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Home My WebLink About2024-02-27MINUTES OF THE PRECOUNCIL AND REGULAR MEETING OF THE EULESS CITY COUNCIL Tuesday, February 27, 2024 The precouncil meeting of the Euless City Council was called to order by Mayor Linda Martin at 4:31 p.m. on Tuesday, February 27, 2024, in the Precouncil Conference Room at City Hall, 201 North Ector Drive. Those present included Mayor Linda Martin, Mayor Pro Tem Eddie Price, Council Members Tim Stinneford, Jeremy Tompkins, Perry Bynum, Harry Zimmer, and Tika Paudel. During the Precouncil meeting: ➢ Mayor Pro Tem Price advised that he and Mayor Martin attended The Clubhouse for Special Needs Dinner and Auction fundraiser. He stated that the event was delightful, and the fundraising goal was exceeded. > Council Member Tompkins expressed his appreciation to Texas Star General Manager Glenda Hartsell -Shelton and her staff for their efforts with the award dinners over the past weekend. > City Secretary/Chief Governance Officer Kim Sutter advised that Jason Reyes has submitted his resignation as a member of the Parks Board based on his relocation outside of the City. ➢ City Manager Loretta Getchell reviewed the regular agenda. Finance Director Janina Jewell introduced Sara Dempsey, Audit Engagement Partner, Weaver. Ms. Dempsey presented the Annual Comprehensive Financial Report for Fiscal Year Ending September 30, 2023, as well as the single audit. She advised that the firm has issued an unmodified (clean) opinion, and no audit adjustments or passed adjustments were noted (item #3). ➢ Director of Public Works and Engineering Major Jones introduced Matthew Jalbert, Executive Manager, Northern Region, Trinity River Authority (TRA); Kim Probasco, Financial Administrator, Northern Region, TRA; and Christine Epps, Chief Financial Officer, TRA; and Mary Williams, Senior Vice President, Hilltop Securities and financial advisor to the TRA. Mr. Jalbert presented an update for the proposed issuance of revenue bonds for the Tarrant County Water Supply Project. The proposed project includes the replacement of ground storage tanks, design of system improvements, condition and service assessments of the distribution system, and land acquisitions related to new water transmission lines, and PFAS treatment facilities with a total issuance not to exceed Council Minutes Page 2 of 9 February 27, 2024 $33,405,000. He advised that a resolution will be presented for City Council consideration at their March 12, 2024 meeting. Mr. Jalbert responded to questions from the City Council. The City Council requested to be provided with the cost differential to construct a 54-inch line when compared to a 72-inch line. Christine Epps, TRA Chief Financial Officer, addressed the City Council regarding the funding of the TRA's capital projects over the next five years and a proposal to pursue the use of Extendable Commercial Paper (ECP) program as a short-term debt instrument to provide additional financing options to fund the TRA's growing capital needs. She advised that the use of ECP will require City Council approval and an item will be presented to the City Council for future consideration. The City Council expressed their concern with the projected increase to the water rates to the City of Euless, noting a substantial increase in cost over the next five years based on cost of service detail as provided by the TRA. Council Member Stinneford requested that the City be provided a comparison for long term debt compared to ECP short-term debt in order to show any cost savings. Mr. Jalbert and Ms. Epps responded to questions from the City Council related to the use of ECP as a short-term debt instrument. ➢ Director of Planning and Economic Development Michael Warrix presented a development update, including commercial and residential construction. ➢ Director of Finance Janina Jewell introduced Riley Carpenter who is shadowing Ms. Jewell as a part of the Youth in Government program. CLOSED SESSION