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Home My WebLink About2017-02-28 MINUTES OF A REGULAR MEETING OF THE EULESS CITY COUNCIL Tuesday, February 28, 2017 A regular meeting of the Euless City Council was called to order by Mayor Linda Martin at 4:31 p.m. on Tuesday, February 28, 2017, in the Precouncil Conference Room of City Hall, 201 North Ector Drive. Those present included Mayor Linda Martin, Mayor Pro Tern Perry Bynum, Council Members Tim Stinneford, Jeremy Tompkins, Eddie Price, Linda Eilenfeldt, and Harry Zimmer. During the Precouncil meeting: ➢ Mayor Linda Martin expressed her appreciation to City staff for the wonderful Boards and Commissions banquet held Monday, February 27, 2017. ➢ Mayor Pro Tern Perry Bynum apologized for his absence at the Boards and Commissions banquet stating that it was his first absence in 19 years. ➢ Council Member Jeremy Tompkins advised that he and his wife enjoyed the recently held Police, Fire, and Boards and Commissions award banquets. ➢ Mayor Martin expressed her appreciation to Police Chief Mike Brown and Fire Chief Wes Rhodes for their wonderful banquets. ➢ City Secretary Kim Sutter advised that she received a last minute notice for the Kroger Grand Re-Opening to be held Wednesday, March 1, 2017, at 8:00 a.m. Additionally, she expressed her appreciation to the departments who assisted with the Boards and Commissions banquet. ➢ Mayor Martin provided a brief update on the health of Euless Tongan Committee member Penilotu Asaeli following a recent car accident. ➢ City Manager Loretta Getchell reviewed the regular agenda. Finance Director Janina Jewell introduced Sara Dempsey, Audit Engagement Partner, and Stephanie Wilson, Senior Manager, Weaver. Ms. Dempsey presented the Comprehensive Annual Financial Report (CAFR) for Fiscal Year Ending September 30, 2016. She advised that the firm has issued an unmodified (clean) opinion, and no audit adjustments or passed adjustments were noted (item #3). ➢ Director of Planning and Economic Development Mike Collins presented the Development update, including commercial and residential development and provided an update on the Founders Parc (Midtown) development. Council Minutes Page 2 of 8 February 28, 2017 > Director of Public Works Hal Cranor introduced Dr. Kenneth Tramm, Modern Geosciences, who provided an update on a proposed Municipal Setting Designation, which will be presented for City Council consideration at the March 14, 2017 meeting. Dr. Tramm presented the details of the request. He advised that the site is located at 404 East Dallas Road, Grapevine,Texas, and is the former location of the Fahral Fabrication Facility. He advised that the groundwater and soil impact is restricted to the site and poses no risk to the Euless water well. Dr. Tramm responded to questions from the City Council regarding the request. ➢ Director of Public Works Cranor provided a Capital Projects update including milling and road overlays along East Midway Drive, El Camino Real, Tibbets Drive, and Woodridge Circle that are scheduled to begin March 20, 2017. CLOSED SESSION The City Council convened into closed session at 6:29 p.m. for deliberation regarding the following: Seek legal advice from the City Attorney as authorized by Section 551.071 related to pending or contemplated litigation: • Workers' Compensation Claim; DWC Docket No: 16206445-01-A1 The City Council recessed closed session at 6:57 p.m. COUNCIL CONSIDERATION OF SCHEDULED ITEMS —COUNCIL CHAMBERS The Euless City Council continued their meeting in the Council Chambers at 7:00 p.m. for consideration of scheduled items. STAFF MEMBERS PRESENT City Manager Loretta Getchell Assistant City Manager Chris Barker City Attorney Wayne Olson City Secretary Kim Sutter Deputy City Secretary Lindsay Wells Police Chief Mike Brown Director of Planning and Economic Development Mike Collins Director of Public Works and Engineering Hal Cranor Finance Director Janina Jewell Director of Parks and Community Services Ray McDonald Fire Chief Wes Rhodes } Council Minutes Page 3 of 8 February 28, 2017 Assistant to the City Manager Betsy Deck Texas Star Manager Glenda Hartsell-Shelton Library Administrator Sherry Knight Fleet and Facility Administrator Kyle McAdams Human Resources/Risk Administrator Carolyn Marshall