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Home My WebLink About2024-02-13MINUTES OF THE PRECOUNCIL AND REGULAR MEETING OF THE EULESS CITY COUNCIL Tuesday, February 13, 2024 The precouncil meeting of the Euless City Council was called to order by Mayor Linda Martin at 4:32 p.m. on Tuesday, February 13, 2024, in the Precouncil Conference Room at City Hall, 201 North Ector Drive. Those present included Mayor Linda Martin, Mayor Pro Tern Eddie Price, Council Members Tim Stinneford, Jeremy Tompkins, Perry Bynum, Harry Zimmer, and Tika Paudel. During the Precouncil meeting: ➢ Council Member Paudel expressed his appreciation to Assistant City Manager Wes Rhodes for coordinating a tour of the Trinity River Authority (TRA) treatment plant. Additionally, he recognized Parks and Community Services Director Duane Strawn and Assistant Director of Parks and Community Services Liz Johnson for their oversight with the construction of the volleyball courts. He further advised that he attended the Tarrant County Transportation Summit on Friday, February 9, 2024, and a ribbon cutting for Pure Essence Beauty Bar on Tuesday, February 13, 2024. Mr. Paudel expressed his appreciation to City Manager Loretta Getchell and staff for their support for the Visit Nepal 2024 event held at the Mary Lib Saleh Euless Public Library on Sunday, February 4, 2024. ➢ City Secretary/Chief Governance Officer Kim Sutter provided a candidate filing update and announced the early voting period for the upcoming primary elections. She advised that information will be published on the City's website and the electronic posting board to provide information related to voter registration, sample ballots, and other election related information. ➢ Mayor Martin expressed her appreciation to Library Director Sherry Knight for her support with the Visit Nepal 2024 event held at the Library on Sunday, February 4, 2024. Additionally, she expressed her appreciation for those who were able to attend the Tarrant County Transportation Summit on Friday, February 9, 2024. ➢ City Attorney Wayne Olson introduced Associate Attorney Jennifer Drysdale. ➢ Planning and Development Director Michael Warrix introduced and announced the promotion of Lisa Payne as the Assistant Director of Planning and Development. ➢ City Manager Loretta Getchell reviewed the regular agenda. ➢ Library Director Sherry Knight presented a Library update including FY2023 statistics, staffing responsibilities, the expanded family place, marketing materials, overview of the Texas Municipal Library Directors Association Award, and the following services and events: Council Minutes Page 2 of 8 February 13, 2024 • After school use and programs; • Book and Expert service; • Legacy Lab addition and digital product offerings; • Letters to Santa; • Stuffie Storytime and Sleepover; • After Hours Anime Night, Friday, February 16, 2024, 6 to 8 p.m.; • 16t" Annual Edible Books Contest, Friday, February 23, 2024, 2 p.m.; • Star Gazers, Thursday, March 7, 2024, 6:30 p.m.; • Out of This World Family Adventure, Saturday, March 16, 2024, 2 p.m.; • Starry Night Preschool Prom, Friday, April 5, 2024, 10 to 11 a.m.; • Total Eclipse at the Star, Monday, April 8, 2024, 11 a.m. to 3 p.m., The Parks at Texas Star; • Euless Library Foundation Book Sale, Saturday, April 13, 2024, 10 a.m. to 4 p.m.; and • HEB Reads! kick-off, Saturday, May 11, 2024, 10 a.m. to 1 p.m., Pennington Field. ➢ Deputy City Manager Chris Barker presented a Solid Waste and Recycling update, including the upcoming rate increases as outlined in the franchise agreement. He advised that the new rates are effective with billings beginning April 1, 2024. Assistant City Manager Wes Rhodes responded to questions from Mayor Pro Tern Price related to missed trash collection. ➢ Director of Finance Janina