The City Council convened into closed session at 6:06 p.m. for deliberation regarding the following: Deliberate the implementation of security personnel or devices as authorized by Section 551.076 of the Texas Government Code: • Security personnel or devices The City Council reserves the right to adjourn into Closed Session at any time during the course of this meeting to consult with its attorney regarding any of the matters listed on the agenda, and to seek legal advice related to the Open Meetings Act as authorized by Section 551.071 of the Texas Government Code. Mayor Martin recessed the closed session at 6:41 p.m. Council Minutes Page 3 of 9 February 27, 2024 COUNCIL CONSIDERATION OF SCHEDULED ITEMS — COUNCIL CHAMBERS The regular meeting of the Euless City Council was called to order by Mayor Martin at 7:00 p.m. for consideration of scheduled items. STAFF MEMBERS PRESENT City Manager Loretta Getchell Deputy City Manager Chris Barker Assistant City Manager Wes Rhodes City Attorney Wayne Olson City Secretary/Chief Governance Officer Kim Sutter Police Chief Mike Brown Director of Finance Janina Jewell Director of Public Works and Engineering Major Jones Director of Information Services Scott Joyce Director of Fleet and Facilities Kyle McAdams Director of Human Resources and Risk Management Heather Moorhead Director of Planning and Economic Development Michael Warrix Assistant Fire Chief Mark Williams Municipal Court Manager Claudia Quintero Texas Star General Manager Glenda Hartsell -Shelton Computer Support Specialist II Brett Bennett Vanessa Escobar LeeAnn Folau Zack Galloway Sherif Hairadin VISITORS Madhuri Kopalle Jacinto Mendoza Ann Moore Jud Park Reynaldo Rivas Abhijith Valluru INVOCATION Council Member Perry Bynum gave the Invocation. PLEDGES OF ALLEGIANCE Council Member Harry Zimmer led the pledges of allegiance to the flags of the United States and Texas. ITEM NO. 1. PRESENTATION OF EMPLOYEE SERVICE PINS Assistant City Manager Wes Rhodes introduced Director of Information Services Scott Joyce. Scott was accompanied members of the Information Services Department. Mayor Martin presented Scott with a service pin commemorating his 10 years of service with the City. Council Minutes Page 4 of 9 February 27, 2024 ITEM NO. 2. PRESENTATION OF EMPLOYEE OF THE MONTH FOR MARCH 2024 Police Chief Mike Brown introduced Dispatcher Kymberly "Kym" Pitman. Kym was accompanied by members of the Police Department. Mayor Martin presented Kym with a plaque commemorating her selection as Employee of the Month for March 2024. ITEM NO. 3. ANNUAL COMPREHENSIVE FINANCIAL REPORT PRESENTATION FOR FISCAL YEAR ENDING SEPTEMBER 30, 2023 Finance Director Janina Jewell expressed her appreciation to Assistant Director of Finance Jackie Theriot, Financial Services Manager Ross Fairclo, and the Finance Department staff for their efforts during the audit process. Additionally, she stated that independent auditors from Weaver performed the annual audit as required by the City Charter and are in attendance to present the findings of the report. Sara Dempsey, Audit Engagement Partner, Weaver, presented the results of the Annual Comprehensive Financial Report as well as the Single Audit to the City Council, and stated that the report indicates a sound financial environment. She added that the auditor's opinion was once again unmodified, which is the highest level of assurance they can provide and no audit adjustments or passed adjustments were noted. CONSENT AGENDA (items 4 through 10) Mayor Martin asked Deputy City Manager Barker to read each item into the record. Council Member Stinneford motioned to approve the consent agenda items number 4 through 10. Council Member Tompkins seconded the motion. Ayes: Mayor Martin, Mayor Pro Tem Price, Council Members Stinneford, Tompkins, Bynum, Zimmer, and Paudel Nays: None Mayor Martin declared the motion carried. ITEM NO. 4. ACKNOWLEDGED RECEIPT OF THE ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR FISCAL YEAR ENDING