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HomeMy WebLinkAbout2015-09-03 TEEN COURT ADVISORY BOARD MINUTES MEETING OF SEPTEMBER 3, 2015 STATE OF TEXAS § COUNTY OF TARRANT § CITY OF BEDFORD § The Teen Court Advisory Board of the cities of Hurst, Euless and Bedford, Texas met at 6:00 p.m. at Bedford City Hall on the 3rd day of September, 2015, with the following members present: HURST: Phoebe Soward, Jennifer Tucker, Dawn Jordan Wells EULESS: Renu Sloan BEDFORD: Janet Key TEEN REPRESENTATIVES: Hurst Council Liaison —Anna Holzer Bedford Council Liaison — Dave Gebhart Euless Council Liaison — HEB Teen Court Coordinator— Mindy Eichorst HEB Teen Court Assistant Coordinator—Linda Stone Also present: Hurst Deputy City Secretary—Cynthia Singleton Euless Staff Liaison —Teresa Alexander Bedford Court Manager— Hurst Court Manager— HEB Teen Court Clerk- Bedford Administrative Services Director- CALL TO ORDER Chairperson Phoebe Soward called the meeting to order at 6:19 p.m. with a quorum of five Board Members present. APPROVAL OF MINUTES 1. Consider approval of the following Teen Court Advisory Board minutes: a) January 15, 2015 Regular Meeting b) January 15, 2015 Banquet Committee Meeting c) February 12, 2015 Banquet Committee Meeting d) March 24, 2015 Scholarship Committee Meeting Minutes of the January 15, 2015 Regular Board Meeting were reviewed. Minutes of the January 15, 2015, February 12, 2015, and March 24, 2015 Banquet Committee Meetings and Scholarship Committee Meeting respectively were also reviewed. Renu Sloan made a motion to accept all of the minutes and Jennifer Tucker seconded the motion. The motion passed unanimously. OLD BUSINESS 2. Discuss ideas for fundraisers. Teen Court Coordinator Mindy Eichorst talked with the Advisory Board about some ideas for fundraising. Eichorst mentioned she had been at a seminar for fundraising options where several companies assist in silent/live auctions and talked with several companies that assist with non- profit fundraising. One of the companies was All for G0000000d. Vikki Aulie is willing to come and speak to the Advisory Board Members and explain her company and how monies can be raised. Another company, Murad, is also willing to come and speak to the Members. 3. Discuss and possibly take action on a sponsorship/information flier for Advisory Board Members. There was a discussion as to the goal of a sponsorship/information flier by the members. The information provided within the flier would be for future advisory board members so they can be aware of their responsibilities. 4. Discuss and possibly take action on items as they relate to the 2015 annual Teen Court Banquet. Teen Court Coordinator Mindy Eichorst handed out a sheet of paper with the expenses and the income from the banquet. The sheet of paper detailed the expenses including the total amount of the eight senior scholarships. The detail of the income included the breakdown of the sponsors and each amount that was given. Advisory Board Member Jennifer Tucker asked about the expenses at the Hurst Conference Center and technical services and service fees. Eichorst explained that the technical fees included both handheld microphones, the hands free microphones, and also the double projectors and screens. NEW BUSINESS 4. Discuss and possibly take action on items as they relate to the 2016 annual Teen Court Banquet . There was discussion about shaking things up for the upcoming banquet. Board Member Jennifer Tucker suggested a reception as opposed to a banquet. Chairperson Phoebe Soward suggested a brunch or dessert reception. It was suggested to possibly "scale it down" from what the banquet has been in the past. Some other possibilities as to where to have the banquet were brought up. Some possibilities included: Old Bedford School (located in Bedford), Brookside (located in Hurst), Bedford Library(located in Bedford). 5. Discuss the 2015 and 2016 Teen Court Competition. Teen Court Coordinator Mindy Eichorst mentioned that HEB Teen Court participated in the annual Teen Court Competition which was held on Saturday, April 18, 2015 in Ft. Worth. There was one team representing HEB Teen Court and placed twelfth out of 22 teams. HEB Teen Court will again be participating in the Teen Court Competition which will be held in Southlake on Saturday, April 2, 2016. 6. Discuss and possibly take action about teen liaisons being appointed to the Advisory Board. One application was turned in by a teen interested in being a teen liaison. The teen, Jack Boyd, attends Nolan High School and lives in the City of Bedford. Jack has been volunteering with HEB Teen Court for approximately 4.5 years and currently volunteers as a bailiff. Janet Key made a motion to appoint Jack as a Teen Liaison and Dawn Jordan-Wells seconded the motion. This was a unanimous vote. 7. Discuss attending the Senior Awards Night. On May 18, 2015 Trinity High School had their Senior Scholarship and Awards Night at First Baptist Euless Church. Vice Chairperson Kathleen Toms and Teen Court Coordinator Mindy Eichorst attended the event and announced a few of the teen recipients who received the scholarships from HEB Teen Court. Eichorst also mentioned that she will be contacting the other high schools that the senior teens attend and invited any of the Advisory Board Members to attend too. 8. Set the date for the next Teen Court Advisory Board Meeting. The next meeting will be on Thursday, October 1, 2015 at 6:00 pm. REPORTS Mindy Eichorst presented the Coordinator's Report and Financial Report for the months of February, through August 2015. ADJOURNMENT Janet Key entered a motion for the meeting to be adjourned. Jennifer Tucker seconded the motion and all voted in favor. The meeting was adjourned at 7:55 p.m. fjL #4. Phoebe Soward, Chairperson