HomeMy WebLinkAboutAudit Report September 30 1963INDEX
®Page —
Accountants' Opinion 1
Comments 2-5
Statement of Financial Condition 6
Statement of Surplus 7
Statement of Cash Received and Disbursed 8
Statement of Revenue Receipts 9
Schedule of General Government Operating Expenses 10
Schedule of Public Works Department
Operating Expenses
Schedule of Fire Department Operating Expenses
Schedule of Police Department Operating Expenses
Schedule of Physical Properties
Schedule of Insurance in Force
11
12
13
14-16
17
WEAVER AND TIDWELL
CERTIFIED PUBLIC ACCOUNTANTS
MEMBERS °FINE AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS
LLOYD J. WEAVER
D. WAYNE TIDWELL
J. T. BARTEE
FRED A. STEIN
TOMMIE E.RODDY, JR.
WEAVER AND TIDWELL
CERTIFIED PUBLIC ACCOUNTANTS
MEMBERS OFTHE AMERICAN INSTITUTE OF CERTIFIED PUBLICACCOUNTANTS
SINCLAIR BUILDING
FORT WORTH, TEXAS
November 22, 1963
Honorable Mayor and City Council
City of Euless
Euless, Texas
We have examined the statement of financial condition of the
CITY OF EULESS
EULESS, TEXAS
as of September 30, 1963, and the related statements of receipts
and disbursements and statement of surplus for the year ended
September 30, 1963. Our examination was made in accordance with
generally accepted auditing standards and accordingly included
such tests of the accounting records and such other auditing pro-
cedures as we considered necessary in the circumstances.
In our opinion, the accompanying statement of financial
condition, statement of receipts and disbursements and statement
of surplus present fairly the financial position of the CITY OF
EULESS at September 30, 1963, and the results of its operations
for the year then ended, in conformity with generally accepted
accounting principles applied on a basis consistent with that of
the preceding year.
WEAVER AND TIDWELL
Certified Public Accountants
Page 2
COMMENTS
Cash on hand consisted of revenues received in September,
1963, which was deposited in October, 1963. The actual deposit
of these funds was verified. Cash in bank balances were inde-
pendently confirmed and found to be correct. Cash on hand and
in bank showed a net increase for the year of $18,066.11.
Total taxes assessed for 1963 were $139,847.12, based on
an evaluation of $19,978,160.00. Valuations increased
$6,368,600.00 over the previous year. The tax rate remained
at $.70 per $100.00 valuation. The actual issuance of tax
statements was made after the close of the period under audit.
However, information concerning the amount of the assessment
and valuation is included in this report in order to make it
more informative. A summary of taxes assessed but uncollected
as of September 30, 1963,follows:
Collected Balance Percent
Year Assessment this Year Uncollected Uncollected
1958
and
1959 $ 52,165.95 $ 1,923.05 $ 1,377.40 2.64 %
1960 43,318.38 1,796.28 1,253.80 2.89
1961 72,925.45 2,746.17 2,307.56 3.16
1962 96,976.01 94,462.36 2,483.28 2.56
1963 139,847.12 -0- 139,847.12 100.00
The general fund received $981.34 in payment on the 1963
tax assessment prior to the close of the fiscal year. Inasmuch
as all 1963 tax revenues have been budgeted as income for the
1963-1964 fiscal year, this amount was not taken up as income,
but appears on the statement of financial condition under the
heading of prepaid tax revenues. It will be included as reve-
nues in the succeeding fiscal year.
