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HomeMy WebLinkAbout2017-02-14 MINUTES OF A REGULAR MEETING OF THE EULESS CITY COUNCIL Tuesday, February 14, 2017 A regular meeting of the Euless City Council was called to order by Mayor Linda Martin at 4:30 p.m. on Tuesday, February 14, 2017, in the Precouncil Conference Room of City Hall, 201 North Ector Drive. Those present included Mayor Linda Martin, Council Members Tim Stinneford, Jeremy Tompkins, Eddie Price, Linda Eilenfeldt, and Harry Zimmer. Mayor Pro Tem Bynum arrived at 4:37 p.m. During the Precouncil meeting: ➢ City Secretary Kim Sutter advised that a petition to hold a local option election that was issued Tuesday, December 13, 2016, failed to be returned with the required number of signatures to prompt an election. The completed petition was due back by Monday, February 13, 2017. ➢ Council Member Linda Eilenfeldt expressed her appreciation to the Public Works Department for providing a tour for her and Council Member Price and stated that it was enlightening. Additionally, she commended the Parks and Community Services Department for a wonderful "Daddy-Daughter" Dance held on Saturday, February 11, 2017. > Assistant to the City Manager Betsy Deck addressed the City Council about becoming a part of a drowning prevention campaign. She advised that the program is hosted by Tarrant County Safe Kids, a coalition led by Cooks Children's Community Health Outreach department. The campaign targets children one to four years of age to teach drowning prevention and water safety. She advised that she is working with the Parks and Fire department staff to roll out a plan for the City. Additionally, she advised that Household Hazardous Waste Day will be April 8, 2017, at the City Hall Complex and the City of Hurst will be bringing their collection trailer rather than the City of Fort Worth. > Police Chief Mike Brown announced that a brief wreath laying ceremony honoring Officer David S. Hofer will be held Wednesday, March 1, 2017, at 9:00 a.m. at the 9/11 Memorial outside of the Fire Administration Building. ➢ Director of Parks and Community Services Ray McDonald advised that 800 feet of concrete has been poured at the Glade Parks Trail and he expressed confidence that the work will be completed by May as scheduled. > Information Services Administrator Scott Joyce advised that the migration to the new phone system is scheduled for Wednesday, February 15, 2017, at 3:00 p.m. � s Council Minutes Page 2 of 9 February 14, 2017 > City Manager Loretta Getchell reviewed the regular agenda. I � > Police Lieutenant Brandon Zachary presented the Code update for February 2017 and discussed the Property Maintenance Inspection (PMI) program. > Fire Chief Wes Rhodes presented the Fire Department update for the year end 2016, including total dollar loss, response times, and Fire Marshall statistics. ➢ Police Chief Brown presented the quarterly Police Department update for the period ending December 31, 2016, including response times, types of crimes, and use of the new community trailer. Mayor Pro Tem Bynum expressed his appreciation to Senior Police Officer John Haecker for a presentation he gave regarding credit card theft. > Finance Director Janina Jewell presented the Financial update for the month ending December 2016, and advised that car rental tax collection was lower for the same period compared to the previous year but year to date is still slightly above the previous year. December 2016 sales tax numbers were 15 percent higher than the same period the previous year, and was the highest revenue month on record for the City. ➢ City Manager Getchell advised that State Representative Jonathan Stickland is planning to host a Tongan Day at the Capitol. Recreation Assistant Ofa Faiva- Siale is helping to coordinate with the Euless Tongan Committee. > Assistant City Manager Chris Barker advised the water meter installation project is nearing completion and discussed online account features that residents will soon be able to access. The