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HomeMy WebLinkAboutHEB ISD Tax Assessing-Collecting Cost Report 1968HURST-EULESS-BEDFORD INDEPENDENT SCHOOL DISTRICT CITY OF BEDFORD, CITY OF EULESS, AND CITY OF HURST Tax Assessing -Collecting Cost Report for year ending December 31, 1968 HURST-EULESS-BEDFORD INDEPENDENT SCHOOL DISTRICT CITY OF BEDFORD, CITY OF EULESS, AND CITY OF HURST Tax Assessing -Collecting Cost Report for year ending December 31, 1968 LETTER OF TRANSMITTAL The City of Hurst and the School District entered into a contract that became effective on January 1, 1960, agreeing that the School District would assess and collect taxes for the City. The City of Euless and the School District entered into a contract that also became effective on January 1, 1960, agreeing that the School District would assess (only) for the City. A new agreement was entered into and became effective January 1, 1962, that caused the School District to also collect taxes for the City of Euless. These contracts were entered into for a period of 30 years with the under- standing that either party reserved the right to terminate the contract after December 31, 1962, by giving the other party a one -year's written notice of their intention. A similar contract was executed by the City of Bedford and the School District to assess and collect taxes for the City and became effective January 1, 1966. The costs of operating the tax department are shared by the four entities by dividing the sum of the operating costs by the total number of .tax accounts in all entities to arrive at a ''per account'' cost. The ''per account'' cost is then multiplied by the number of accounts in each entity to determine its share of the total costs. This report shows that Bedford is paying 11% of the total expenses for the taxing operation, Euless is paying 16%, Hurst is paying 22%, and the School District is paying the remaining 51%. W. B. Hammonds Asst. Supt, - Business Services Hurst -Euless -Bedford Independent School District Computations Used for Figuring Costs Per Account For Tax Assessing & Collecting For Calendar Year 1968 Number of Accounts Actual Percent City of Bedford Accounts . . . . . . . . . . . . . . . . 3,917 City of Euless Accounts . . . . . . . . . . . . . . . . . 5,548 City of Hurst Accounts . . . . . . . . . . . . . . . . . 7,958 School District Accounts . . . . . . . . . . . . . . . . 18,087 Total Number of Accounts . . . . . . . . . . . . . . 35,510 Total Annual Cost for Assessinq & Collectinq as per attached schedules . . . . . . . . . . . . . . . . . . . . . Cost Per Account for Assessing & Collectinq: Cost per account = ($60,11}5.23 0 35,510) = $1.6937 Share of Costs: 11.0 15.6 22.4 51.0 100.0 $6o,145.23 Bedford's share of annual cost ($1.6937 x 3,917). . . . . . $ 6,634.43 Euless' share of annual cost ($1.6937 x 5,548). . . . . . . 9,396.96 Hurst's share of annual cost ($1.6937 x 7,958). 13,478.90 School District's share of annual cost ($1.6937 x 18,087) . 30,634.94 Final Installments Due for Calendar Year 1968: Bedford: Share of annual cost . . . . . . . . . . . . . . . . . $ 6,634.43 Billings to date . . . . . . . . . . . . . . . . . 6, 556.00 Balance due School District . . . . . . . . . . . . . . $ 78.43 Euless: Share of annual cost . . . . . . . . . . . . . . . . . $ 9,396.96 Billings to date . . . . . . . . . . . . . . 8,701.00 Balance due School District . . . . . . . . . . . . . . $ 695.96 Hurst: Share of annual cost . . . . . . . . . . . . . . . $13,478.90 Billings to date . . . . . . . . . . . . . . . . . . 