SEPTEMBER 30, 2023 Acknowledged receipt of Annual Comprehensive Financial Report for fiscal year ending September 30, 2023 in accordance with the City of Euless City Charter. Council Minutes Page 5 of 9 February 27, 2024 ITEM NO. 5. APPROVED RENEWAL OF REQUEST FOR PROPOSAL NO. 004- 22 Approved renewal of Request for Proposal (RFP) No. 004-22, for depository services with Frost National Bank. The original contract was awarded to Frost National Bank on February 22, 2022 for depository services beginning April 1, 2022 through March 31, 2024, with an option to renew for three additional one-year periods. This represents the first of the three optional renewals. ITEM NO. 6. APPROVED RENEWAL OF BID NO. 005-22 Approved renewal of Bid No. 005-22 for the purchase of fertilizers and chemicals for Parks and Community Services and Texas Star Golf Course from Simplot AB Retail, Inc., 17710 Honeysuckle Springs Road, Humble, Texas. The original bid was awarded for an initial term of one year with the option for two, one-year renewals. This request represents the second of the two, one-year renewal options. The estimated expenditure is $128,100. ITEM NO. 7. AUTHORIZED THE PURCHASE OF HEART MONITORS/ DEFIBRILLATORS Authorized the purchase of six heart monitors/defibrillators for both fire trucks and ambulances from Stryker Medical, 350 N Orleans Street, Chicago, Illinois. The estimated expenditure is $347,535 and exceeds the budget allocation due to escalating cost. Interest earnings in the equipment replacement fund will be used to cover the overage. ITEM NO. 8. AUTHORIZED THE MAYOR TO NEGOTIATE AND EXECUTE CONVEYANCE DOCUMENTS Authorized the Mayor to negotiate and execute conveyance documents for the purchase of property located at Cresthaven Addition, Block, 2, Lot 2, in Euless, Texas. (1009 Cresthaven Drive). ITEM NO. 9. ACCEPTED THE CAPITAL IMPROVEMENTS ADVISORY COMMITTEE SEMI-ANNUAL REPORT Accepted Capital Improvements Advisory Committee Semi -Annual Report of the Impact Fee Analysis from April 1, 2023 through September 30, 2023. ITEM NO. 10. APPROVED CITY COUNCIL MINUTES Approved City Council minutes of the precouncil and regular meeting of February 13, 2024. Council Minutes Page 6 of 9 February 27, 2024 REGULAR AGENDA ITEM NO. 11. HELD A PUBLIC HEARING FOR SPECIFIC USE PERMIT NO. 22- 19-SUP AND APPROVED FIRST AND FINAL READING OF ORDINANCE NO. 2374 Mayor Martin opened the public hearing at 7:20 p.m. Director of Planning and Economic Development Michael Warrix presented the case to the City Council and advised that the applicant, Iglesia Evangelica de la Fe, is seeking a Specific Use Permit (SUP) for a place of worship to be located at James M. Matson Survey, Abstract 1080, Tract 3C, 2302 West Pipeline Road. The Planning and Zoning Commission held a public hearing on February 6, 2024, and voted 6-0-0 to recommend approval of the SUP with the following conditions: 1. The Specific Use Permit is tied to the church name, Iglesia Evangelica de la Fe; 2. The Specific Use Permit is tied to the church owner, Jacinto Mendoza; and 3. The Specific Use Permit may be revoked if one or more of the conditions imposed by this permit has not been met or has been violated. Jacinto Mendoza, owner, Iglesia Evangelica de la Fe, was present to address any questions regarding the case. Mayor Martin asked to hear from any proponents followed by opponents of the case. There being none, Mayor Martin closed the public hearing at 7:22 p.m. Council Member Paudel motioned to approve Ordinance No. 2374, authorizing the issuance of a Specific Use Permit fora place of worship to be located at James M. Matson Survey, Abstract 1080, Tract 3C, 2302 West Pipeline Road, in the Community Business (C-2) zoning district with the conditions presented and recommended by the Planning and Zoning Commission. Council Member Stinneford seconded the motion. Ayes: Mayor Martin, Mayor Pro Tenn Price, Council Members Stinneford, Tompkins, Bynum, Zimmer, and Paudel Nays: None Mayor Martin declared the