HomeMy WebLinkAbout2017-08-29 MINUTES OF A REGULAR MEETING
OF THE
EULESS CITY COUNCIL
Tuesday, August 29, 2017
A regular meeting of the Euless City Council was called to order by Mayor Linda Martin
at 4:34 p.m. on Tuesday, August 29, 2017, in the Precouncil Conference Room of City
Hall, 201 North Ector Drive. Those present included Mayor Linda Martin, Mayor Pro Tem
Eddie Price, Council Members Jeremy Tompkins, Linda Eilenfeldt, and Harry Zimmer.
Council Member Tim Stinneford arrived at 4:38 p.m. Council Member Perry Bynum
arrived at 4:47 p.m.
During the Precouncil meeting:
➢ Council Member Linda Eilenfeldt commended the staff at the Mary Lib Saleh
Euless Public Library for hosting the eclipse viewing event on Monday, August 21,
2017. It was well attended and everyone had a wonderful time.
➢ Council Member Jeremy Tompkins advised that he and his wife attended the 2nd
Annual Drive-In Movie featuring "Grease" at The Parks at Texas Star and greatly
enjoyed themselves.
➢ Director of Parks and Community Services Ray McDonald advised that staffing
levels at the Aquatic Park will be lower than usual on Saturday, September 2,
2017, forcing the closure of the slide area. Staffing will be back to full capacity on
Sunday, September 3 and Monday, September 4, 2017, allowing for all amenities
to be open.
Fire Chief Wes Rhodes provided an update on the Fire Department's response to
Hurricane Harvey. Firefighter/Paramedic Adam Parkhurst was deployed to
Houston on Friday as part of Texas Taskforce 1. Additionally, the boat rescue
team consisting of Battalion Chief Bill Ver Steeg, Lieutenant Michael Hanks,
Firefighter II Scott Evans, and Firefighter Cody Delmere along with four Bedford
firefighters were deployed Monday August 28, 2017, to Houston through a Texas
Interstate Fire Mutual Aid request.
➢ Police Chief Mike Brown advised that Technical Services Manager Gary Gregg
has been deployed to Houston to assist with the communications for public safety.
➢ Deputy City Manager Bob Freeman provided several updates related to Hurricane
Harvey:
• Code Compliance officers are on standby to travel to Houston once the water
recedes to perform assessments;
• GIS Manager David Allen is assisting the North Texas Command Center with
mapping related to routes, sheltering, and other logistics;
• Expressed his appreciation to Emergency Management Coordinator Suzanne
Hendrickson for her efforts; and
• Euless will open a shelter for self-evacuees, if necessary.
Council Minutes Page 2 of 11 August 29, 2017
➢ Council Member Perry Bynum commended Fire Chief Rhodes for his service as
President of the Northeast Fire Department Association (NEFDA.)
➢ City Manager Getchell reviewed the regular agenda.
➢ Assistant City Manager Chris Barker introduced Amanda Strucker, Senior Account
Executive, American Municipal Services (AMS).
Ms. Strucker provided a brief overview of municipal court debt collections as well
as background about the company and its processes. She advised that the City
of Euless has an 83 percent resolution rate for municipal court cases and a 73
percent resolution rate for utility and EMS billings.
P tY 9
➢ Director of Public Works and Engineering Hal Cranor introduced Dr. Kenneth
Tramm, Modern Geosciences, who provided an updated on a proposed Municipal
Setting Designation, which will be presented for City Council consideration at the
September 12, 2017 meeting.
Dr. Tramm presented the details of the request. He advised that the site is located
at 12700 and 12710 Calloway Cemetery Road, Arlington, Texas, and is the former
location of the Shred Tech facility. He advised that the groundwater and soil impact
is restricted to the site and poses no risk to the Euless water well.
➢ Assistant City Manager Barker advised that Senate Bill (SB) 1004 related to small
cell network nodes in public rights of way will take effect September 1, 2017. Staff
and the City Attorney are working to draft an ordinance complaint with new
legislation for companies seeking to install the network nodes.
