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HomeMy WebLinkAbout1992-08-25 MINUTES OF A REGULAR MEETING OF THE EULESS CITY COUNCIL AIJG[bT 25, 1992 CALL TO ORDER A regular meeting of the Euless City Council was called to order by Mayor Pro Tem Mary Lib Saleh at 4:15 p.m. on Tuesday, August 25, 1992, in the downstairs Administration Building Conference Room. Those present were Mayor Pro Tem Mary Lib Saleh and Council Members Bobby Baker, Henry Boatright, Frank Douglass, Todd Smith and Peter Staks. Mayor Samuels arrived at 4:25 p.m. Precouncil discussion was held on agenda items and other scheduled items. An executive session was held to discuss pending litigation and land acquisition as authorized by V.T.C.S. Article 6252, Sec. 2 (e) and (f). COUNCIL CONSIDERATION OF SCHEDULED ITEMS - COUNCIL CHAMBERS The Euless City Council continued their meeting in the Council Chambers at 7:00 p.m. for consideration of scheduled items. Staff Members Present 44111' Tom Hart, City Manager; Kay Godbey, Assistant City Manager; Bob McFarland, City Attorney; Susan Crim, City Secretary; Lee Koontz, Fire Chief; K. B. Fuller, Police Chief; Joey Ziemian, Police Captain; Susan Weaver, Assistant City Engineer; Debra Forte', Director of Fiscal and Human Resources; John Craig, Director of Development; Randy Byers, Director of Public Works; Modesto Mundo, AdminisLtative Assistant; Cathy DiMaggio, Assistant to the City Secretary Visitors Leon Hogg, Chairman, Parks and Leisure Services Board; Charlie Miller, Parks and Leisure Services Board; Jack Hill, Chairman, Planning and Zoning Commission; Tommy Barnes, Chairman, Civil Service Commission; Willie Mae McCormick, Civil Service Commission; David Gilfillan, Civil Service Commission; Neal Adams, Industrial Development Committee; Caroline Brown, Freddie Clark, Margarita Franco, Cathy Lynch, and Debbie Riley, 9-1-1 Dispatchers; and other visitors as noted on the visitor's register. PLEDGE OF ALLEEIANCE Councilman Frank Douglass led the Pledge of Allegiance. INVOCATION Mayor Pro Tem Mary Lib Saleh gave the invocation. REAR COUNCIL MEETIP& AmIsP 25, 1992 PAGE 2 ITEM Nb. 1: SPECIAL PRESENTATION OF PROCLAMATIONS TO IULE SS PUBLIC SAFETY DISPATCHERS In commemoration of the 5th Anniversary of 9-1-1 service, individual proclamations were presented to the City of Euless 9-1-1 dispatchers, each of whom have been dispatchers since the beginning of 9-1-1 emergency service. Mayor Samuels presented proclamations to Caroline Brown, Freddie Clark, Margarita Franco, Cathy Lynch, and Debbie Riley. Melanie Scott was not present to accept her proclamation. ITEM M). 2: BID NO. 92-17 Mayor Pro Tem Saleh moved to award Bid No. 92-17 to Consolidated Traffic Controls, Inc. for the purchase and installation of six 3M Model 292 Optical Emitters for fire department emergency vehicles in the amount of $9,155. Councilman Baker seconded the motion. Ayes: Councilmen Douglass, Smith, Baker, Staks, Boatright Mayor Pro Tem Saleh and Mayor Samuels Nays: None Mayor Samuels declared the motion carried. ITEM M). 3: BID NO. 92-22 Mayor Pro Tem Saleh moved to award Bid No. 92-22 to Weis American Fire Equipment Co. for the purchase of four complete self-contained breathing apparatus in the amount of $7,320. Councilman Baker seconded the motion. Ayes: Councilmen Douglass, Smith, Baker, Staks, Boatright Mayor Pro Tem Saleh and Mayor Samuels Nays: None Mayor Samuels declared the motion carried. ITH4 M). 4: BID NO. 92-24 Mayor Pro Tem Saleh moved to award Bid No. 92-24 to Quala-Tel Enterprises for the purchase and installation of four intercom systems on four fire vehicles in the amount of $8,249. Councilman Baker seconded the motion. RJR C NCIL MEETING AIXubT 25, 1992 PAGE 3 Ayes: Councilmen Douglass, Smith, Baker, Staks, Boatright Mayor Pro Tem Saleh and Mayor Samuels Nays: None Mayor Samuels declared the motion carried. ITF I NO. 5: BID ND. 92-25 Mayor Pro Tem Saleh moved to award Bid No. 92-25 to Quala-Tel Enterprises for the purchase and installation of three intercom systems on three ambulances in the amount of $4,581. Councilman Baker seconded the motion. Ayes: Councilmen Douglass, Smith, Baker, Staks, Boatright Mayor Pro Tem Saleh and Mayor Samuels Nays: None Mayor Samuels declared the motion carried. ]!I1 N0. 