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Home My WebLink About2017-09-12 MINUTES OF A REGULAR MEETING OF THE EULESS CITY COUNCIL Tuesday, September 12, 2017 A regular meeting of the Euless City Council was called to order by Mayor Linda Martin at 4:34 p.m. on Tuesday, September 12, 2017, in the Precouncil Conference Room of City Hall, 201 North Ector Drive. Those present included Mayor Linda Martin, Mayor Pro Tem Eddie Price, Council Members Tim Stinneford, Jeremy Tompkins, Linda Eilenfeldt, and Harry Zimmer. Council Member Perry Bynum arrived at 4:42 p.m. During the Precouncil meeting: ➢ Council Member Jeremy Tompkins advised that he attended a 9/11 Memorial Stair Climb in Dallas on Saturday, September 9, 2017, as a citizen and was impressed with the police officers and firefighters who participate. ➢ Mayor Linda Martin advised that she, along with Finance Director Janina Jewell, attended the Euless Library Foundation (ELF) event, A Conversation with Anne Hillerman and stated that it was a lovely evening. Additionally, she requested that any Council Members who are available to attend the upcoming TML Region VIII dinner on Thursday, September 21, 2017, contact the City Secretary to allow her to make arrangements. ➢ City Secretary Kim Sutter advised that the Tarrant Appraisal District is accepting nominations for their Board of Directors and any action must be taken at the next City Council meeting. Additionally, she announced that Leon Hogg has decided to step down from the Historical Preservation Committee and the Calloway Cemetery Association. ➢ Police Chief Mike Brown introduced Civilian Services Manager David See, who previously served as a member of the Secret Service and NCIS. ➢ Mayor Martin introduced Christian Richardson, a Boy Scout working toward his Eagle Scout, who interviewed her as part of his Eagle Scout project. ➢ City Manager Loretta Getchell announced that a tour of the Trinity River Authority (TRA) water facility can be arranged for either Friday, November 10, 2017, or Friday, November 17, 2017, for those Council Members who are interested. ➢ City Manager Getchell reviewed the regular agenda. ➢ Director of Planning and Economic Development Mike Collins presented the Development update, including commercial and residential development. ➢ Police Chief Mike Brown presented the quarterly Police update for the period ending June 30, 2017, and provided statistics including crimes against persons, property crime, and new employees. Council Minutes Page 2 of 9 September 12, 2017 ➢ Information Services Administrator Scott Joyce presented the Information Services update and provided information including new employees and major projects. ➢ Finance Director Janina Jewell provided the Financial update for the month ending July 2017, and advised that sales tax was down 1.69 percent for the month but up 4.82 percent year to date and car rental tax was down one percent for the month and three percent year to date. ➢ Assistant City Manager Chris Barker advised of an upcoming full highway closure along State Highway (SH) 183 affecting eastbound traffic. CLOSED SESSION The City Council convened into closed session at 6:20 p.m. for deliberation regarding the. following: Seek legal advice from the City Attorney as authorized by Section 551.071 of the Texas Government Code related to pending or contemplated litigation: Williams vs. Brown, et al (City of Euless) Deliberate the purchase, exchange, lease or value of real property as authorized by Section 551.071 of the Texas Government Code related to: A.J. Huitt Survey The City Council recessed closed session at 6:53 p.m. COUNCIL CONSIDERATION OF SCHEDULED ITEMS —COUNCIL CHAMBERS The Euless City Council continued their meeting in the Council Chambers at 7:00 p.m. for consideration of scheduled items. STAFF MEMBERS PRESENT City Manager Loretta Getchell Deputy City Manager Bob Freeman Assistant City Manager Chris Barker City Attorney Wayne Olson City Secretary Kim Sutter Deputy City Secretary Lindsay Wells Police Chief Mike Brown Director of Public Works and Engineering Hal Cranor Finance Director Janina Jewell Fire Chief Wes Rhodes Director of Planning and Economic Development Mike Collins Director of Parks and Community Services Ray McDonald