➢ Assistant City Manager Barker advised of upcoming road closures along Ector
Drive as well as a planned full highway closure from the evening of Friday,
September 8 through Sunday, September 10, 2017, along State Highway (SH)
183 affecting westbound traffic. He advised that no lane closures are planned for
the Labor Day weekend.
➢ City Manager Getchell advised that the trail connecting Bob Eden Park and
Heritage Road is nearly complete and asked for input regarding a name for the
trail to be used for signage. She mentioned the name "Glade Parks Trail" and the
City Council concurred with the name.
CLOSED SESSION
The City Council convened into closed session at 6:30 p.m. for deliberation regarding the
following:
Deliberate the purchase, exchange, lease or value of real property as authorized by
Section 551.072 of the Texas Government Code related to:
• Cresthaven Addition
Council Minutes Page 3 of 11 August 29, 2017
• Westwood Village
The City Council recessed closed session at 6:53 p.m.
COUNCIL CONSIDERATION OF SCHEDULED ITEMS —COUNCIL CHAMBERS
The Euless City Council continued their meeting in the Council Chambers at 7:00 p.m.
for consideration of scheduled items.
STAFF MEMBERS PRESENT
City Manager Loretta Getchell
Deputy City Manager Bob Freeman
Assistant City Manager Chris Barker
City Attorney Wayne Olson
City Secretary Kim Sutter
Deputy City Secretary Lindsay Wells
Police Chief Mike Brown
Director of Public Works and Engineering Hal Cranor
Finance Director Janina Jewell
Fire Chief Wes Rhodes
Director of Planning and Economic Development Mike Collins
Director of Parks and Community Services Ray McDonald
Assistant to the City Manager Betsy Deck
Library Administrator Sherry Knight
Human Resources/Risk Administrator Carolyn Marshall
Fleet and Facilities Administrator Kyle McAdams
Texas Star General Manager Glenda Hartsell-Shelton
VISITORS
Angela Brown Donna Judd Pam Shawl
Debbie Calvert Carol Kveck Barney Snitz
Charles Cinquemani Molly Maddux Emily Stinson
Darl Easton Don Martin Susan Stinson
Kiera Elledge Anniece McKanna Motukia Tevi
Iris Elliott Susie Peterson Peggy Vandiver
Allan Gibbs Tom Peterson Diane Zimmer
Vernon Gilmore LuAnn Portugal
Jim Hamilton Gene Shawl
INVOCATION
Council Member Harry Zimmer gave the invocation.
PLEDGE OF ALLEGIANCE
Mayor Pro Tem Eddie Price led the pledge of allegiance.
Council Minutes Page 4 of 11 August 29, 2017
ITEM NO. 1. PRESENTATION OF EMPLOYEE OF THE MONTH FOR
SEPTEMBER
Golf Superintendent Scott Boven introduced Golf Course Field Tech II Todd Stinson.
Todd was accompanied by wife, Susan, daughter, Emily, and Texas Star General
Manager Glenda Hartsell-Shelton.
Mayor Martin presented Todd with a plaque and certificate commemorating his selection
as employee of the month for September 2017.
ITEM NO. 2. PRESENTATION OF AMERICAN HEART ASSOCIATION'S
MISSION: LIFELINE® EMS GOLD PLUS AWARD
Fire Chief Wes Rhodes presented the Mission: Lifeline® EMS Gold Plus Award to Mayor
Martin as awarded by the American Heart Association for demonstrating continued
success in using the Mission: Lifeline® EMS program.
Assistant Fire Chief Jeff Morris advised the City Council of the criteria for the award.
I
ITEM NO. 3. PRESENTATION OF INSURANCE SERVICE ORGANIZATION
CLASS 1 AWARD
Fire Chief Wes Rhodes informed the City Council that the Class 1 Insurance Service
Office (ISO) rating is the highest rating any city can receive. The ISO evaluates the
community fire protection, emergency communications, water supply, and all fire
prevention activities. He recognized Director of Public Works and Engineering Hal Cranor
and Police Chief Mike Brown and their contributions to the application process.