Jewell presented a Financial report for the period ending December 2023 and stated that sales tax collection was down five percent (after adjustments) when compared to the same period in the prior year and up 1.62 percent year to date. Additionally, she advised that car rental tax collection was down one percent and up three percent year to date. Ms. Jewell advised of the status of the implementation of Paymentus, a new digital payment platform for utility billing. ➢ Fire Chief Chanc Bennett presented a Fire Department update and provided a tour of the new service vehicles: Squad 55 and Medic 553. CLOSED SESSION The City Council convened into closed session at 6:05 p.m. for deliberation regarding the following: Deliberate the purchase, exchange, lease or value of real property as authorized by Section 551.072 of the Texas Government Code related to: 9 Cresthaven Addition Council Minutes Page 3 of 8 February 13, 2024 The City Council reserves the right to adjourn into Closed Session at any time during the course of this meeting to consult with its attorney regarding any of the matters listed on the agenda, and to seek legal advice related to the Open Meetings Act as authorized by Section 551.071 of the Texas Government Code. Mayor Martin recessed the closed session at 6:55 p.m. COUNCIL CONSIDERATION OF SCHEDULED ITEMS — COUNCIL CHAMBERS The regular meeting of the Euless City Council was called to order by Mayor Martin at 7:00 p.m. for consideration of scheduled items. STAFF MEMBERS PRESENT City Manager Loretta Getchell Deputy City Manager Chris Barker Assistant City Manager Wes Rhodes City Attorney Wayne Olson Associate Attorney Jennifer Drysdale City Secretary/Chief Governance Officer Kim Sutter Fire Chief Chanc Bennett Police Chief Mike Brown Director of Finance Janina Jewell Director of Public Works and Engineering Major Jones Director of Information Services Scott Joyce Library Director Sherry Knight Director of Human Resources and Risk Management Heather Moorhead Director of Parks and Community Services Duane Strawn Director of Planning and Economic Development Michael Warrix Municipal Court Manager Claudia Quintero Computer Support Specialist II Brett Bennett David Brown LeeAnn Folau Vernon Gilmore Jim Hamilton Lark Koontz Lee Koontz VISITORS John Lentini James Park Jim Pope Betty Priddy Rochelle Ragas Gene Shawl INVOCATION Assistant City Manager Wes Rhodes gave the Invocation. Pam Shawl Keith Smith Barney Snitz Diana Williams Tom Williams Council Minutes Page 4 of 8 February 13, 2024 PLEDGES OF ALLEGIANCE Council Member Perry Bynum led the pledges of allegiance to the flags of the United States and Texas. ITEM NO. 1. PRESENTATION OF EMPLOYEE SERVICE PINS Assistant City Manager Wes Rhodes introduced Fire Chief Chanc Bennett. Chanc was accompanied by members of the Fire Department. Mayor Martin presented Chanc with a service pin commemorating his 30 years of service with the City. ITEM NO. 2. PRESENTATION OF PROCLAMATION AND CERTIFICATE OF RECOGNITION Mayor Pro Tern Price presented Director of Public Works and Engineering Major Jones a proclamation in recognition of National Engineers Week, February 18 through 24, 2024. Staff accompanying Mr. Jones for the presentation included: Senior Civil Engineer Allen Harts and Technical Specialist Richard Ross. The presentation for the certificate of recognition will be scheduled for an upcoming meeting. ITEM NO. 3. PRESENTATION OF AWARD Mayor Martin presented Library Director Sherry Knight with the 2023 Achievement of Excellence in Libraries Award presented to the Mary Lib Saleh Euless Public Library by the Texas Municipal Library Directors Association. Ms. Knight detailed accomplishments of the library and expressed her appreciation to library staff for their efforts. Ms. Knight was accompanied by staff member Senior