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HomeMy WebLinkAboutHEB ISD Constitution and By-Laws of Trinity High Quarterback Club 1968CONST1T.bT'1',.�N AND BY-LAWS 0)? TRINITY HIGH QUARTERBACI: CLUB ARTICLE I Name This organization shall be known as the Trinity High School Quarterback Club. It is a non-profit organization. ARTICLE II Objects This object is to support the athletic activities of Trinity High and its supporting schools, both morally and financially within the rules and regulations established by the Hurst -Euless -Bedford School. District and applicable Texas Agencies; to actively promote good sportsmanship; and to p::ovide a means of creat- ing a closer -relationship and understand-ng between the citizens of this area and the Athletic Departments of these schools. ARTICLE III Membership Any person of good moral character who is interested in aiding, promulgating ar.d supporting athletics for and within these schools systems, and who pays the prescribed annual dues, as established by the Board of Di.recto-'s, shall be eligible for membership. ARTICLE IV Fiscal Year The fiscal year of the Club, beginning in 1963, A.D., shall begin the first Monday of May and end at midnight the day preceeding the first Monday of May of the following year. ARTICLE V Directors The Board of Directors shall consist of nine members, one of which shall be the President. The remaining eight elected DireGi:ors shall be Appointed by the Executive Committee to fill each of the following described standing committees and the duties of the Directors shall be the Chairmanship of the committees and to assist the Executive committee in the earring out of its duties: 1. DUTIES OF MEMBERSHIP COMMITTEE: The duties of the membership committee are to promulgate membership drives and to assist and correlate the activities of fellow members who aid them in membership drive. 2. DUTIES OF PROGRAM C014MITTEE: The duties of the Program Committee are to obtain speakers and films for Club meetings and otherwise program the meetings with the view of stimulating the greatest possible attendance and interest. 3. DUTIES OF PUBLICITY COMMITTEE; The duties of the Publicity Committee are to dissemite through every possible media, aspects of the Club's aims, functions and projects. 4. DUTIES OF PROJECTS COMMITTEE: The duties of the Projects Committee are the planning and execution of fund raising and other club projects. 5. PUBLIC RELATIONS COMMITTEE: The duties of the Public Relations Committee are to secure and matte arrangements for regular club meetings and serve as official greeters for the club. 6. SOCIAL COMMITTEE: The duties of the Social Committee are to assume the assigned reponsibilities for all club social functions other than regular meetings. 7. FINANCE COMMITTEE: The duties of the Finance Committee are to be an audit, at such times as the President shall direct, but not less than once annually at the end of the fiscal year, the books of the Treasurer and all other officers or committees entrusted with funds of the Club. The finance Committee shall make a written report of its findings to the Executive Committee. 8. SERGEANT -AT -ARMS COMMITTEE: The duties of the Sergeant -At -Arms Committee are to preserve order and execute commands of the President, Executive Co,tinittee or Board of Directors. The Committee shall see that regular meetings, social and other functions of the Club are conducted in accordance with Robert's Rules of Order. ARTICLE VI Officers The Elective Officers shall be as follows and in the order named: President First Vice -President Second Vice -President Secretary Treasurer SECTION 1. TE,dURE AND DUTIES: The Officers shall be elected at the annual meeting; shall c rs,, ?1lP their respective officer.- at tha Fl.nnuel meeting and shall serve until their successors are duly clect:ad Ofz*.rays to,-.y not serve successive terms in any office and sh77.1, at the end of the fi.3cs11 year, if requested by the President, report in writing to the club their Official acts, which reports will be filed by the Secretary as a permanent record of the club. SECTION 2. REMOVAL FROM OFFICE: An Officer Director or Executive committeew.in may be removed from office for delinquency, inefficiency, nelect of duty, or just cause in the same manner as prescribed for the expulsion of a member. SECTION III. VACANCIES IN OFFICE: In case of the death, resignation or removal of the President, the First and Second Vice -Presidents, in that order, shall succeed to office. In case of the death, resignation or removal of any other officer, the vacancy shall be filsedby the President with the approval of the Executive Committee. SECTION 4. (A) DUTIES OF THE PRESIDENT: The President shall be chief Executive Officer of the club and Chairman of the Executive Committee. He shall perform the duties as required under this Constitution and the By -Laws adopted pursuant thereto. (B) DUTIES OF THE FIRST AND SECOND VICE-PRESIDENT: The First and Second Vice -Presidents, in that order, shall perform the duties of the President in his absence or his inability to discharge the duties pertaining to the office, and shall perform such other duties as may be required by the President this Constitution and By -Laws adopted pursuant thereto. (C) DUTIES OF THE SECRETARY: The. Secretary shall conduct the general correspondence of the club; keep a record of the proceedings of the meetings of the club; keep a rostrum of the membership and cornmi_tLnes of the club; maintain and preserve the archieves of the club, other than the original draft of this constitution and By -Laws, which the First Secretary that assumes office sh0l. deposit for safe keeping with the office of the Principal of the Trinity 00 School, and, perform such other duties as properly pertain to the office or ao may be required by this Constitution and the By -Laws adopted pursuant thereto. (D) DUT!XS OF THE TREASURER: The Treasurer shall receive all monies due the club, depositing same to its credit in such bank as may be Mignated in the By -Taws; m ke disbursement of club funds only an authorized by the club