Chief Rhodes introduced ISO Regional Manager Phillip Bradley, ISO Field
Representative Mike McCormick, and State Fire Marshall Chris Connealy.
Mr. Bradley presented a plaque to Mayor Martin and explained the criteria that determines
the ISO rating.
Fire Marshall Connealy expressed his congratulations to the Fire Department and to the
Mayor and City Council for their investment in the Fire, Police, and Water Departments.
He confirmed that Euless is one of 52 Class 1 communities in the state.
CONSENT AGENDA (items 4 through 8)
Mayor Martin asked Assistant City Manager Barker to read each item into the record.
Council Member Stinneford motioned to approve the consent agenda items number 4
through 8.
Council Member Bynum seconded the motion.
Council Minutes Page 5 of 11 August 29, 2017
Ayes: Mayor Martin, Mayor Pro Tem Price, Council Members Stinneford,
Tompkins, Eilenfeldt, Zimmer, and Bynum
Nays: None
Mayor Martin declared the motion carried.
ITEM NO. 4. AUTHORIZED CITY MANAGER TO EXECUTE A
CONSTRUCTION AGREEMENT CONTRACT
Authorized the City Manager to execute a Construction Agreement Contract with
Centerline Supply, LTD for the City Way-Finding Signage Project. The project consists of
the manufacture, siting and installation of twenty(20)way-finding signs to direct vehicular
traffic to prominent City facilities. The Construction Agreement Contract with Centerline
Supply, LTD would be through the BuyBoard Contract #534-17. The estimated
expenditure is $72,000.
ITEM NO. 5. AUTHORIZED CITY MANAGER TO EXECUTE AN INTERLOCAL
AGREEMENT
Authorized the City Manager to execute a contract to extend the Interlocal Agreement
with the City of Fort Worth's Environmental Collection Center Household Hazardous
Waste (HHW) Program and provide continued participation through FY2018. The
program allows Euless residents year-round access to the Environmental Collection
Center located at 6400 Bridge Street in Fort Worth. The agreement also provides the
City access to the Crud Cruiser mobile collection unit for mobile collection events held
twice a year. The City of Fort Worth is requesting an increase in the household fee from
$47 to $50. The $47 rate has been in place since 2001. All other conditions, terms, hours
of operation and dates of service shall remain the same.
ITEM NO. 6. APPROVED RESOLUTION NO. 17-1512
Approved Resolution No. 17-1512, declaring the determination not to update water and
wastewater impact fees, land use assumptions and capital improvement plan. Chapter
395 of the Texas Local Government Code mandates that impact fees be reviewed every
five (5) years and either updated or, in the event that the governing body determines that
no change to the land use assumptions, capital improvements plan or impact fee is
needed, continued without change. City staff along with the firm of Birkhoff, Hendricks,
&Carter L.L.P., recently completed a review of the Impact Fee Study and have concluded
that no changes or updates are required at this time.
ITEM NO. 7. APPROVED RESOLUTION NO. 17-1513
Approved Resolution No. 17-1513, requesting financial assistance (low interest loan) by
authorizing an application to be filed with the Texas Water Development Board. This
resolution authorizes city staff to file an application with the Texas Water Development
Board (TWDB)for a Clean Water State Revolving Fund (CWSRF) Loan Program in order
j Council Minutes Page 6 of 11 August 29, 2017
I
to provide funding for the cost of constructing Phase III of the Bear Creek Reclaimed
Water System Expansion.
ITEM NO. 8. APPROVED CITY COUNCIL MINUTES
Approved City Council minutes of the regular meeting of August 15, 2017.
REGULAR AGENDA
ITEM NO. 9. APPROVED SITE PLAN NO. 17-04-SP
Director of Planning and Economic Development Collins presented the site plan to the
City Council. The site plan intends to redevelop the site through the relocation of a new
fuel island and canopy, new pavement and curbing on the front of the site adjacent to
Main Street, and reorientation of the on-site parking. The Planning and Zoning
Commission considered the site plan at their regular meeting of August 22, 2017, and
voted to recommend approval with a vote of 6-0-0.