City Council recessed the Precouncil session at 6:38 p.m. COUNCIL CONSIDERATION OF SCHEDULED ITEMS —COUNCIL CHAMBERS The Euless City Council continued their meeting in the Council Chambers at 7:00 p.m. for consideration of scheduled items. STAFF MEMBERS PRESENT City Manager Loretta Getchell Deputy City Manager Bob Freeman Assistant City Manager Chris Barker City Attorney Wayne Olson City Secretary Kim Sutter Deputy City Secretary Lindsay Wells Council Minutes Page 3 of 9 February 14, 2017 Police Chief Mike Brown Director of Planning and Economic Development Mike Collins Director of Public Works Hal Cranor Finance Director Janina Jewell Director of Parks and Community Services Ray McDonald Fire Chief Wes Rhodes Information Services Administrator Scott Joyce Fleet and Facilities Administrator Kyle McAdams Human Resources/Risk Administrator Carolyn Marshall Library Administrator Sherry Knight Assistant to the City Manager Betsy Deck VISITORS Darl Easton Barney Snitz Tupou Helu Uhatafe Anniece McKanna Lori Tompkins Mavy Wright Kay Price Peggy Vandiver INVOCATION Finance Director Janina Jewell gave the invocation. PLEDGE OF ALLEGIANCE Council Member Jeremy Tompkins led the pledge of allegiance. ITEM NO. 1. PRESENTATION OF EMPLOYEE SERVICE PINS Library Administrator Sherry Knight introduced Senior Librarian Angela Jones. Angela was accompanied by her husband, Adam, daughter, Emily, and members of the Library Department. Mayor Martin presented Angela with a service pin commemorating her 5 years of service with the City. Fire Chief Wes Rhodes introduced Firefighter II/Paramedic Adam Parkhurst. Adam was accompanied by his wife, Liliana, son, Hendrix, and members of the Fire Department. Mayor Martin presented Adam with a service pin commemorating his 10 years of service with the City. ITEM NO. 2. PRESENTATION OF AWARD Mayor Martin presented Library Administrator Sherry Knight with the 2016 Achievement of Library Excellence Award presented to the Mary Lib Saleh Euless Public Library. Ms. Knight explained the requirements for the award as well as detailed accomplishments of the library including that the library has received this award for 12 years in a row. She was accompanied by library staff and members of the Library Board. i 1 Council Minutes Page 4 of 9 February 14, 2017 CONSENT AGENDA (items 3 through 9) I Mayor Martin asked Assistant City Manager Chris Barker to read each item into the I record. Council Member Stinneford motioned to approve the consent agenda items number 3 and 4. Council Member Eilenfeldt seconded the motion. I Ayes: Mayor Martin, Mayor Pro Tem Bynum, Council Members Stinneford, Tompkins, Price, Eilenfeldt, and Zimmer I Nays: None I Mayor Martin declared the motion carried. ITEM NO. 3. AUTHORIZED CITY MANAGER TO NEGOTIATE AND EXECUTE AN ARCHITECTURAL SERVICES CONTRACT Authorized the City Manager to negotiate and execute an Architectural Services Contract with Oxley Williams Tharp Architects, 234 South Main Street, Keller, Texas, for the planning and design of the remodel of the Library building. This is the same firm who recently completed the remodel of the Planning and Engineering building. The estimated expenditure is $95,000 (Schematic and Development Design Phase Only.) ITEM NO. 4. AUTHORIZED CITY MANAGER TO EXECUTE AN INTERLOCAL AGREEMENT WITH TARRANT COUNTY Authorized the City Manager to execute an Interlocal Agreement between the City of Euless and Tarrant County for asphalt overlay improvements to El Camino Real, Midway I Drive, Woodridge Circle, and Tibbets Drive. The estimated expenditure is $197,834.83. Key components of the Agreement include: • Tarrant County will provide the labor, superintendence, and equipment necessary I to place an HMAC overlay on El Camino Real, Midway Drive, Woodridge Circle, Tibbets Drive and half of fuel cost. • The City of Euless will furnish and pay for the actual cost of the materials, including any delivery of freight cost. r • The City of Euless will be responsible for preparation and the milling of El Camino