HomeMy WebLinkAbout2006-11-14 vr.
MINUTES OF A REGULAR MEETING
OF THE
EULESS CITY COUNCIL
NOVEMBER 14, 2006
CALL TO ORDER
A regular meeting of the Euless City Council was called to order by Mayor Mary Lib
Saleh at 4:05 p.m. on Tuesday, November 14, 2006, in the Precouncil Conference
Room of City Hall, 201 N. Ector Drive. Those present included: Mayor Pro Tem Linda
Martin, Council Members Carl Tyson, Leon Hogg, Charlie Miller, Glenn Porterfield, and
Michael Brown.
The precouncil meeting included discussion by Director of Parks and Community
Services Ray McDonald concerning the hours and use of the parks; discussion of the
drainage and capital improvements plan by Director of Public Works Ron Young and
Mike Wayts with Freese & Nichols; a development and code update by Director of
Planning and Development Mike Collins; a fire truck update by Fire Chief Lee Koontz;
and a review of the agenda items. The city council convened into closed session at 5:50
p.m. for deliberation regarding real property concerning Crystal Springs well site and
personnel matters related to Civil Service Commission appointment as authorized by
Sections 551.072 and 551.074 of the Texas Government Code. The council recessed at
6:05 p.m. for dinner and reconvened at 6:10 to discuss the municipal court judge
evaluation as authorized by Section 551.074 of the Texas Government Code. The city
council recessed the closed session at 7:00 p.m.
COUNCIL CONSIDERATION OF SCHEDULED ITEMS - COUNCIL CHAMBERS
The Euless City Council continued their meeting in the Council Chambers at 7:05 p.m.
for the consideration of scheduled items.
STAFF MEMBERS PRESENT
City Manager Joe Hennig, Deputy City Manager Gary McKamie, Assistant City Manager
Loretta Getchell, City Attorney Bob McFarland, City Secretary Susan Crim, Deputy City
Secretary Becky Null, Director of Economic Development Bill Ridgway, Director of
Planning and Development Mike Collins, Director of Parks and Community Services
Ray McDonald, Director of Public Works Ron Young, Interim Police Chief Bob Freeman,
Fire Chief Lee Koontz, Assistant Fire Chief Robert Isbell, City Engineer Robert Barker,
Texas Star General Manager Glenda Hartsell-Shelton, Fleet and Facility Administrator
Kyle McAdams, Library Administrator Kate Lyon, Human Resources/Risk Administrator
Carolyn Marshall, Public Works Manager J. T. Ackerman, Planning and Development
... Manager Chris Barker, Purchasing Manager Mike Lowry, Recreation Manager Suzanne
Hendrickson, Finance Controller Gary Yakesch, Fire Marshal Paul Smith, Fire Inspector
Vernon Gilmore, Firefighter/Driver/Paramedic Bill Ver Steeg, Firefighter/Paramedic
Jacob Smith, Golf Pro Adena Wallace, Golf Course Superintendent Scott Boven, Golf
City Council Minutes Page 2 of 9 November 14, 2006
Course Mechanic Walter Braswell, Librarian Assistant Ellen Collins, Senior Library
r.. Services Coordinator Susan Neal, Volunteer Coordinator Jerry Poteet, Recreation
Specialist Diane Eggers, Special Projects Coordinator Mary Ofa Faiva-Siale,
Information Services Administrator Dan McLain, GIS Manager David Allen, Computer
Services Specialist Brett Bennett, Communications/Marketing Manager Betsy Boyett,
and Reserve Police Officer Clyde Cullum.
VISITORS
Beverly and Mickilee Ver Steeg, Susan and Ethan Smith, Andy and Stephanie Collins,
Jessica and Hannah Rickman, Beverly, Alysha and Kayla Braswell, Jaymie Doss, Fatema
Dawoodbhoy, Abigail Luna, Bessie Dennie, Kiran Jiwani, Lacy Holder, Dub and Iris Elliott,
David Hughes, Robert and Peggy Vandiver, Lori Chandler, Diane and Keith Eggers, Helen
Lightbody, Ed Denari, Carroll and Luz Scott, Jerry Goad, Don Horton, R. C. Sloan, Billy
Owens, and others as noted in the visitor register.
