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HomeMy WebLinkAbout2017-08-22 CITY OF EULESS PLANNING AND ZONING COMMISSION AUGUST 22, 2017 MINUTES A regular meeting of the Planning and Zoning Commission was called to order by Chairman Richard McNeese at 5:30 p.m. on August 22, 2017 in the Pre-Council Conference Room of City Hall, 201 North Ector Drive. Those present included Chairman Richard McNeese, Vice Chairman LuAnn Portugal, and Commission Members: Eric Owens, Kenny Olmstead, Ronald Dunckel, and Steve Ellis. During the Pre-Session Meeting: ➢ Senior Planner Stephen Cook reviewed the regular agenda. ➢ Director of Planning and Economic Development Mike Collins presented the Development Update. PLANNING AND ZONING CONSIDERATION OF SCHEDULED ITEMS — PRE- COUNCIL CONFERENCE ROOM The Euless Planning and Zoning Commission continued their meeting in the Council Chambers at 6:35 p.m. for consideration of scheduled items. STAFF PRESENT: Mike Collins, Director of Planning and Economic Development Stephen Cook, Senior Planner Hal Cranor, Director of Public Works and Engineering Tesla Worth, Administrative Secretary Don Sheffield, Building Official Paul Smith, Fire Marshal VISITORS: Brent Caldwell Ahmed Saifuddin Motukua Tevi INVOCATION Commissioner Dunckel gave the invocation. THE PLEDGE OF ALLEGIANCE Commissioner Ellis led the pledge of allegiance. Planning and Zoning Commission Minutes Page 1 of 7 August 22, 2017 Planning and Zoning Commission Minutes Page 2 of 7 August 22, 2017 ITEM 1. APPROVED PLANNING AND ZONING MINUTES Vice Chairman Portugal made a motion to approve the minutes for the regular meeting of August 1, 2017. n CommissionerDu ckel seconded the motion. The vote was as follows: Ayes: Chairman McNeese, Vice Chairman Portugal and Commission Members: Owens, Dunckel, and Ellis. Nays: None Abstention: Commissioner Olmstead Chairman McNeese declared the motion carried. (5-0-1) ITEM 2. HELD A PUBLIC HEARING AND APPROVED REPLAT CASE NO. 16- 03-RP Chairman McNeese opened the public hearing at 6:38 p.m. Senior Planner Stephen Cook gave a brief description of the case. The applicant proposes to replat the above described property from three (3) single family detached dwelling lots into two (2) modified single family lots and a connection street. The replatted lots remain compliant with the development standards of the Planned Development. The new street connects between phases three (3) and five (5) of The Dominion at Bear Creek subdivision. The Development Services Group (DSG) has reviewed and certified that the application has met all of the information required for consideration by the City of Euless. Staff recommends approval of the replat. Chairman McNeese asked to hear from any proponents/opponents who wished to speak. Seeing none, Chairman McNeese closed the public hearing at 6:40 p.m. There were no further questions or comments presented by the Commission. Commissioner Olmstead made a motion to approve Case No. 16-03-RP for a Replat to be located on 0.4270 acres out of property previously platted as The Dominion at Bear Creek Phase 3, Block A, Lots 48-50 to be replatted as The Dominion at Bear Creek Phase 3, Block A, Lots 48R and 50R. Commissioner Ellis seconded the motion. The vote was as follows: Planning and Zoning Commission Minutes Page 3 of 7 August 22, 2017 Ayes: Chairman McNeese, Vice Chairman Portugal and Commission Members: Owens, Olmstead, Dunckel, and Ellis. Nays: None Abstention: None Chairman McNeese declared the motion carried. (6-0-0) ITEM 3. HELD A PUBLIC HEARING AND APPROVED REPLAT CASE NO. 17- 04-RP Chairman McNeese opened the public hearing at 6:41 p.m. Senior Planner Stephen Cook gave a brief description of the case. The applicant proposes to replat the above described property from three (3) open space lots into eight (8) open space lots. This will allow the property owner to specifically designate different property owner's associations the obligation to maintain the lots. The replatted lots are not developable as single family lots and will not provide any issues with the further development of the site. The Development Services Group (DSG) has reviewed and certified that the application has met all of the information required for consideration by the City of Euless. Staff recommends approval of the replat. Chairman McNeese asked to hear from any proponents/opponents who wished to speak. Seeing none, Chairman McNeese closed the public hearing at 6:42 p.m. There were no further questions or comments presented by the Commission. Commissioner Dunckel made a motion to approve Case No. 17-04-RP for a Replat to be located on 8.265 acres out of property previously platted as The Enclave at Bear Creek, Block G, Lot A; Block