HomeMy WebLinkAbout2103 04-12-2016ORDINANCE NO. 2103
AN ORDINANCE RENEWING THE CITY OF EULESS YOUTH
PROGRAMS STANDARDS OF CARE.
WHEREAS, the Human Resources Code, Section 42.041(b)(14), establishes
requirements for exempting recreational programs operated by municipalities for
elementary age (5-13) children from childcare licensing requirements; and
WHEREAS, in order to receive exempt status for a youth recreation program, a
municipality must adopt standards of care by ordinance after a public hearing for the
program on an annual basis; and
WHEREAS, a public hearing was held on April 12, 2016; and
WHEREAS, the City of Euless Youth Programs Standards of Care will provide
basic child care regulations for day camp activities operated by the Euless Parks and
Community Services Department in accordance with Section 42.041(b)(14) of the
Human Resources Code.
NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF EULESS, TEXAS, THAT:
SECTION 1.
The City Council of the City of Euless hereby adopts the City of Euless Youth
Programs Standards of Care for providing basic child care regulations for day camp
activities operated by the Euless Parks and Community Services Department. As
required by Section 42.041(b)(14) of the Human Resources Code, the Standards
adopted by this ordinance include staffing ratios; minimum staff qualifications; minimum
facility, health, and safety standards; and mechanisms for monitoring and enforcing the
adopted local standards.
SECTION 2.
A substantial copy of the City of Euless Youth Programs Standards of Care is
attached hereto and incorporated herein for all intents and purposes.
SECTION 3.
EFFECTIVE DATE. This ordinance shall be in full force and effect from and after
its passage, as provided by the Euless City Charter and the laws of the State of Texas.
PRESENTED AND PASSED ON FIRST AND FINAL READING at a regular
meeting of the Euless City Council on April 12, 2016, by a vote of 7 ayes, 0
nays, and 0 abstentions.
APPROVED:
4 61
Linda Martin, Mayo-r-'�
ATTEST:
Kim S tter, TRMC, City Secretary
APPROVED AS TO FORM:
`�
al
Andrea D. Russell, Assistant City Attorney
Ordinance No. 2103, Page 2 of 10
CITY OF EULESS
PARKS AND COMMUNITY SERVICES DEPARTMENT
Youth Programs - Standards of Care
GENERAL INFORMATION/ADMINISTRATION
A. Purpose: To provide basic childcare regulations for recreation activities
operated by the Euless Parks and Community Services Department. This will
allow the department to qualify as exempt from requirements of the Texas
Human Resources Code.
B. Implementation: Program will be the responsibility of the Parks & Community
Services Department, with Recreation Center Supervisor and Recreation
Program Coordinator supervising the overall program and Day Camp Director
administering the program on-site.
C. Programs: Elementary -age day camp and programs for children ages 5 — 13
years old
D. Other: Each site will make available for the public and staff a current copy of
the Standards of Care. Parents of participants will be provided an
abbreviated copy of Standards of Care during the registration process.
E. Program Sites
Midway Family Life Center 300 West Midway Drive
Dr Pepper StarCenter 1400 South Pipeline Rd.
North Euless Elementary 1101 Denton Dr.
South Euless Elementary 605 S. Main St.
F. Day Camp Objectives
1. To offer a program wide in scope and varied in activities of different
recreational activities: sports, games, arts and crafts, education,
special events, field trips, etc.
2. To provide a pleasant and memorable experience in a fun atmosphere.
3. To provide a safe environment always promoting good health and
welfare for all.
4. To teach children how to spend their leisure time wisely, in an effort to
meet several needs: emotional, physical and social.
G. Exemption Status: Once an exempt status is established, the Licensing
Division will not monitor the recreational program. The Licensing Division will
be responsible for investigating complaints of unlicensed childcare and for
referring other complaints to the municipal authorities or, in the case of
abuse/neglect allegation, to the local police authorities.
Ordinance No. 2103, Page 3 of 10
H. Standards of Care Review: Standards will be reviewed annually and
approved by the City Council after a public hearing is held to pass an
ordinance regarding section 42.041(b)(14) of the Human Resources Code.
I. Child Care Licensing will not regulate these programs nor be involved in any
complaint investigation related to the program.
J. Any parent, visitor or staff may register a complaint by calling Euless Parks &
Community Services Administration Offices at (817) 685-1429, Monday
through Friday, 8:00 a.m. to 5:00 p.m.
II. STAFFING
A. Day Camp/Recreation Leader -Job Descriptions and Essential Job Functions
Essential Job Functions:
1. Coordinates and implements daily activities for youth.
2. Supervises youth and ensures their well-being.
3. Accompanies youth on field trips.
4. Supervises youth activities.
5. Transports youth in van to various activity sites.
6. Assists youth during activities.
7. Stands, bends, walks, runs, stretches, twists, kneels, crouches, pushes
and pulls while working with youth.