It was noted that the property owner, Sean Hooda, and the applicant, Sherrelle Diggs,
P.E., were not present for the case.
Council Member Bynum motioned to approve Site Plan No. 17-04-SP, for Commercial
Development proposed to be located on Fuller Addition, Lot 7R, 221 North Main Street.
Council Member Eilenfeldt seconded the motion.
Ayes: Mayor Martin, Mayor Pro Tem Price, Council Members Stinneford,
Tompkins, Eilenfeldt, Zimmer, and Bynum
Nays: None
Mayor Martin declared the motion carried.
ITEM NO. 10. HELD PUBLIC HEARING FOR SPECIFIC USE PERMIT NO. 17-
09-SUP AND APPROVED FIRST AND FINAL READING OF
ORDINANCE NO. 2163
Mayor Martin opened the public hearing at 7:26 p.m.
Director of Planning and Economic Development Collins presented the item to the City
Council. He advised that Motukia Tevi, representing Tongan Meeting Hall is seeking a
Specific Use Permit for a meeting space for a group of Tongan men that have formed a
private membership organization to meet periodically and discuss ways to help the
Tongan community in Euless. Additionally, the Planning and Zoning Commission held a
public hearing on August 1, 2017, and recommended approval of the specific use permit
by a vote of 5-0-0 with the following conditions:
Council Minutes Page 7 of 11 August 29, 2017
1) The Specific Use Permit is tied to owner of the assembly use Mr. Motukia Tevi;
2) The Specific Use Permit is tied to the organization name Tongan Meeting Hall;
3) Parking will not be allowed on any unimproved (unpaved) areas or double parked
areas blocking vehicles from entering or leaving the site;
4) All access to the leased space shall remain open and clear and the sidewalk kept
clear for the public way; and
5) The Specific Use Permit may be revoked if one or more of the conditions imposed
by this permit has not been met or has been violated.
Applicant Motukia Tevi was present to address any questions.
Mayor Martin asked to hear from any proponents followed by opponents of the case.
There being none, Mayor Martin closed the public hearing at 7:29 p.m.
Council Member Tompkins expressed his concerns regarding the issues raised by
neighboring property owners and residents, including noise and traffic. He recommended
two additional conditions be included as part of the SUP:
1. All of the formal activities associated with the membership club use must be held
internal to the building; and
2. The term of this Specific Use Permit shall be granted for a period of one year in
order to gauge the further appropriateness of the use at the specific location.
Motukia Tevi, 1012 Brady Drive, Irving, confirmed that he wanted to be a good neighbor
and has already spoken to the members of his group regarding the concerns.
Council Member Bynum mentioned a neighbor who submitted a letter in opposition of the
SUP and explained that the neighbor's concern is that the group will be loud in the middle
of the night and park along Wilshire Drive.
Mr. Tevi confirmed that the group would meet as late as 4:00 a.m. but he will try to speak
to the neighbor regarding his concerns.
Council Member Stinneford reiterated that the City Council does not have to wait until the
one year term expires if the conditions are not being met.
Council Member Tompkins motioned to approve Ordinance No. 2163, a Specific Use
Permit for a Private Membership Organization (Place of Assembly) on Oakwood Terrace
North Addition, Block 16, Lot A1A1, 820 Wilshire Drive, Suite D in the Texas Highway 10
Multi-Use District (TX-10) with the conditions recommended by the Planning and Zoning
Commission as well as the following two conditions:
1. All of the formal activities associated with the membership club use must be held
internal to the building; and
2. The term of this Specific Use Permit shall be granted for a period of one year in
order to gauge the further appropriateness of the use at the specific location.
Council Member Stinneford seconded the motion.
Council Minutes Page 8 of 11 August 29, 2017
Ayes: Mayor Martin, Mayor Pro Tem Price, Council Members Stinneford,
Tompkins, and Zimmer
Nays: Council Members Eilenfeldt and Bynum
Mayor Martin declared the motion carried.