INVOCATION
Ret. Col. Jerry Poteet, United States Army, gave the invocation.
PLEDGE OF ALLEGIANCE
Members Phil and Matt Resnick, Bill Callahan, Jim Keller, and Phil Carroll of the
American Legion Post No. 379 Color Guard presented the flags, and R. C. Sloan led the
Pledge of Allegiance.
VETERANS DAY COMMEMORANCE
Ret. Col. Jerry Poteet, United States Army, gave a brief history of Veterans Day and the
contributions veterans have made to the United States of America since the Civil War,
and he recognized all of the veterans present in the audience.
Council Member Hogg read a poem recognizing veterans.
ITEM NO. 1 PRESENTATION OF SERVICE PINS
Fire Chief Lee Koontz introduced Firefighter/Paramedic Jacob Smith, his wife, Susan,
and son, Ethan, and Firefighter/Driver/Paramedic Bill Ver Steeg, his wife, Beverly, and
daughter, Mickilee. Library Administrator Kate Lyon introduced Librarian Assistant Ellen
Collins, her husband, Andy, daughters, Stephanie and Jessica, and infant
granddaughter, Hannah. Texas Star General Manager Glenda Hartsell-Shelton and
Golf Superintendent Scott Boven introduced Golf Course Mechanic Walter Braswell, his
wife, Beverly, and daughters, Alysha and Kayla. Mayor Saleh presented Jacob Smith
with a 5-year service pin and Bill Ver Steeg, Ellen Collins, and Walter Braswell with 10-
year service pins. Mayor Saleh noted that Firefighter/Paramedic Chad Olsen was
r..
unable to attend the meeting to receive his 10-year service pin.
City Council Minutes Page 3 of 9 November 14, 2006
ITEM NO. 2 PRESENTATION OF CERTIFICATES TO FIRE PREVENTION
Nos. POSTER WINNERS
Fire Marshal Paul Smith introduced the following 2006 Fire Safety Poster Contest
Grand Prize Winners for grades one through six, and Mayor Saleh presented them with
certificates:
First Grade: Jaymie Doss, Bear Creek Elementary
Second Grade: Fatema Dawoodbhoy, Lakewood Elementary
Third Grade: Abigail Luna, Wilshire Elementary
Fourth Grade: Bessie Dennie, Oakwood Terrace Elementary
Fifth Grade: Kiran Jiwani, Bear Creek Elementary
Sixth Grade: Lacy Holder, Oakwood Terrace Elementary
ITEM NO. 3 PRESENTATION OF AWARD
Communications/Marketing Manager Betsy Boyett and Director of Parks and
Community Services Ray McDonald explained the Healthy New You program and
presented the mayor and city council with the award received from Champions in Health
for the Most Promising New Program — Healthy New You.
ITEM NO. 4 PROCLAMATION OF NATIONAL GEOGRAPHIC INFORMATION
SYSTEMS DAY
Mayor Saleh presented GIS Manager David Allen with a proclamation proclaiming
November 15, 2006, as National Geographic Information Systems Day.
ITEM NO. 5 PRESENTATION OF 2006 BEST OF TEXAS AWARD — BEST
APPLICATION SERVING MULTIPLE JURISDICTIONS
GIS Manager David Allen and Assistant Fire Chief Robert Isbell presented Mayor Saleh
and the City Council Members with the 2006 Best of Texas Award for Best Application
Serving Multiple Jurisdictions for the Regional Emergency Response Database received
from the NorthEast Fire Department Association (NEFDA). David Allen explained the
process of creating and using the database.
CONSENT AGENDA
Council Member Miller motioned to approve Consent Agenda Items numbered 6
through 11.
