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Home My WebLink About2022-02-22MINUTES OF A REGULAR MEETING OF THE EULESS CITY COUNCIL Tuesday, February 22, 2022 A regularmeeting of the Euless City Council was called to order by Mayor Linda Martin at 4:30 p.m. on Tuesday, February22, 2022, in the Precouncil Conference Room at City Hall, 201 North Ector Drive. Those presentincluded Mayor Linda Martin, Mayor Pro Tern Tim Stinneford, Council Members Jeremy Tompkins, Eddie Price, Perry Bynum, and Harry Zimmer. Council MemberTika Paudel was absent from the meeting. During the Precouncil meeting: ➢ Mayor Mayor expressed her appreciation to City Secretary Kim Sutter and Marketing and Communications Manager Matt Sanders as well as the numerous City staff who hosted the annual Board and Commission dinner. ➢ Fire Chief Chanc Bennett introduced Assistant Fire Chief Mark Williams. Chief Williams joined the City of Euless Fire Department February 1, 2022. ➢ City Manager Loretta Getchell reviewed the regular agenda. Fin an ce DirectorJan in a Jewell introduced Sara Dempsey, Audit EngagementPartner, Weaver. Ms. Dempsey presented the Annual Comprehensive Financial Report for Fiscal Year Ending September30, 2021, as well as the single audit. She advised that the firm has issued an unmodified (clean)opinion, and no audit adjustments or passed adjustments were noted (item #3). Risk Manager Connie Scott advised of updates submitted by the Emergency Management Coordinator related to the acronyms listed on page 8 of the document (item #16). ➢ Library Director Sherry Knight presented the Library update, including monthly statistics related to library usage, new product offerings, and additional programs. She shared "stories of impact" related to interactions or observations of staff with librarypatrons. She announced the following upcoming events: • Spring Field Day, March 18, Bob Eden Park from 12 noon to 3 p.m. • May the 4th Be With You, May 4, 5 to 7 p.m. ■ HEB Reads, Saturday, May 21, 10 a.m. to 1 p.m. ➢ Director of Planning and Economic Development Michael Warrix presented the Development update, including commercial and residential development. ➢ Finance Director Janina Jewell presented the Financial Report (pre -audit) for the period ending January31, 2022. Council Minutes Page 2 of 7 February 22, 2022 CLOSED SESSION The City Council convened into closed session at6:06 p.m. fordeliberation regarding the following: Seek legal advice and consultwith the City Attorney as authorized by Section 551.071 of the Texas Government Code regarding the proposed opioid settlements and any of the matters listed on the agenda. Deliberate the purchase, exchange, lease or value of real property as authorized by Section 551.072 of the Texas Government Code related to: • Cresthaven Addition Mayor Martin recessed the closed session at 6:22 p.m. COUNCIL CONSIDERATION OF SCHEDULED ITEMS —COUNCIL CHAMBERS The Euless City Council continued theirmeeting in the Council Chambers at 7:00 p.m. for consideration of scheduled items. STAFF MEMBERS PRESENT City Manager Loretta Getchell Deputy City Manager Chris Barker Assistant City Manager Wes Rhodes City Attorney Wayne Olson City Secretary Kim Sutter Finance DirectorJanina Jewell Police Chief Mike Brown Directorof Public Works and Engineering Hal Cranor Human Resources -Risk Director Heather Moorhead Directorof Planning and Economic Development Michael Warrix Commu n ications an d Marketing Manager Matt Sanders Computer Support Specialistll BrettBennett Sara Dempsey Joseph Robinson VISITORS INVOCATION Council Member Eddie Price gave the Invocation. PLEDGES OF ALLEGIANCE Council Member Harry Zimmer led the pledges of allegiance to the flags of the United States and Texas. Council Minutes Page 3 of 7 February 22, 2022 ITEM NO. 1. PRESENTATION OF EMPLOYEE OF THE MONTH FOR MARCH Police Chief Mike Brown introduced Senior Police Officer, Lynette "Lyn" Gilliam as the March 2022 Employee of the Month. Officer Gilliam was accompanied by herhusband, Chris, and members of the Police