The URL can be used to link to this page

Home My WebLink AboutAudit Report January 1 1961OFF= 1 CE OF C 1 TY S ECRETJRY LLOYD J. WEAVER D. WAYNE TIDWELL J. T. BARTEE FRED A. STEIN TOMMIE E. RODDY, JR. WEAVER AND TIDWELL CERTIFIED PUBLIC ACCOUNTANTS MEMBERS OF THE AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS W. T. WAGGONER BUILDING FORT WORTH, TEXAS March 20, 1961 Honorable Mayor and City Council City of Euless, Texas We have examined the statement of financial condition of the General Fund of the City of Euless, Texas, as of January 31, 1961, and the related statement of receipts and disbursements and state- ment of surplus for the twelve months ended January 31, 1961. Our examination was made in accordance with generally accepted audit- ing standards and accordingly included such tests of the accounting records and such other auditing procedures as we considered neces- sary in the circumstances. In our opinion, the accompanying statement of financial con- dition, statement of receipts and disbursements and statement of surplus present fairly the financial position of the City of Euless at January 31, 1961, and the results of its operations for the twelve months then ended, in conformity with generally accepted accounting principles applied on a basis consistent with that of the preceding year. WEAVER AND TIDWELL Certified Public Accountants Page 2 COMMENTS Cash in bank balances were independently confirmed with the depository bank and found to be correct. Cash receipts were traced from their source through the journals and then to the de- pository bank. The cash balance showed a net increase of $2,042.42 for the fiscal year. Total taxes assessed for 1960 were $43,617.85, based on an evaluation of $8,723,570.00. A summary of the taxes assessed but uncollected as of January 31, 1961, follows: Collected Balance Percent Year Assessment this Year Uncollected Uncollected 1958 $20,960.30 $ 652.00 $ 1,615.70 7.71 % 1959 31,189.75 3,016.07 3,206.80 10.28 1960 43,617.85 33,892.15 9,725.70 22.30 Inasmuch as the task of keeping account of the unpaid taxes on each piece of property in the City of Euless will increase as each year adds its number of delinquents, we recommend that a delinquent tax roll be established and kept up to date. We be- lieve that such a roll will do a great deal to increase the ef- ficiency of the tax office and will decrease the amount of work involved for the tax collector. Checks issued by the City of Euless from February 1, 1960, to January 31, 1961, were examined. Physical properties were scheduled and the schedules are a part of this report. Insurance coverage was also examined and scheduled. The city purchased a 1960 Ford C-850 Cab and Chassis on March 8, 1960, for $6,277.00. This purchase was financed by the Hurst State Bank and at the date of this audit, the full amount of this obli- gation was outstanding. The city had entered into an agreement to have a Pirsch 750 GPM triple combination pumping engine mounted on the chasis for $12,059.80. At the date of this audit, January 31, the completed job had not been delivered to the city. Therefore, the cab and chassis are listed on the schedule of physical properties and the liability is listed on the statement of financial condition but neither the equipment mounted on the cab and chassis nor the liability for this equipment appears on this audit report. WEAVER AND TIDWELL GEnTIFIED PUBLIC ACCOUNTANTS MEMBERS OF THE AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS Comments Page 3 Building permits were examined and all permits issued during the twelve months were reconciled to the income shown by the records of the city. During the course of the year, the city adopted pre - numbered permit blanks in order to eliminate the possiblity of duplication in numbers. We consider this move to be a step forward in the system of internal control. No discrepancies were noted in the accounts of the city of Euless. We wish to express our appreciation to the employees of the city for their cooperation with us. WEAVER AND TIDWELL CERTIFIED PUBLIC ACCOUNTANTS MEMBERS OF THE AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS Page 4 ASSETS Current Assets Cash in Bank, General Fund Cash in Bank, Interest and Sinking Fund Taxes Receivable, 1958 Taxes Receivable, 1959 Taxes Receivable, 1960 Total Current Assets Physical Properties Police Department Equipment Fire Department Equipment Office Equipment General Equipment Motorized Equipment Community Center and Jail Total Physical Properties - Net Other Assets Advances to Employees - Police Department Uniform Account Total Assets $ 6,331.92 1,767.04 1,615.70 3,206.80 9,725.70 $ 3,710.82 242.50 2,397.55 1,999.85 29,051.85 14,125.61 CITY OF EULESS GENERAL FUND STATEMENT OF FINANCIAL CONDITION JANUARY 31, 1961 $22,647.16 51,528.18 32.95 $74,208.29 LIABILITIES Current Liabilities Withheld Taxes Payable Bond Deductions from Salaries Notes Payable - Hurst State Bank Total Current Liabilities SURPLUS Surplus Balance, January 31, 1961 Total Liabilities and Surplus. $ 281.30 104.10 11,555.49 $11,940.89 62,267.40 $74,208.29 WEAVER AND TIDWELL CERTIFIED PUBLIC ACCOUNTANTS MEMBERS OF THE AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS Page 5 CITY OF EULESS GENERAL FUND STATEMENT OF SURPLUS JANUARY 31, 1961 Surplus Balance, February 1, 1960 Add: Excess of Receipts over Disbursements Physical Properties Purchased Liabilities Liquidated Taxes Assessed Not Collected Total Additions Deduct: Prior Year Tax Accruals Collected 1958 Assessment 1959 Assessment Equipment Charged Off Liabilities Assumed Total Deductions Surplus Balance, January 31, 1961 $ 2,042.42 11,747.65 5,203.60 9,725.70 $ 652.00 3,016.07 5,410.01 6,629.45 $49,255.56 28,719.37 $77,974.93 15,707.53 $62,267.40 WEAVER AND TIDWELL CERTIFIED PUBLIO ACCOUNTANTS MEMBERS OF THE AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS Page 6 .CITY OF EULESS GENERAL FUND STATEMENT OF RECEIPTS AND DISBURSEMENTS FOR THE FISCAL YEAR FROM FEBRUARY 1,1960 TO JANUARY 31, 1961 Receipts (See Note) Franchises Southwestern Bell Telephone Co. $ 795.76 Texas Power and Light Co. 2,920.32 Texas Electric Service Co. 57.39 Lone Star Gas Company 1,185.19 Weisenbaker and Fix 1,322.67 Garbage 280.85 Total Franchises Permits Issued Building $ 3,497.75 House Moving 10.00 Pedlers 280.00 Total Permits Dog Licenses Tax Revenues, 1958 Assessment Tax Revenues, 1959 Assessment Tax Revenues, 1960 Assessment $33,892.15 Less: Discounts Allowed 249.72 Interest and Penalties Police Department Revenues County Fire Department Assistance Miscellaneous Revenues $ 6,562.18 3,787.75 18.00 652.00 3,016.07 33,642.43 518.65 12,911.50 1,400.00 59.82 Total Receipts $62,568.40 Disbursements Physical Properties Purchased Police Department Equipment $ 620.00 Office Equipment 32.50 Fire Department Equipment 57.38 Motorized Equipment 8,353.59 Total Liabilities Liquidated $ 5,203.60 Less: Liabilities Assumed 6,629.45 Ne t Operating Expenses Paid Police Department Automobile Maintenance $ 1,052.41 Chief's Expense Allowance 1,300.00 Corporation Court Expense 230.50 Gas and Oil 2,258.89 Miscellaneous Expense 1,924.75 Radio and Radar Expense 332.13 Salaries 26,815.91 Uniform Allowance 752.09 Warrant Expense 35.00 Total Police Expense $34 701.68 vv Lnii viz AND TI WELL $ 9,063.47 ( 1,425.85) GERTIFIED PUBLIC ACCOUNTANTS MEMBERS OF THE AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS Page 7 CITY OF EULESS GENERAL FUND STATEMENT OF RECEIPTS AND DISBURSEMENTS FOR THE FISCAL YEAR FROM FEBRUARY 1,1960 TO JANUARY 31, 1961 Disbursements Operating Expenses Paid - con't Animal Control $ 842.73 Audit Fees 252.50 Building Maintenance 234.19 Building Permits Refund 52.50 Dues 156.94 Election Expense 87.31 Expense Allowance - City Secretary 62.50 Fire Department Gas and Oil 342.93 Fire Marshall Salary 180.00 Insurance Expense 347.49 Interest Expense 774.42 Miscellanoues Expense 143.48 Office Salaries 5,893.66 Office Supplies and Expense 833.54 Postage 60.00 Repairs to Fire Equipment 295.87 Returned Checks 39.38 Street Repairs 211.65 Street Signs 416.64 Tax Refunds 50.83 Tax Roll Expense 2,215.67 Telephone 1,109.85 Travel Expense 355.32 Utilities 3,227.28 Total Expenses Total Disbursements Excess of Receipts Over Disbursements Cash Account February 1, 1960 Cash Account January 31, 1961 Composition of Cash Account Cash in Bank - General Fund Cash in Bank - Interest and Sinking Fund 52.888.36 $ 6,331.92 1,767.04 60,525.98 $ 2,042.42 6,056.54 $ 8,098.96 Total $ 8,098.96 NOTE: Due to the Small number of employees presently required to transact the business of the city, a system of internal control which would insure that all funds received were properly receipted and account- ed for has not been possible. Our audit revealed no indications that all receipts were not properly deposited to the account of the City of Euless in the depository bank, however. WEAVER AND TIDWELL GERTIFIED PUBLIC ACCOUNTANTS MEMBERS OF THE AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS Page 8 CITY OF EULESS SCHEDULE OF PHYSICAL PROPERTIES JA NUA RY 31, 1961 General Equipment Stoves, five, 4-30-55 $ 53.50 Folding Steel Chairs, fifty, 7-27-57 125.00 Gibson Air Conditioner, 8-1-57 160.85 Water Fountain, 9-9-57 89.25 Coolerator Air Conditioner, 2 Ton, 9-10-58 248.88 Heatwave Air Conditioner, 6-30-59 1,275.00 3'x5r U. S. Flag, with stand, pole, eagle, Cord'and tassel set 24.39 3'x5' Texas Flag, with stand, pole, spear, cord and tassel set 22.98 Total $ 1,999.85 Motorized Equipment - Fire Department Ford, 135 Cab Chassis Fire Truck, Motor #C-87R8U15521, 11-12-58 Pirsch - Ford 750 gal. Pumping Engine Leece - Neville Alternator 100 Amp. #481 Akron Gated Wye, 2 1/2 x 1 1/2 x 1 1/2, brass 250 Watt Transformer, with one 110 volt outlet 1960 Ford C-850 Cab and Chassis 3-8-60 Heater for 1960 Ford Truck $ 6,075.49 11,203.00 280.00 47.59 35.00 6,277.00 47.70 Total $23,965.78 Motorized Equipment - Police Department 1960 Ford 4 Door Fairlane, Patrol Car Motor #0D32Y141362 1960 Ford 4 Door Fairlane Patrol Car Motor #OD32Y155768 1950 Chevrolet Pick-up, Motor #HBA-110681 1951 Ford Truck, 158" cc, Motor #F5R1KL-15076 $ 2,489.95 2,223.12 373.00 -0- Total $ 5,086.07 WEAVER AND TIDWELL CERTIFIED PUBLIC ACCOUNTANTS MEMBERS OF THE AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS Page 9 CITY OF EULESS SCHEDULE OF PHYSICAL PROPERTIES