Council Member Hogg seconded the motion.
Ayes: Mayor Saleh, Mayor Pro Tem Martin, Council Members Tyson, Hogg, Miller,
Porterfield, and Brown
Nays: None
Mayor Saleh declared the motion carried.
City Council Minutes Page 4 of 9 November 14, 2006
ITEM NO. 6 REJECTION OF BID NO. 029-06 FOR SEASONAL COLOR BED
`.. PLANTING AND WEEDING
Rejected Bid No. 029-06 for contract seasonal flower bed maintenance due to only one
bid being received, which exceeded the allocated budget.
ITEM NO. 7 REJECTION OF BID NO. 001-07 FOR ANNUAL CONTRACT FOR
TYPE-D HOT MIX ASPHALT
Rejected Bid No. 001-07 for Type-D Hot Mix Asphalt due to receiving only one bid and
the majority of the vendors reporting they did not receive the request for bid package.
ITEM NO. 8 AWARD OF BID NO. 002-07 FOR ANNUAL CONTRACT FOR READY
MIXED CONCRETE
Awarded Bid No. 002-07 to Redi-Mix Concrete, 1001 W. Euless Blvd., #100, Euless,
Texas, 76040, for ready-mixed concrete in the estimated expenditure of $76,200. TXI,
Charley's Concrete Co., Custom Crete, and Pavement Services will be used as
secondary suppliers.
ITEM NO. 9 AUTHORIZED THE PURCHASE OF REPLACEMENT LAPTOP
COMPUTERS
Authorized the purchase of replacement laptops from Lenovo Group Limited, formerly
IBM ThinkPads, not to exceed the budgeted amount of $40,000, through the State of
Texas Contract No. DIR-SDD-200.
ITEM NO. 10 AUTHORIZED THE PURCHASE OF ELECTRIC GOLF CARTS AND
GAS UTILITY VEHICLES
Authorized the purchase of 80 electric golf carts, one gas 6-passenger shuttle cart, two
gas 4-passenger shuttle carts, one gas utility vehicle and one range cart for Texas Star
Golf Course from E-Z GO, Division of Textron, Inc., through the Texas Multiple Award
Schedule (TXMAS) Program, in the amount of $188,000. Also included is the purchase
of ten light-duty gas utility carts in the amount of $57,500.
ITEM NO. 11 APPROVAL OF MINUTES OF CITY COUNCIL MINUTES
Approved the minutes of the Regular City Council Meeting of October 24, 2006.
REGULAR AGENDA
ITEM NO. 12 AUTHORIZED THE CITY MANAGER TO EXECUTE A CHANGE
ORDER TO BID NO. 024-06 WITH J.C. COMMERCIAL FOR THE
PUBLIC WORKS FACILITY
Mayor Pro Tem Martin motioned to authorize the city manager to execute a Change
Order to Bid No. 024-06 with J. C. Commercial for the public works facility for
construction of a vehicle and equipment enclosure, in the amount of$223,634.
City Council Minutes Page 5 of 9 November 14, 2006
Council Member Brown seconded the motion.
Ayes: Mayor Saleh, Mayor Pro Tem Martin, Council Members Tyson, Hogg, Miller,
Porterfield, and Brown
Nays: None
Mayor Saleh declared the motion carried.
The structure will consist of a steel framework similar to the main building. It will be
enclosed on the east and west sides with masonry brick and will have a galvalume roof
to match the Public Works building. The structure will rest on a concrete slab designed
to hold the weight of heavy construction equipment with drains located down the center
part of the structure. This containment drain will lead to a sand separation filter. The
enclosure will allow equipment to be stored under roof rather than exposed to the
elements, as has been the case in the past. This has led to UV exposure, deterioration,
and damage from the weather elements.
This portion of the project was not funded and, therefore, not included in the original bid.
By utilizing the project contractor while he is mobilized on the site, the cost for this
expanded scope of work is well below the architect's estimate.