ITEM NO. 11. HELD PUBLIC HEARING FOR EULESS DEVELOPMENT
CORPORATION BUDGET FOR FY 2017-2018
Mayor Martin opened the public hearing at 7:37 p.m.
Finance Director Jewell presented the proposed budget to the City Council. She advised
that the Euless Development Corporation (EDC) Board of Directors met on August 14,
2017, and recommended approval of the proposed budget for Fiscal Year 2017-2018.
The EDC budget is supported by a half cent sales tax approved by Euless citizens in 1993
for economic development, parks, and library projects. The estimated beginning fund
balance is $2,055,852 with proposed sales tax revenues and related interest of
$5,546,154, and proposed operating expenditures of$4,246,179 and includes funding for
parks, library, economic development, debt, and contingencies. The proposed budget
also includes recommended capital re
quests of $2,367,910. If approved as
recommended, the projected ending fund balance would be$987,917, which exceeds the
recommended reserve level of $500,000. Additionally, she reviewed the allocation of
funds between various City departments and stated that the proposed capital
j expenditures include a carryover of $865,280 to complete previously approved projects
and $1,502,630 for new projects. The Capital Projects Fund budget includes total
expenditures of$5,627,370, which includes $5,400,000 for the remodel of the library.
Mayor Martin asked to hear from any proponents followed by opponents wishing to speak
regarding the proposed budget.
Mayor Martin acknowledged the following citizens who registered their support of the
library renovation project but chose not to address the City Council:
Keira Elledge, Hurst-Euless-Bedford ISD STEM and School Library Coordinator
Angela Brown (no address given)
Carol Kveck, 825 Ector Drive, Euless
Mark Compton, 606 Creekside Drive, Euless
Allen Gibbs, 2402 Amber Hill Lane, Euless, expressed his support of the City as well as
the library and stated that he feels that improving the library will greatly impact the future
j of our youth.
Darl Easton, 1005 Fayette Drive, Euless, expressed his opposition to the library
renovation. He stated that he agrees that Euless has a wonderful library and believes
any necessary repairs can be accomplished without an entire renovation.
Council Minutes Page 9 of 11 August 29, 2017
There being no additional proponents or opponents wishing to address the City Council,
Mayor Martin closed the public hearing at 7:52 p.m.
Council Member Stinneford advised that, while the library is an award winning library,
renovations need to be made to meet the ever-changing needs of the community.
Council Member Bynum advised that he has utilized the Euless Public Library since he
was a child and expressed his hope that children continue to have a great facility like the
library to visit and learn.
Mayor Martin announced that the City Council will consider approval of the budget at the
September 12, 2017 regular meeting.
ITEM NO. 12. HELD PUBLIC HEARING FOR CITY OF EULESS FY 2017-2018
OPERATING AND CAPITAL BUDGETS
Mayor Martin opened the public hearing at 7:56 p.m.
Finance Director Jewell reviewed the overall budget objectives and presented the
proposed City of Euless Fiscal Year 2017-2018 Operating and Capital Budget. She
discussed the three largest revenue funds which include the General Fund, Water and
Wastewater Fund, and the Car Rental Fund. She stated that the proposed budget
continues all existing programs and services for the citizens, provides increased funding
for street maintenance and future equipment replacement, and funds the addition of
critical personnel as well as continuing the city's long-standing low property tax rate of
$.4625 per $100 of assessed valuation.
She presented the Capital Improvements Program Budget which includes street projects
and infrastructure improvements, proposed wastewater and water projects, well
replacement design for water well sites, funding for the Library remodel construction, and
Glade Parks Final Phase.
Additionally, she advised that both the Operating and Capital Budget and the Capital
Improvements Program Budget are available on the City website, in the Library, and are
on file in the City Secretary's Office for review.
Mayor Martin asked to hear from any proponents followed by opponents wishing to speak
regarding the proposed budget.
Darl Easton, 1005 Fayette Drive, Euless, expressed his concern regarding what he
considered to be inconsistencies in the budget document.