H, Lot A; Block I, Lot A to be replatted as The Enclave at Bear Creek, Block G, Lots A-R, B-R; Block H, Lots A-R, B-R and Block I, Lots A-R, B-R, C-R and D-R. Vice Chairman Portugal seconded the motion. The vote was as follows: Ayes: Chairman McNeese, Vice Chairman Portugal and Commission Members: Owens, Olmstead, Dunckel, and Ellis. Nays: None Abstention: None Planning and Zoning Commission Minutes Page 4 of 7 August 22, 2017 Chairman McNeese declared the motion carried. (6-0-0) ITEM 4. HELD A PUBLIC HEARING FOR SPECIFIC USE PERMIT CASE NO. 17-09-SUP AND RECOMMENDED AN ORDINANCE Chairman McNeese opened the public hearing at 6:43 p.m. Senior Planner Stephen Cook gave a brief description of the case. Mr. Tevi will be leasing commercial space at 820 Wilshire Drive, Suite D. This will provide meeting space for a group of Tongan men that have formed a private membership organization to meet periodically and discuss ways to help the Tongan community in Euless. The space is approximately 1200 SF, and would be limited to an occupancy based on the Fire Marshal and Building Official's recommendation based on Building Code. Parking is available from a parking area south of the building as well as to the parking lot to the east of the building. Staff has established a condition that parking is not allowed on the unimproved areas to the west of the building. The Development Services Group has certified the application and recommends the following conditions of the Specific Use Permit: a. The Specific Use Permit is tied to owner of the assembly use Mr. Motukia Tevi; and, b. The Specific Use Permit is tied to the organization name Tongan Meeting Hall; and, c. Parking will not be allowed on any unimproved (unpaved) areas or double parked areas blocking vehicles from entering or leaving the site; and, d. All access to the leased space shall remain open and clear and the sidewalk kept clear for the public way; and, e. The Specific Use Permit may be revoked if one or more of the conditions imposed by this permit has not been met or has been violated. Chairman McNeese asked to hear from any proponents/opponents who wished to speak. Seeing none, Chairman McNeese closed the public hearing at 6:45 p.m. Commissioner Owens asked for clarification on the term "private membership organization," for the purpose of the meetings, and expressed concern over the late hours. He also asked what time the meetings are over. Motukia Tevi, resident of Irving, Texas, stated that the space would be a meeting hall for Tongan men to relax and meet, and anyone is invited. There is not a schedule for the meetings, and they can meet any night of the week. He stated that they are often meeting later than 3:00 a.m.; there is not a set closing time. Commissioner Olmstead stated that there was a property owner response submitted from a neighbor who has concerns over the use, given prior history with the same use at that Planning and Zoning Commission Minutes Page 5 of 7 August 22, 2017 location, and asked if the group would be considerate of the neighbors given how close the residential neighborhood is to the property. Mr. Tevi stated that he and a group of men have cleaned up the space, and are taking care of some of those issues. Vice Chairman Portugal asked if there would be any furniture outside, and if there was sufficient parking for the number of people meeting there. Mr. Tevi stated that there will not be any furniture outside. He also stated that they will use parking at the other business in that building. Commissioner Dunckel asked if the space would be considered more of a social club. Mr. Tevi stated that it could be classified as such, since they often meet to sing and play guitar. Chairman McNeese asked about theP Ian for overflow parking, p arkin if the space would ever get so full that there would be parking on the street, and if they have an offsite parking agreement with any of the neighbors. He stated that excessive street parking would become a nuisance and a danger to the nearby traffic light intersection, and to the residential neighborhood. Mr. Tevi stated that they sometimes have to park in the street, and they do not have an offsite parking agreement with any of the neighbors. Chairman McNeese asked the staff what the maximum occupancy is for the space. Fire Marshal Paul Smith stated that the number is approximately 80 people, based on the square footage, but could fluctuate if any area has been turned into storage space. Director of Planning and Economic Development Mike Collins asked Mr. Cook for the number of parking spaces at the site. Mr. Cook stated that they are required to have 25 parking spaces based on the size of the building, and there at least that many. Mr. Collins