Librarian Kelsea Ciavaglia and Library Board Members Jim Hamilton, John Lentini, Rochelle Ragas, and Barney Snitz. CONSENT AGENDA (items 4 through 13) Mayor Martin asked Deputy City Manager Barker to read each item into the record. Council Member Stinneford motioned to approve the consent agenda items number 4 through 13. Council Member Tompkins seconded the motion. Ayes: Mayor Martin, Mayor Pro Tern Price, Council Members Stinneford, Tompkins, Bynum, Zimmer, and Paudel Nays: None Mayor Martin declared the motion carried. Council Minutes Page 5 of 8 February 13, 2024 ITEM NO. 4. Authorized the 16914 Alamo $175,000. ITEM NO. 5. AUTHORIZED THE PURCHASE OF SENSUS WATER METERS AND TRANSPONDERS purchase of Sensus water meters and transponders from Aqua Metric, Parkway, Building 2, Selma, Texas. The estimated expenditure is AUTHORIZED THE PURCHASE OF FIXED AUTOMATED LICENSE PLATE READER SYSTEM Authorized the purchase of a fixed automated license plate reader system from Flock Safety, Inc., 1170 Howell Mill Road, NW, Suite 210, Atlanta, Georgia, through Insight Public Sector through Omnia Partners Purchasing Cooperative. Funding is provided through the Office of the Governor for the FY24 DJ — Edward Byrne Memorial Justice Assistance Grant Program. The grant will fund one year of the use of 33 cameras across the City of Euless at intersections where vehicles enter and exit the city limits. The estimated cost is $99.990. ITEM NO. 6. AUTHORIZED THE PURCHASE AND INSTALLATION OF LED RETROFIT LIGHTING SYSTEM Authorized the purchase and installation of a LED retrofit lighting system at the Parks at Texas Star South from GeoSport Lighting Systems, LLC, 7080 St. Gabriel Avenue, Suite B, St. Gabriel, Louisiana, through The Interlocal Purchasing System (TIP) as approved in the FY2024 Capital Improvements Program (CIP) budget. The estimated expenditure is $699,750. ITEM NO. 7. RATIFIED CITY MANAGER ACTION TO PURCHASE A POLICE PATROL UNIT Ratified City Manager action to purchase a replacement Police Patrol vehicle from Rockdale Country Ford, 479 West Highway 70, Rockdale, Texas, to replace a total -loss vehicle. In accordance with Chapter 252.022 of the Texas Local Government Code, the purchase is the result of unforeseen damage to public machinery and equipment, and the procurement is necessary to protect the safety of the City's residents. The estimated expenditure is $52,135. ITEM NO. 8. AUTHORIZED CITY MANAGER TO EXECUTE INTERLOCAL AGREEMENTS BETWEEN CITY OF EULESS AND TARRANT COUNTY Authorized the City Manager to execute an interlocal agreement with Tarrant County for asphalt overlay improvements to Dickey Drive, Glenn Drive, Yorkshire Drive, Bayless Drive, and Kynette Drive, and an Interlocal Agreement for the purchase of liquid asphalt and street sweeping. The estimated expenditure is $600,000. Council Minutes Page 6 of 8 February 13, 2024 ITEM NO. 9. APPROVED CONTRACT EXTENSION PER REQUEST FOR PROPOSAL NO. 011-20 Approved renewal of Request for Proposal (RFP) No. 011-20 for independent audit services to Weaver and Tidwell, L.L.P., 2300 North Field Street, Suite 100, Dallas, Texas, for the audit of the City of Euless and Euless Development Corporation financial records for Fiscal Year 2023. This is the first of the two one-year renewal options as allowed in RFP No. 011-20 awarded on June 23, 2020. The estimated expenditure is $72,000. ITEM NO. 10. AUTHORIZED CITY MANAGER TO RENEW A CONTRACT Authorized the City Manager to renew the City's contract with HUB International, 10000 North Central Expressway, Suite 1200, Dallas, Texas, for benefits consulting and insurance planning services. This renewal is valid for a three-year period. The estimated expenditure is $50,000. ITEM NO. 11. APPROVED RESOLUTION NO. 24-1652 Approved Resolution No. 24-1652, adopting the City of Euless