VISITORS Barkat Ali Kay Price Tupuo Heli Uhatafi Salman Bhojani Gene Shawl Peggy Vandiver Amir Makhani Pam Shawl Anniece McKanna Lori Tompkins INVOCATION Council Member Eddie Price gave the invocation. PLEDGE OF ALLEGIANCE Council Member Harry Zimmer led the pledge of allegiance. ITEM NO. 1. PRESENTATION OF SPECIAL RECOGNITION Police Chief Mike Brown introduced Senior Officer Rafael Suarez (Retired). Rafael was accompanied by members of the Police Department. Chief Brown advised that Rafael has been bravely battling cancer and had been unable to be present when he was honored as Employee of the Month in December 2012. Mayor Martin presented Rafael with a certificate and jacket commemorating his selection as employee of the month for December 2012. ITEM NO. 2. PRESENTATION OF DALLAS-FORT WORTH CLEAN CITIES OUTSTANDING FLEET RECOGNITION Communications Supervisor Pamela Burns and Communications Specialist Kenny Bergstrom representing the North Central Texas Council of Governments (NCTCOG) presented Fleet and Facility Administrator Kyle McAdams with the Dallas Fort Worth Clean Cities Outstanding Fleet Recognition Award recognizing the City of Euless as a 2016 Silver Fleet City award recipient. Council Minutes Page 4 of 8 February 28, 2017 ITEM NO. 3. PRESENTATION OF COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) FOR FISCAL YEAR ENDING SEPTEMBER 30, 2016 Finance Director Janina Jewell stated that independent auditors from Weaver, performed the annual audit as required by City Charter and are in attendance to present the findings of the report. Sara Dempsey, Audit Engagement Partner, Weaver, presented the results of the Comprehensive Annual Financial Report as well as the Single Audit to the City Council, and stated that the report indicated a sound financial environment. She added that the auditor opinion was once again unmodified, which is the highest level of assurance they can provide and reiterated that no audit adjustments were made. REGULAR AGENDA ITEM NO. 4. ACKNOWLEDGED RECEIPT OF COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) FOR FISCAL YEAR ENDING SEPTEMBER 30, 2016 Council Member Stinneford motioned to acknowledge receipt of the Comprehensive Annual Financial Report (CAFR) for Fiscal Year ending September 30, 2016. Council Member Price seconded the motion. Ayes: Mayor Martin, Mayor Pro Tem Bynum, Council Members Stinneford, Tompkins, Price, Eilenfeldt, and Zimmer { Nays: None Mayor Martin declared the motion carried. ITEM NO. 5. AUTHORIZED THE PURCHASE OF STREET SWEEPING SERVICES Assistant City Manager Chris Barker advised that the City of Arlington has an annual contract with Pannell Industries Inc., 4361 Cedar Lake Drive, Dallas, Texas, for street sweeping services. Pannell Industries bid is based on curb miles for streets and an hourly rate for parking lots and emergencies. This contract would be good for one year and could be renewed based upon the City of Arlington's decision to renew the base contract. Council Member Tompkins motioned to authorize the purchase of street sweeping services from Pannell Industries, Inc. through an Interlocal Agreement with the City of Arlington. Mayor Pro Tern Bynum seconded the motion. Council Minutes Page 5 of 8 February 28, 2017 Ayes: Mayor Martin, Mayor Pro Tern Bynum, Council Members Stinneford, Tompkins, Price, Eilenfeldt, and Zimmer Nays: None Mayor Martin declared the motion carried. ITEM NO. 6. AUTHORIZED THE PURCHASE OF AUDIO VISUAL EQUIPMENT AND SUPPLIES FOR THE EULESS EMERGENCY OPERATIONS CENTER Mayor Martin advised that this item approves the purchase of audio visual equipment and supplies for the Euless Emergency Operation Center, located at the Euless Police Department, from Digital Resources, Inc., 2107 Greenbriar Drive, Suite B, Southlake, Texas, as approved in the FY2017 budget. All pricing is provided through the BuyBoard Contract#487-15 and includes installation and training. Council Member Eilenfeldt motioned to authorize the purchase of audio visual equipment and supplies for the Euless Emergency Operation Center from Digital Resources, Inc., through the BuyBoard Cooperative Purchasing Program. Council Member Zimmer seconded the motion. Ayes: Mayor Martin, Mayor Pro Tern Bynum, Council Members Stinneford, Tompkins, Price, Eilenfeldt, and Zimmer