WEAVER AND TIDWELL
CERTIFIED PUBLIC ACCOUNTANTS
MEMBERS OF THE AMERICAN INSTITUTE Of CERTIFIED PUBLIC ACCOUNTANTS
Page 3
Comments
The City purchased the following physical properties
during the fiscal year:
1963 Ford 300 Fordor,
Motor #3D54P-126488
1963 Ford 300 Fordor
Motor #3D54P-105172
1963 Ford F100 1/2 Ton Pickup
Motor #FLOCK-403999
Mobile Unit Radio, Dual
Channel Transmitter and
Receiver with Whip Antenna
RCA MI-35125 Tape Recorder
Serial #M-2490, and Citreon
660 Transistor Tape Recorder
Serial #03219
Cost
$2,236.00
2,192.82
1,711.83
649.55
300.00
Royal Typewriter, Serial
#MC16-7477903 211.50
Total Equipment Purchased $7,301.70
Less: Equipment Traded -In:
1950 Chevrolet Pickup,
Motor #HBA-110681 $ 373.00
1961 Fairlane Ford,
Motor #1D32Z-137488 2,172.13
1962 Ford Galaxie,
Motor #2D52Z-134756 2,172.82
Royal Typewriter, Serial
#KHN-1908574 75.00
Total 4,792.95
Net Increase in Value of
Physical Properties $21508.75
WEAVER AND TIDWELL
CERTIFIED PUBLIC ACCOUNTANTS
MEMBERS OF THE AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS
Page 4
Comments
Physical properties owned by the City of Euless were
scheduled and the schedules are made a part of this report.
Insurance coverage was also examined and the insurance in
force was scheduled.
Income taxes withheld from wages and the accrued social
security charges amounted to $3,802.21, which constituted
the liability of the general fund for such taxes as of
September 30, 1963. Under a payroll deduction plan for the
purchase of savings bonds which is no longer in effect at
the City, there had been deducted from the salary of W. M.
Sustaire $10.56 which had not been applied against the pur-
chase of bonds, and remained as a liability of the general
fund. This amount has remained inactive for more than one
year.
The City of Euless received the sum of $2,019.17 from
Tri-Cities Development Corporation and from Cyril Fiesler
for street work to be performed at a future date. These
funds were placed in escrow with the First State Bank of
Euless. The corresponding liability of the City is shown
on the statement of financial condition as "unearned income
held in escrow".
The City of Euless was indebted to the First National
Bank of Hurst in the amount of $10,336.80 as of September30,
1963. This amount represents the unpaid balance of funds
borrowed for the purchase of fire trucks, and the correct-
ness of the liability was independently confirmed with the
First National Bank of Hurst. During the fiscal year this
indebtedness was reduced $7,484.79.
Our examination revealed that the system of record
keeping in use at the City of Euless was basically in sound
condition, with relatively few adjustments necessary to cor-
rect the accounts. It was apparent, however, that the rapid
increase in the size of the City, with the corresponding
increase in the demands on the time of the employees of the
City, had made the previous allocation of work impractical,
and that it would no longer be possible for one person to
carry -on the duties of city secretary, bookkeeper, and
public works. Consequently, to some extent the books had
been left incomplete, in that the general ledger was not
WEAVER AND TIDWELL
CERTIFIED PUBLIC ACCOUNTANTS
MEMBERS OFTHE AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS
Page 5
Comments
maintained, and the accounts were not as ready for audit as
they had been at the end of the prior fiscal period. We
feel that this condition has been corrected by the employ-
ment of additional personnel, and that the problem will not
reoccur.
We wish to thank the personnel of the City of Euless
for their cooperation in our audit.
