HomeMy WebLinkAbout2017-08-14 EDC Minutes EULESS DEVELOPMENT CORPORATION
BOARD OF DIRECTORS
MINUTES
August 14, 2017
The Board of Directors of the Euless Development Corporation met on Monday, August 14,
2017, in the Precouncil Conference Room at City Hall in the Municipal Complex, 201 North
Ector Drive, Euless, Texas.
The following persons were in attendance:
Council Member Linda Martin, Chair
Council Member Tim Stinneford
Council Member Linda Eilenfeldt
Citizen Member Sonja Adams
Citizen Member Carmen Deithloff
City Manager Loretta Getchell, President
Director of Economic Development Mike Collins, Second Vice President
Finance Director Janina Jewell, Treasurer
Deputy City Secretary Lindsay Wells
Assistant City Manager Chris Barker
Director of Parks and Community Services Ray McDonald
Library Administrator Sherry Knight
Absent:
Council Member Jeremy Tompkins
Citizen Member Wayne Marrs
Deputy City Manager Bob Freeman, First Vice President
City Secretary Kim Sutter, Board Secretary
ITEM NO. 1. CALL TO ORDER
Chair Linda Martin called the meeting to order at 5:30 p.m.
ITEM NO. 2 APPROVED MEETING MINUTES
Director Stinneford motioned to approve the minutes of the June 5, 2017, as presented.
Seconded by Director Eilenfeldt, the motioned carried by a unanimous vote.
ITEM NO. 3 REVIEWED FINANCIAL REPORT FOR THE QUARTER ENDING
JUNE 30, 2017
Treasurer Janina Jewell reviewed the Financial Report for the quarter ending June 30,
2017, including revenues and expenditures as follows:
Beginning Fund Balance for FY 2016/17 $3,060,291
Revenues
Sales Tax Collections 4,007,570 (76 percent of budget)
Interest Income 3,133
Transfer from EDC Reserve 5,387
Total Revenues 4,016,090
EDC Meeting Minutes Page 2 of 5 August 14, 2017
Expenditures
Parks 1,243,113
Library 759,801
Economic Development 171,699
Other 348,769
Capital Expenditures 2,274,221
Total Expenditures $4,797,603 (66 percent of appropriations)
Ending Fund Balance $2,278,778
The remaining balance in the capital projects fund for existing projects is$1,596,902. The
designated balance consists of monies for miscellaneous park improvements, irrigation
projects, incentives, contingencies, Phase IV improvements to the Texas Star Sports
Complex, Library Remodel Design, and Library construction. Undesignated capital
projects funds in the amount of$428,234 remain available for allocation to future projects.
Additionally, she reviewed the activity related to the debt service and debt reserve funds
and provided the current fund balances:
Debt Service Fund Balance $36,608
Debt Reserve Fund Balance $146,715
ITEM NO. 4. HELD PUBLIC HEARING FOR FISCAL YEAR 2017-2018 BUDGET
WHICH PROVIDES CONTINUED FUNDING FOR PARKS AND
PARK FACILITIES, LIBRARY IMPROVEMENTS AND ECONOMIC
DEVELOPMENT PROJECTS AS SET FORTH IN THE OFFICIAL
BALLOT DATED JANUARY 16, 1993.
Chair Martin opened the public hearing at 5:34 p.m. to receive comments related to the
proposed Fiscal Year 2017-2018 budget.
City Manager Loretta Getchell presented an overview of the proposed budget. She advised
that the proposed budget includes a five percent increase in sales tax based on new retail
development in the past year, salary and benefits for current personnel, a 2.5 percent pay
plan increase for employees, and increased funding for health insurance costs. Overall, the
total increase in the budget is less than one percent. Baseline funding includes replacement
software costs for the Parks and Library Departments as well as funding for the design and
renovation of the library. The current budget set aside $950,000 for library construction and
the proposed budget will set aside an additional $900,000. The remainder of the
construction costs of approximately$4,500,000 will be funded through a proposed sales tax
revenue bond.
Treasurer Janina Jewell referred to the proposed Fiscal Year 2018 budget document and
reviewed the Fiscal Year 2017 budget currently in effect. She stated that the projected
revenues for the FY2017 original budget included projected sales tax collections and
related interest earnings of $5,311,100 and expenditures totaling $4,227,246. Due to
increased sales tax collections, the projected revenue for FY2017 is $5,429,092.
Treasurer Janina Jewell advised that the FY2017 budget included total expenditures of
$7,298,811, which provides funding for park personnel, maintenance and improvements,
library personnel and materials, economic development personnel, incentives, and public
EDC Meeting Minutes Page 3 of 5 August 14, 2017
art, and operating expenditures, debt service and funding for capital expenditures. The
projected expenditures for FY2017 is $6,433,531.
Treasurer Janina Jewell reviewed the FY2018 proposed operating budget and provided
an explanation regarding the increases and decreases between the FY2017 projected
and the FY2018 proposed expenditures. She advised that the expenditures for FY2018
is $6,614,089, and the projected revenues are $5,546,154. She stated that the sales tax
revenues for the FY2018 budget are based on FY2017 projections with an increase of
five percent over the current budget due to new retail development.
Treasurer Jewell outlined the FY2017 approved and the FY2018 recommended capital
expenditures associated with the capital projects:
FY2017 FY2017 FY2018
Budget Projected Proposed
FY 2017 Approved Capital Expenditures $3,071,565 2,312,336 $865,280
FY 2018 Recommended Capital Expenditures y_ . v $1,502,630
Total Capital Expenditures '° F F ;; $2,367,910
Ms. Jewell stated that with the approval of the proposed budget, the fund would have a
projected ending fund balance of $987,917, which would exceed the recommended
reserve level of$698,002 by $289,915. .