Assistant to the City Manager Betsy Deck Library Administrator Sherry Knight Council Minutes Page 3 of 9 September 12, 2017 Human Resources/Risk Administrator Carolyn Marshall Fleet and Facilities Administrator Kyle McAdams Texas Star General Manager Glenda Hartsell-Shelton VISITORS Paula Burkham Anniece McKanna Peggy Vandiver Deriree Carter Gene Shawl Mavy Wright Viliami Cocker Lori Tompkins INVOCATION Police Chief Mike Brown gave the invocation. PLEDGE OF ALLEGIANCE Council Member Linda Eilenfeldt led the pledge of allegiance. ITEM NO. 1. PRESENTATION OF EMPLOYEE SERVICE PINS City Manager Loretta Getchell introduced Finance Director Janina Jewell. Janina was accompanied by members of the Finance Department. Mayor Martin presented Janina with a service pin commemorating her 10 years of service with the City. City Manager Loretta Getchell introduced Internal Auditor Doug Burkham. Doug was accompanied by his wife, Paula, and members of the Finance Department. Mayor Martin presented Doug with a service pin commemorating his 15 years of service with the City. CONSENT AGENDA (items 2 through 10) Mayor Martin asked Assistant City Manager Barker to read each item into the record. Council Member Stinneford motioned to approve the consent agenda items number 2 through 10. Council Member Bynum seconded the motion. Ayes: Mayor Martin, Mayor Pro Tem Price, Council Members Stinneford, Tompkins, Eilenfeldt, Zimmer, and Bynum Nays: None Mayor Martin declared the motion carried. ITEM NO. 2. APPROVED DECLARATION OF FIRE EQUIPMENT AS SURPLUS PROPERTY AND AUTHORIZE DISPOSITION Declared fire equipment to be surplus property and authorized donation of such equipment to a municipality affected by Hurricane Harvey. The Fire Department is Council Minutes Page 4 of 9 September 12, 2017 �I scheduled to retire the 2003 Sutphen Platform Truck upon arrival of a new fire truck that is expected within a few weeks. The City Manager recommended declaring this truck as surplus property and offering the truck to a municipality that has been affected by Hurricane Harvey prior to posting for auction. Fire trucks have relatively little residual value through auction, but could potentially be useful to another municipality. ITEM NO. 3. APPROVED RENEWAL OF RFP NO. 011-13 Renewed RFP No. 011-13 with American Municipal Services, 3724 Old Denton Road, Carrollton, Texas, for Utility Billing and Municipal Court collections services. The initial contract was awarded by the City Council on October 22, 2013, for an initial three year period beginning November 1, 2013. This is the second of three additional one-year renewal options. ITEM NO. 4. AUTHORIZED PURCHASE OF EIGHTY (80) GOLF CARS Authorized the purchase of 80 golf cars from the E-Z-GO authorized distributor, C & M Air Cooled Engine, Inc., 6612 US 84, Waco, Texas, through the BuyBoard Cooperative Purchasing Program. A GPS option is provided on a monthly lease term. The estimated expenditure is $356,000 which excludes a trade in allowance of$2,100 per car. ITEM NO. 5. AUTHORIZED PURCHASE OF AUTOMOTIVE AND EQUIPMENT TIRES Authorized the purchase of automotive and equipment tires from Republic Tire & Supply, 125 North Vine Street, Euless, Texas, through the State of Texas Multiple Award Schedule (TXMAS)contract. Republic Tire&Supply will serve as the city's primary source for automotive and equipment tires. The contract will be for a one year term with the option to renew annually. Expenditures are based on an as needed basis. ITEM NO. 6. APPROVED RESOLUTION NO. 17-1511 Approved Resolution No. 17-1511, supporting an application to establish a Municipal Setting Designation (MSD) for a tract of land located in the City of Arlington at 12700 Calloway Cemetery Road. The City of Euless has one groundwater source used for potable water supply that is located within a five mile radius from the proposed MSD site. The groundwater gradient and the depth of groundwater are such that an MSD at i this site will pose no threat to the Euless water supply. i ITEM NO. 7. APPROVED RESOLUTION NO. 17-1514 i Approved Resolution No. 17-1514, approving the Fiscal Year 2017-2018 Service and Assessment Plan for the Glade Parks Public Improvement District Number One (PID#1). PID #1 was established December 14, 2010, by Resolution No. 10-1350 for property located near the intersection of State Highway 121 and Cheek Sparger Road. Based on the amortization schedule of the debt service for such improvements, no assessment is necessary for FY2017-2018. Council Minutes I Page 5 of 9 September 12, 2017 ITEM NO. 8. APPROVED RESOLUTION NO. 17-1515 Approved Resolution No. 17-1515, approving the Fiscal Year 2017-2018 Service and Assessment Plan for the Glade Parks Public Improvement District No. 2 (PID#2.) PID#2 was established June 9, 2015, by Resolution No. 15-1461 for property located near the intersection of State Highway 121 and Cheek Sparger Road. Based on the amortization schedule of the debt service for such improvements, no assessment is necessary for FY2017-2018. ITEM NO. 9. APPROVED RESOLUTION NO. 17-1516 Approved Resolution No. 17-1516, approving the Fiscal Year 2017-2018 Service and Assessment Plan for the Euless Midtown Public Improvement District(PID.) The PID was established August 25, 2015, by Resolution No. 15-1471 for property located near FM 157, State Highway 10 and State Highway 183. Based on the Annual Service Plan Update, an assessment of $988,302 is necessary for FY2017-2018 to fund the debt service and annual collection costs. ITEM NO. 10. APPROVED CITY COUNCIL MINUTES Approved City Council minutes of the regular meeting of August 29, 2017, and the special called meeting of September 5, 2017. REGULAR AGENDA ITEM NO. 11. AUTHORIZED MAYOR TO NEGOTIATE AND EXECUTE CONVEYANCE DOCUMENTS Council Member Tompkins motioned to authorize the Mayor to negotiate and execute conveyance documents for acceptance of property out of the S. Huitt Survey, Abstract 705 and the A. Bradford Survey, Abstract 152, Westwood Village Addition. Council Member Eilenfeldt seconded the motion. Ayes: Mayor Martin, Mayor Pro Tem Price, Council Members Stinneford, Tompkins, Eilenfeldt, Zimmer, and Bynum Nays: None Mayor Martin declared the motion carried. ITEM NO. 12. APPROVED EULESS DEVELOPMENT CORPORATION BUDGET FOR FY2017-2018 Council Member Eilenfeldt motioned to approve the Euless Development Corporation (EDC) Budget for Fiscal Year 2017-2018 Council Member Zimmer seconded the motion. Council Minutes Page 6 of 9 September 12, 2017 Ayes: Mayor Martin, Mayor Pro Tem Price, Council Members Stinneford, Tompkins, Eilenfeldt, Zimmer, and Bynum Nays: None Mayor Martin declared the motion carried. ITEM NO. 13. APPROVED FIRST AND FINAL READING OF ORDINANCE NO. 2164 ADOPTING THE CITY OF EULESS OFFICIAL OPERATING AND CAPITAL BUDGETS FOR FY2017-2018 AND AMENDING THE BUDGET FOR FY2016-2017 Council Member Stinneford motioned to approve the first and final reading of Ordinance No. 2164, adopting the City of Euless Official Operating and Capital Budgets for Fiscal Year 2017-2018, and amending the Budget for Fiscal Year 2016-2017. Council Member Bynum seconded the motion. Ayes: Mayor Martin, Mayor Pro Tem Price, Council Members Stinneford, Tompkins, Eilenfeldt, Zimmer, and Bynum Nays: None Mayor Martin declared the motion carried. ITEM E NO. 14 RATIFIED THE PROPERTY TAX REVENUE INCREASE REFLECTED IN THE FY2017-2 1 0 8 BUDGET Mayor Pro Tem Price motioned to ratify the property tax revenue increase reflected in the Fiscal Year 2017-2018 budget. Council Member Tompkins seconded the motion. Ayes: Mayor Martin, Mayor Pro Tem Price, Council Members Stinneford, Tompkins, Eilenfeldt, Zimmer, and Bynum Nays: None Mayor Martin declared the motion carried. ITEM NO. 15. APPROVED FIRST AND FINAL READING OF ORDINANCE NO. 2165 Council Member Tompkins motioned that the property tax rate be increased by the adoption of a tax rate of$0.4625 per $100 of assessed value, which is effectively a 6.89 percent increase in the tax rate, by adoption of Ordinance No. 2165. Council Minutes Page 7 of 9 September 12, 2017 Council Member Eilenfeldt seconded the motion. Ayes: Mayor Martin, Mayor Pro Tem Price, Council Members Stinneford, Tompkins, Eilenfeldt, Zimmer, and Bynum Nays: None Mayor Martin declared the motion carried. ITEM NO. 16. APPROVED FIRST AND FINAL READING OF ORDINANCE NO. 2166 Mayor Pro Tem Price motioned to approve the first and final reading of Ordinance No. 2166, adopting the Tax Roll for 2017. Council Member Zimmer seconded the motion. Ayes: Mayor