8. Must maintain regular attendance.
Minimum Qualifications:
1. Must have High School Diploma, or GED.
2. Minimum age of 18.
3. Skill in dealing effectively and efficiently with youth.
4. Understands and follows oral and written instructions.
5. Knowledge of planning and coordinating daily activities.
6. Works alone and is a self-starter.
7. Must have, or the ability to obtain a valid Texas Driver's License.
8. Must pass a pre-employment drug test and physical exam. Must pass a
background check.
B. Summer Camp Coordinator -Job Descriptions and Essential Job Functions
Essential Job Functions:
1. Supervises site leaders
2. Plans and coordinates daily activities for youth.
3. Supervises youth and ensures their well-being.
4. Accompanies youth on field trips.
5. Supervises all activities.
6. Transports youth in vans to various activity sites.
7. Assists youths during activities.
Ordinance No. 2103, Page 4 of 10
8. Stands, bends, walks, runs, stretches, twists, kneels, crouches, pushes
and pulls while working with youth.
9. Must maintain regular attendance.
Minimum Qualifications:
1. 2 years of college, preferably in the field of education, parks and
recreation, or a related field
2. Minimum age of 19.
3. Skill in dealing effectively and efficiently with youth.
4. Understands and follows oral and written instructions.
5. Knowledge of planning and coordinating daily activities.
6. Works alone and is a self-starter.
7. Must have, or the ability to obtain a valid Texas Driver's License.
8. Must pass a pre-employment drug test and physical exam. Must pass a
background check.
C. Other Requirements
1. Staff must complete the mandatory training program of at least 8 hours, in
addition to planning hours with site staff prior to the start of summer camp.
This training includes a departmental orientation, customer service,
behavioral issues and discipline, as well as practical skills on activities for
children in games, songs and crafts.
2. Staff must exhibit competency, good judgment and self-control throughout
the duration of the camp.
3. Staff should relate to the children with courtesy, respect, acceptance and
patience.
4. Staff will be evaluated at least once before the completion of the program,
and visited with before program is over, to discuss any areas that should
be addressed to ensure employment in a following camp.
5. Staff shall not abuse or neglect children.
D. Criminal Background Checks: Criminal background checks will be conducted
on prospective Day Camp employees. Applicants may be disqualified if they
have a job related criminal conviction.
E. A prospective employee will be subject to a drug test prior to hiring. Positive
drug results may exclude an applicant from employment.
F. Staffing Ratios: The staff ratio will be one staff member per 15 children, ages
5-13.
III. FACILITY STANDARDS
A. Emergency evacuation and relocation plans will be posted at each facility.
Ordinance No. 2103, Page 5 of 10
B. Program employees will inspect sites frequently for any sanitation or safety
concerns. Those concerns should be passed on to the Recreation Center
Supervisor.
C. Each camp must have a fully stocked first aid kit. This shall be checked and
stocked on a weekly basis by the Program Coordinator. It shall include
bandages, first aid cream, rubber gloves, Neosporin, alcohol wipes, hot/cold
packs, gauze, tweezers and scissors.
D. In a situation where evacuation is necessary, the first priority of staff is to
make sure all participants are in a safe location.
E. Program sites will be inspected annually by the Fire Marshall and must
comply with Fire Marshall's directives.
F. The recommended number of fire extinguishers shall be inspected quarterly
and available and "primed" for use.
G. Fire drills should be conducted once a month during the summer camp.
H. Medication will only be administered with written parental consent.
Prescription medications shall be left with staff in their original container,
labeled with the child's name, date, directions and physician's name.
Medication shall be dispensed only as stated on the bottle, and not past the
expiration date.
I. Non-prescription medicine with the child's name and date on the medication
may be brought if in the original container. Non-prescription medication will
only be administered with written parental consent.
J. Each indoor site shall have adequate indoor toilets and lavatories located
such that children can use them independently and program staff can
supervise as needed. There shall be one flush toilet per 30 children. Outdoor
sites shall provide portable toilets based on number of children attending
each day. Sinks shall be provided based on one sink per 30 children.
K. All participants must wear appropriate footwear daily. Sandals and flip flops
will be allowed only in swimming pool areas.
