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HomeMy WebLinkAbout2016-01-07 TEEN COURT ADVISORY BOARD MINUTES MEETING OF JANUARY 7, 2016 STATE OF TEXAS § COUNTY OF TARRANT § CITY OF BEDFORD § The Teen Court Advisory Board of the cities of Hurst, Euless and Bedford, Texas met at 6:00 p.m. at Bedford City Hall on the 7th day of January, 2016,with the following members present: HURST: Phoebe Soward, Dawn Jordan-Wells, Lorrie Dickerson EULESS: Renu Sloan, Al Browning, Aaron Lindeman, Ken Carroll BEDFORD: Janet Key, Kathleen Toms, Scott Kim TEEN REPRESENTATIVES: Hurst Council Liaison—Anna Holzer Bedford Council Liaison—Dave Gebhart Euless Council Liaison— Eddie Price HEB Teen Court Coordinator—Mindy Eichorst HEB Teen Court Assistant Coordinator—Linda Stone Also present: Hurst City Secretary— Rita Frick Euless Staff Liaison —Teresa Alexander Bedford Court Manager—Doug Campbell Hurst Court Manager— HEB Teen Court Teen Liaison-Jack Boyd, Nolan Catholic High School Bedford Administrative Services Director- CALL TO ORDER Advisory Board Chairperson Phoebe Soward called the meeting to order at 6:01 p.m. with a quorum of six Board Members and three Alternate Board Members present. APPROVAL OF MINUTES 1. Consider approval of the following Teen Court Advisory Board minutes: a) November 5, 2015 Regular Meeting Minutes of the November 5, 2015 Regular Board Meeting were reviewed. A motion was made to approve the minutes. The motion passed unanimously. 2. Introductions There were several new Board Members that had been appointed by each respective City Council. Representing the City of Euless were Aaron Lindeman, Ken Carroll, and Al Browning. Representing the City of Bedford was Scott Kim. Folders were handed out to the new Board Members with helpful information and future Teen Court dates. It was explained that attending Teen Court Nights will give a better understanding of the entire process of the Teen Court Program. OFFICER ELECTIONS 3. Hold election and vote for 2016 officer positions of Chairperson,Vice-Chairperson, and Secretary. There are three different officer positions that the Advisory Board Members can be nominated for: Chairperson, Vice-Chairperson, and Secretary. Janet Key nominated Kathleen Toms to be the Chairperson, and Renu Sloan seconded the nomination. There were no other nominations, and Kathleen Toms became the new Chairperson. Aaron Lindeman nominated himself for the Vice- Chairperson position and Kathleen Toms nominated Janet Key for the Vice-Chairperson position. There was a written ballot vote that took place and the vote was 5 to 1 in favor of Janet Key. Janet Key became the new Vice-Chairperson. Janet Key nominated Phoebe Soward for the Secretary position. There were no other nominations, and Phoebe Soward became the Secretary. Kathleen Toms assumed the new position of Chairperson and conducted the rest of the meeting. OLD BUSINESS 4. Discuss ideas for fundraisers. Teen Court Coordinator Mindy Eichorst advised that she had been in contact with Board Member Dawn Jordan-Wells about doing a fundraiser with the new Chick-Fil-A located at 767 Grapevine Hwy. in Hurst. Dawn Jordan-Wells was unable to be at the meeting when this was being discussed. She had given Coordinator Eichorst a few dates that the Board Members would be able to choose from. The possible dates were: Wednesday February 17, Wednesday, February 24, or Thursday, February 25 from 5:00 p.m. until 9:00 p.m. The Board Members'top choice was Thursday, February 25. Phoebe Soward made a motion to have this date as the night of the Chick-Fil-A fundraiser and Aaron Lindeman seconded the motion. This was a unanimous vote by all of the Board Members. Board Member Al Browning suggested that the Board members provide stickers for the business owners to put in a window or inside their business to display to the public and to possibly send out a mailer for sponsorship or donations too. Phoebe Soward mentioned how it is more effective to be in person, going door-to-door to hand out fliers on information about Teen Court and the Scholarship Banquet. Kathleen Toms mentioned how the construction on the freeways has had an impact on the businesses and their amount of their donations. Lorrie Dickerson mentioned she has made several attempts with getting in contact with the Raising Cane manager in Hurst and has not been successful at this time. 5. Discuss and possibly take action on items as they relate to the 2016 annual Teen Court Banquet. Teen Court Coordinator Mindy Eichorst mentioned that the several dates that the Advisory Board had chosen for the banquet were not available at the Hurst Conference Center. The one date that was open was Thursday, April 28, 2016 and she asked them to hold that date until the Board Members could vote on it. Aaron Lindeman made a motion to have the banquet on April 28, 2016 at Hurst Conference Center and Renu Sloan seconded the motion. All Board Members were in favor. Lorrie Dickerson and Kathleen Toms explained to some of the new Advisory Board Members a little about the banquet and also about the silent auction. They both explained a little more in detail about the company, All For G0000000d, who would be able to assist the Board Members with the silent auction and bring in itemsincluding;jewelry, trips/getaways, and framed memorabilia. A suggestion of having Save the Date cards might help with spreading the word about the Teen Court Scholarship Banquet. Euless Councilman Price brought up the idea of a challenge to try to have the Board Members bring people to the banquet. Another suggestion was to check with the local Lion's Club, Rotary Club, and Chamber of Commerce and inform them of the banquet. Another suggestion was to send the invitations electronically or by Evite. Board Members had a discussion of having a speakers at the banquet. Chairperson Kathleen Toms brought up about having a past teen volunteer that is now in college be a speaker. Teen Liaison Jack Boyd suggested a vice president at Lockheed Martin in Ft. Worth that he is familiar with. Renu Sloan suggested Judge Tim Murphy to be a speaker. Since there were several thoughts and options, it was suggested that suggestions for a speaker be tabled and Board Members need to email Teen Court Coordinator Mindy Eichorst with possible speaker by Thursday, January 21, 2016. Renu Sloan motioned for the speaker to be tabled and Phoebe Soward seconded the motion. All Board Members were in favor. Al Browning suggested that there be three different choices for a dinner menu. Renu Sloan suggested that the price of the meal per person should remain around $15. The ticket price will remain the same of$15 per person. NEW BUSINESS 6. Set the date for the Teen Court Scholarship Application Committee to meet and review applications. The Board Members made the unanimous decision to have the Scholarship Committee on Thursday, February 4, 2016 at 5:00 p.m. at Bedford City Hall. The Scholarship Committee members are Ken Carroll, Renu Sloan, Aaron Lindeman, Scott Kim, Jennifer Tucker, Janet Key, and Kathleen Toms. 7. Set a date for the Teen Court Scholarship Banquet Committee to meet and discuss items as they relate to the annual Teen Court Scholarship Banquet. The Board Members made the unanimous decision to have the Banquet Committee meeting on Tuesday, January, 26, 2016 at 6:00 p.m. at Bedford City Hall. The Banquet Committee members are Dawn Jordan-Wells, Phoebe Soward, Lome Dickerson, and Kathleen Toms. 8. Set the date for the next Teen Court Advisory Meeting. All Board Members made the unanimous decision to have the next meeting on Thursday, February 4, 2016 at 6:00 p.m. at Bedford City Hall. REPORTS Teen Court Coordinator Mindy Eichorst went over the Coordinator's Report and Finance Report for the months of November and December 2015. ADJOURNMENT Ken Carroll entered a motion for the meeting to be adjourned. Aaron Lindeman seconded the motion and all voted in favor. The meeting was adjourned at 7:58 p.m. Kathleen Toms, Chairperson