6: APPROVAL OF FIRST AND FINAL READING OF ORDINANCE NO. 1083 Revising and restating Ordinance No. 498, Civil Service Rules and `ly Regulations Debra Forte', Director of Fiscal and Human Resources addressed the Council regarding Ordinance No. 1083, revision of the Civil Service Rules and Regulations. Ms. Forte' stated that the Civil Service Commission began work in November, 1990, in conjunction with employee committee groups and an employee benefits committee. Ms. Forte' noted that there were six major revisions and many rewrites in legal language to bring the document into compliance with State and Federal law. The six major issues included: 1) Personal/Sick Leave, Page 10.53-10.54: the intent of sick leave is to preclude a loss of income for absences due to illness or injury of the employee during the employee's regular work week. 2) Examinations, Page 4.25-4.33: Entrance and Promotional examinations are segregated. The promotional exams process for the Firefighters and Police Officers has changed in reference to grading and the oral interview board. 3) Nepotism, Page 6.38: No person shall be eligible for employment where such person is related to a city employee. The City Manager shall have the discretion to make exceptions to this policy. 4) Emergency Leave, Page 10.59: Number of days changed flow seven days per year to three days for each occurrence, definition expanded. fir. 5) Holidays, Page 10.51: Non-seasonal Part-Time Employees will receive holiday pay for hours normally scheduled to work if falling on a holiday. REAR caw= MINING Nrusr 25, 1992 PAGE 4 6) Extra Holiday, Page 10.52: Spring Break, a Friday designated by the City Manager at first of each year. Mr. Tommy Barnes, Chairperson, Civil Service Commission, said that the employees who were on the committee did an excellent job of polling their fellow employees and that the Commission was very pleased with the feedback they received from them. Mayor Samuels read three "Opinion/Speaker Registration" forms from Kay Brock, Accounts Payable Clerk; Anniece McKanna, Secretary, Personnel; and Jim McKanna, a Euless resident. Concerns were expressed by each of the individuals regarding the elimination of sick leave for the purpose of caring for one's family if they became ill. Each felt that this was particularly unfair to those employees with children. Mr. Bob McFarland, City Attorney, advised Council that the appeals section of the Rules and Regulations should be revised to allow Council to determine the validity of an appeal at a regular Council meeting and then to set a public hearing for the next regular Council meeting, instead of a specially called meeting. He also said the provision for forwarding copies of the appeal and the Council's decision should be changed so that only copies of the Council's decision are required to be provided. His concern was that he wasn't sure what "copies of the appeal" would constitute. This deletion would prevent having to prepare a verbatim transcript of the entire appeal. Mayor Pro Tem Saleh moved to approve Ordinance 1083, revising and restating Ordinance No. 498, Civil Service Rules and Regulations, with an amendment on page 11.69, Section 4. d. of the Rules and Regulations to read as follows: 4. d. When the appeal as determined by the Council des warrant a hearing, the Council shall acknowledge in writing to the employee and the City Manager, receipt of the appeal and the date and time of the hearing. The hearing shall be held on the date of the next regularly scheduled meeting and a final decision rendered not more than five (5) business days fluor the date of said hearing on the appeal. Copies of the Council's decision shall be forwarded to the City Manager and the employee. Councilman Boatright seconded the motion as amended. Councilman Staks asked that the issue of sick leave be revisited to allow consideration of some of the options that the committee had before them. Mr. Staks stated that he was in favor of approval of the Ordinance and was not asking to amend the motion at this time, but that he wished to have the Council and staff review the sick leave issue and employees needing to take time off to care for their immediate family. Councilman Smith concurred with Mr. Staks. Mayor Samuels appointed Council Members Staks and Smith, and Debra Forte', Director of Fiscal and Human Resources, to a committee for further review of the sick leave policy. REAR Cauca ICEEIT] AUGUST 25, 1992 PAGE 5 Ayes: Councilmen Douglass, Smith, Baker, Staks, Boatright Mayor Pro Tem Saleh and Mayor Samuels Nays: None Mayor Samuels declared the motion carried. ITEM M. 7: PRESENTATION OF PLAQUES TO CIVil. SERVICE COMMISSION MEMBERS Plaques were presented to Zbnmiy Barnes, Chairman; David Gilfillan, Willie Mae McCormick and Councilman Henry Boatright (who chaired the Commission until his election to City Council in May, 1992) in appreciation for their efforts in updating the Civil Service Rules and Regulations. Willie Mae McCormick thanked the Council for appointing her to the Civil Service Commission and said she felt it was a privilege and an honor. She hoped that the Commission had succeeded in providing a document that would benefit the employees as well as City residents. 