IV. SERVICE STANDARDS - Day Camp/Recreation Leader Staff
This information will be provided to each staff as a part of the day camp manual:
A. Camp staff shirts, shorts, and appropriate footwear are to be worn at all times.
B. Camp participants and parents will be treated with respect at all times.
Ordinance No. 2103, Page 6 of 10
C. Camp staff will take it upon themselves to resolve complaints. If you are
unable to resolve the complaint on the spot, take the customer's name and
phone number, investigate complaint resolution and then follow up with the
customer.
D. Camp staff will keep parents continuously informed of camp activities. A
weekly schedule will be distributed the week prior to session and extra copies
will be kept with the sign in log daily.
E. Camp staff will note details of behavior of campers (accomplishments,
discipline problems, general activities, etc.) and update parents as much as
possible.
F. Camp staff will monitor the sign in/out log at all times.
H. Camp staff shall clean rooms after each activity. Floors will be swept or
vacuumed, chairs stacked, mirrors cleaned, and supplies put away. This is
extremely important due to the fact that rooms are used throughout the day
by other groups.
Camp staff will dedicate their on -duty time to campers and/or parents to
ensure a meaningful and pleasant experience.
J. Prior to working with campers, camp staff will check all messages for the day.
V. OPERATIONAL ISSUES
A. Emergency Phone numbers are kept at the front desk of the facilities, as well
as with the Day Camp Director on field trips. Those numbers include fire,
police, and ambulance services.
B. A Day Camp manual is given to every Day
Camp/Recreation Leader and Program Coordinator
the following items:
1. Discipline Issues
2. City Rules and Regulations
3. Forms that must be filled out
4. Service Standards
5. Game/activity leadership
6. Ways to interact with children
Additional manuals will be located at each site
member.
Camp Coordinator, Day
. The manual addresses
for access by any staff
C. Sign in/sign out sheets will be used every day. Only adults listed on sign-
in/out release will be allowed to pick up children. An authorized person must
enter the building, present appropriate identification and sign the sheet in
order for staff to release the child.
Ordinance No. 2103, Page 7 of 10
D. Emergency evacuation and relocation plans will be posted at each facility.
E. Parents will be notified regarding planned field trips and provided the required
release forms.
F. Enrollment information will be kept and maintained on each child and shall
include:
1. Child's name, birth date, home address, home telephone number,
physician's phone number and address and phone numbers where
parents may be reached during the day.
2. Name, driver's license number and telephone numbers of persons to
whom the child can be released.
3. Field trip release form as needed.
4. Liability waiver.
5. Parental consent to administer medication, medical information, and
release on participant.
G. Staff shall immediately notify the parent or other person authorized by the
parent when the child is injured or has been involved in any situation that
placed the child at risk.
H. Staff shall notify parents or authorized persons of children in the facility when
there is an outbreak of a communicable disease in the facility that is required
to be reported to the County Department of Health. Staff must notify parents
of children in a group when there is an outbreak of lice or other infestation in
the group.
Discipline:
1. Discipline and guidance of children must be consistent and based on an
understanding of individual needs and development.
2. There shall be no harsh, cruel, or unusual treatment.
a. Corporal punishment in any form will not be tolerated.
b. Children shall not be shaken, bit, hit, or have anything put in or on their
mouth as punishment.
c. Children shall not be humiliated, yelled at or rejected.
d. Children shall not be subjected to abusive or profane language.
e. Punishment shall not be associated with food.
f. Staff may use brief, supervised separation from the group if necessary,
but staff shall not place children in a locked room or in a dark room
with the door closed.
3. Incident reports will be filled out on any disciplinary cases, and information
is to be shared with parents when picking up the child or sooner, when
extreme cases occur. Continued disciplinary problems will result in the
participant being asked to leave the program.
Ordinance No. 2103, Page 8 of 10
4. Children who show patterns of endangerment to themselves, other
participants or staff will be asked to leave the program.
J. Illness or Injury
1. Parents shall be notified immediately in cases of illness or injury.
2. An ill child will not be allowed to participate if the child is suspected of
having a temperature and/or accompanied by behavior changes or other
signs or symptoms until medical evaluation indicates that the child can be
included in the activities. In the event that an injury cannot be
administered through basic first aid, staff will call 911.
3. When an injury occurs, an incident report shall be filled out immediately.
The form shall be filled out completely with the original sent to the
Recreation Center Supervisor's office and a copy kept in the Day Camp
files.
VI. GENERAL GUIDELINES FOR CHILDREN
As a part of the Day Camp Manual, staff will be given the following information:
A. A child is not allowed to use the phone unless it is an emergency. In this
case, Day Camp staff should make the call for the child.
B. Children must stay off any elevated surfaces (tables, counter tops, ping pong
tables, etc.)
C. Children should walk in the building. Running is permitted only in designated
areas.