12,771 .00 Balance due School District . . . . . . . . . . . . . . $ 707.90 W Comparison of Costs for Prior Years Total Number of Accounts Operating School Cost per Year Costs Bedford Euless Hurst District Total Account 1960 $30,163.90 2,536 4,699 10,877 18,112 $1.8000 1961 31,469.53 2,970 6,026 12,218 21,214 1.6150 1962 36,814.25 3,694 6,626 14,3M 24,626 1.4950 1963 42,531.44 4,180 6,591 15,101 25,872 1.6439 1964 46,407.22 4,919 6,826 15,545 27,290 1.7005 1965 49,748.25 4,968 6,991 16,187 28,146 1.7675 1966 57,075.13* 3,753 4,978 7,279 16,192 32,202 1.6480 1967 57,667.58%* 3,893 5,169 7,582 17,244 33,888 1.6883 1968 60,145.23 3,917 5,548 7,958 18,087 35,510 1.6937 This total includes $3,400.00 for 1965 auditing costs and $606.50 directly attributable to the City of Hurst for additional costs of using 50% of market value rather than the 65% used by other entities. This total includes additional costs of $454.90 attributable to the City of Hurst for different valuation ratio than other entities. 4 Summary of Costs of Tax Assessing and Collecting for Calendar Year 1968 When the first contracts between the municipalities were negotiated in 1960, a new building was constructed and new equipment was added to that already owned by the School District. Amortization schedules were established on the building and site and all of the furniture and equipment retained for taxing use. With the exception of two calculators purchased in 1963, all equipment added has been charged to current operating expenses. Inventories showing all properties charged to the tax operations and amorti- zation schedules on the properties are located in the School District's Business Office and are available upon request. The interest rate applied to the properties being amortized is the rate the School District is paying on the bond issue that financed the tax assessing - collecting facilities. Costs are summarized as follows: Tax Department Building (Cost was $16,612.57 to be amortized over a period of 30 years; this is the ninth year): Annual amortization expense. . . . . . . . . . . $553.75 Annual interest on unamortized portion . . . . . 575.02 Total amortization expense for building . . $ 1,128.77 Machinery and Equipment (Cost was $19,090.32 to be amortized over a period of 8 years; last year. was the final amortization for $1.8,347.82 and this charge is the final 3 years on the $742.50). Final amortization expense for machinery and equipment 278.44 Office Furniture and Miscellaneous Supplies (Cost was $7,285.18 to be amortized over a period of 15 years; this is the ninth year). Annual amortization expense. . . . . . . . . . . $485.68 Annual interest on unamortized portion . . . 160.47 Total amortization expense for office furni- ture and miscellaneous supplies . . . . . . . . . . . 646.15 Current Expenses (See page 3A through 3F for details) . . . . . 59,728.37 Total Gross Annual Expenses for Tax Assessing and Collecting. $61,781.73 Less: Receipts from Tax Reports Issued to Title Firms. . 1,636.50 Total Net Annual Expenses for Tax Assessing and Collecting. . $60,145.23 Month January February March April May June July August September October November December Total for Year Summary of Tax Department Current Expenses for Calendar Year 1968 Personnel and Travel Expenses $ 3,823.00 4,o42.45 4,055.24 4,055.65 4,121.65 4,025.64 4,o68.85 4,095.25 4,413.32 4,413.32 4,413.32 4,413.32 $49,941.01 Supplies and Maintenance Exp. $ 680.21 572.53 615.06 124.83 222.23 228.14 209.32 286.02 959.62 1,194.00 197.57 2,571.66 $7,861.19 Note: See pages 3A through 3F for breakdown of above. Utilities Expense $ 179.33 171.54 161.97 152.43 148.11 116.01 131.80 193.o6 175.91 164.71 160.65 170.65 $1,926.17 Total for Month $ 4,682.54 4,786.52 4,83z.27 4,332.91 4,491.99 4,369.79 4,409.97 4,574.33 5,548.85 5,772.03 4,771.54 7,155.63 $59.728.37 3 3A Schedule of Tax Department Salaries & Travel Expenses for Calendar Year 1968 Assessor Secretarial Travel Total Month Collector Appraisers & Clerical Expenses for Month January $ 1,000.00 $ 1,368.32 $ 1,164.68 $ 290.00 $ 3,823.00 February 1,000.00 1,368.32 1,384.13 290.00 4,042.45 March 1,000.00 1,368.32 1,396.92 290.00 4,055.24 April 1,000.00 1,368.32 1,397.33 290.00 4,055.65 May 1,000.00 1,368.32 1,463.33 290.00 4,121.65 June 1,000.00 1,368.32 1,367.32 290.00 4,025.64 July 1,000.00 1,368.32 1,410.53 290.00 4,068.85 August 1,000.00 1,368.32 1,436.93 290.00 4,095.25 September 1,075.00 1,466.66 1,571.66 300.00 4,413.32 October 1,075.00 1,466.66 1,571.66 300.00 4,413.32 November 1,075.00 1,466.66 1,571.66 300.00 4,413.32 December 1.075.00 1,466.66 1,571.66 300.00 4,413.32 Total for Year $12,300.00 $16,813.20 $17.307.81 $3,520.00 $49,941.01 Schedule of Tax Department Supplies and Maintenance Expenses for Calendar Year 1968 January Freight charges on plates. . . . . . . . . . . . . $ 3.00 Subscription for Business Research . . . . . . . . . . 