The main structure has a scheduled completion of late January, 2007. However, the
addition of this change order will add 46 days to the overall project.
ITEM NO. 13 AUTHORIZED THE CITY MANAGER TO EXECUTE AN
ENGINEERING DESIGN CONTRACT
Council Member Brown motioned to authorize the city manager to execute an
engineering design contract with Elliott and Hughes, Inc., for the design of the FY2007
sanitary sewer rehabilitation projects, in an amount not to exceed $89,322. The areas
involved include: (1) the south side of McCormick Court and Copher Court, and
Creekside Drive from Hilton Drive to Evergreen; (2) along rear lot lines between Arnett
Drive and West Alexander, between Linda Lane and Arnett Drive, and the line located
on the south side of Linda Lane; (3) north side of Jean Lane from Henslee Drive to
South Main Street, on the east side of Henslee from Jefflyn Court to Jean Lane, and all
of Gaye Court; and (4) on West Fuller Drive between Byers Street and North Main
Street.
Council Member Porterfield seconded the motion.
Ayes: Mayor Saleh, Mayor Pro Tem Martin, Council Members Tyson, Hogg, Miller,
Porterfield, and Brown
Nays: None
Mayor Saleh declared the motion carried.
City Council Minutes Page 6 of 9 November 14, 2006
ITEM NO. 14 AUTHORIZED THE CITY MANAGER TO EXECUTE AN
r.. ENGINEERING DESIGN CONTRACT
Council Member Miller motioned to authorize the city manager to execute a contract
with Freese & Nichols, Inc., to prepare construction plans for the Eastcliff Drive and
Greenbriar Drive drainage improvements, in the expenditure of $32,550.
Council Member Hogg seconded the motion.
Ayes: Mayor Saleh, Mayor Pro Tem Martin, Council Members Tyson, Hogg, Miller,
Porterfield, and Brown
Nays: None
Mayor Saleh declared the motion carried.
ITEM NO. 15 APPROVAL OF SITE PLAN NO. 06-10-SP
Planning Manager Chris Barker stated the applicant, Lori Chandler, representing Mayse
and Associates, Inc., is requesting to construct a Jack-In-The-Box with a drive-thru on
Lot AR1, John Groves Addition, located at the southeast corner of W. Euless Blvd. and
Raider Drive.
The exterior of the 1,985 sq. ft. building will be 100% masonry with stone. Proposed
landscaping exceeds the requirements. Ingress/egress points will be off W. Euless
Blvd., via a cross access easement driveway on the adjacent Lot BR1, and Raider
Drive.
Lori Chandler, representing Mayse and Associates, Inc., 14850 Quorum Drive, Suite
201, Dallas, Texas, 75254, stated they plan to start building on December 4th and open
approximately 70 days later.
Council Member Hogg motioned to approve Site Plan No. 06-10-SP for a Jack-in-the-
Box restaurant with a drive-thru on Lots AR1 and BR1, John Groves Addition located at
3001 W. Euless Boulevard.
Mayor Pro Tem Martin seconded the motion.
Ayes: Mayor Saleh, Mayor Pro Tem Martin, Council Members Tyson, Hogg, Miller,
Porterfield, and Brown
Nays: None
Mayor Saleh declared the motion carried.
ITEM NO. 16 BOARD AND COMMISSION APPOINTMENTS
Mayor Pro Tem Martin motioned to appoint Jimmy Payton to Place 2 on the Civil
Service Commission for a term to expire December 31, 2007; Mary Shepherd as
City Council Minutes Page 7 of 9 November 14, 2006
Alternate No. 2 on the HEB Teen Court Advisory Board for a term to expire December
N.. 31, 2008; and Beth and James Gathings to the Historical Preservation Committee.
Council Member Hogg seconded the motion.
Ayes: Mayor Saleh, Mayor Pro Tern Martin, Council Members Tyson, Hogg, Miller,
Porterfield, and Brown
Nays: None
Mayor Saleh declared the motion carried.
