HomeMy WebLinkAbout2016-01-26 MINUTES OF A REGULAR MEETING
OF THE
EULESS CITY COUNCIL
Tuesday, January 26, 2016
A regular meeting of the Euless City Council was called to order by Mayor Linda Martin
at 4:31 p.m. on Tuesday, January 26, 2016, in the Precouncil Conference Room of City
Hall, 201 North Ector Drive. Those present included Mayor Linda Martin, Mayor Pro
Tern Tim Stinneford, Council Members Jeremy Tompkins, Eddie Price, and Linda
Eilenfeldt. Council Member Perry Bynum arrived at 4:52 p.m. Council Member Harry
Zimmer was not present due to a scheduled absence.
During the Precouncil meeting:
➢ Council Member Linda Eilenfeldt announced that she and Mayor Linda Martin
attended the Greater Fort Worth Builders Association Municipal Awards on
Thursday, January 14, 2016, where Director of Planning and Economic
Development Mike Collins was awarded the Spirit of Cooperation Award.
➢ Mayor Pro Tern Tim Stinneford attended the Harmony Science Academy
Science Fair and was very impressed with the students work.
➢ City Manager Loretta Getchell made the following announcements:
• Wished City Attorney Wayne Olson and Council Member Jeremy Tompkins a
happy birthday;
• Inspector II Rick Eldredge will be joining the City of White Settlement to serve
as a Building Official;
• Retirement parties for Police Corporal Carl Swindell, Secretary Pam Trawick,
Foreman Jeff Murphy, and Animal Control Supervisor Larry James.
➢ Director of Parks and Community Services Ray McDonald provided an update
regarding Recreation Specialist Robbie Rogers, who recently suffered a stroke.
➢ Council Member Perry Bynum thanked the City Council, staff, and citizens for
their thoughts and prayers for his wife, Lisa, as she begins her chemotherapy
treatments.
➢ City Manager Getchell reviewed the regular agenda.
➢ Assistant City Manager Chris Barker provided the Texas Coalition of Affordable
Power (TCAP) update and stated that the current contract expires December 31,
2017. He presented several options for future City Council consideration related
to energy pricing under a new contract that would go into effect January 1, 2018
and remain in effect through 2022.
Council Minutes Page 2 of 10 January 26, 2016
➢ Director of Planning and Economic Development Mike Collins presented the
development update, including the current commercial and residential
development.
➢ Director of Planning and Economic Development Collins provided an update on
the 42nd year Community Development Block Grant (CDBG) program and stated
that an estimated $265,000 in funding would be allocated to a sewer line
replacement project and any remaining funds would be used to continue the
installation of handicapped accessible sidewalk ramps.
➢ Finance Director Janina Jewell provided the financial report for the period ending
December 31, 2015.
➢ Deputy City Manager Bob Freeman provided a transportation update in relation
to the Morrisdale neighborhood entrance at Pipeline Road and presented
changes made to increase traffic safety in the area. He thanked Council
Member Eddie Price and Citizen Lou Baum for their cooperation in working with
the City and neighbors.
Discussion ensued regarding the cost of improvements and amending the
budget to provide for immediate repairs.
CLOSED SESSION
The City Council convened into closed session at 6:34 p.m. for deliberation regarding
the following:
Concerning personnel as authorized by Section 551.074:
• City Manager
• City Secretary
Concerning economic development as authorized by Section 551.087:
• Discuss or deliberate regarding commercial or financial information that the City
has received from business prospects that the City seeks to have locate, stay, or
expand in the City and with which the City is conducting economic development
negotiations; deliberate the offer of a financial or other incentive to a business
prospect.
The City Council recessed closed session at 6:37 p.m.
COUNCIL CONSIDERATION OF SCHEDULED ITEMS —COUNCIL CHAMBERS
The Euless City Council continued their meeting in the Council Chambers at 7:00 p.m.
for consideration of scheduled items.
Council Minutes Page 3 of 10 January 26, 2016
STAFF MEMBERS PRESENT
City Manager Loretta Getchell
Deputy City Manager Bob Freeman
Assistant City Manager Chris Barker
City Attorney Wayne Olson
City Secretary Kim Sutter
Deputy City Secretary Lindsay Wells
Police Chief Mike Brown
Director of Planning and Economic Development Mike Collins
Director of Public Works and Engineering Hal Cranor
Finance Director Janina Jewell
Director of Parks and Community Services Ray McDonald
Fire Chief Wes Rhodes
Assistant to the City Manager Betsy Deck
Information Services Administrator Scott Joyce
Library Administrator Sherry Knight
Fleet and Facility Administrator Kyle McAdams
Human Resources/Risk Administrator Carolyn Marshall
VISITORS
Nancy Burhans Aaron Lindeman Elisa Risley
Darl Easton Jason Reyes Kyle Risley
Steve Ellis Ben Risley Peggy Vandiver
INVOCATION
Police Chief Mike Brown gave the invocation.