Nays: None Mayor Martin declared the motion carried. ITEM NO. 7. RENEWED BID NO. 009-16 Renewed Bid No. 009-16, authorizing the purchase of ready-mix concrete from Redi-Mix Concrete, 331 North Main Street, Euless, and authorized the use of secondary suppliers should Redi-Mix Concrete be unable to deliver in a timely manner. This is a unit price contract and actual expenditures will be determined by actual quantities ordered. This request represents the first of two, one year renewal options. The estimated annual expenditure is $150,000. Mayor Pro Tern Bynum motioned to approve the renewal of Bid No. 009-16, for the annual contract for ready-mix concrete to Redi-Mix Concrete, and authorize the use of secondary suppliers should Redi-Mix be unable to deliver in a timely manner. Council Member Stinneford seconded the motion. Ayes: Mayor Martin, Mayor Pro Tern Bynum, Council Members Stinneford, Tompkins, Price, Eilenfeldt, and Zimmer j € Council Minutes Page 6 of 8 February 28, 2017 fl Nays: None Mayor Martin declared the motion carried. ITEM NO. 8. APPROVED CITY COUNCIL MINUTES 'Y Mayor Pro Tern Bynum motioned to approve the City Council minutes of the regular meeting of February 14, 2017. Council Member Tompkins seconded the motion. Ayes: Mayor Martin, Mayor Pro Tern Bynum, Council Members Stinneford, Tompkins, Price, Eilenfeldt, and Zimmer Nays: None Mayor Martin declared the motion carried. ITEM NO. 9. PUBLIC COMMENTS A No public comments. ITEM NO. 10. REPORTS 1 City Manager No report given. City Attorney No report given. City Council Council Member Eilenfeldt announced the award recipients as presented at the February 17, 2017 Police Department banquet. Officer of the Year 2016 David S. Hofer Police Cross 2016 David S. Hofer Medal of Honor 2016 Michael Sarro Edward Pietrowski David Hofer Servant Leadership Award Loretta Getchell Chaplain "Servants Heart"Award Ramon Fraticelli Brandon Zachary Gary Landers Civilian of the Year 2016 (Bill Harvell Award) Cathy Pruitt Council Minutes Page 7 of 8 February 28, 2017 Distinguished Service (Civilian) of the Year 2016 Fred Struck Supervisor of the Year 2016 Edgar Hurtado W.M. Blackie Sustaire Award of the Year 2016 Scott Peterson William Robert Bryan Rookie of the Year 2016 (Michael Williamson Award) Eric Fieilo Life Saving Award 2016 Jordan Sims Brandon Allison Unit Citation of the Year 2016 Katherine Meador Brian Mabry Eric Fieilo Volunteer of the Year 2016 (Police) Jim Pack Volunteer of the Year 2016 (ECPAAA) Barney Snitz Police "554" Ribbon Plaque Andy Chesney Steve Chapman Jimmy Lucas Wes Rhodes Linda Martin Tim Stinneford Jeremy Tompkins Eddie Price Linda Eilenfeldt Harry Zimmer Perry Bynum Chris Barker ECPAAA Council Member Tompkins announced the award recipients as presented at the February 25, 2017 Fire Department banquet. Employee of the Year 2016 Ashley Howard Supervisor of the Year 2016 Tommy Rush Driver/Engineer of the Year 2016 Jeremy Goodman Wayne Britt Award 2016 George Grim EMS Provider of the Year 2016 Josh Williams Rookie of the Year 2016 Andrew Harris Distinguished Unit Award 2016 Lance Judd Michael VanPelt Ashley Howard Cliff Moore David Johnson Public Safety Award 2016 Casey Sanders Ken Bennett— Hurst Business Award 2016 Chick-fil-A CFA Alumni Volunteer of the Year 2016 Ruben Hernandez Council Member Stinneford announced the award recipients as presented at the February 27, 2017 Boards and Commissions banquet. 1 Council Minutes Page 8 of 8 February 28, 2017 1 i Volunteer of the Year 2016 LuAnn Portugal Youth Volunteer of the Year 2016 Charlotte Lewis 31 Business of the Year 2016 Lowe's Home Improvement Organization of the Year 2016 Euless Library Foundation 1 Lifetime Achievement Award 2016 Leon Hogg and Jan Hogg a Mayor Martin announced that a brief wreath laying ceremony honoring Officer David S. Hofer will be held Wednesday, March 1, 2017, at 9:00 a.m. at the 9/11 Memorial outside of the Fire Administration Building. Additionally, she asked for prayers for Euless Tongan Committee member Penilotu Asaeli following a recent car accident as well as retired Senior Police Officer Rafael Suarez. ITEM NO. 11. ADJOURN I Mayor Martin adjourned the meeting at 7:26 p.m. APPROVED: ATTEST: 4 Lin ;;;A , pt/or671j04ii11-411 er, RMC, City Secretary j 1 i 1 1 4 i JJJj{I 1 1 I 1 I c i 1