1191 NO. 8: R''LAT P-92-10 - SPARK PROFESSIONAL CENTRE This item Was considered after ITEM NO. 11 because the representative far the project was not in attendance at this time. ITEM ND. 9: PUBLIC HEARMAND APPROVAL OF ORDINANCE ND. 1084. Requiring minimum housing standards for all dwellings. Mayor Samuels opened the public hearing at 7:35 p.m. to hear input regarding the proposed minimum housing standards ordinance. Mr. John Craig, Director of Development, stated that the ordinance was proposed to establish a minimum housing standard for all residences in the City of Euless. The ordinance would enable the City to maintain properties to minimum standards. Multi-family residences would have regular inspections inside and outside which would bring some of the lower standard apartments up to minimum standards. Mayor Samuels closed the public hearing at 7:37 p.m. Mayor Pro Tem Saleh commented that this ordinance would protect Euless citizens, particularly those who live in sub-standard housing. Councilman Baker moved to approve Ordinance No. 1084, requiring minimum housing standards for all dwellings. Councilman Smith seconded the motion. Ayes: Councilmen Douglass, Smith, Baker, Staks, Boatright Mayor Pro Tem Saleh and Mayor Samuels Nays: None Mayor Samuels declared the motion carried. ROGULAR COUNCIL METING AUGUST 25, 1992 PAGE 6 ITFM NO. 10: SETTING A DATE FU A PUBLIC HEARING ON THE 1992-93 BUDGET According to State law, the Council is required to set a public hearing to hear public input regarding the proposed City budget for fiscal year 1992-93. Councilman Staks moved to set a hearing for September 8, 1992 at 7:00 p.m. in the Council Chambers. Councilman Douglass seconded the motion. Ayes: Councilmen Douglass, Smith, Baker, Staks, Boatright Mayor Pro Tem Saleh and Mayor Samuels Nays: None Mayor Samuels declared the motion carried. Mayor Samuels noted that he would be out of State on the date of the public hearing, and stated that he was in favor of the 1992-93 budget as proposed. ITEM ND. 11: BID NC). 92-12 Staff recommended rejection of all bids for contract hauling for asphalt because after placing the new asphalt lay down machine in service, initial concerns about not being able to supply enough asphalt with existing fleet and personnel were unwarranted. Councilman Boatright moved to reject all bids for contract hauling for asphalt. Councilman Staks seconded the motion. Ayes: Councilmen Douglass, Smith, Baker, Staks, Boatright Mayor Pro Tem Saleh and Mayor Samuels Nays: None Mayor Samuels declared the motion carried. IT 4 ND. 8: R AT P-92-10 - IMMTPARK PROFESSIONAL CENTRE Request of Mike Janszen for the replat of Lots 4 and 5, Block 2, Westpark Professional Centre, into Lot 4R, Block 2, Westpark Professional Centre (generally located northeast of Westpark Court and Westpark Way) . Mr. John Nall, Teague Nall & Perkins, addressed Council and asked about specific concerns they had regarding drainage. Mr. Tom Hart, City Manager, commented that he believed the major concern was the long-term drainage impact as the other lots adjacent to this property are developed. Mr. Hart acknowledged that plans for this project included taking pooling on the parking lot, but the .. question still unanswered is whether a long-term solution needs to be determined and also who should participate in the costs of such a solution. Mr. Hart indicated that if a two-week delay would not put time constraints on the REAR K IL MEETING AUGUST 25. 1992 PAGE 7 project, the Council and staff would like to review this issue. Mr. Nall indicated that two weeks would not be a problem. Mr. Nall said he did not know what kind of assurances were conveyed from City staff regarding utilities and drainage prior to Mr. Janszen purchasing the property. Also, if some equitable arrangement is made so that drainage inadequacy can be addressed on the remaining undeveloped property, the cost should be based on the area of the watershed, not on the number of tracts. Councilman Staks stated that the westernmost drive as it comes out to Westpark Court is right on the crest of the reversed curve and the only place there is a sight easement is on the Westpark Court corner. Since this area east of the drive is designated as parking, Mr. Staks recommended that there should be a sight easement placed somewhere to the east of the drive to assure that landscaping does not block traffic at that point. Councilman Staks moved to table Replat P-92-10, Westpark Professional Centre, until the next Council Meeting (September 8, 1992) . Mayor Pro Tem Saleh seconded the motion. Ayes: Councilmen Douglass, Smith, Baker, Staks, Boatright Mayor Pro Tem Saleh and Mayor Samuels Nays: None Noir Mayor Samuels declared the motion carried. atom AGE[ Councilman Baker moved to remove Items 12 and 14 from the Consent Agenda to be considered separately, and to approve Items 13 and 15 through 23 as follows: "TEN N°. 