HomeMy WebLinkAbout2017-10-10 MINUTES OF A REGULAR MEETING
OF THE
EULESS CITY COUNCIL
Tuesday, October 10, 2017
A regular meeting of the Euless City Council was called to order by Mayor Linda Martin
at 4:39 p.m. on Tuesday, October 10, 2017, in the Precouncil Conference Room of City
Hall, 201 North Ector Drive. Those present included Mayor Linda Martin, Mayor Pro Tem
Eddie Price, Council Members Tim Stinneford, Linda Eilenfeldt, and Harry Zimmer.
Council Member Perry Bynum arrived at 5:17 p.m. Council Member Jeremy Tompkins
was absent due to a prior commitment.
During the Precouncil meeting:
➢ Assistant to the City Manager Betsy Deck presented an update on the Drowning
Prevention Program held during the summer and provided information including
the program's objective and the local organizations the City partnered with for the
program. She expressed her appreciation to Administrative Intern Alex Houton
and Fire Inspector III Ken Rawlinson for their assistance with promoting the
program.
➢ Council Member Harry Zimmer advised that he attended the Euless Small
Business Association luncheon today and expressed his appreciation to Assistant
to the City Manager Deck for her efforts in creating advertising materials to
promote small business in Euless.
➢ Mayor Linda Martin expressed her appreciation to Library Administrator Sherry
Knight and the Library staff for their efforts to host the Edible Books Contest held
Friday, October 6, 2017.
➢ City Manager er Loretta Getchell reviewed the agenda.regular 9
➢ Fire Marshall Paul Smith presented an update regarding proposed changes to the
International Fire Code. Changes will be presented for City Council approval at
the October 24, 2017 meeting.
➢ Fire Chief Wes Rhodes presented the Fire Department update and discussed Fire
Prevention Week October 9 through 13, National Night Out events held Tuesday,
October 3, 2017, and the kick-off of this year's Clown Safety Troop program,
"Safety Ninja Warriors."
➢ Finance Director Janina Jewell provided the Financial update and advised that car
rental tax was up seven percent over the same period last year.
➢ Assistant City Manager Chris Barker advised that a full freeway closure of State
Highway (SH) 183 is planned for the weekend of October 20, 2017. Additionally,
he advised that Ector Drive will be closed under the bridge the weekend of October
13, 2017; however, frontage roads will remain open.
Council Minutes Page 2 of 9 October 10, 2017
➢ Director of Public Works and Engineering Hal Cranor advised that southbound
Raider Drive would be shut down for approximately three weeks beginning
October 16, 2017, from 9:00 a.m. to 3:00 p.m. daily to allow construction of the
connection of the storm water system to the new JPS Medical Facility.
➢ City Secretary Kim Sutter provided an update to the Board and Commission
appointment process and advised of the upcoming candidate interviews to be held
Monday, October 23, 2017.
Mayor Martin advised of possible changes to the appointment process.
CLOSED SESSION
The City Council convened into closed session at 6:08 p.m. for deliberation regarding the
following:
Seek legal advice from the City Attorney as authorized by Section 551.071 of the Texas
Government Code related to pending or contemplated litigation:
• Access to City property
Deliberate the appointment, employment, evaluation, reassignment, duties discipline or
dismissal of a public officer or employee as authorized by Section 551.074 of the Texas
Government Code related to:
• Planning and Zoning Commission
• Zoning Board of Adjustment
• Euless Development Corporation
The City Council recessed closed session at 6:42 p.m.
COUNCIL CONSIDERATION OF SCHEDULED ITEMS —COUNCIL CHAMBERS
The Euless City Council continued their meeting in the Council Chambers at 7:00 p.m.
for consideration of scheduled items.