motion carried. ITEM NO. 12. HELD A PUBLIC HEARING FOR SPECIFIC USE PERMIT NO. 23- 16-SUP AND APPROVED FIRST AND FINAL READING OF ORDINANCE NO. 2375 Mayor Martin opened the public hearing at 7:23 p.m. Council Minutes Page 7 of 9 February 27, 2024 Director of Planning and Economic Development Warrix presented the case to the City Council and advised that the applicant, Stress Free Auto Care, is seeking a Specific Use Permit (SUP) for a general automotive repair business to be located at Oakwood Terrace Addition, Lots B1 B and C1A, 301 West Euless Boulevard. The Planning and Zoning Commission held a public hearing on February 6, 2024, and voted 6-0-0 to recommend approval of the SUP with the following conditions: 1 The Specific Use Permit is tied to the business name, Stress Free Auto Care; 2. The Specific Use Permit is tied to the business owner, Stress Free Auto Care, LLC; 3. There shall be no outdoor service or repair to any vehicle; 4. There shall be no outdoor storage of vehicles, car parts, or merchandise, to include the fire lane; 5. There shall be no on -site major mechanical or auto body work performed on any vehicle; and 6. The Specific Use Permit may be revoked if one or more of the conditions imposed by this permit has not been met or has been violated. Mayor Martin asked to hear from any proponents followed by opponents of the case. In response to a question from Council Member Tompkins, Mr. Sherif Hairadin, representing Stress Free Auto Care, stated that this location was recently purchased from ATL total care and is part of an expansion of the Stress Free Auto Care franchise chain. There being none, Mayor Martin closed the public hearing at 7:27 p.m. Council Member Tompkins motioned to approve Ordinance No. 2375, authorizing the issuance of a Specific Use Permit for a general automotive repair to be located at Oakwood Terrace Addition, Lots B1 B and CIA, 301 West Euless Boulevard, in the Texas Highway 10 Multi -Use (TX-10) zoning district with the conditions presented and recommended by the Planning and Zoning Commission. Council Member Bynum seconded the motion. Ayes: Mayor Martin, Mayor Pro Tem Price, Council Members Stinneford, Tompkins, Bynum, Zimmer, and Paudel Nays: None Mayor Martin declared the motion carried. ITEM NO. 13. PUBLIC COMMENTS No public comments. Council Minutes Page 8 of 9 February 27, 2024 ITEM NO. 14. REPORTS City Manager No report given. City Attorney No report given. City Council Council Member Stinneford announced the Police Department Award recipients presented at the annual awards banquet: Civilian of the Year — Bill Harvell Award Distinguished Service (Civilian) Supervisor of the Year W.M. "Blackie" Sustaire Award David Hofer Servant Leadership Michael Williamson Rookie of the Year Officer of the Year Ralph Suarez Distinguished Service (Sworn) Certificate of Merit Inspector I Brigette McClay Police Records Clerk Kee'Twana Williams Senior Police Corporal Tim Banigan Senior Police Officer Robert Bryan Sergeant Scott Peterson Police Officer Patrick Favila Senior Police Officer Brandon Allison Police Officer Jarad Hawthorne Senior Police Officer Timothy Graham Public Service Officer Vanessa Nilson Dispatcher Jeron Whalen Unit Citation — Communications Wayne Pavlik, William Crews, Beronica Fullbright, Courtney Hill, Rebecca Jenner, Lakisha Morris, Cynthia Pena, Kymberly Pitman, Debra Riley-Torrez, Bailey Romanelli, Tiffany Taylor -Barnes, Darius Washington, Jeron Whalen, Beverly Williams, Darla Wilson Unit Citation — Code Services Brenda Alvarado, James Patterson, Chris Courtney, Brigitte McClay, Brian McGarry, Paul Shafer, Fred Struck, Demetrie Washington Police Department Volunteer of the Year Faye Stinneford Euless Citizens Police Academy Alumni Association Volunteer of the Year Jim Pope Council Minutes Page 9 of 9 February27, 2024 ITEM NO. 15. ADJOURN Mayor Martin adjourned the meeting at 7:31 p.m. APPROVED: ATTEST: ) Linda Martin, Mayor KIM utter, TRIc/1C, CMC City Secretary/Chief Governance Officer