clarified to the applicant the point of the parking space discussion, and stated that in order to support the number of people that could come into the building, if that requires them to park outside of the allotted space on site, then the site is not big enough for the proposed use. There were no further questions or comments presented by the Commission. Commissioner Ellis made a motion to recommend approval of Case No. 17-09-SUP for a I' Specific Use Permit on Oakwood Terrace North Addition, Block 16, Lot A1A1, 820 Planningand Zoning Commission Minutes Page 6 of 7 August 22 2017 9 9 9 , Wilshire Drive, Suite D for a Private Membership Organization (Place of Assembly) in the Texas Highway 10 Multi-Use Zoning District (TX-10) with the conditions as presented. Commissioner Owens seconded the motion. The vote was as follows: Ayes: Chairman McNeese, Vice Chairman Portugal and Commission Members: Owens, Olmstead, Dunckel, and Ellis. Nays: None Abstention: None Chairman McNeese declared the motion carried. (6-0-0) ITEM 5. APPROVED SITE PLAN NO. 17-04-SP Senior Planner Stephen Cook gave a brief description of the case. The Planning and Zoning Commission considered this site plan at their July 18, 2017 regular meeting. Since that time, the applicant proposed design changes that are not considered minor revisions. Mr. Hooda owns the property developed as a Chevron convenience store with gasoline sales. The right-of-way acquisition for the widening of SH 183 and the modifications to N. Main Street directly impacted access to the site. The site plan intends to redevelop the site through the relocation of a new fuel island canopy, construction of new pavement and curbing on the front of the site, and reorientation of the on-site parking. Access—Two points of access will be provided to the site, one from Fuller Drive, and the other from southbound Main St. Northbound traffic on Main St. will access the site by turning left onto Fuller Drive. Originally, the access from N. Main Street was significantly wider than the standard twenty-four to forty foot drive approaches constructed with new development. The site plan now provides a forty (40') foot drive approach on N. Main Street. The design of the N. Main St. drive approach was completed in response to conditions created by the reconstruction of N. Main Street by the Texas Department of Transportation as part of the MidTown Express project. • First, having entered the site from Fuller Drive and accessing the fuel storage tanks, the width of the drive will enable the fuel tanker trucks to exit onto Main Street without disruption to the business. • The drive approach will avoid reconstruction of storm water structures installed by TxDOT to alleviate drainage issues at the frontage road intersection. • The connectivity between this property and the property to the south could not overcome some basic engineering issues. It was determined that the creation of shared ingress and egress would end up being detrimental to both businesses. The connectivity that had been approved in the previous site plan has been removed and additional parking for the Chevron site provided. Planning and Zoning Commission Minutes Page 7 of 7 August 22, 2017 Parking — The site contains nine (9) parking spaces in addition to the eight (8) provided at the fuel island. This parking meets the standards for gasoline sales use. Landscaping— Landscaping will be placed primarily along the street yard and the edges of the property. Exterior— The existing building will remain with this development. A new fuel island and canopy will be constructed, shifting the fuel island to the west from its' original location. The Development Services Group has certified that the site plan is in accordance with the requirements of the City of Euless. Commissioner Ellis asked if on the right side of the plan, if that shows the median on Main Street, and if it extends far enough to not allow access, so that the traffic flow to that site goes to Fuller Drive instead. Mr. Cook stated that the intent is to focus the traffic onto Fuller Drive to the north. There were no further questions or comments presented by the Commission. Vice Chairman Portugal made a motion to approve Case No. 17-04-SP for a Site Plan for Commercial Development proposed to be located on Fuller Addition, Lot 7R, 221 N. Main Street. Commissioner Owens seconded the motion. The vote was as follows: Ayes: Chairman McNeese, Vice Chairman Portugal and Commission Members: Owens, Olmstead, Dunckel, and Ellis. Nays: None Abstention: None Chairman McNeese declared the motion carried. (6-0-0) ITEM 6. ADJOURN There being no further business, the meeting was adjourned at 7:12 p.m t .. !hair an Richard McNe a Date