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HomeMy WebLinkAbout2016-04-07 TEEN COURT ADVISORY BOARD MINUTES MEETING OF APRIL 7, 2016 STATE OF TEXAS § COUNTY OF TARRANT § CITY OF BEDFORD § The Teen Court Advisory Board of the cities of Hurst, Euless and Bedford, Texas met at 6:00 p.m. at Bedford City Hall on the 7th day of April 2016, with the following members present: HURST: Jennifer Tucker EULESS: Al Browning, Renu Sloan, Ken Carroll BEDFORD: Kathleen Toms TEEN REPRESENTATIVES: Hurst Council Liaison —Anna Holzer Bedford Council Liaison— Dave Gebhart Euless Council Liaison— HEB Teen Court Coordinator— Mindy Eichorst HEB Teen Court Assistant Coordinator— Also present: Hurst Deputy City Secretary— Euless Staff Liaison—Teresa Alexander Bedford Court Manager— Doug Campbell Hurst Court Manager— HEB Teen Court Teen Liaison-Jack Boyd, Nolan Catholic High School Bedford Administrative Services Director- CALL TO ORDER Advisory Board Chairperson Kathleen Toms called the meeting to order at 6:05 p.m. with a quorum of four Board Members and one Alternate Board Member present. APPROVAL OF MINUTES 1. Consider approval of the following Teen Court Advisory Board minutes: a) March 3, 2016 Regular Meeting Minutes of the March Regular Board Meeting were reviewed. A motion was made by Ken Carroll to approve all of the minutes and Jennifer Tucker seconded the motion. Renu Sloan mentioned that under the Approval of Minutes next to a) November 5, 2015 needed to be changed to February 4, 2016, Teen Court Coordinator Eichorst advised that it would be changed and the revised copy would be signed by the chairperson. OLD BUSINESS 2. Discuss ideas for fundraisers. - Board Member Al Browning presented a packet Cfinformation, which included a task list outline and a guide of various contacts within cities, and was handed out to every person present at the meeting. The packet was an outline of sign requirements, sponsor donations and benefits, receipt concerns, target market selection and marketing ataff, and data collection and disbursement. Mr. Browning shared a few ideas for various signs once a business agreed to be a sponsor and how to keep track of the businesses/sponsorships by using a database for business cards received for marketing purposes. Hesuggested different benefits for being a sponsor: monthly drawing, sponsorship shirts, and tickets to the Gala as ideas. Kathleen Toms mentioned she ialetting the different businesses know about being asponsor when she is asking for gift cards oritems for the silent auction. Jen Tucker mentioned she was still willing to assist unthis committee but work commitments may limit her time. Renu Sloan made omotion to table this until the next Advisory Board meeting and make a decision as to when to have a Fundraiser Committee Meeting. Ken Carroll seconded this motion and the motion passed unanimously. 3. Discuss and possibly take action mnitems aathey relate tmthe 2016 annual Teen Court Gala. The Gala Committee would like all of the Advisory Board Members to be at the Gala bv5:3O p.m. so everyone knows what to do in regards to the silent auction. The oant$rpimcms, arnoU balloon designs, were being donated byafriend ofKathleen Toms. Everyone present was reminded that the silent auction items needed to be turned in by end of day on Friday, April 8, 2016. Ms. Eichorst mentioned the final headcount will be turned in on Thursday, April 21, 2016 bothe Hurst Conference Center. The menu would consist ofbaked chicken, salad, new red potatoes and chocolate cake. NEW BUSINESS 4. Set the date for the next Teen Court Advisory Meeting. Kathleen Toms made a motion to have the next meeting will on Thursday, June 2, 2016 at 6:00 p.m. at Bedford City Hall, and Renu Sloan seconded the motion, The motion passed unanimously. REPORTS Teen Court Coordinator Mindy Eichorst went over the Coordinator's Report and Finance Report for the month ofMarch 2O16. ADJOURNMENT Kathleen Toms entered amotion for the meeting hobeadjourned. Renu Sloan seconded the motion and all voted infavor. The meeting was adjourned at6:58p.nn.