PLEDGE OF ALLEGIANCE
Mayor Pro Tern Tim Stinneford led the pledge of allegiance.
ITEM NO. 1. PRESENTATION OF EMPLOYEE OF THE MONTH FOR
FEBRUARY
Finance Director Janina Jewell introduced Accounts Payable/Office Technician Mandy
Tarver. Mandy was accompanied by her husband, Devin, daughter, Emma, mother,
Betsy Whistler, father, Tracy Whistler, and members of the Finance Department.
Mayor Martin presented Mandy with a plaque and certificate commemorating her
selection as employee of the month for February 2015.
Council Minutes Page 4 of 10 January 26, 2016
ITEM NO. 2. PRESENTATION OF DALLAS-FORT WORTH CLEAN CITIES
RECOGNITION TO CITY OF EULESS
Mindy Mize and Kenny Bergstrom representing the North Central Texas Council of
Governments (NCTCOG) presented Fleet and Facility Administrator Kyle McAdams and
Facilities Supervisor Blake Cloud with the Dallas Fort Worth Clean Cities Outstanding
Fleet Recognition Award recognizing the City of Euless as a 2015 Silver Fleet City.
ITEM NO. 3. PRESENTATION OF QUARTERLY FINANCIAL REPORT FOR
PERIOD ENDING DECEMBER 31, 2015
Finance Director Jewell presented the quarterly financial report for the period ending
December 31, 2015.
CONSENT AGENDA (items 4 through 8)
Mayor Martin asked Assistant City Manager Chris Barker to read each item into the
record.
Mayor Pro Tern Stinneford motioned to approve the consent agenda items number 4
through 8.
Council Member Price seconded the motion.
Ayes: Mayor Martin, Mayor Pro Tern Stinneford, Council Members Tompkins,
Price, Eilenfeldt, and Bynum
Nays: None
Mayor Martin declared the motion carried.
ITEM NO. 4. APPROVED RENEWAL OF BID NO. 002-15
Approved a one year renewal of Bid No. 002-15 for asphalt street repairs, overlays,
materials and street maintenance services to Reynolds Asphalt and Construction
Company, 701 South Industrial Boulevard, Euless, Texas, and authorized the use of
Peachtree Construction LTD, 5801 Park Vista Circle, Fort Worth, Texas, and Oldcastle
Pavement Solutions, 12801 North Central Expressway, Suite 460, Dallas, Texas as a
secondary supplier should the low bidder become non-responsive during the term of the
contract
ITEM NO. 5. APPROVED RENEWAL OF RFP NO. 003-12
Approved a one year renewal of RFP No. 003-12 for depository services with Frost
National Bank. The original contract was awarded to Frost National Bank on February
28, 2012, for depository services beginning April 1, 2012 through March 31, 2014, with
Council Minutes Page 5 of 10 January 26, 2016
an option to renew for three additional one year periods if agreed upon by both entities.
This will be the third and final renewal.
ITEM NO. 6. ACKNOWLEDGED RECEIPT OF FY2015 ANNUAL
INVESTMENT REPORT
The City's Investment Officer is required by state law to submit a written investment
report detailing the City's investment transactions for the fiscal year and the report has
been included in the City Council packet.
ITEM NO. 7. APPROVED RESOLUTION NO. 16-1483
Approved Resolution No. 16-1483, approving the investment policy for funds for the City
of Euless.
ITEM NO. 8. APPROVED CITY COUNCIL MINUTES
Approved City Council minutes of the special meeting of January 11, 2016, and the
regular meeting of January 12, 2016.
REGULAR AGENDA
ITEM NO. 9. APPROVED RESOLUTION NO. 16-1484
City Manager Getchell advised that the City Council created Tax Increment
Reinvestment Zone Number Four (TIRZ #4) on September 22, 2015, and requested the
participation of Tarrant County and Tarrant County Hospital District. The resolution
allows the City Manager to execute participation agreements with these two entities.
