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Home My WebLink About23-1640 03-28-2023RESOLUTION NO. 23-1640 A RESOLUTION AMENDING THE RECOMMENDATION OF A CONTRACT FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECT NO. B22-UC-48-0001-22-50 TO EXCEL 4 CONSTRUCTION, INC. LOCATED IN FORT WORTH, TEXAS, IN THE AMOUNT OF $371,200.00 FOR THE REPLACEMENT OF SANITARY SEWER MAIN FOR EULESS SQUARE AT 1300 RAIDER DRIVE, AND ALONG THE WEST SIDE OF RAIDER DRIVE FROM WEST EULESS BOULEVARD TO A POINT 450 FEET NORTH OF WEST EULESS BOULEVARD. WHEREAS, this resolution, Resolution 23-1640, amends the recommendations made by Resolution 23-1633 approved on February 28, 2023, by the City Council of the City of Euless, Texas; and WHEREAS, the City Council of the City of Euless, Texas, does hereby recommend the award of contract for CDBG Project No. B22-UC-48-0001-22-50 to Excel 4 Construction, Inc. located in Fort Worth, Texas, in the amount of $371,200.00 for the replacement of the sanitary sewer main for Euless Square at 1300 Raider Drive, and along the west side of Raider Drive from West Euless Boulevard to a point 450 feet north of West Euless Boulevard; and WHEREAS, CDBG Project No. B22-UC-48-0001-22-50 consists of the replacement of approximately 1,540 linear feet of sanitary sewer main for Euless Square at 1300 Raider Drive, and along the west side of Raider Drive from West Euless Boulevard to a point 450 feet north of West Euless Boulevard using trenchless technology and open trench methods; and WHEREAS, the City Council recommends including the authorization for the City of Euless staff and Tarrant County to issue change order(s) totaling an amount not to exceed five (5%) of the base contract amount ($18,560.00) without requiring formal action by the City Council; and WHEREAS, the construction funds available through Tarrant County for this project are $229,169.69; and WHEREAS, in order to award the project, the City of Euless is required to commit an additional amount up to $160,590.31 toward the construction of the 48th Year CDBG Project until the 49th Year CDBG funding becomes available to Tarrant County; and WHEREAS, the application process requires that the following statement be included: "The City shall be responsible for all costs of the 48th Year and 49th Year CDBG project that exceeds the amount of the grant fund." WHEREAS, Staff has reviewed the bid tabulation and based on supporting documentation from Parkhill, Inc. (Exhibit A), recommends that Tarrant County award the contract to the low bidder, Excel 4 Construction, Inc. located in Fort Worth, Texas. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EULESS, TEXAS, THAT: SECTION 1. The City of Euless, Texas, City Council recommends award of a contract to Excel 4 Construction, Inc. located in Fort Worth, Texas, for the replacement of the sanitary sewer main for Euless Square at 1300 Raider Drive, and along the west side of Raider Drive from West Euless Boulevard to a point 450 feet north of West Euless Boulevard in the amount of $371,200.00 of which Tarrant County Community Development will pay $229,169.69. The remaining costs will be paid for by the City of Euless until the 49th Year CDBG funding becomes available to Tarrant County. SECTION 2. This Resolution shall take effect immediately from and after its passage in accordance with the Charter of the City of Euless, Texas, and it is accordingly so resolved. APPROVED AND ADOPTED at a regular meeting of the Euless City Council on March 28, 2023, by a vote of 7 ayes, 0 nays, and 0 abstentions. '-LA+ da Martin, Mayor ATTEST: imAutter, ' RMC, CMC, City Secretary Resolution No. 23-1640, Page 2 of 3 EXHIBIT A Parkhill March 21, 2023 Mr. Allen J. Harts, PE Senior City Engineer City of Euless 201 Ector Drive Euless, Texas 76039 Re: 48th Year CDBG Funds, Project 1-Raider Drive Sewer Line Replacement (B-22-UC-48-0001-22-50) REBID Recommendation for Award of Construction Contract Dear Mr. Harts: Parkhill completed the Engineering Design and Construction Plans and prepared construction for the above referenced rebid project. An official "Advertisement of Bid Notice" was published, and the bid documents were publicly available from CivCast.com. Sealed bids for the Project were received, and publicly read aloud at 9:00 a.m., on February 8, 2022. Copies of the Summary Bid Tab and Detailed Bid Tab are attached for reference. The single received, and qualified, bid was submitted by Excel 4 Construction, of Fort Worth, Texas, at a Base Bid amount of $371,200.00. The Opinion of Probable Cost (OPC) was $383,250.00. Completion time was established in the bid documents at ninety calendar days. Upon contacting references and verifying past work history, we found Excel 4 Construction has performed satisfactorily on projects of similar size and scope for other similar size and scope for other municipalities in the DFW area and have, to the best of our knowledge, completed same without incident. We have also verified with Excel 4 Construction that they have reviewed the tabulation of bids and are comfortable with the bid they submitted. We submit a formal recommendation to Tarrant County Commissioner's Court for award to Excel 4 Construction for all Base Bid items, in the amount of $371,200.00. Funds are available for construction through Tarrant County in the amount of $229,169.69. The City of Euless will fund the remaining $142,030.31 ($371,200.00-$229,169.69). In any resolution on Construction Contract award, we also recommend Euless City Council include authorization for City of Euless staff and Tarrant County to issue Change Orders(s) totaling an amount not -to -exceed five percent of the base contract amount, equaling $18,560.00, without requiring formal action by City Council and/or Commissioner's Court. For anything further, please contact me directly at your earliest convenience. Sincerely, PARKHILL BY� Landon Allen, PE Project Manager LA/kg cc: Brad Hearne, Tarrant County \\Data1\Projects3\2022k10212.22\04_PRCMNT\04_OPEN\Rebid\AwardRecommendalion-REBIDPrj1 (REVISED March'23).docx 255 North Center Street Suite 200 Arlington, Texas 76011 817.649.3216 Parkhill.com Resolution No. 23-1640, Page 3 of 3 LD U A.PR 4 /-,-�3 TARRANT COUNTY March 31, 2023 Honorable Linda Martin City of Euless 201 North Ector Dr. Euless, TX 76039 RE: 2023 Community Development Block Grant (CDBG — 49th year) Allocation to Project Dear Mayor; As an entitlement city, The City of Euless receives its own Community Development Block Grant (CDBG) allocation; Tarrant County receives the City's funds as part of its annual allocation from the U.S Department of Housing and Urban Development (HUD), and administers them on behalf of the City, ensuring all federal regulations are followed. This letter serves as formal notification to the City of the CDBG allocation to the following project. Project Address: Raider and Aransas Project Description: Continuation of 2022 (48th Year) sewer projects on Raider and Aransas CDBG Allocation: $205,910.50 (2023 CDBG) for Raider project + $111,661.50 (2023 CDBG) for Aransas project = $317,572 TOTAL Thank you for your continued collaboration with Tarrant County to serve our citizens. Please direct any regulatory concerns to Susan Au at SAu@TarrantCountyTX.gov and any construction questions or concerns to Brad Hearne.BLHearne@TarrantCountVTX.gov. Sincerely, mes A. McClinton, Director cc: Allen Harts TARRANT COUNTY COMMUNITY DEVELOPMENT 2501 Parliview Drive, Suite 420, Fort Worth, TX 76102, (817) 850-7940