WEAVER AND TIDWELL
CERTIFIED PUBLIC ACCOUNTANTS
MEMBERS OE THE AMERICAN INSTITUTE OF CERTN'IED PUBIIC ACCOUNTANTS
ASSETS
Current Assets
Cash on Hand
Cash in Bank:
First State Bank, Euless
First State Bank, Euless - Escrow
First State Bank, Euless - Social
First National Bank,Euless-Social
First National Bank, Euless
Taxes Receivable - 1959 and Prior
Taxes Receivable - 1960
Taxes Receivable - 1961
Taxes Receivable - 1962
Taxes Receivable - 1963
Deposit with Tax Assessor -Collector
Returned Checks held for Collection
Total Current Assets
Physical Properties
Police Department Equipment
Fire Department Equipment
Office Equipment
General Equipment
Motorized Equipment
Community Center and Jail
Total Physical Properties
,Total Assets,
CITY OF EULESS GENERAL FUND
STATEMENT OF FINANCIAL CONDITION
SEPTEMBER 30, 1963
$ 97.00
7,911 .13
Account 2,019.17
Security Account 936.83
Security Account 978.46
11,108.03
1,377.40
1,253.80
2,307.56
2,483.28
139,847.12
100.00
15.50
$ 5,010.16
781 .00
2,683.65
564 .00
46,051.02
15,405.61
$170,435.28
70,495.44
.$240,930.72
LIABILITIES AND SURPLUS
Liabilities
Social Security and Income Taxes
Withheld from Wages
Bond Deduction from Salaries
Unearned Income Held in Escrow
Notes Payable - First National Bank of Hurst
Prepaid Tax Revenues
Total Liabilities
Surplus
Surplus Balance, September 30, 1963
'total Liabilities and Surplus
Page 6
$ 3,802.21
10.56
2,019.17
10,336.80
981 .34
$ 17,150.08
223,780.64
$240,930.72
WEAVER AND TIDWELL
CERTIFIED PUBLIC ACCOUNTANTS
MEMBERS OF THE AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS
Page 7
CITY OF EULESS GENERAL FUND
STATEMENT OF SURPLUS
SEPTEMBER 30, 1963
Surplus Balance, October 1, 1962 $160,748.69
Add: Physical Properties Purchased
Liabilities Liquidated
Additions to Prior Year Tax Assessments
Funds deposited with Tax Assessor
and Collector
Excess of Cash Received over
Cash Disbursed
Taxes Assessed, not Collected
$ 5,368.20
8,860.27
1,408.87
100.00
18,066.11
139,847.12
Total Additions 173,650.57
Deduct: Prior Year Tax Accruals Collected
Prior Year Receivables Collected
Equipment Traded In
Prepaid Tax Revenues
Liability for Payroll Taxes
not Paid In
Funds Received - Held in Escrow
$100,945.07
42. 90
2,859.45
981.34
3,770.69
2,019.17
$334,399.26
Total Deductions 110,618.62
Surplus Balance, September 30, 1963, S223.780.64,
WEAVER AND TIDWELL
CERTIFIED PUBLIC ACCOUNTANTS
MEMBERS OF THE AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS
CITY OF EULESS GENERAL FUND
STATEMENT OF CASH RECEIVED AND DISBURSED
OCTOBER 1, 1962 TO SEPTEMBER 30, 1963
Cash Received
Page 8
Miscellaneous receivables liquidated $ 42.90
Tax revenues of 1963-1964 fiscal year
deposited before close of current
year 981.34
Funds held in escrow 2,019.17
Revenue receipts for the fiscal year
ended September 30, 1963
(Schedule on page 9) 155,754.15
Total Cash Received $158,797.56
Cash Disbursed
Funds deposited with tax assessor and
collector
Physical properties purchased:
Police Department
Office Equipment
Motorized Equipment
Prior year liabilities liquidated:
Deductions from payroll not paid
in at September 30, 1962
Notes payable - First National
Bank of Hurst
Refund of taxes erroneously collected
in previous year
Operating expenses:
General Government
Public Works
Fire Department
Police Department
Total
Less deductions from payroll not paid
in at September 30, 1963
100.00
949.55
170.00
4,248.65
1,375.48
7,484.79
207 .62
45,797.60
15,395.90
3,278.20
65,494.35
$144,502.14
3,770.69
Total Cash Disbursed 140,731.45
Excess of Cash Received over Cash Disbursed $ 18,066.11
WEAVER AND TIDWELL
CERTIFIED PUBLIC ACCOUNTANTS
MEMBERS OF THE AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS
CITY OF EULESS GENERAL FUND
STATEMENT OF REVENUE RECEIPTS
FROM OCTOBER 1, 1962 TO SEPTEMBER 30, 1963
Tax Revenues:
1959 and Prior Assessment
1960 Assessment
1961 Assessment
1962 Assessment
Page 9
$ 1,923.05
1,796.28
2,746.17
94,462.36
Total Tax Revenues $100,927.86
Franchises:
Southwestern Bell Telephone
Texas Power and Light
Lone Star Gas Company
Texas Electric Service Company
Municipal Service Company
Tri-City Cab Company
Curtis McCaffity
Will Jones
$ 3,210.00
8,499.42
2,812.64
263.73
3,212.34
9.45
543 .81
78.00
Total Franchises 18,629.39
Police Department Income 12,709.25
Permits Issued:
Building $ 6,211.50
Plumbing 5,650.00
Electrical 6,081.55
Heating and Air Conditioning 1,190.00
Total Permits 19,133.05
Other Income:
Tax Penalties and Interest
Department of Public Works
Dog Pound Fees
Street Inspection
Miscellaneous
County Fire Assistance
$ 1,390.72
542.17
10.00
600.70
311 .01
1,500.00
Total Other Income 4,354.60
Total Receipts $155,754.15.