JANUARY 31, 1961 Police Department Equipment 2 Way Radio, Motorola Dual Channel, 12 Volt, Serial #391293, 8-30-57 Desk, Chair and File Cabinet for Police Chief's Office 8-30-57 Fire Extinguisher for Patrol Car, 9-11-57 Morrow Conelrad Radio Receiver, 12-12-57 Model 11-48R Remington Riot Gun, Grade 20" Barrel, Autoloading, 12 Guage Serial #5157977, 9-19-58 All Purpose Finger Print Kit, 7-31-58 Model 33 Speedometer Radar Unit, 4-20-58 Base Radio Station, 8-2-58 T5199V FM Transmitter Receiver Dual Channel with 50-60 watts full R. F. power output, 8-31-60 $ 305.00 157.00 25.00 39.50 85.92 69.68 1,297.00 1,111.72 620.00 Total $ 3,710.82 Fire Department Equipment 2 Nozzles, 11-22-55 Equipment for Fire Marshall's Car Battery Charger, 11-19-60 $ 118.52 66.60 57.38 Total $ 242.50 Office Equipment Desk, Table, Chair 8-6-55 Royal Typewriter #KHN-1908574, 10-30-57 7 Drawer Used Check File, 11-18-58 Burroughs Adding Machine, Serial No. P-302326D, 9-12-58 Gray Letter File, 1-29-58 C-3352 Gray Card File, with guides, 1-15-58 Royal Typewriter, 19" Carriage, 2-24-59 Judges Chair, Stationers #4200, 4-20-59 Swivel Arm Chairs, 8, #830, 4-20-59 Conference Table, #6203P, 4-20-59 Secretarial Chair, #711, 4-24-59 Judges Stand, 4-30-59 Mimeograph A. B. Dick Model #416 Serial #251977, 5-1-59 Mimeograph Cabinet A.B. Dick Model 48-SD, 5-1-59 $ 185.50 75.00 55.00 324.00 65.45 21.50 189.50 143.50 470.40 263.90 26.00 35.00 283.00 48.10 WEAVEF AND TIDWELL CERTIFIED PUBLIC ACCOUNTANTS MEMBERS Of THE AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS Page 10 CITY OF EULESS SCHEDULE OF PHYSICAL PROPERTIES. JANUARY 31, 1961 Office Equipment - Con't File, #29DD, 1-25-60 $ 54.35 Side Chair, Brown, #20, 1-25-60 29.70 Drafting Stool, #624, 1-25-60 28.34 Posts and Rail for Court, 4-15-59 66.81 Office Safe, 4-30-60 32.50 Total $ 2,397.55 WEAVER AND TIDWELL GERTIFIED PUBLIC ACCOUNTANTS MEMBERS OF THE AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS Page 11 Company Aetna Insurance Company Aetna Insurance Agency Aetna Insurance Agency Aetna Insurance Agency Aetna Insurance Agency Policy Number 66-78-25 Effective Date 9-10-58 C5354936 10- 8-60 C5354946 C-5354941 S439187 S43 9561 S43 92 90 2-22-60 8-10-60 5- 1-60 8- 8-60 5-30-60 CITY OF EULESS SCHEDULE OF INSURANCE IN FORCE JANUARY 31, 1961 Expiration Date 9-10-63 10- 8-61 2-22-61 8-10-61 5- 1-61 8- 8-61 5-30-61 Coverage Fire, Lightning and Extended Coverage on City Hall and Fire Station 1958 Ford Fire Truck with Peter Pirsch Body and Equipment Bodily Injury Bodily Injury Property Damage Collision Fire, Lightning and Transportation Theft Combined Additional Coverage 1951 Ford Fire Truck Combined Additional Coverage Fire, Lightning and Transportation Theft 1960 Ford Fairlane, OD32Y141362 1960 Ford Fairlane, OD32Y155768 Bodily Injury Bodily Injury Property Damage Comprehensive Collision Public Official Bond - Secretary -Treasurer Public Official Bond - Public Official Bond - City Chief of Police Police Sergeant Limits of Liability $10,000.00 5,000.00 10,000.00 5,000.00 A.C.V. 17,425.00 17,425.00 17,425.00 A.C.V.) A.C.V.) A.C.V.) Each Person Each Accident Each Accident Less $100.00 5,000.00 Each Person 10,000.00 Each Accident 5,000.00 Each Accident A.C.V. A.C.V. 1,000.00 1,000.00 1,000.00 Premium $ 64.80 56.00 57.00 60.00 13.07 4.35 13.07 5.00 112.00 114.00 62.00 180.00 5.00 5.00 WEAVER AND TIDWELL CERTIFIED PUBLIC ACCOUNTANTS MEMBERS OF THE AMERICAN INSTITUTE OF CERTIFIEO PUBLIC ACCOUNTANTS