2.4o Ribbons, plates . . . . . . . . . . . . . . . . . . . . 43.63 For F H A loan Report . . . . . . . . . . . . . . . . . 1.50 Plates, negatives . . . . . . . . . . . . . . . . . . . 4.48 Film, flash bulbs . . . . . . . . . . . . . . . . . . . 1.96 Film . . . . . . . . . . . . . . . . . . . . . . . . . 8.15 Computing chart . . . . . . . . . . . . . . . . . . . . 23.50 Plats . . . . . . . . . . . . . . . . . . . . . . . 13.00 Membership North East Tarrant County Realtors. . . . . 47.00 Envelopes . . . . . . . . . . . . . . . . . . . 27.81 Audit for 1967-68. . . . . . . . . . . . . . . . . . . 500.00 Pencils, paper clips . . . . . . . . . . . . . . . . . 3.78 February Paper, pens . . . . . . . . . . . . . . . . . . . . . . 12.33 Clasp envelopes, tape . . . . . . . . . . . . . . . . . 15.87 Ribbons for machine . . . . . . . . . . . . . . . . . . 10.20 Film . . . . . . . . . . . . . . . . . . . . . . . 25.04 Maps printed . . . . . . . . . . . . . . . . . . 18.16 Change date on billing machine . . . . . . . . . . . . 19.00 Subscription to Real Estate Appraisers . . . . . . . . 26.50 Use of Xerox for copies . . . . . . . . . . . . . . . . 97.08 Card file, pens, copy paper . . . . . . . . . . . . . . 27.90 Binders . . . . . . . . . . . . . . . . . . . . . . . . 10.00 Postage meter rental . . . . . . . . . . . . . . . 24.00 Printing of tax forms, rendition forms . . . . . . . . 104.75 Repair Victor Comptometer. . . . . . . . . . . 17.70 Expense to appraiser school (1 person) . . . . . . 60.00 Expense to deputy appraiser school (1 person). . . . . 104.00 March Criss -Cross Directory . . . . . . . . . . . . . . . . . 22.00 Staples, paper . . . . . . . . . . . . . . . . . . . . 22.16 Directory . . . . . . . . . . . . . . . . . . . . . . . 45.00 Multiple listing service . . . . . . . . . . . . . . . 12.00 Book from Real Estate Appraisers . . . . . . . . . . . 4.75 Postage . . . . . . . . . . . . . . . . . . . . . . . . 250.00 Film, flash bulbs. . . . . . . . . . . . . . . . . . 39.06 Subscription to Texas Municipal League . . . . . . . . 3.50 Repair addressograph machine . . . . . . . . . . . . . 12.10 Printing of cards, leased equipment forms. . . . . . . 39.45 Subscription to Fort Worth Star -Telegram for the year. 25.20 $ 680.21 572.53 3B March (cont'd.) Maintenance agreement on addressograph . . . . . . . . $ 113.76 Repair National Cash Register . . . . . . . . . . . . . 13.00 Guides, files . . . . . . . . . . . . . . . . . . . . . 13.08 $ 615.06 April Marshall -Stevens publication . . . . . . . . . . . . . 30.00 Tape, paper . . . . . . . . . . . . . . . . . . . . . . 5.92 Prints . . . . . . . . . . . . . . . . . . . . . . . . 15.44 Plats . . . . . . . . . . . . . . . . . . . . . . . 16.00 Book of Mobile Home Market Report. . . . . . . . . . . 8.00 Post office box rent in Euless . . . . . . . . . . . . 3.00 Aerial maps. . . . . . . . . . . . . . . . . . . . 40.00 Legal pads, seals . . . . . . . . . . . . . . . . . . . 5.06 File folders . . . . . . . . . . . . . . . . . . . . . 1.41 124.83 May Subscription to Daily News -Texan . . . . . . . . . . . 10.00 Pencil sharpener, storage boxes. . . . . . . . . . . . 10.08 Direct prints . •. . . . . . . . . . . . . . . . . . . 17.84 Stapler, rubber bands, carbon paper. . . . . . . . . . 8.79 Plats. . . . . . . . . . . . . . . . . . . . . . . 13.00 Autopos i t i ve, dyrex. . . . . . . . . . . . . . . . . . 