Martin, Mayor Pro Tem Price, Council Members Stinneford, Tompkins, Eilenfeldt, Zimmer, and Bynum Nays: None Mayor Martin declared the motion carried. ITEM NO. 17. APPROVED FIRST AND FINAL READING OF ORDINANCE NO. 2167 Finance Director Jewell advised that this ordinance would authorize the issuance of tax notes not to exceed $625,000 for a term of two years for the purchase of public safety related equipment and street maintenance equipment as detailed in the Fiscal Year 2017- 2018 Annual Operating Budget. Council Member Bynum motioned to approve the first and final reading of Ordinance No. 2167, authorizing the issuance of"City of Euless, Texas Tax Notes, Series 2017", for the acquisition of public safety-related equipment and street maintenance equipment. Council Member Stinneford seconded the motion. Ayes: Mayor Martin, Mayor Pro Tem Price, Council Members Stinneford, Tompkins, Eilenfeldt, Zimmer, and Bynum Nays: None Mayor Martin declared the motion carried. Council Minutes Page 8 of 9 September 12, 2017 ITEM NO. 18. APPROVED FIRST AND FINAL READING OF ORDINANCE NO. 2168 Finance Director Jewell presented the item and reviewed the proposed rate changes and advised that the proposed rates would become effective October 1, 2017. She advised that the proposed adjustments to the current water and wastewater fee structure are sufficient to cover the overall cost of operating the system and that the proposed rates are based on the estimated rates provided by the Trinity River Authority (TRA.) City Manager Getchell advised that the City Council was provided a revised version of the ordinance by the City Attorney and asked that the new version be considered for approval. The revised ordinance removes changes to drainage fees and those changes will be presented to the City Council at a future meeting for consideration. Council Member Stinneford motioned to approve the first and final reading of Ordinance No. 2168, amending the City of Euless Code of Ordinances, Chapter 30, "Fees", Section 30-35, "Water and Wastewater Service — Monthly Rates", and Section 30-37 "Monitored Group Class." Council Member Zimmer seconded the motion. Ayes: Mayor Martin Mayor Pro Tem Price Council Members Stinneford, rd Tompkins, Eilenfeldt, Zimmer, and Bynum Nays: None Mayor Martin declared the motion carried. ITEM NO. 19. APPROVED FIRST AND FINAL READING OF ORDINANCE NO. 2169 Council Member Bynum inquired as to the purpose for the ordinance. IIS ` Assistant City Manager Barker advised that Senate Bill 1004 recently amended Chapter 284 of the Texas Local Government Code to allow certain wireless network providers to install their wireless facilities in the public rights-of-way. The ordinance brings the City's Code of Ordinances into compliance with the new state law that went into effect September 1, 2017. j Council Member Bynum motioned to approve the first and final reading of Ordinance No. 2169, adopting regulations governing the use, occupancy and maintenance of City rights- of-way by wireless network providers. Mayor Pro Tem Price seconded the motion. Ayes: Mayor Martin, Mayor Pro Tem Price, Council Members Stinneford, Tompkins, Eilenfeldt, Zimmer, and Bynum Council Minutes Page 9 of 9 September 12, 2017 Nays: None Mayor Martin declared the motion carried. ITEM NO. 20. PUBLIC COMMENTS No public comments. ITEM NO. 21. REPORTS City Manacer City Manager Getchell expressed her appreciation to the Directors and Administrators and especially the Finance Department for their efforts in drafting and preparing the annual budget. City Attorney No report given. City Council Council Member Bynum commended the City's staff for their efforts during Hurricane Harvey's aftermath. Mayor Martin expressed her appreciation to City staff who worked for months to prepare the budget. Additionally, she announced the following upcoming events: • Season of Sounds Concert: Colt and the Old 45s, Friday, September 15, 2017, 7:00 to 8:00 p.m., Leon Hogg Amphitheatre; and • Euless Citizens Police Academy Alumni Association (ECPAAA) BBQ Dinner, Saturday, September 16, 2017, 6:00 to 9:00 p.m., Euless Family Life Senior Center. ITEM NO. 22. ADJOURN Mayor Martin adjourned the meeting at 7:30 p.m. APPROVED: ATTEST• 26e� Lin artin, Mayor i Sutter, TRMC, City Secretary