ITEM NO. 17 APPROVAL OF AMENDMENT OF EULESS TOWN CENTER
AGREEMENT
Council Member Miller motioned to approve the amendment to the Euless Town Center
agreement changing the sales tax figure of $350,000 to $300,000 for 2006 only, and to
create an incentive for the owner to receive an additional $50,000 incentive if sales tax
collections exceed $500,000.
Council Member Tyson seconded the motion.
Ayes: Mayor Saleh, Mayor Pro Tern Martin, Council Members Tyson, Hogg, Miller,
Porterfield, and Brown
Nays: None
Mayor Saleh declared the motion carried.
ITEM NO. 18 PUBLIC COMMENTS
There were no public comments.
ITEM NO. 19 REPORTS
STAFF REPORT
GIS Manager David Allen gave a power point presentation and demonstrated the
advanced uses of the geographic information system on the city's website. The City of
Euless has been a leader in Texas in the use of GIS for the last 17 years, and David
participates in many training activities for GIS departments of other entities.
CITY MANAGER
City Manager Joe Hennig thanked everyone for staying to the end of the meeting and
reminded the audience to take a tree when they leave. He thanked Director of Parks
and Community Services Ray McDonald and his staff for the great Veterans Day
presentation.
City Council Minutes Page 8 of 9 November 14, 2006
CITY ATTORNEY
City Attorney Bob McFarland mentioned the recent ruling on the open meetings lawsuit
in West Texas stating the Open Meetings Act was upheld.
CITY COUNCIL
Council Member Miller congratulated the employees recognized tonight. He
congratulated the fire department and the students who won awards in the fire safety
poster contest. He also congratulated the veterans, noting that his dad landed at
Normandy in World War II.
Council Member Hogg thanked the employees and veterans.
Council Member Brown stated it is the great veterans who make the country what it is,
and that he is honored to be in their presence. He congratulated the employees
recognized tonight. He stated GIS Manager David Allen exemplifies what the Euless
employees are about. He noted that it was great to see the elementary children
grasping the concept of fire safety as presented in their posters. He stated it was good
to be here and part of the city.
Council Member Tyson congratulated the employees, stating they do a very good job.
He thanked the children who won the poster awards. He also stated that he cannot
NNW thank the veterans enough who gave their lives and those who have served. He also
thanked those who are serving in Iraq.
Council Member Porterfield thanked the employees and children who were recognized.
He stated the Healthy New You program has paid off with an award. He stated he was
impressed with David Allen's work. He pointed out that when Ret. Col. Poteet asked
those veterans of various conflicts to stand, he failed to realize that there are veterans
who served during peaceful times, in which he did.
Mayor Pro Tern Martin remarked on all the celebrations this week, stating the Euless
Citizens Fire Academy held graduation last Thursday, the Annual Board and
Commission dinner was held last night, and tonight the council has celebrated the
veterans, employees, and children winning the poster contest. She complimented Ray
McDonald and Suzanne Hendrickson on the wonderful Veterans Day presentation. She
congratulated Betsy Boyett on the award received and thanked David Allen on the
impressive work he has done with the geographic information system. She wished
everyone a great Thanksgiving.
Mayor Saleh stated it has been a great week of celebrations. She thanked David Allen
and all the members of staff, stating it has been a great meeting tonight. She noted that
Trinity River Authority (TRA) has billed Euless an extra $400,000 for water and sewer;
however, the City Council Members have decided to absorb that cost out of city funds
instead of passing it on to the citizens. She thanked everyone for sharing their love and
compassion to her and her family during the past few weeks after the loss of her
husband, Ray.
City Council Minutes Page 9 of 9 November 14, 2006
ITEM NO. 20 ADJOURNMENT
Mayor Saleh adjourned the meeting at 8:45 p.m.
APPROVED:
Mary Li Saleh
Mayor
ATTEST:
san Crim, RMC
City Secretary