56.08 Subscription to the Fort Worth Press . . . . . . . . . 15.00 Film . . . . . . . . . . . . . . . . . . . . . . . 1.00 Postage meter rental . . . . . . . . . . . . . . . . . 24.00 Dyrex, pens, autopositive. . . . . . .. . . . . . 54.44 Dues to North East Tarrant County Board of Realtors. . 12.00 222.23 June Roll labels, pads . . . . . . . . . . . . . . . . . . . 6.43 Step -on stool. . . . . . . . . . . . •. . . . . . 21.00 Dues to North East Tarrant County Board of Realtors for June, July and August . . . . . . . . . . . . 18.00 Pencils . . . . . . . . . . . . . . . . . . . . . . . . 1 .08 Maintenance agreement on NCR machine . . . . . . . . . 142.00 Plates, ribbon for addressograph . . . . . . . . . . . 21.63 Post office box rent in Hurst . . . . . . . . . . . . . 18.00 228.14 July Scotch tape, stencils, pencils . . . . . . . . . . . . 9.90 Copy of loan report. . . . . . . . . . . . . . . . 2.25 Post office box rent in Euless . . . . . . . . . . . . 6.00 Assessment record cards . . . . . . . . . . . . . . . . 166.10 Notice of equalization meeting ads . . . . . . . . . . 16.07 Repair of addressograph. . . . . . . . . . . . . . . . 9.00 209.32 August Line stamp . . . . . . . . . . . . . . . . . . . . . 1.01 Plain envelopes . . . . . . . . . . . . . . . . . . . . 1.30 Adding machine tape . . . . . . . . . . . . . . . . . . 5.35 3C Auqust (cont'd.) Film, flash bulbs . . . . . . . . . . . . . . . . . . . $ 26.04 Plats . . . . . . . . . . . . . . . . . 56.00 Travel expense for appraisal course (1 person) 75.00 Use of Xerox for copies . . . . . . . . . . . . . . . . 121.32 $ 286.02 September Subscription to Assessors Newsletter . . . . . . . . . 20.00 Postage meter rental . . . . . . . . . . . . 24.00 Subscription to Marshall -Stevens publication . . . . . 50.00 Postage . . . . . . . . . . . . . . . . . . . . . . 250.00 Window and return envelopes . . . . . . . . . . . . . . 315.70 Subscription to Society of Real Estate . . . . . . . . 2.50 Repair of typewriter . . . . . . . . . . . . . . . . . 44.40 Maintenance agreement on Burroughs machine . . . . . . 241.02 Dues for NETC Realtors for Sept. and Oct. . . . . . . 12.00 959.62 October ink pads . . . . . . . . . . . . . . . . . . . . . . . 2.32 Service postage meter . . . . . . . . . . . . . . . . . 21.00 Use of Xerox for copies . . . . . . . . . . . . . . . . 26.69 Index cards, paper . . . . . . . . . . . . . . . . . . 4.24 Postage. . . . 250.00 Subscription to Texas Metro Magazine 5.00 Plats . . . . . . . . . . . . . . . . . . . . . . . . . 4.00 Maps printed . . . . . . . . . . . . . . . . . . . . . 2.68 Tax statements . . 856.08 Subscription to Nat']. Auto Dealers. . .'. 10.00 Carbon paper, ribbons, pencils . . . . . . . . . . . . 11.99 1,194.00 November Envelopes . . . . . . . . . . . . . . . . . . . . . . . 39.7 5 Vernon Law Book. . . . . . . . . . 14.28 Use of Xerox for copies. . . . . 26.40 Postage meter rental . . . . . . 24.00 Dues for NETC Realtors for November. 6.00 Subscription to Business Research. . . . . . . . . . . 2.40 Aerial maps . . . . . . . . . . . . . . . . . . . . 38.50 R'Ibbons for Burroughs machine . . . . . . . . . . . . . 11.25 Pencils, carbon paper, paper clips . . . . . . . . . . 10.69 Pen set . . . . . . . . . . . . . . . . . . . . . . . . 24.30 197.57 December Adding machine tape . . . . . . . . . . . . . . . . . . 7.17 Books from Association of Assessing Officers . . . . . 8.00 Film . . . . . . . . . . . . . . . . . . . . . . . 29.16 Dues for NETC Realtors for December. . . . . . . . . . 6.00 Maintenance agreement on NCR machine . . . . . . . . . 303.60 3D 3E December (cont'd.) Billing machine (new Burroughs less trade-in of N.C.R.) ($8,255.00 net price less down payment of $2,066.00; the remaining $6,189.00 to be paid in 3 equal install- ments plus 2.5% simple interest. The down payment was made in 1967; this is the first annual payment . . . . $2,217.73 $2,571.66 Total supplies and maintenance expenses . . . . . . . . . . . . . $7,861.19