D. Bouncing and throwing balls is permitted only in the gym.
E. Active games using equipment that can cause damage to window, shades,
lights, and ceilings must be played only in the gym.
F. Children must respect staff and each other.
G. Children must wear shoes at all times.
H. Children must be contained and not allowed to filter in with the general public.
You must know where each and every child is AT ALL TIMES.
VII. ACTIVITIES
A. Activities for each group will be planned according to the participant age,
interest and ability. The activities should be flexible and promote social and
educational advancement.
B. A weekly calendar of activities will be posted for parents the Friday prior to
that week of camp.
Ordinance No. 2103, Page 9 of 10
C. When taking field trips, staff will:
1. Count everyone before they leave the program site as well as prior to
leaving the field trip site.
2. Carry medical information on each child and necessary medications with
them on the trip.
3. Carry a first aid kit.
4. Carry a cellular phone for emergency use.
5. Ensure that participants are wearing a camp shirt and a City of Euless
wristband so that children are easily identified.
VIII. MONITORING AND ENFORCEMENT
Standards of care established by the City of Euless will be monitored and enforced
by city departments responsible for their respective areas as identified.-
A.
dentified:
A. Health and safety standards will be monitored and enforced by the City's
Police, Fire, and Code Enforcement Departments.
B. Staff and program issues will be monitored and enforced by the Euless Parks
and Community Services Department. The Recreation Superintendent shall
visit each site on a weekly basis for an informal inspection of the programs.
Recreation Center Supervisor and Program Coordinator are responsible for
informally checking the camp activities on a daily basis. When this staff is not
available, another full-time staff person will be assigned for daily checks.
Ordinance No. 2103, Page 10 of 10
INVOICE
Star-Telegram Customer ID: C1TO9
808 Throckmorton St. Invoice Number: 337430551
FORT WORTH,TX 76102
(817)390-7761 p� Invoice Date: 4/6/2016
Federal Tax ID 26-2674582 r� Terms: Net due in 21 days
REQUISITION Due Date: 4/30/2016
Bill To:
PO Number:
CITY OF EULESS ACCOUNTS P YABL, ?4 1 _. 2tJ a Order Number: 33743055
201 N ECTOR DR
EULESS, TX 76039-3543 Sales Rep: 073
REQUESTED - Description: CITY OF EULESS N
Ann:Attn:ACCOUNTS . PAYABLE Publication Date: 4/6/2016
Description Location Col Depth Linage MU Rate Amount
CITY OF EULESS NOTICE OF PUBLI I3380 1 22 22 LINE $1.02 $22.44
Sales Discount CITY OF EULESS ($16.71)
NOTICE OF PUBLIC HEARING
A public hearing will be held by the
Misc Fee Euless City Council on Tuesday, $5.00
April 12,2016, at 7:00 p.m. in the
Council Chambers in City Hall,
Euless Municipal Complex, 201 N. E ^/`a E IV E D
Ector Drive, Euless, Texas. The
Rpurpose of the public hearing will
•be trpo receive public comments for,
consideration of renewing the 1 2016 Net Amount: $10.73
APR
Youth Programs Standards of Care'
Ordinance,which will provide basic
child care regulations for day camp
activities operated by the Euless
Parks and Community Services 4 CITY OF EULESS
Department, the Euless Police
Department and the Euless Fire FINANCE DEPT. Arg;'7i DEBORAH JEAN BAYLOR
Department in accordance with •`i s Notary Public,State of Texas
Section 42.041(b)(14)of the Human %.;:, .:,. My Commission Expires
Resources Code. :�l•• .fir•,
County of?arrant /s/ Kim Sutter, City Secretary �'"4,o,,,,,. October 29, 2019
Before me,a Notary Pub&in and for said County and State, this day personally appeared Christy Holland,Bids&Legal Coordinator
for the Star-Telegram,published by the Star-Telegram,Inc.at Fort Worth,in Tan-ant County,Texas:and who after being duly sworn,
did depose and say that the attached clipping of advertisement was published in the above namedpaper on the fisted dates:
BIDS erLEGALS DEPT.Star-Telegram.(1 SUBSCRIBED AND SWORNTO BEFORE ME,
THIS DAyO9"April ep44. 2016
1 • 4 vir..)
Signed , a.qf ia / /
NOTARY PUIBLIC I , CC).
Thank You For Your Payment I"
Remit To: Star-Telegram Customer ID: C1TO9
P.O. BOX 901051 Customer Name: CITY OF EULESS ACCOUN
FORT WORTH, TX 76101-2051 Invoice Number: 337430551
Invoice Amount: $10.73
PO Number:
Amount Enclosed: $
1 f)QA' l/in 0 cl i-- -k 0Rn