless, stated that he purchased property at 1004 Fayette
Drive next door to his home in April 2014 and has had issues with the water meter box. He
submitted a request through Access Euless for a new meter box and received an email
today that work had been completed. He presented pictures that appear to show the issue
has not yet been resolved.
ITEM NO. 20. REPORTS
City Manager
No report given.
City Attorney
No report given.
City Council
Mayor Pro Tern Eilenfeldt stated that she, Council Member Tompkins, and Council Member
Price attended the grand opening and ribbon cutting of the new Gene A. Buinger Career &
Technical Education Academy in the HEB ISD on Saturday, August 23, 2014, and stated
that it is a wonderful new facility.
Mayor Martin announced that the 2013 Presidential Volunteer Award presentations will be
held on Thursday, August 28, 2014, in Council Chambers, City offices will be closed
Monday, September 1, 2014, for the Labor Day holiday, and the Fire Department's Annual
"Fill the Boot" campaign for the Muscular Dystrophy Association will be held at Chick-Fil-A,
Lowe's, Home Depot, and Kroger beginning Friday, August 29, 2014.
ITEM NO. 21. ADJOURN
Mayor Martin adjourned the meeting at 8:17 p.m.
APPROVED: ATTEST:
Lea i�/ ayo Sutter, RMC, City Secretary