13: BID ND. 92-16 Bid No. 92-16 was awarded to Tarrant Concrete Products, Inc. for the purchase of Redi Mix concrete as per bid specifications; secondary vendor, Gifford Hill & Co. ITEM ND. 15: BID NO. 92-20 Bid No. 92-20 was awarded to Atlas Utility Supply Co. for the purchase of water line replacement materials in the amount of $63,183. ITEM ND. 16: RENEWAL OF BID NO. 91-25 Bid No. 91-25 was renewed with Harcros Chemical Group for liquid chlorine gas at $.4219/lb. (the current contract price) with contract to expire August 1993. IT N ND. 17: REAL OF BID NO. 91-30 4.. Bid No. 91-30 was renewed with Atlas Utili ty Supply 1 Co. for water line repair materials as per specifications with contract to expire on August 14, 1993. REGULAR COUNCDLICEgriNG AUGUST 25, 1992 PAGE 8 �r. HEN NO. 18: APPROVAL OF ORDINANCE NO. 1085 Adopting the 1990 National Electrical Code with amendments. ITEM NO. 19: APPROVAL OF ORDINANCE ND. 1086 Adopting the 1991 Uniform Plumbing Code and Appendices with amendments. ITEM NO. 20: APPROVAL OF ORDINANCE ND. 1087 Adopting the 1991 Uniform Building Code and Appendices with amendments. ITE K ND. 21: APPROVAL OF ORDINANCE ND. 1088 Adopting the 1991 Uniform Fire Code with amendments. ITR 4 ND. 22: APPROVAL OF ORDINANCE NO. 1089 Amending Chapter 1-1/2 of the Euless Code of Ordinances, Schedule of Fees, providing for Building, Mechanical and Plumbing Code Registration Fees; Minimum Housing Ordinance Licensing and Related Fees; and Revise Section 1-1/2 - 6.1 (e) (4) Fire Prevention Code. ITB1 NO. 23: APPROVAL OF MINUTES - AUGUST 11, 1992 REGULAR METING Councilman Staks seconded the motion. Ayes: Councilmen Douglass, Smith, Baker, Staks, Boatright Mayor Pro Tem Saleh and Mayor Samuels Nays: None Mayor Samuels declared the motion carried. ITEM ND. 12: BID ND. 92-13 (Water sampling stations) The City is required to submit 45 water samples each month from various residential and commercial sites and to report the results of contaminated water samples to the public via the news media. Therefore, staff recommended that all precautions be taken to avoid contaminated samples. After bidding the water sampling stations, it was determined that the potential for contamination was greater for the below grade sampling stations. The Atlas Utility Supply Co. bid for above grade stations of $12,950 (Alternate #1) was only a few dollars more than the lowest bid by 820 Associates of $12,916.80 for below grade stations, therefore, it was determined by staff that it was preferable to accept the Atlas Utility Supply Co. bid for above grade stations. However, in some cases, homeowners may object to the sampling station protruding from their lawn, so a small number of below grade sampling stations may also be required. Councilman Douglass expressed concern about not accepting the lowest bid when that bidder had bid according to specifications. City Attorney McFarland advised that the City is not required to accept the low bid that meets specifications if there is adequate reason for another unit. The City reserves REGULAR (XU&IL MEETIlNG AIEUST 25, 1992 PAGE 9 the right to reject and/or accept all bids. Mr. McFarland also noted that the law bidder did not have a unit comparable to the above grade station that they could bid if the City chose to re-bid this item. Councilman Staks moved to award Bid No. 92-13 to Atlas Utility Supply Co. for 50 above grade water sampling stations (Alternate #1) in the amount of $12,950, and authorizing City staff to purchase, if necessary, below grade units from the law bidder, B20 and Associates. Councilman Boatright seconded the motion. Ayes: Councilmen Smith, Baker, Staks, Boatright Mayor Pro Tem Saleh and Mayor Samuels Nays: Councilman Douglass Mayor Samuels declared the motion carried. IT74 N3. 14: BID NO. 92-19 Large Diameter Water Meters (1" - 4") Mr. Hart explained that staff had decided that it was best to review what direction the City should take at this time regarding meter reading in light of the new technology available. Councilman Baker moved to reject all bids for large diameter water meters. Councilman Douglass seconded the motion. Ayes: Councilmen Douglass, Smith, Baker, Staks, Boatright Mayor Pro Tem Saleh and Mayor Samuels Nays: None Mayor Samuels declared the motion carried. rrim ro. 24: REPORTS a) City Manager Mr. Hart reminded Council of the Public Hearing being conducted by the Texas Department of Highways on the Connector Freeway to be held at Midway Recreation Center, Wednesday, August 26, at 7:00 p.m. The City will be making a presentation in support of the Harwood Connector based on analysis by the traffic engineer. Mr. Hart also announced that Mayor Pro Tem Saleh would be a trail guide at the Grand Opening of the Villages of Bear Creek Park on Saturday, August 29, at 10:00 a.m. The Ribbon-Cutting Ceremony is scheduled for 7:30 pan. on that day. REAR (XU I , 1caorING /MUST 25. 