Following discussion among the Board, Chair Martin asked to hear from any proponents
or opponents of the proposed budget.
Mike McGehee, 341 Arbor Court, Euless, expressed his support for expanding and
renovating the library. He commended the City Council and City staff for thinking toward
the future needs of the library. Mr. McGehee noted that he has been a member of the
Library Board since 1993.
Allen Gibbs, 2402 Amber Hill Lane, Euless, expressed his support for the library
renovation and stressed the importance of continuing to move forward with new
technologies for future generations.
Magen Brown, 1809 Eden Drive, Euless, expressed her support for the library renovation
and advised that as a mother to small children, she is eager to utilize the expanded
children's area. Additionally, her husband utilizes the study areas to have a quiet space
to work.
Tigress Greenwood, 1037 Reed Street, Hurst, advised that she and her family enjoy the
library. She is originally from Indiana and the Euless library is the best they have seen.
Tamara Wilhite, 517 Aurora Court, advised that she agrees with the upgrades to the
HVAC and ceiling upgrades in the library. Additionally, she expressed her opposition to
the new amenities and features including in the proposed library design.
EDC Meeting Minutes Page 4 of 5 August 14, 2017
Dad Easton, 1005 Fayette Drive, Euless, expressed his opposition to the library
renovation and advised that the Euless library has been named in the top 10 percent of
libraries in Texas. He expressed his concern regarding debt.
Jay Jensen, 503 Millwood Court, Euless, expressed his opposition to the library
renovation.
There being no others wishing to speak, Chair Martin closed the public hearing at 6:01
p.m.
Director Stinneford advised that the reason the library is regarded so highly is because the
staff has looked to the future to ensure future needs will be met.
City Manager Getchell provided additional information regarding the expected cost of the
library renovation.
ITEM NO. 5. APPROVED THE FISCAL YEAR 2017-2018 OPERATING AND
CAPITAL BUDGET WHICH PROVIDES FUNDING FOR ONGOING
PARK AND PARK FACILITY PROJECTS IN THE AMOUNT OF
$2,333,581, LIBRARY IMPROVEMENT PROJECTS IN THE
AMOUNT OF $6,770,397, AND ECONOMIC DEVELOPMENT
PROJECTS IN THE AMOUNT OF $1,626,111 AND PROVIDES FOR
DEBT SERVICE AND ADMINISTRATIVE FEES RELATED TO
SUCH PROJECTS IN THE AMOUNT OF $42,872.
Director Stinneford motioned to approve the Fiscal Year 2017-2018 EDC Operating and
Capital Budget which provides funding for ongoing park and park facility projects in the
amount of $2,333,581, library improvement projects in the amount of $6,770,397, and
economic development projects in the amount of $1,626,111 and provide for debt service
and administrative fees related to such projects in the amount of $42,872. Seconded by
Director Adams, the motioned carried by a unanimous vote.
ITEM NO. 6. HELD PUBLIC HEARING ON PROPOSED EULESS PUBLIC
LIBRARY REMODEL PROJECT.
Chair Martin opened the public hearing at 6:43 p.m. to receive comments related to the
proposed Euless Public Library Remodel Project.
Library Administrator Sherry Knight presented information related to the various uses of
library materials and other services including e-books, science, technology, education and
mathematics (STEM) programs, computer classes, as well as traditional library amenities.
Additionally, she advised of the proposed changes to the library including the ceiling and
soundproofing, enhanced children's area, and upgraded technology.
Jim Tharp, Principal Architect, Oxley Williams Tharp Architects, presented a video tour of
the proposed library renovation and discussed the design elements, including elements
related to compliance with the Americans with Disabilities Act (ADA).
EDC Meeting Minutes Page 5 of 5 August 14, 2017
There being no others wishing to speak, Chair Martin closed the public hearing at 6:50
p.m.
ITEM NO. 7. APPROVED RESOLUTION NO. 18-17, AUTHORIZING A PROJECT
INVOLVING THE REMODEL OF THE EULESS PUBLIC LIBRARY.
Director Stinneford motioned to approve Resolution No. 18-17, authorizing a project
involving the remodel of the Euless Public Library. Seconded by Director Deithloff, the
motioned carried by a unanimous vote.
ITEM NO. 8. HEARD REPORTS ON CURRENT AND UPCOMING PROJECTS.
Director of Parks and Community Services Ray McDonald presented an update on
several Parks projects including the Parks at Texas Star and Legends Field and the Trails
at Glade Parks.
Library Administrator Sherry Knight presented statistical data related to library inventory,
circulation rate, library visits, and e-books. Additionally, she advised that 1,370 patrons
participated in HEB Reads and she reviewed the upcoming library activities and events
including the solar eclipse viewing event on Monday, August 21, 2017, from 12:00 p.m. to
2:00 p.m.
Planning and Economic Development Director Mike Collins presented an update related to
the Glade Parks development including businesses in the development, JPS Health Clinic,
Midtown development (Founder's Parc), and the proposed senior housing development.
ITEM NO. 7 ADJOURN
There being no further business before the Board, the meeting was adjourned at 7:05 p.m.
APPROVED: ATTEST:
Linda Martin, Chair kird Sutter, Secretary