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HomeMy WebLinkAbout2016-10-06 TEEN COURT ADVISORY BOARD MINUTES MEETING OF OCTOBER 6, 2016 STATE OF TEXAS § COUNTY OF TARRANT § CITY OF BEDFORD § The Teen Court Advisory Board of the cities of Hurst, Euless and Bedford, Texas met at 6:00 p.m. at Bedford City Hall on the 6th day of October 2016, with the following members present: HURST: Lorrie Dickerson, Destiny Froust, Aaron Switzer EULESS: Aaron Lindeman, Renu Sloan, BEDFORD: Kathleen Toms, Jung Kim TEEN REPRESENTATIVES: Hurst Council Liaison — Bedford Council Liaison — Euless Council Liaison — HEB Teen Court Coordinator—Mindy Eichorst HEB Teen Court Assistant Coordinator— Also present: Hurst City Secretary— Euless Staff Liaison — Bedford Court Manager— Hurst Court Manager— HEB Teen Court Teen Liaison- Bedford Administrative Services Director- CALL TO ORDER Chairperson Kathleen Toms called the meeting to order at 6:03 p.m. with a quorum of seven Board Members present. APPROVAL OF MINUTES 1. Consider approval of the following Teen Court Advisory Board minutes: a) September 1, 2016 Regular Meeting Aaron Lindeman made a motion to approve the September 1, 2016 and Renu Sloan seconded the motion and all were in favor. INTRODUCTIONS OLD BUSINESS 2. Discuss ideas for fundraisers. Advisory Board Member Lorrie Dickerson is a member of the Sponsorship/Fundraising Committee and talked about the spreadsheet she designed where everyone would be able to add business contact information. Ms. Dickerson asked if the spreadsheet could be sent out to all of the Advisory Board Members to utilize. Coordinator Mindy Eichorst advised yes this could be done. There was a discussion of putting sponsorship and gala information onto Facebook and on the website. A question of having a link to possibly donate online through the website was presented. Coordinator Eichorst explained that it could certainly be looked into and would check with the Finance Department. Advisory Board Member Destiny Froust asked about possibly having a tri-fold brochure to hand out to the businesses that they could keep. She mentioned maybe the tri-fold could have visual graphics similar to the sponsorship packet along with information about Teen Court, the gala, and sponsorship opportunities. A request by Ms. Froust was to add the HEB Teen Court email to the front of the sponsorship packet. 3. Discuss and possibly take action on items as they relate to the 2017 annual Teen Court Gala. Coordinator Mindy Eichorst mentioned she had inquired on availability dates for the Hurst Conference Center for a Thursday evening in the month of April 2017. The only date available was Thursday, April 20, 201 Ef. She did not have an event proposal to see about price at this time. She also mentioned that she had inquired at the Texas Star Conference Centre in Euless about available dates on a Thursday evening in April 2017. All Thursday evenings in the month of April 2017 were open. She did have an event proposal to pass around which included utilizing three rooms (Tejas, Alamo, and Brazos) and for a total of 150 people. Advisory Board Member Renu Sloan made a motion to wait for an event proposal from Hurst Conference Center before making a decision on the location of the Gala, and Chairperson Kathleen Toms seconded the motion with a unanimous vote. NEW BUSINESS 4. Discuss and possibly take action on a date for the Gala Committee to meet. Advisory Board Member Renu Sloan asked if an email could be sent out to the Advisory Board Members to see who would like to be on the Gala Committee. She wanted to know if this item could be tabled until the next advisory board meeting. 5. Set the date for the next Teen Court Advisory Meeting. Aaron Lindeman made a motion to have the next meeting on Thursday, November 3, 2016 at 6:00 p.m. at Bedford City Hall, and Scott Jung seconded the motion. The motion passed unanimously. REPORTS Teen Court Coordinator Mindy Eichorst went over the Coordinator's Report and Finance Report for the month of September 2016. ADJOURNMENT Aaron Lindeman entered a motion for the meeting to be adjourned. Aaron Switzer seconded the motion and all voted in favor. The meeting was adjourned at 7:27 p.m. athleen om , Chairperson