Council Member Eilenfeldt motioned to approve Resolution No. 16-1484, authorizing the
City Manager to execute participation agreements with Tarrant County and Tarrant
County Hospital District for participation in the Tax Increment Reinvestment Zone
Number Four.
Council Member Tompkins seconded the motion.
Ayes: Mayor Martin, Mayor Pro Tern Stinneford, Council Members Tompkins,
Price, Eilenfeldt, and Bynum
Nays: None
Mayor Martin declared the motion carried.
ITEM NO. 10. HELD PUBLIC HEARING AND APPROVED FIRST AND FINAL
READING OF ORDINANCE NO. 2100
Mayor Martin opened the public hearing at 7:21 p.m.
Council Minutes Page 6 of 10 January 26, 2016
Finance Director Jewell advised that owners of real property located on the approximate
56 acres south of State Highway 183, east of Farm to Market Road 157 and north of
State Highway 10 delivered to the City of Euless a Petition to establish the Midtown
Public Improvement District (PID), which the City Council created August 25, 2015 by
Resolution No. 15-1471. Public improvements include, but are not limited to, streets,
water and sanitary sewer lines, storm drainage, remediation, landscaping and
engineering and administrative costs. The development is expected to yield substantial
new tax revenue for all local taxing jurisdictions.
The estimated cost of improvements is approximately $16,450,000. The cost of the
improvements will be funded from assessments within the District:
Description of Improvement Estimated Costs
Roadway $ 5,200,255
Water Distribution System $ 1,787,071
Sanitary Sewer Collection System $ 1,540,755
Storm Sewer Collection System $ 3,622,678
Hardscaping and Amenities $ 2,111,201
Other Costs $ 2,156,024
Bond Issuance Costs $ 32,020
Total Project Costs* $ 16,460 000
*Represents principal only and does not include related interest costs.
Mayor Martin asked to hear from any proponents followed by opponents wishing to
speak. Seeing none, Mayor Martin closed the public hearing at 7:26 p.m.
Mayor Pro Tern Stinneford motioned to approve the first and final reading of Ordinance
No. 2100, approving the levy of a special assessment for the Midtown Public
Improvement District (PID); levying an assessment rate for Fiscal Year 2015-2016 for
the PID, and approving the Fiscal Year 2015-2016 Service and Assessment Plan for the
PID.
Council Member Eilenfeldt seconded the motion.
Ayes: Mayor Martin, Mayor Pro Tern Stinneford, Council Members Tompkins,
Price, Eilenfeldt, and Bynum
Nays: None
Mayor Martin declared the motion carried.
ITEM NO. 11. APPROVED THE CONSTRUCTION, FUNDING AND
DEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY
OF EULESS, THE BOARD OF DIRECTORS TAX INCREMENT
REINVESTMENT ZONE NUMBER FOUR AND CADG 901
AIRPORT FREEWAY, LLC
Council Minutes Page 7 of 10 January 26, 2016
City Manager Getchell advised that the agreement sets forth the terms and conditions
related to the construction and reimbursement of public improvements for a mixed-use
development consisting of residential and retail uses known as Euless Midtown.
Additionally, it sets forth the obligations of the developer and document requirements
before any City funds are disbursed for the improvements.
Council Member Tompkins motioned to approve the construction, funding and
development agreement by and between the City of Euless, the Board of Directors of
the Tax Increment Reinvestment Zone Number Four and CADG 901 Airport Freeway,
LLC.
Council Member Price seconded the motion.
Ayes: Mayor Martin, Mayor Pro Tern Stinneford, Council Members Tompkins,
Price, Eilenfeldt, and Bynum
Nays: None
Mayor Martin declared the motion carried.
ITEM NO. 12. AUTHORIZED CITY MANAGER TO NEGOTIATE AND EXECUTE
AN ENGINEERING SERVICES CONTRACT
(Secretary's Note: This item is a companion item to Item No. 11)
City Manager Getchell advised that the agreement approved in Agenda Item No. 11,
requires requests for reimbursement to the developer be approved by a city engineering
consultant. David Hughes of Elliott and Hughes, Inc. has a long standing relationship
with the City and staff recommends retaining this firm for their expertise.
Mayor Pro Tern Stinneford inquired as to how the engineering firm would be paid. Ms.
Getchell confirmed that the fees would be paid out of the TIRZ construction fund.
Council Member Bynum motioned to authorize the City Manager to negotiate and
execute an engineering services contract with Elliott and Hughes, Inc. related to the
Midtown Development.
Council Member Tompkins seconded the motion.