or Executive Committee; keep an itemized record of all monies received, by Mahom paid, and for what purpose and submit an accounting to the Executive Committee, whauever requested by it, and to the club at the end of the fiscal year, and perform such other duties as properly pertain to the office or as may be regvired by this Constitution and the By -Laws adopted pursuant thereto. ARTICLE VII Executive Committee The Executive Committee shall consist ok the President, 7!rjt and Second Vi,cP,-Presidents, Secretary, TroAsL'rer, Athletic Dir' cto5: of Whool District, Pr.inc.i.p& of Trinity High School, and the Aend Coach of TrinA�J School. The latter three designnhed coAwitteenlnn being ex-officio members M the committees. The Chairman of the Executive Committee shall be the President of the club. SECTION 1. DUTIES: The Executive Committee shall be the administrative board of the club and shall have the power and authority and is charged with the rtui;y to do and perform oil acts and function, not violate of this Constitution, necesstry to carry out the purposes for which this club was orgonized. SECTION 2. QUORUM: Any three (3) members of the Executive Committee in good standing, shall constitute a quorum for transaction of business at any regular E%ecuti_ve Committee meeting. ARTICLE VIII Committees The President, at the annual meeting in which he was elected, or within 30 days thereafter, shall appoint the chairmen of the standing committees From the Directors also elected at such meeting. SECTION 1. SPECIAL COMITTEES: The President shall appoint such other committees to carry out the general functions of the club at such time and in such manner as his discretion shall dictate, However, such special committee chairmen shall not be considered as a member of the Board of Directors. SECTION 2: NOMINATIOZIS C01,11ITTEE: There shall be five (5) members of the Nominations Committee composed as follows: A. The Principal of the Trinity High School shall be one member of the Nominations Committee. B. The Executive Committee shall appoint two (2) members of the Nominations Committee who are members of the Executive Committee. C. The President shall appoint two (2) members of the Nominations Committee who are other than members of the official Board of Directors. DUTIES: The duties of the Nominations Committee are to nominate members for elective offices; tabulate the votes for offices at the annual meetings; and, to certify to the Club the names of the candidates who receive the most votes for the respective offices. ARTICLE IX Meetings SECTION 1. ANNUALS: There shall be an annual meeting of the club during the month of May at such time ac provided by the By -Laws. SFCTT.ON 2. RI:,CUTAR: Them shall be such regular meeti_n s of the club during e-).ch year and at such time as provided in the By -Laws. SL'MM! 3. SPECIAL: The ?'r-�s".dent shall call such, meetings of the club, Executive Committee, and/o:t: board of Directors a� L as deeris necessary. ARTICLE X Admission Fees and Dues There shall be an admission fee and annual dues required for membership to the club, the amount of which shall be fix by the By -Laws. The payment of the admission fee constitutes payment of the annual dues for the fiscal year for which the member joins the club. Thereafter, dues are payable for the member jo._ns the club. Thereafter, dues are payable for the amount fixed by the By -Laws to continue active membership in the club. Members who fail to make payment of annual dues by October 1 of the fiscal year are suspended from all rights, privileges and benefits of membership until such times as said annual dues are peid. Applications for membership, to be eligible to vote at the annual meeting for the new fiscal year, must pay the membership fee by the annual meeting. ARTICLE XI Expulsion from Membership SECTION 1. NOTICE OF CHARGES PREFERRED: The Executive Committee or Board of Directors shall by a majority vote have the power and authority to expel for cause any member of the club; provided, such member shall have given notice and a copy in writing of the charges preferred, and a reasonable opportunity to be heard previous to such act_on. SECTION 2. RIGHT TO APPEAL: Any member expelled from the club shall be netifiee by Registered Ma-U of iti.s expulsion and of his -night to appeal. Such nc.tice shall be sent to his last address of record with the club. The President shall appoint a special coaftnittee from the membership at large to consider such appeal and their decision shall be binding. ARTICLE XII Authority to Adopt By -Laws The Executive Committee and the Boa=d of Directors shall have the power and authority to make and enforce such By-Laas, rules and regulations as it may deem necessary, not inconsistent with the provisions of this constitution; provided, that any By -Laws increasing the admission fee for membership in the club :,I1a1.1 not take effect iintil approved by a majority vote of the members pr,sr,.nt at an annual meeting r_f the club. ARTICLE XIII F•.no. —;,nent of constitution This Conotitution may be ramended only in one of the following manners: 1. The affirmative vote the gin?jority of the members in good standing aL- an annual meeting of thz .w'Lub. 2. The affirmative vote of the majority of the members in good standing at a regular meeting of the club attended by a majority of the member- ship. 3. In either event notice shall be sent to all membe-s of the club not more than 30 days nor less than S days of the intent to ammend this constitution and such notice shall state in brief terms the proposed amendment. ARTICLE XIV Effective Date If this revised Constitution is adopted by a vote of the majority of the presently constituted club membership that is present- at a regular meeting, to be held at 7:30 P.M. It: shall take effect on sL.bject to the following provisions: 1. The present officers shall continue in office until the first Monday in May, 1969. 2. The annual meeting and the election of: officers for the ensuing fiscal year shall be in the manner and at the time and place provided in this constitution and the Ey_laws thereof.