STAFF MEMBERS PRESENT
City Manager Loretta Getchell
Deputy City Manager Bob Freeman
Assistant City Manager Chris Barker
City Attorney Wayne Olson
City Secretary Kim Sutter
Deputy City Secretary Lindsay Wells
Police Chief Mike Brown
Director of Public Works and Engineering Hal Cranor
Finance Director Janina Jewell
Fire Chief Wes Rhodes
Director of Planning and Economic Development Mike Collins
Director of Parks and Community Services Ray McDonald
Information Services Administrator Scott Joyce
Council Minutes Page 3 of 9 October 10, 2017
Assistant to the City Manager Betsy Deck
Library Administrator Sherry Knight
Human Resources/Risk Administrator Carolyn Marshall
Fleet and Facilities Administrator Kyle McAdams
Texas Star General Manager Glenda Hartsell-Shelton
VISITORS
Cory Michael Bowers April Molina Joel Powell
Viliami Cocker Aubrey Molina Ruth Powell
Matt Cunningham Briana Molina Kay Price
Princess Cunningham Cristian Molina Lui Sanft
Kathryn Dault Javier Molina, Sr. Gene Shawl
Kristy Dault Melissa Molina Scott Sheppard
Mike Dault Mercedes Molina Barney Snitz
Jiaosi Ikakoula Oswaldo Molina III Dale Turns
Malakai Kuton Tony Molina Joyce Turns
Mosaia Langi Sarah Moore Henry Vasquez
Sehope Lolon Anniece McKanna Solo Vellmure
Janet Meece Sipa Nivpalau Mavy Wright
Peter Meece Vilaiami Nivpalau
Adriana Molina Amy Powell
INVOCATION
Mayor Linda Martin gave the invocation.
PLEDGE OF ALLEGIANCE
Council Member Harry Zimmer led the pledge of allegiance.
ITEM NO. 1. PRESENTATION OF EMPLOYEE SERVICE PINS
Finance Director Janina Jewell introduced Utility Billing Clerk Connie Molina. Connie was
accompanied her husband, Javier Molina, Sr., daughters, Mercedes Molina and Adriana
Vasquez, sons, Tony and Oswaldo, daughters-in-law, Melissa, Aubrey, and April,
grandsons, Cristian and Henry, granddaughter, Briana, and members of the Utility Billing
Department. Mayor Martin presented Connie with a service pin commemorating her 10
years of service with the City.
Director of Public Works and Engineering Hal Cranor introduced Water Quality Specialist
Andy Conner. Andy was accompanied by his son, Chris, and members of the Public
Works Department. Mayor Martin presented Andy with a service pin commemorating his
15 years of service with the City.
Director of Public Works and Engineering Hal Cranor introduced Crew Leader Randy
Dault. Randy was accompanied by his wife, Kristy, son, Mike, daughter-in-law, Kathryn,
and members of the Public Works Department. Mayor Martin presented Randy with a
service pin commemorating his 15 years of service with the City.
Council Minutes Page 4 of 9 October 10, 2017
Police Chief Mike Brown introduced Senior Police Officer Robert "David" Powell. David
was accompanied by his wife, Nicole, daughters, April and Erin, father, Joel, mother,
Ruth, sister, Amy, father-in-law, Peter Meece, mother-in-law, Janet Meece, and members
of the Police Department. Mayor Martin presented David with a service pin
commemorating his 20 years of service with the City.
Police Chief Mike Brown introduced Senior Police Officer Chris White. Chris was
accompanied by members of the Police Department. Mayor Martin presented Chris with
a service pin commemorating his 20 years of service with the City.
ITEM NO. 2. PRESENTATION OF CERTIFICATE OF ACHIEVEMENT FOR
EXCELLENCE IN FINANCIAL REPORTING AWARD
Finance Director Jewell accompanied by Assistant Finance Director Jackie Theriot and
BudgetfTreasury Manager Diana Ayala announced that the Government Finance Officers
Association (GFOA) has awarded the City of Euless a Certificate of Achievement for
Excellence in Financial Reporting. Ms. Jewell presented the certificate to Mayor Martin
and advised that this is the 30th consecutive year the City of Euless has received this
award. Additionally, she recognized Assistant Finance Director Theriot and her staff for
their hard work in achieving this recognition.