Real, Midway Drive, Woodridge Circle, and Tibbets Drive prior to the overlay. • The City of Euless will be responsible for all traffic control, existing traffic loops, and the adjustment of existing valves, manholes, and utilities. a I I I 1 Council Minutes Page 5 of 9 February 14, 2017 ITEM NO. 5. APPROVED RENEWAL OF BID NO. 002-15 Approved a one year renewal of Bid No. 002-15 for asphalt street repairs, overlays, materials and street maintenance services to Reynolds Asphalt and Construction Company, 701 South Industrial Boulevard, Euless, Texas, and authorized the use of Peachtree Construction LTD, 5801 Park Vista Circle, Fort Worth, Texas, as a secondary supplier should the low bidder become non-responsive during the term of the contract. This request represents the second of two previously approved one year renewal options. The actual quantities ordered and used will determine the funds expended. ITEM NO. 6. APPROVED RESOLUTION NO. 17-1498 Approved Resolution No. 17-1498, authorizing the Mayor to submit a Homeland Security grant application for the Mobile GIS Response Unit to the Office of the Governor. ITEM NO. 7. APPROVED RESOLUTION NO. 17-1502 Approved Resolution No. 17-1502, agreeing to meet all match contribution requirements for the expenditures under the Tarrant County Home Investment Partnerships Program (HOME) for program year 2017. ITEM NO. 8. ACCEPTED CAPITAL IMPROVEMENTS ADVISORY COMMITTEE SEMI-ANNUAL REPORT Accepted the Capital Improvements Advisory Committee Semi-Annual Report for the period of April 1, 2016 through September 30, 2016. ITEM NO. 9. APPROVED CITY COUNCIL MINUTES Approved City Council minutes of the regular meeting of January 24, 2017. REGULAR AGENDA ITEM NO. 10. APPROVED FIRST AMENDMENT TO DEVELOPMENT AND 380 AGREEMENT WITH GLADE LIFESTYLE, LLC City Manager Getchell informed the City Council that the City of Euless, Glade LifeStyle, LLC, and the Board of Directors of Tax Increment Reinvestment Zone Number Three entered into an agreement on November 30, 2015, for the construction of a park and parking garage within the Glade Parks development. The Agreement provided for a deadline for completion of the planned improvements no later than September 2017. Glade LifeStyle, LLC has experienced a delay in construction due to the opportunity to add a hotel to the lifestyle center and has requested that the City extend the deadline for completion to September 2018. Council Minutes Page 6 of 9 February 14, 2017 Mayor Pro Tern Bynum motioned to approve the first amendment to the Development and 380 Agreement by and between the City of Euless, Glade LifeStyle, LLC, and the Board of Directors of Tax Increment Reinvestment Zone Number Three. { Council Member Price seconded the motion. Ayes: Mayor Martin, Mayor Pro Tern Bynum, Council Members Stinneford, Tompkins, Price, Eilenfeldt, and Zimmer Nays: None Mayor Martin declared the motion carried. ITEM NO. 11. APPROVED FIRST AMENDMENT TO FIELD USE AND LEASE AGREEMENT WITH STING SOCCER City Manager Getchell advised that the City of Euless and Sting Soccer Group, L.P., entered into an agreement on April 16, 2012, whereby the City authorized Sting to use a portion of the Parks at Texas Star Sports Complex as a practice and training facility for Sting soccer teams. The original agreement provided that Sting would construct concession and restroom facility improvements in exchange for rental credit. The City has chosen to provide these amenities through the Dr. Pepper StarCenter and requests that the agreement be amended to remove this obligation and the related rental credits. Council Member Tompkins motioned to approve the first amendment to the Field Use and Lease Agreement by and between Sting Soccer Group, L.P. and Texas Titans FC, L.L.C. (collectively "Sting") and the City of Euless. Mayor Pro Tern Bynum seconded the motion. Ayes: Mayor Martin, Mayor Pro Tern Bynum, Council Members Stinneford, Tompkins, Price, Eilenfeldt, and Zimmer Nays: None Mayor Martin declared the motion carried. ITEM NO. 12. APPROVED