Ayes: Mayor Martin, Mayor Pro Tern Stinneford, Council Members Tompkins,
Price, Eilenfeldt, and Bynum
Nays: None
Mayor Martin declared the motion carried.
Council Minutes Page 8 of 10 January 26, 2016
ITEM NO. 13. APPROVED FIRST AND FINAL READING OF ORDINANCE NO.
2099
Director of Planning and Economic Development Collins advised that the City Council
approved the Midtown Planned Development Zoning District through Ordinance No.
2072 on June 23, 2015. CADG 901 Airport Freeway, LLC, has requested that the City of
Euless vacate and abandon the portion of public right of way on Villa Drive from a point
approximately 632 feet to the east of South Industrial Boulevard totaling approximately
1.053 acres. CADG 901 Airport Freeway, LLC owns the property on the north and south
sides abutting this portion of Villa Drive. There are three businesses located on three
commercial zoned tracts on the north side of Villa Drive, addressed as 1000, 1010, and
1012 Villa Drive, that will continue to be served from the remainder of Villa Drive.
Council Member Tompkins inquired about utilities within the abandoned area. Mr.
Collins confirmed that the developer will work with the private utility companies to either
move the utilities or they will simply be abandoned.
Council Member Bynum asked if there is any cost incurred by the City and Mr. Collins
confirmed that there is no cost to the City for abandonment.
Council Member Tompkins motioned to approve Ordinance No. 2099, vacating and
abandoning a portion of public right of way on Villa Drive from a point approximately 632
feet to the East of South Industrial Boulevard Encapsulating approximately 1.053 acres,
in the City of Euless, Tarrant County, Texas.
Council Member Eilenfeldt seconded the motion.
Ayes: Mayor Martin, Mayor Pro Tern Stinneford, Council Members Tompkins,
Price, Eilenfeldt, and Bynum
Nays: None
Mayor Martin declared the motion carried.
ITEM NO. 14. APPROVED EXTENSION OF CONTRACT FOR CITY MANAGER
Mayor Pro Tern Stinneford motioned to approve an extension of the City Manager's
contract to January 31, 2018.
Council Member Price seconded the motion.
Ayes: Mayor Martin, Mayor Pro Tern Stinneford, Council Members Tompkins,
Price, Eilenfeldt, and Bynum
Nays: None
Council Minutes Page 9 of 10 January 26, 2016
Mayor Martin declared the motion carried.
ITEM NO. 15. APPROVED EXTENSION OF CONTRACT FOR CITY
SECRETARY
Council Member Eilenfeldt motioned to approve an extension of the City Secretary's
contract to January 31, 2018.
Council Member Tompkins seconded the motion.
Ayes: Mayor Martin, Mayor Pro Tern Stinneford, Council Members Tompkins,
Price, Eilenfeldt, and Bynum
Nays: None
Mayor Martin declared the motion carried.
ITEM NO. 16. PUBLIC COMMENTS
Darl Easton, 1005 Fayette Drive, Euless, inquired as to when the adopted budget
document would be made available on the City website.
ITEM NO. 17 REPORTS
City Manager
City Manager Getchell thanked the City Council for the opportunity to continue to serve
for another year and stated that it is an honor to serve the citizens of the City of Euless
and to work with such an incredible group of employees.
City Attorney
No report given.
City Council
Council Member Eilenfeldt announced that she and Mayor Martin attended the Greater
Fort Worth Builders Association Municipal Awards on Thursday, January 14, 2016,
where Director of Planning and Economic Development Collins was recognized and
awarded with the Spirit of Cooperation Award.
Mayor Martin announced that in addition to that award, Mr. Collins also received the Bill
Ridgway Spirit of Enterprise Award from the Hurst Euless Bedford (HEB) Chamber of
Commerce.
Council Member Bynum thanked the City Council, staff, and citizens for their thoughts
and prayers for his wife, Lisa.
Council Minutes Page 10 of 10 January 26, 2016
Mayor Martin thanked Scoutmaster Steve Ellis and his Boy Scout troop for their
attendance and encouraged citizens to sign up and participate in the It's Time Texas
Community Challenge (itt.communitychallenge.com).
Mayor Martin announced that the next City Council meeting will be held Tuesday,
February 9, 2016.
ITEM NO. 18. ADJOURN
Mayor Martin adjourned the meeting at 7:40 p.m.
APPROVED: ATTEST:
Linda rfi6, Mayor Kim %tter, TRMC, City Secretary