ITEM NO. 3. PRESENTATION BY THE TOWN OF LITTLE ELM
Town of Little Elm Police Chief Rodney Harrison and Director of the Department of Public
Safety Joe Florentino presented a plaque recognizing the Euless Police Department for
their support and assistance provided following the shooting death of Little Elm Police
Detective Jerry Walker.
ITEM NO. 4. PRESENTATION BY 6 STONES COMMEMORATING THE 200th
CPR HOME IN EULESS
6 Stones Executive Director Scott Sheppard presented a brief history of the creation of 6
Stones in 2008 and discussed the upcoming Community Powered Revitalization (CPR)
event being held on October 20 and 21, 2017. The CPR event will celebrate the 200th
home in Euless to be improved through the partnership with 6 Stones and the City of
Euless.
Director of CPR Brian Kramer provided a brief explanation of the CPR program.
CONSENT AGENDA (items 5 through 19)
Mayor Martin asked Assistant City Manager Barker to read each item into the record.
Council Member Stinneford motioned to approve the consent agenda items number 5
through 19.
Council Minutes Page 5 of 9 October 10, 2017
Mayor Pro Tem Price seconded the motion.
Ayes: Mayor Martin, Mayor Pro Tem Price, Council Members Stinneford,
Eilenfeldt, Zimmer, and Bynum
Nays: None
Mayor Martin declared the motion carried.
ITEM NO. 5. AUTHORIZED CITY MANAGER TO ENTER INTO A CONTRACT
Authorized the City Manager to enter into a contract with IPS Advisors, 10000 North
Central Expressway #1100, Dallas, Texas, to provide services including benefits
administration, product and service evaluation, strategic benefits planning, benefit plan
analysis and benefit plan design, bidding and negotiation, new vendor and program
implementation, utilization review, employee communication tools and resources,
wellness programs, compliance and regulatory support. The contract period begins
October 2017 and is valid for a three-year period. The estimated annual expenditure is
$50,000.
ITEM NO. 6. AUTHORIZED CITY MANAGER TO EXECUTE A CONTRACT
Authorized the City Manager to execute a contract with Infrastructure Management
Services (IMS), 1775 Winnetka Circle, Rolling Meadows, Illinois, for a pavement
management study through an interlocal agreement with North Central Texas Council of
Governments North Texas Share program. IMS will perform a City wide pavement
condition survey in order to prioritize road rehabilitation projects. The estimated
expenditure is $73,038.
ITEM NO. 7. AUTHORIZED CITY MANAGER TO NEGOTIATE AND EXECUTE
AN ARCHITECTURAL SERVICES CONTRACT
Authorized the City Manager to negotiate and execute an Architectural Services Contract
with Oxley Williams Tharp Architects for the construction documents development,
bidding and negotiation, and contract administration phases of the remodel of the Library
building. The estimated expenditure is $172,250.
ITEM NO. 8. APPROVED A JOB ORDER CONTRACT
Approved a Job Order Contract (JOC) with ABM Building Services LLC, 4100 Amon
Carter Boulevard #112, Fort Worth, Texas for HVAC services through The Interlocal
Purchasing System (TIPS). This contract will allow for the maintenance, repair, and
procurement of equipment and services needed to maintain, and or replace HVAC
systems and components throughout the year. Products and services are provided
through the TIPS JOC program #1012116 and will be on as needed basis.
Council Minutes Page 6 of 9 October 10, 2017
ITEM NO. 9. APPROVED RENEWAL OF BID NO. 001-16
Renewed Bid No. 001-16 for Professional Employee Leasing at Texas Star Golf Course,
Conference Centre, and Raven's Grille to the LL Roberts Group, 7475 Skillman Street,
Suite C-102, Dallas, Texas. The original two year contract was awarded in November
2015, and this award represents the first of two optional one year renewals.The estimated
expenditure is $208,083.