There being no additional proponents or opponents wishing to address the City Council,
Mayor Martin closed the public hearing at 8:16 p.m.
City Manager Getchell advised that the information included on the cover page of the
proposed budget document is based on calculations mandated by state law and is derived
from the numbers on the city's tax roll as of June 30, 2017. She explained the process for
Council Minutes Page 10 of 11 August 29, 2017
determining the numbers included in the proposed budget. She further explained that the
City has an extremely low debt per capita. She added that the proposed debt issuance
that is paid for by property taxes is for the purchase of fire department rescue equipment,
traffic signal improvements, and street repairs.
ITEM NO. 13. HELD PUBLIC HEARING FOR PROPOSED TAX RATE
Mayor Martin opened the public hearing at 8:23 p.m.
Finance Director Jewell advised that the proposed budget is based on a proposed ad
valorem tax rate of $0.4625 per $100 of assessed value for tax year 2017. She added
that the City has either reduced or held the same rate since 1995, and an additional public
hearing regarding the proposed tax rate will be held on Tuesday, September 5, 2017, at
7:00 p.m. in the City Council Chamber, 201 North Ector Drive, Euless, Texas.
Additionally, she explained the two components of the tax rate which includes the Interest
and Sinking (debt) portion levied to support the payment of required debt on outstanding
bonds and the remaining Maintenance and Operation portion required to fund the City
general operating budget.
Mayor Martin asked to hear from any proponents followed by opponents wishing to speak
regarding the proposed tax rate.
Darl Easton, 1005 Fayette Drive, Euless, registered his opposition to the proposed tax
rate and expressed his opinion that he believed the tax rate can be lowered by one cent.
Mayor Martin closed the public hearing at 8:31 p.m.
City Manager Getchell provided clarification as to the history of the tax rate and the steps
taken by the City during the recession in an effort to maintain or lower the tax rate, and
stated that the City does not have the ability to cut the taxes and maintain the level of
service expected by the citizens.
Council Member Stinneford advised that the City Council and staff must look long term
when setting the tax rate and consider the on-going maintenance of streets, parks, and
public safety as well as the many amenities the City has to offer.
Council Member Zimmer stated that the average annual property tax bill of$756 equates
to $63 per month. He advised that the amount is lower than other monthly bills including
electric and phone service and funds City services and infrastructure improvements.
Council Member Tompkins mentioned his monthly tax bill and was happy and grateful for
the services provided for the value.
Council Minutes Page 11 of 11 August 29, 2017
ITEM NO. 14. ANNOUNCE THE DATE, TIME AND PLACE OF VOTE ON TAX
RATE
Mayor Martin announced that the vote on the proposed tax rate will take place on
Tuesday, September 12, 2017, at 7:00 p.m. in the City Council Chambers, 201 North
Ector Drive, Euless, Texas.
ITEM NO. 15. PUBLIC COMMENTS
No public comments.
ITEM NO. 16. REPORTS
City Manaaer
Ci Manager Getchell advised that several firefighters and a member of the police
City 9 9
department staff have been deployed to Houston to help with Hurricane Harvey efforts.
She encouraged the audience to keep them in their thoughts and prayers.
City Attorney
No report given.
City Council
Council Member Bynum encouraged those who wish to make donations to support the
Hurricane Harvey recovery efforts consider doing so to the American Red Cross.
Mayor Martin made the following announcements:
• Information is available on the City's website regarding Hurricane Harvey
assistance;
• Bokashi Composting for Kitchen Waste, Euless City Hall, Thursday, August 31,
2017, 7:00 to 8:30 p.m.; and
• The Labor Day holiday began in 1882 to honor the American Worker and she
wished everyone a safe Labor Day weekend.
Mayor Martin asked that everyone say a prayer for the citizens on the Texas Gulf Coast.
ITEM NO. 16. ADJOURN
Mayor Martin adjourned the meeting at 8:43 p.m.
APPROVED: ATTE T:
Li artin, Mayor (Un Sutter, TRMC, City Secretary