WEAVER AND TIDWELL
CERTIFIED PUBLIC ACCOUNTANTS
MEMBERS OF THE AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS
Code
A-1
A-2
A-3
A-4
Page 10
CITY OF EULESS GENERAL FUND
SCHEDULE OF GENERAL GOVERNMENT OPERATING EXPENSES
OCTOBER 1, 1962 TO SEPTEMBER 30, 1963
Salaries
Salaries
Salaries
Salaries
Description
- Supervision
- Secretarial
- Clerical
- Library
B-1 Office Supplies
B-2 Utilities
B-3 Building Maintenance
B-4 Street Maintenance
B-5 Traffic Signs
C-1 Hospitalization Insurance
C-2 Bonds and Insurance
C-3 Legal Expense
C-4 Travel Expense
D-1
E-1
F-1
G-1
Annual Audit
Tax Assessing and Collecting
Corporation Court
Other Expense
Payroll Taxes
Interest Expense
City Plans
Total
Amount
$ 6,600.00
2,867.29
1,768.55
2,270.07
1,439.68
6,350.20
1,431.73
1,937.92
1,093.74
1,534.20
1,073.61
3,635.85
1,100.00
415.00
6,925.24
739.38
839.81
385.38
889.95
2,500.00
$45,797.60,
WEAVER AND TIDWELL
CERTIFIED PUBLIC ACCOUNTANTS
MEMBERS OF THE AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS
Code
A-1
A-2
A-3
Page 11
CITY OF EULESS GENERAL FUND
SCHEDULE OF PUBLIC WORKS DEPARTMENT OPERATING EXPENSES
OCTOBER 1, 1962 TO SEPTEMBER 30, 1963
Description
Salaries - Inspector
Salaries - Clerical
Salaries - Maintenance
Amount
$ 4,319.44
1,768.58
4,010.04
B-1 Office Supplies 286.28
B-6 Gas and Oil 495.44
C-4
D-2
G-1
Expense Allowance
Engineering
Other Expense
Payroll Taxes
587.50
2,654.78
985.73
288.11
Total $15 ,395.90
WEAVER AND TIDWELL
CERTIFIED PUBLIC ACCOUNTANTS
MEMBERS OF THE AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS
Code
Page 12
CITY OF EULESS GENERAL FUND
SCHEDULE OF FIRE DEPARTMENT OPERATING EXPENSES
OCTOBER 1, 1962 TO SEPTEMBER 30, 1963
Description Amount
A-4 Salary - Fire Marshall
$ 360.00
B-6 Gas and Oil 908.53
B-7 Automobile and Truck Maintenance 787.74
B-8 Equipment Maintenance 544.61
B-9 Radio Maintenance 601.73
G-1
Other Expense 75.59
Total $3,278.20,
WEAVER AND TIDWELL
CERTIFIED PUBLIC ACCOUNTANTS
MEMBERS OF THE AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS
Code
A-1
A-5
A-6
A-7
CITY OF EULESS GENERAL FUND
SCHEDULE OF POLICE DEPARTMENT OPERATING EXPENSES
OCTOBER 1, 1962 TO SEPTEMBER 30, 1963
Salaries
Salaries
Salaries
Salaries
Description
- Supervision
- Patrol and Dispatch
- School Patrol
- Overtime
B-1 Office Supplies
B-6 Gas and Oil
B-7 Automobile and Truck Maintenance