ITEM NO. 10. AUTHORIZED PURCHASE OF GROUNDS MAINTENANCE
EQUIPMENT
Authorized the purchase of grounds maintenance equipment from Professional Turf
Products, LP, 1010 North Industrial Boulevard, Euless, Texas, through the BuyBoard
Cooperative Purchasing Program. This purchase will be for the replacement of grounds
maintenance equipment at the Texas Star Golf Course. All pricing is provided through
the BuyBoard Contract #529-17. The dealer has offered a trade-in allowance of $5,000
for the two turf aerators to be replaced. The estimated expenditure is $65,842.
ITEM NO. 11. AUTHORIZED PURCHASE OF GROUNDS MAINTENANCE
EQUIPMENT
Authorized the purchase of grounds maintenance equipment from Zimmerer Kubota,
5165 Mark IV Parkway, Fort Worth, Texas, through the Houston Galveston Area
Purchasing Cooperative (HGAC). This purchase will be for the replacement of grounds
maintenance equipment for the Texas Star Golf Course, and the Parks Department. The
estimated expenditure is $48,043.
ITEM NO. 12. AUTHORIZED PURCHASE OF ARTICULATED WHEEL LOADER
Authorized the purchase of an articulated wheel loader from Associated Supply Company
(ASCO), 2019 Airport Freeway, Euless, Texas, through the BuyBoard Cooperative
Purchasing Program. This purchase will be for one articulated wheel loader for the Parks
Department. The estimated expenditure is $143,300.
ITEM NO. 13. AUTHORIZING PURCHASE OF VARIOUS CITY VEHICLES
Authorized the purchase of various City vehicles from Silsbee Ford, 1211 Highway 96
North, Silsbee, Texas, through the Houston Galveston Area Council (HGAC) purchasing
cooperative. This purchase will be for the replacement of various city vehicles including
two Ford F250 pick-up trucks for Public Works, one Ford F150 pick-up truck for
Engineering, and one Ford Transit passenger van for Recreation. The estimated
expenditure is $113,567.
Council Minutes Page 7 of 9 October 10, 2017
ITEM NO. 14. AUTHORIZED PURCHASE OF TWO POLICE PATROL UTILITY
VEHICLES
Authorized the purchase of two police patrol utility vehicles from Caldwell Country
Chevrolet, 800 State Highway 21 East, Caldwell, Texas, through the BuyBoard
Cooperative Purchasing Program. This purchase will be for two Chevrolet Tahoe Police
Utility Vehicles. The estimated expenditure is $63,880.
ITEM NO. 15. AUTHORIZED PURCHASE OF THREE FIRE DEPARTMENT
STRETCHER POWER-LOADING SYSTEMS FOR AMBULANCES
Authorized the purchase of three stretcher power-loading systems for each of the frontline
fire department ambulances through Stryker Medical, 6080 Corporate Avenue, Portage,
Michigan, a sole source vendor. The devices are used to lift and lower patients while
being loaded and unloaded from the ambulances. Currently, firefighters are required to
support the weight of the patient during the loading and unloading procedures. The
estimated expenditure is $72,717.
ITEM NO. 16. AUTHORIZED PURCHASE OF LIBRARY MATERIALS
Authorized the purchase of Library print and multimedia materials through the State of
Texas CO-OP Program from Ingram Library Services, Inc. This is the fourth year of a
contract period that was bid by the State of Texas CO-OP Program. The contract period
is from August 25, 2014 through August 31, 2018. The estimated expenditure is
$191,000.