SITE PLAN NO. 16-10-SP Director of Planning and Economic Development Collins presented the site plan for City Council consideration and advised that Graham Associates, Inc. representing Glade Parks 121, will be constructing a new 5,000 square foot retail store at the southwest corner of State Highway 121 Frontage Road and Brazos Boulevard. The property is zoned Planned Development Zoning District(PD). Starbucks Coffee will occupy the south Council Minutes Page 7 of 9 February 14, 2017 side of the building. The Planning and Zoning Commission considered the site plan on January 17, 2017, and voted to recommend approval by a vote of 7-0-0. Council Member Stinneford motioned to approve Site Plan No. 16-10-SP for Commercial Development proposed to be located on 1.02 acres, J. Doss Survey, Abstract No. 441, portions of tracts 4C, 4B1, 4B1A, 6B1 L, and 6B1G to be platted as Glade Parks Block E, Lot 2 located at the southwest corner of State Highway 121 Frontage Road and Brazos Boulevard. Council Member Tompkins seconded the motion. Ayes: Mayor Martin, Mayor Pro Tem Bynum, Council Members Stinneford, Tompkins, Price, Eilenfeldt, and Zimmer Nays: None Mayor Martin declared the motion carried. ITEM NO. 13. HELD PUBLIC HEARING AND APPROVED RECOMMENDED PROJECT SELECTION FOR THE 43rd YEAR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECT FOR FISCAL YEAR 2017-2018 Mayor Martin opened the public hearing at 7:20 p.m. Director of Planning and Economic Development Collins explained that the Department of Housing and Urban Development (HUD) annually appropriates funds to entitlement communities through the Community Development Block Grant(CDBG) program. Funds benefit low to moderate income persons and are to be used for the development of viable urban communities by providing decent housing, a suitable living environment, and expanded economic opportunities. The City has identified a wastewater line replacement project within an eligible Census Block Group. The wastewater line is approximately 1,040 feet in length and is located along the rear property line of homes facing onto West Huitt Lane and Jefflyn Court and Gaye Court. The total estimated cost of the project is $223,125 based on recent actual bids for similar work. Total funding allocation for the 43rd Year CDBG program as not yet been finalized. Tarrant County Community Development (TCCD) has indicated that the city's estimated project available allocation should be approximately $265,000. Regarding the proposed project, there would be approximately $41,875 of remaining CDBG funding which could be used as additional contingency. Mayor Martin asked to hear from any proponents followed by opponents of the item, seeing none the public hearing was closed at 7:21 p.m. i 1 Council Minutes Page 8 of 9 February 14, 2017 Council Member Eilenfeldt motioned to approve the recommended project selection for the 43rd year Community Development Block Grant (CDBG) wastewater line project for fiscal year 2017-2018. Mayor Pro Tem Bynum seconded the motion. j a Ayes: Mayor Martin, Mayor Pro Tem Bynum, Council Members Stinneford, Tompkins, Price, Eilenfeldt, and Zimmer Nays: None Mayor Martin declared the motion carried. ITEM NO. 14. APPROVED BOARD AND COMMISSION APPOINTMENT Council Member Zimmer motioned to appoint Kathey Knecht and Anniece McKanna to the Historical Preservation Committee. Council Member Tompkins seconded the motion. Ayes: Mayor Martin, Mayor Pro Tern Bynum, Council Members Stinneford, 1 Tompkins, Price, Eilenfeldt, and Zimmer Nays: None Mayor Martin declared the motion carried. j ITEM NO. 15. PUBLIC COMMENTS No public comments. ITEM NO. 16. REPORTS City Manager i i No report given. 1 City Attorney I i City Attorney Wayne Olson wished everyone a Happy Valentine's Day. 1 City Council Mayor Martin also wished the audience a Happy Valentine's Day. 1 j j 4 Council Minutes Page 9 of 9 February 14, 2017 ITEM NO. 17. ADJOURN Mayor Martin adjourned the meeting at 7:24 p.m. APPROVED: ATTEST: Lin in, Mayor Ki Sutter, TRMC, City Secretary