1992 PAGE 10 b) City Attorney Mr. McFarland stated that in all probability the City of Irving will file an application next week for a temporary injunction against Dallas/Fort Worth Airport from proceeding further on the East Runway site. He was not sure at this point whether the action would be a plaintiff's action or strictly the City of Irving. c) Staff Mr. Jack Hill, Chairman of the Planning and Zoning Commission, addressed the City Council about the tabling of Replat #P-92-l0, Westpark Professional Center. Mr. Hill said that the Planning and Zoning Commission was under the impression that the City Engineer and the property owner's engineer had planned to use the parking lot as a retention basin to hold water. He was concerned that no mention was made of this fact when this item was discussed by Council at this meeting. Mayor Samuels replied that during pre-council discussion it was brought to the Council's attention that the staff had some concern over the other three or four lots that are very near this particular piece of property. The combined development of these pieces of property would, by a certain percentage, exceed the amount of runoff that could be handled by the existing storm drain underground system. Councilman Staks pointed out that staff received information by fax at 4:30 p.m. on this date regarding drainage of the subject property as "" well as surrounding property. The system in front of the referenced property is very much undersized because Westpark Court was originally intended to be a court and the system was designed to accept drainage in that court. Westpark Court has since been extended to be a full street and picks up drainage from a much larger area. Mr. Hill said that staff had explained to the Planning and Zoning Commission that the City would have to address the problem in the future. Mr. Staks replied that staff would be working during the next two weeks to determine how this would be addressed by the City and whether or not it is an obligation of the City or each property owner. Mayor Samuels indicated that this project may be used as an example on which to base a policy for the future regarding escrowing of funds for storm drainage. d) City Council Councilman Boatright said that the budget worksession had been a learning experience for him and that he felt it was a very productive one. Councilman Staks thanked the Civil Service Commission for the outstanding work they had done. Mr. Staks also thanked the Planning and Zoning Commission for their efforts in screening problems before it come before the City Council for action. Mayor Pro Tem Saleh stated that there were many good ideas exchanged at the budget worksession and she hoped that those ideas could be followed through. Mrs. Saleh commended Julia Wakeley for the employee Talent Shaw held last week. Mrs. Saleh encouraged everyone to attend the Grand Opening REGULAR COUNOLLICETING ALT 25, 1992 PAGE 11 of the Villages of Bear Creek Park this coming weekend. She noted that a tour of the trails would be given every hour on the hour. Councilman Smith said that the budget retreat was very helpful and productive. Mr. Smith saw that many of Council's suggestions from the previous year had been implemented. He thanked the Civil Service Commission for their work in the complete revamp of the Rules and Regulations. Mr. Smith also praised the 9-1-1 dispatchers, noting that Margarita Franco was a grade school classmate of his. Councilman Douglass thanked the staff for their work in putting together information for the budget retreat and commented that it was very well presented. Mr. Douglass noted that he had worked on the original Civil Service Commission which put together the Rules and Regulations. He added that he felt the original version had worked very well for many years and he appreciated the efforts of the Commission for their work on this new document. Mr. Douglass complimented the Parks and Leisure Services greenhouse for the plants which are placed in front of the Council table at each Council meeting. ADJOURNMENT There being no further business before the City Council, the meeting was adjourned at 8:32 p.m. APPR VED: / ' LAC ati Harol.'D. Samuels, Mayor ATTEST: AIK ( Susan Crim, CMC, City Secretary /cd \minutes\203. `r.