Proposed Budget Calendar for Fiscal Year 2024-2025, including the Crime Control and Prevention District and the Euless Development Corporation Budgets. ITEM NO. 12. APPROVED RESOLUTION NO. 24-1653 Approved Resolution No. 24-1653, rescheduling the regular City Council meeting of Tuesday, August 27, 2024, to Monday, August 19, 2024, and adding a regular meeting date of Monday, August 26, 2024. ITEM NO. 13. APPROVED CITY COUNCIL MINUTES Approved City Council minutes of the precouncil and regular meeting of January 23, 2024. REGULAR AGENDA ITEM NO. 14. HELD A PUBLIC HEARING AND APPROVED. FIRST AND FINAL READING OF ORDINANCE NO. 2373 Mayor Martin opened the public hearing at 7:18 p.m. Director of Parks and Community Services Duane Strawn presented the item to the City Council and advised that the Parks and Community Services Department, the Police Department, and the Fire Department routinely offer elementary aged day camps for children during the summer. The Texas Legislature requires that certain municipal programs for elementary aged children meet day care licensing requirements, or file for an exemption (Section 42.041(b)(14) of the Human Resources Code). Mayor Martin asked to hear from any proponents followed by opponents of the item. Council Minutes Page 7 of 8 February 13, 2024 There being none, Mayor Martin closed the public hearing at 7:19 p.m. Mayor Pro Tern Price motioned to adopt Ordinance No. 2373, renewing the Youth Programs Standards of Care for the operation of the youth -based programs and services. Council Member Bynum seconded the motion. Ayes: Mayor Martin, Mayor Pro Tern Price, Council Members Stinneford, Tompkins, Bynum, Zimmer, and Paudel Nays: None Mayor Martin declared the motion carried. ITEM NO. 15. HELD A PUBLIC HEARING AND APPROVED RECOMMENDED PROJECT SELECTION FOR THE 50TH YEAR COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT FOR FISCAL YEAR 2024-2025 Mayor Martin opened the public hearing at 7:19 p.m. Director of Public Works and Engineering Major Jones presented the item to the City Council and explained that the Department of Housing and Urban Development annually appropriates funds to entitlement communities through the Community Development Block Grant (CDBG) Program. Based on recent actual bids for similar work, the total estimated cost of the project is $633,972.15. The estimated allocation for the 50th Year CDBG Program for Fiscal Year 2024-2025 is $635,707. The City Council is asked to hold a public hearing to consider the following proposed projects: • 850 feet of wastewater line replacement through 401 West Ash Lane., then South along the east side of Fair Oaks Boulevard to Lone Oak Circle; • 615 feet of wastewater line replacement through 408 Kensinger Court, then East along the north side of Kensinger Court to 306 Kensinger Court; and • 920 feet of wastewater line replacement through 412 Shelmar Drive, then East along the north side of Shelmar Drive to 302 Shelmar Drive. Mayor Martin asked to hear from any proponents followed by opponents of the item. There being none, Mayor Martin closed the public hearing at 7:22 p.m. Council Member Paudel motioned to approve the recommended project selection for the 50th Year CDBG Program for Fiscal Year 2024-2025. Council Member Bynum seconded the motion. Council Minutes Page 8 of 8 February 13, 2024 Ayes Nays: Mayor Martin, Mayor Pro Tern Price, Council Members Stinneford, Tompkins, Bynum, Zimmer, and Paudel None Mayor Martin declared the motion carried. ITEM NO. 16. PUBLIC COMMENTS No public comments. ITEM NO. 17. REPORTS Citv Manaaer No report given. Citv Attornev No report given. Citv Council No report given. ITEM NO. 18. ADJOURN Mayor Martin adjourned the meeting at 7:23 p.m. APPROVED: Linda Martin, Mayor ATTEST: i Sutter, TRMC, CMC, City Secretary Chief Governance Officer