B-9 Radio Maintenance
C-4 Expense Allowance
C-6 Uniform Allowance
C-7 Police School Expense
G-1
Other Expense
Payroll Taxes
Total
Page 13
Amount
$12,761.43
36,223.30
2,680.00
3,484 .00
225.66
3,637.97
1,892.53
697.52
600.00
1,169.45
245.50
379.34
1,497 .65
$65 ,494 .35
WEAVER AND TIDWELL
CERTIFIED PUBLIC ACCOUNTANTS
MEMBERS OF THE AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS
CITY OF EULESS
SCHEDULE OF PHYSICAL PROPERTIES
SEPTEMBER 30, 1963
General Equipment
Page 14
Stoves, five,4-30-55 $ 53.50
Folding Steel Chairs, fifty, 7-27-57 125.00
Water Fountain, 9-9-57 89.25
Coolerator Air Conditioner, 2 Ton, 9-10-58 248.88
3' x 5' U. S. Flag, with Stand, Pole, Eagle,
Cord and Tassel Set 24.39
3' x 5' Texas Flag, with Stand, Pole, Spear,
Cord and Tassel Set 22.98
Total S 564.00,
Motorized Equipment - Fire Department
Ford, 135 Cab Chassis Fire Truck
Motor 44C-87R8U15521, 11-12-58 $ 6,075.49
Pirsch - Ford 750 gal. Pumping Engine 11,203.00
Leece - Neville Alternator 100 Amp. 280.00
#481 Akron Gated Wye, 2 1/2 x 1 1/2 x
1 1/2, Brass 47.59
250 Watt Transformer, with one 110
volt outlet 35.00
1960 Ford C-850 Cab and Chassis 3-8-60
C85RVU29648 6,277.00
Heater for 1960 Ford Truck 47.70
Pirsch 750 G P M Triple Combination
Pumping Engine 12,059.80
1957 Ford Station Wagon, Motor #D7DX-220989
(No Cost) -0-
1951 Ford Truck, 158"cc, Motor #F5R1KL-15076 -0-
Total S36,025.58
Motorized Equipment - Police Department
1962 Ford Galaxie, Motor #2D52Z-112476
1963 Ford 300 Fordor, Motor #3D54P-126488
1963 Ford 300 Fordor, Motor #3D54P-105172
1963 Ford F-100 1/2 Ton Pickup, Motor
#FLOCK-403999
$ 2,214.23
2,236.00
2,192.82
1,711.83
Total $ 8,354.88
WEAVER AND TIDWELL
CERTIFIED PUBLIC ACCOUNTANTS
MEMBERS OVINE AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS
CITY EULESS
SCHEDULE OF PHYSICAL PROPERTIES
SEPTEMBER 30, 1963
Motorized Equipment - Inspection Department
1962 Ford Truck Motor #F10JD-221125
Tool Box
Total
Police Department Equipment
2 Way Radio, Motorola Dual Channel,
12 Volt, Serial #391293, 8-30-57
Desk, Chair and File Cabinet for
Police Chief's Office, 8-30-57
Fire Extinguisher for Patrol Car, 9-11-57
Morrow Conelrad Radio Receiver, 12-12-57
All Purpose Finger Print Kit, 7-31-58
Model 33 Speedometer Radar Unit, 4-20-58
Base Radio Station, 8-2-58
T5199V FM Transmitter Receiver Dual
Channel with 50-60 Watts full R. F.