Department. Mayor Martin presented Officer Gilliam with a plaque and certificate commemorating her selection as employee of the month for March 2022. ITEM NO. 2. PRESENTATION OF ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR FISCAL YEAR ENDING SEPTEMBER 30, 2021 Finance DirectorJanina Jewell stated that independent auditors from Weaver performed the annual audit as required by the City Charter and are in attendance to present the findings of the report. Sara Dempsey, Audit Engagement Partner, Weaver, presented the results of the Annual Comprehensive Financial Report as well as the Single Audit to the City Council, and stated that the report indicates sound financial environment. She added thatthe auditor opinion was once again unmodified, which is the highest level of assurance they can provide and reiterated that no audit adjustments were noted. CONSENT AGENDA (items 3 throu_gh 14) Mayor Martin asked Deputy City Manager Barker to read each item into the record. Mayor Pro Tern Stinneford motioned to approve the consent agenda items number 3 through 14. Council MemberTompkins seconded the motion. Ayes: Mayor Martin, Mayor Pro Tern Stinneford, Council Members Tompkins, Price, Bynum, and Zimmer Nays: None Mayor Martin declared the motion carried. ITEM NO. 3. ACKNOWLEDGED RECEIPT OF ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR FISCAL YEAR ENDING SEPTEMBER 30, 2021 Acknowledged receipt of Annual Comprehensive Financial Report for fiscal year ending September 30, 2021. Council Minutes Page 4 of 7 February 22, 2022 ITEM NO. 4. AUTHORIZED MAYOR TO NEGOTIATE AND EXECUTE CONVEYANCE DOCUMENTS Authorized the Mayor negotiate and execute conveyance documents forthe purchase of property located at Cresthaven Addition, Block 3, Lot 12, 907 Highland Drive, Euless, Texas. ITEM NO. 5. AUTHORIZED CITY MANAGER TO EXECUTE AN INTERLOCAL AGREEMENT Authorized the City Manager to negotiate and execute an Interlocal Agreement with the City of Bedford for the use of equipmentand services. ITEM NO. 6. APPROVED RENEWAL OF BID NO. 003-21 Approved renewal of Bid No. 003-21 for material testing as follows: • Project Management Associates LLC, 530 Bedford Road, Suite200, Bedford, Texas, as primary service provider; • Terradyne Engineering, 354 East Glade Road, Euless, Texas, as secondary service provider; and • ECS Southwest, 3033 Kellway Drive, Suite 110, Carrollton, Texas, as tertiary service provider. The initial contractaward was for an initial term of one year with an option fortwo, one- year renewals. This request represents thefirst renewal. The estimated expenditure is $300,000. ITEM NO. 7. APPROVED RENEWAL OF BID NO. 005-21 Approved renewal of Bid No. 005-21 for ready -mix concrete as follows: • U.S. Concrete (RediMix), 331 North Main Street, Euless, Texas, as the primary supplier for 3000-5000 psi and 200-300 psi Flowable Fill and for any Fiber Reinforced Concrete; and • Cow Town Concrete, 3401 Bethlehem Avenue, Fort Worth, Texas, as the secondary su pplierfor all contract items. The original contractswere awarded for an initial term of one year with an option fortwo, one-year renewals. This request represents the first renewal. The estimated expenditure is $250,000. ITEM NO. 8. AWARDED REQUEST FOR PROPOSAL NO. 004-22 Approved award of Request For Proposal (RFP) No. 004-22 for Depository Services to Frost Bankfor a period of two (2) years, with an option to renew for three (3) additional one-year periods if agreed upon by both entities. Council Minutes Page 5 of 7 February 22, 2022 ITEM NO. 9. APPROVED RESOLUTION NO.22-1617 Approved Resolution No. 22-1617, adopting the City of Euless Proposed Budget Calendarfor Fiscal Year 2022-2023, including the Crime Control and Prevention District and the Euless Development Corporation Budgets. ITEM NO. 10. APPROVED RESOLUTION NO. 22-1619 Approved Resolution No.22-1619, rescheduling the regularmeeting of Tuesday, August 23, 2022, to Monday, August22, 2022, and adding a regular meeting date of Monday, August 29, 2022 ITEM NO. 11. APPROVED RESOLUTION NO. 22-1618 Approved Resolution No. 22-1618, recommending award of a construction contract for the 47th Year Community Development Block Grant (CDBG) Project for the replacement of sanitary sewer main along Paula Lane, David Drive, Susan Street, and Raider Court. ITEM NO. 12. APPROVED RESOLUTION NO. 22-1620 Approved Resolution No.22-1620,authorizing the City Managerto execute Global Opioid Settlement Documents relating to the TEVA Pharmaceutical Companies and the Endo Pharmaceutical Companies ITEM NO. 13. ACCEPTED CAPITAL IMPROVEMENTS ADVISORY COMMITTEE SEMI-ANNUAL REPORT Accepted Capital Improvements Advisory Committee Semi -Annual Report of the Impact Fee Analysis from April 1, 2021 through September30, 2021. ITEM NO. 14. APPROVED CITY COUNCIL MINUTES Approved City Council minutes ofthe regularmeeting of February 8, 2022. REGULAR AGENDA ITEM NO. 15. AUTHORIZED CITY MANAGER TO EXECUTE A FOURTH AMENDMENT TOTHE PURCHASE AND LEASE AGREEMENT City Manager Getchell advised that approval of the agreement will allow the DSE Hockey Centers, L.P. to install and maintain two electric vehicle charging stations, display advertisement signage on the stations, and expand the leased premises to include approximately two additional parking spaces atthe facility located at 1400 South Pipeline Road, Euless, Texas. Council Member Bynum motioned to authorize the City Manager to execute a Fourth Amendmentto the Purchase and Lease Agreementwith DSE Hockey Centers, L.P. Council Minutes Page 6 of 7 February 2Z 2022 Council Member Price seconded the motion. Ayes: Mayor Martin, Mayor Pro Tern Stinneford, Council Members Tompkins, Price, Bynum, and Zimmer Nays: None Mayor Martin declared the motion carried. ITEM NO. 16. APPROVED THE REVISEDCITYOF EULESSAMERICANS WITH DISABILITYACT (ADA) TRANSITION PLAN Risk Manager Connie Scott stated that in addition to the updates presented during the February 8, 2022, Precouncil meeting, additional changes have been made to the documentrelated to the Emergency Management section. Council Member Bynum motioned to approve the revised City of Euless American's with Disability Act (ADA) Transition Plan. Council MemberZimmer seconded the motion. Ayes: Mayor Martin, Mayor Pro Tern Stinneford, Council Members Tompkins, Price, Bynum, and Zimmer Nays: None Mayor Martin declared the motion carried. ITEM NO. 17. APPROVED SITE PLAN NO. 21-07-SP Director of Planning and Economic Development Michael Warrix presented the item to the City Council and advised that the applicant is seeking approval to develop a vacant lot to the west of their property located at 400 South Industrial Boulevard forth a purpose of adding additional parking. Access to the site will be made through two existing drive approaches and a new approach from Signet Drive. The additional parking lot would increase the amount of parking spaces from 72 to 117. The applicantwas present to address any questions regarding the request. Council MemberTompkins motionedto approve a site plan fora commercial development proposed to be located on 1.82 acres located at Bell Ranch Terrace Addition, Block 13, Lot 23-R-1, 400 S. Industrial Boulevard. Mayor Pro Tern Stinneford seconded the motion. Ayes: Mayor Martin, Mayor Pro Tern Stinneford, Council Members Tompkins, Price, Bynum, and Zimmer Council Minutes Page 7 of 7 Nays: None Mayor Martin declared the motion carried. ITEM NO. 18. PUBLIC COMMENTS No public comments. ITEM NO. 19. REPORTS City Manager No report given. City Attorney No report given. City Council February 22, 2022 Mayor Pro Tern Stin neford announced the award recipients as presented at the February 21, 2022 Board and Commission banquet: Business of the Year 2021 Organization of the Year 2021 Youth Volu nteer of the Year 2021 Volu nteer of the Year 2021 Lifetime Contribution Award 2021 ITEM NO. 20. ADJOURN Lucas Funeral Home Euless C.E.R.T. Daniel Thomas Mavy Wright John and Carmen Deithloff Mayor Martin adjourned the meeting at 7:23 p.m. APPROVED: ATTEST: 'C�indiMartin, Mayor kir4 Sutter, TRMC, CMC, City Secretary