ITEM NO. 17. AUTHORIZED THE SALE OF CITY OWNED PROPERTY
Authorized the sale of City owned property for the structure located on the property at
Cresthaven Addition, Block 3, Lot 10, 911 Highland Drive. The City would intend to offer
for sale, at a public auction, the structure located on the property. Terms of the sale would
provide that the winning bidder remove the structure from the property within a specified
number of days, that the structure is being offered as-is, that the existing foundation and
utility service lines be removed, and that the property be left in a clean and orderly
manner.
ITEM NO. 18. APPROVED RESOLUTION NO. 17-1517
Approved Resolution No. 17-1517, designating authorized representatives to negotiate
and execute a lease agreement with PNC Equipment Finance for the purchase of 80 GPS
units that will be installed on the new golf carts approved for purchase by the City Council
on September 12, 2017. The lease is for a 48 month term with monthly rental payments
of$3,520.
Council Minutes Page 8 of 9 October 10, 2017
ITEM NO. 19. APPROVED CITY COUNCIL MINUTES
Approved City Council minutes of the regular meeting of September 26, 2017.
REGULAR AGENDA
ITEM NO. 20. APPROVED FIRST READING OF ORDINANCE NO. 2172
Assistant City Manager Barker advised that the current franchise agreement for solid
waste collection is with Allied Waste and the agreement expires February 28, 2018. A
new franchise agreement must be approved every five years. In accordance with the
City's Charter, a franchise agreement ordinance must have two readings 30 days apart.
The second reading of Ordinance No. 2172 will be November 14, 2017.
Council Member Bynum motioned to approve the first reading of Ordinance No. 2172,
granting a Franchise to Allied Waste Services of Ft. Worth, LLC for solid waste services
for the collection of residential and commercial solid waste within the City of Euless.
Council Member Stinneford seconded the motion.
Ayes: Mayor Martin, Mayor Pro Tem Price, Council Members Stinneford,
Eilenfeldt, Zimmer, and Bynum
Nays: None
Mayor Martin declared the motion carried.
ITEM NO. 21. APPROVED FIRST READING OF ORDINANCE NO. 2173
Assistant City Manager Barker advised that the current franchise agreement for recycling
collection is with Community Waste Disposal, LP, and the agreement expires February
28, 2018. A new franchise agreement must be approved every five years. In accordance
with the City's Charter, a franchise agreement ordinance must have two readings 30 days
apart. The second reading of Ordinance No. 2173 will be November 14, 2017.
Council Member Stinneford motioned to approve the first reading of Ordinance No. 2173,
Granting a Franchise to Community Waste Disposal, LP for recycling services for the
collection of residential and apartment recyclables within the City of Euless.
Council Member Eilenfeldt seconded the motion.
Ayes: Mayor Martin, Mayor Pro Tem Price, Council Members Stinneford,
Eilenfeldt, Zimmer, and Bynum
Nays: None
Council Minutes Page 9 of 9 October 10, 2017
Mayor Martin declared the motion carried.
ITEM NO. 22. PUBLIC COMMENTS
No public comments.
ITEM NO. 23. REPORTS
City Manager
City Manager Getchell expressed her appreciation to the Finance Department for their
efforts with the annual audit process.
Ci Attorney
v
No report given.
City Council
Mayor Martin expressed her appreciation to the Police and Fire Departments for their
efforts when they recently transported her husband to the emergency room.
Additionally, she mentioned the following upcoming events:
• Friday, October 13, 2017, Season of Sounds Concert: Bravo Combo, Texas Star
Pavilion, 7:00 p.m. to 8:00 p.m.; and
• Friday, October 13, 2017 through Sunday, October 15, 2017, Euless Library
Foundation Book Sale, Mary Lib Saleh Euless Public Library.
Mayor Martin expressed her appreciation to Boy Scout Troop 345 for attending the
meeting.
ITEM NO. 24. ADJOURN
Mayor Martin adjourned the meeting at 7:45 p.m.
APPROVED: ATTES
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Lind arti , Mayor i Sutte , TRMC, City Secretary