Power Output, 8-31-60
Filing Cabinet, 5-26-61
Legal Size File Cabinet, Hon #314 CP, 6-5-62
Cap-Chur Kit (Chemical Rifle), 2-13-62
FB-2 Fireball Lights, 12 Volt Red (2), 2-7-62
Mobile Unit Radio, Dual Channel, Transmitter
and Receiver with Whip Antenna, 11-7-62
RCA M1-35125 Tape Recorder, Serial #M2490,
and Citreon 660 Transistor Tape Recorder
Serial #03219, 2-27-63
Page 15
$ 1,620.56
50.00
$ 305.00
157.00
25.00
39.50
69.68
1,297.00
1,111.72
620.00
42.95
61 .46
240.15
91.15
649.55
300.00
S 1.670.56
Total $ 5,010.16
Fire Department Equipment
2 Nozzles, 11-22-55
Equipment for Fire Marshall's Car
Battery Charger, 11-19-60
7 1/2 HP 3 Phase Siren, 3-1-61
$ 118.52
66.60
57.38
538.50
Total $ 781.00
WEAVER AND TIDWELL
CERTIFIED PUBLIC ACCOUNTANTS
MEMBERS OFTNE AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS
CITY OF EULESS
SCHEDULE OF PHYSICAL PROPERTIES
SEPTEMBER 30, 1963
Office Equipment
Desk, Table,Chair, 8-6-55
7 Drawer Used Check File, 11-18-58
Gray Letter File, 1-29-58
C-3352 Gray Card File, with Guides, 1-15-58
Royal Typewriter, 19" Carriage, 2-24-59
Judges Chair, Stationers #4200, 4-20-59
Swivel Arm Chairs, 8, #830, 4-20-59
Conference Table, #6203P, 4-20-59
Secretarial Chair, #711, 4-24-59
Judges Stand, 4-30-59
Mimeograph A.B. Dick Model #416
Serial #251977, 5-1-59
Mimeograph Cabinet A.B. Dick Model,
48-S.D, 5-1-59
Drafting Stool #624, 1-25-60
File #29DD, 1-25-60
Side Chair, Brown, #20, 1-25-60
Posts and Rail for Court, 4-15-59
Office Safe, 4-30-60
Electric Typewriter, Royal, S W
#13-6817518
#20L Cosco Chairs, Brown on Brown
(2), 2-6-62
Victor Adding Machine, #1892-869, 4-20-62
Royal Typewriter, Serial #MC16 7477903,
11-16-62
Page 16
$ 185.50
55.00
65 .45
21.50
189.50
143.50
470.40
263.90
26.00
35.00
283.00
48.10
28.34
54.35
29.70
66.81
32.50
200.00
45.00
228.60
211 .50
Total $ 2,683.65
WEAVER AND TIDWELL
CERTIFIED PUBLIC ACCOUNTANTS
MEMBERS OF THE AHERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS
Page 17
Company
Aetna Insurance Company
Aetna Insurance Company
Aetna Insurance Company
Aetna Insurance Company
Aetna Insurance Company
Aetna Insurance Company
Policy
Number
C5354961
284331
S141592
S517884
S517885
S144292
Effective
Date
9-14-63
9-10-63
8- 8-63
CITY OF EULESS
SCHEDULE OF INSURANCE IN FORCE
SEPTEMBER 30, 1963
Expiration
Date
9-14-64
9-10-68
8- 8-64
Coverage
Fleet Policy - Patrol Cars, Fire Trucks
and Pickups
Collision
Comprehensive
Fire, Lightning, Transportation,
Theft, and Combined Additional
Coverage
Fire, Lightning, and Extended Coverage
on City Hall and Fire Station
Public Officials Bond - W. F. Condron
Public Officials Bond - G. D. McAdoo, Jr.
Public Officials Bond - Marguerite
C. Thompson
Public Officials Bond - W. M. Sustaire
Limits
A.C.V. less $100.00
A.C.V. less 50.00
A.C.V.
$10,000.00
10,000.00
1,000.00
1,000.00
1,000.00
Premium
$571.08
115.00
50.00
5.00
5.00
5.00
WEAVER AND TIDWELL
CERTIBIED PUBLIC ACCOUNTANTS
MEMBERS OF THE AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS