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Home My WebLink About2009-11-24 MINUTES OF A REGULAR MEETING OF THE "'r•- EULESS CITY COUNCIL TUESDAY, NOVEMBER 24, 2009 CALL TO ORDER A regular meeting of the Euless City Council was called to order by Mayor Mary Lib Saleh at 4:05 p.m. on Tuesday, November 10, 2009, in the Precouncil Conference Room of City Hall, 201 North Ector Drive. Those present included: Mayor Mary Lib Saleh, Mayor Pro Tern Tim Stinneford, Council Members Leon Hogg, Linda Martin, Donna Mickan, Glenn Porterfield, and Perry Bynum. During the Precouncil meeting: ➢ Mayor Mary Lib Saleh advised that she recently attended a vegetation seminar hosted by Oncor in Grapevine. Oncor hosted the meeting in an effort to improve relations between Oncor and cities regarding tree trimming. Mayor Saleh stated that Oncor will host a question and answer forum at the Euless Public Library in the upcoming year to address questions regarding Oncor services. Additionally, Mayor Saleh reported that the Senior Center luncheon, held at Main Street Barbeque, was well attended and well organized. ',•„ ➢ Council Member Porterfield requested staff investigate the ADA compliance of a restaurant on Main Street. ➢ Council Member Hogg announced that he recently attended the National League of Cities Annual Conference held in San Antonio. Mr. Hogg stated that attendees and vendor participation was down as compared to previous years, and that one topic of discussion is a push for cities to go `green'. ➢ City Secretary Susan Crim reminded the City Council of upcoming activities and events. ➢ City Manager Gary McKamie announced that Flutasia, a flute choir, will perform at the Euless Public Library on December 7, 2009, 7:00 p.m. ➢ Texas Star General Manager Glenda Hartsell-Shelton reviewed the holiday opening/closing schedule for the Texas Star Golf Course and Raven's Grill. ➢ City Manager Gary McKamie reported that a consultant with the Texas Forest Service has declared the remaining stumps of the trees that were cut at the corner of Vine Street and State Highway 183 are a total loss. Additionally, he stated that citations have been issued to the property owner for the indiscriminate clearing of non- residential land. Council Minutes Page 2 of 7 November 24, 2009 ➢ Director of Parks and Community Services Ray McDonald advised the Council that they will need to arrive at City Hall by 6:00 p.m. to ride the float in the Christmas fika• Parade of Lights to be held on Saturday, December 5, 2009. ➢ Information Services Administrator Dan McLain addressed the Council regarding the new City Council agenda download process, and demonstrated the process for downloading the agenda from the internet. ➢ Director of Finance Vicki Rodriquez presented the end of the fiscal year Financial Report to the City Council. She stated that the report is based on unaudited financials, and the audit will be complete and presented to the Council in January 2010. ➢ Director of Planning and Development Chris Barker reported that the issuance of residential construction permits have continued to increase, and that Forbes magazine has listed the Dallas-Fort Worth-Arlington, Texas Metro Area as number six when identifying America's fastest recovering cities with regard to the economy. Mr. Barker reviewed the construction phases of the Nepali Cultural and Spiritual Center to be located on State Highway 10, and also advised the Council that staff is working on a Community Development Block Grant Survey update for the purpose of identifying eligible projects for the year 2011. ➢ City Manager McKamie reviewed the Regular Agenda Items. Richard S. Records, Dallas Operations Manager with Cirrus Associates, L.L.C. was present to address any additional questions related to the Municipal Setting Designation (Consent Agenda Item 5). David C. Hughes, Elliott and Hughes, Inc., was present to address any questions related to the engineering and design contract for the FY 2010 Sanitary Sewer Rehabilitation Project (Regular Agenda Item 9). CLOSED SESSION The City Council convened into closed session at 5:45 p.m. for deliberation regarding the evaluation of the Municipal Court Judge, and the Planning and Zoning Commission as authorized by Section 551.074 of the Texas Government Code; deliberation regarding Cresthaven; Real Property Adjacent to Texas Star Golf Course, J. W. Haynes Survey; and Oakwood Terrace Addition, Block 15, Lot A10 as authorized by Section 551.072 of the Texas Government Code; and deliberation regarding contemplated litigation related to the status of current pending litigation as authorized by Section 551.071 of the Texas Government Code. The City Council reconvened into open session at 6:56 p.m. COUNCIL CONSIDERATION OF SCHEDULED ITEMS — COUNCIL CHAMBERS The Euless City Council continued their meeting in the Council Chambers at 7:00 p.m. for the consideration of scheduled items. Council Minutes Page 3 of 7 November 24, 2009 STAFF MEMBERS PRESENT r•- City Manager Gary McKamie Deputy City Manager Loretta Getchell City Attorney Bob McFarland City Secretary Susan Crim Deputy City Secretary Kim Sutter Police Chief Mike Brown Director of Economic Development and Administrative Services Mike Collins Fire Chief Robert Isbell Director of Parks and Community Services Ray McDonald Director of Finance Vicki Rodriquez Director of Public Works Ron Young Fire Marshall Paul Smith Assistant Director of Finance Jackie Theriot Communications/Marketing Manager Betsy Deck Texas Star General Manager Glenda Hartsell-Shelton Library Administrator Kate Lyon Human Resources/Risk Administrator Carolyn Marshall Public Works Manager J.T. Ackerman Public Works Leadman Randy Bardin City Engineer Robert Barker Computer Services Specialist II Jake Dilliplane Fire Inspector II Vernon Gilmore ,,,,, Fire Inspector Ken Rawlinson VISITORS Fern Abbott Anjalic Gilby Whitney Saenz Sylvia Bardin Cindy Hanson Carroll "Scotty' Scott Benjamin Benjadol Kenneth Jacobs Jake Thomasson John Bridges Jerrie Keller Wes Weeks Palap Chakravut Kareem Mohamed Will Weeks Andy Diamba Billy Owen Iris Elliott Alexandra Popke INVOCATION City Manager Gary McKamie gave the invocation. PLEDGE OF ALLEGIANCE Council Member Linda Martin led the Pledge of Allegiance. ITEM NO. 1. PRESENTATION OF EMPLOYEE OF THE MONTH FOR DECEMBER Director of Public Works Ron Young introduced Randy Bardin, Leadman, Public Works. Randy was accompanied by his wife, Sylvia. Council Minutes Page 4 of 7 November 24, 2009 Mayor Saleh presented Mr. Young with a certificate and plaque commemorating his selection as December employee of the month. ITEM NO. 2. PRESENTATION OF CERTIFICATES TO FIRE PREVENTION POSTER WINNERS Fire Marshall Paul Smith gave a brief history on the Fire Safety Poster Contest and introduced the grand prize winners for each grade level. First Grade Willow Skoog, South Euless Elementary Second Grade Elijah McNeal, Bear Creek Elementary (not in attendance) Third Grade Ben Benjadol, Wilshire Elementary Fourth Grade Alexandra Popke, Bear Creek Elementary Fifth Grade Andy Mapatano, Oakwood Terrace Elementary Sixth Grade Kareem Mohamed, South Euless Elementary Mayor Saleh and Fire Chief Robert Isbell presented each grand prize winner with a certificate and a goodie bag. ITEM NO. 3. PRESENTATION OF FINANCIAL REPORT FOR FISCAL YEAR ENDING SEPTEMBER 30, 2009 Director of Finance Vicki Rodriquez presented the unaudited year-end report for the fiscal year ending September 30, 2009. She reviewed the fund types utilized by the City, and ,„ provided a comprehensive overview of revenue, expenditures, and fund balance for the major funds. CONSENT AGENDA (items 4 through-6) Mayor Pro Tern Stinneford motioned to approve Consent Agenda items numbered 4 through 6. Council Member Hogg seconded the motion. Ayes: Mayor Saleh, Mayor Pro Tern Stinneford, Council Members Hogg, Martin, Mickan, Porterfield, and Bynum Nays: None Mayor Saleh declared the motion carried. ITEM NO. 4. AUTHORIZED CITY MANAGER TO EXECUTE AN INTERLOCAL AGREEM ENT Between the Northeast Tarrant County Radio Consortium (NETCO) and the City of Arlington to contract with the law firm of Holland & Knight to assist in the acquisition of funding for the development and deployment of a replacement radio system. The estimated expenditure is $13,715.00. Council Minutes Page 5 of 7 November 24, 2009 ITEM NO. 5. APPROVED RESOLUTION NO. 09-1325 `'..• Approved Resolution No. 09-1325, supporting an application to establish a Municipal Setting Designation for a tract of land located in the City of Arlington, Texas at 2131 N. Collins Street. ITEM NO. 6. APPROVED CITY COUNCIL MINUTES Approved the minutes of the regular City Council Meeting of November 10, 2009. REGULAR AGENDA ITEM NO. 7. AUTHORIZED THE CITY MANAGER TO SEEK COMPETITIVE SEALED PROPOSALS FOR CONSTRUCTION OF A SENIOR CENTER IN CONJUNCTION WITH TARRANT COUNTY Council Member Martin motioned to authorize the City Manager to seek competitive sealed proposals for the construction of a 20,000 square foot senior center in conjunction with Tarrant County. Mayor Pro Tem Stinneford seconded the motion. Mayor Pro Tern Stinneford expressed his support for the construction of the project while construction costs are low due to the current economic climate. He added that there is a ,,,,, need for the center, and the construction of the center will be funded utilizing cash on hand. The total project cost is estimated at $4,856,821 and includes a programmable classroom space, staff offices, a kitchen, game room, lobby, and multi-use space to accommodate senior activities. The City's total estimated expenditure is $3,630.685. Ayes: Mayor Saleh, Mayor Pro Tern Stinneford, Council Members Hogg, Martin, Mickan, Porterfield, and Bynum Nays: None Mayor Saleh declared the motion carried. ITEM NO. 8. AUTHORIZED THE CITY MANAGER TO SEEK COMPETITIVE SEALED PROPOSALS FOR CONSTRUCTION OF AN EXPANSION AND REMODEL OF MIDWAY RECREATION CENTER Council Member Mickan motioned to authorize the City Manager to seek competitive sealed proposals for construction of an expansion and remodel of Midway Recreation Center. Council Member Hogg seconded the motion. The total project cost is estimated at $2,105,000 with $1,700,000 allocated for construction, and includes additional programming space for youth and adult classes, a new fitness center Council Minutes Page 6 of 7 November 24, 2009 area and general upgrades. The facility will include a connection to the planned senior center. Ayes: Mayor Saleh, Mayor Pro Tern Stinneford, Council Members Hogg, Martin, Mickan, Porterfield, and Bynum Nays: None Mayor Saleh declared the motion carried. ITEM NO. 9. AUTHORIZED THE CITY MANAGER TO EXECUTE AN ENGINEERING DESIGN CONTRACT Council Member Porterfield motioned to authorize the City Manager to execute an engineering design contract with Elliott and Hughes, Inc. for design of FY 2010 Sanitary Sewer Rehabilitation Projects. Council Member Mickan seconded the motion. The contract amount is not to exceed $66,300, and includes the installation of eight-inch sanitary sewer lines between Ross Avenue and West Alexander Lane; between Norman Drive and Franklin Drive; and between Franklin Drive and Simmons Drive, north of Bayless Drive. Ayes: Mayor Saleh, Mayor Pro Tern Stinneford, Council Members Hogg, Martin, Mickan, Porterfield, and Bynum Nays: None Mayor Saleh declared the motion carried. ITEM NO. 10. HELD PUBLIC HEARING AND APPROVED RESOLUTION NO. 09- 1324 Mayor Saleh opened the public hearing at 7:33 p.m. Director of Parks and Community Services Ray McDonald presented the item to the City Council. Mayor Saleh advised that letters of support have been received from the County Judge, a County Commissioner, and Senator Kay Bailey Hutchinson. There were no proponents or opponents wishing to address the City Council. Mayor Saleh closed the public hearing at 7:35 p.m. Council Member Hogg motioned to approve Resolution No. 09-1324, for the purpose of participating in the State Transportation Enhancement Program (STEP) through the North Central Texas Council of Governments (NCTCOG) and authorizing application for grant Council Minutes Page 7 of 7 November 24, 2009 funding for the construction of a bicycle and pedestrian trail as part of the Regional Veloweb System. r.. Council Member Bynum seconded the motion. This project has been included in the city's fiscal year 2010 Capital Improvements Program for funding, contingent upon the receipt of the STEP grant approval. Ayes: Mayor Saleh, Mayor Pro Tem Stinneford, Council Members Hogg, Martin, Mickan, Porterfield, and Bynum Nays: None Mayor Saleh declared the motion carried. ITEM NO. 11. PUBLIC COMMENTS There were no public comments. ITEM NO. 12. REPORTS CITY ATTORNEY No report given. CITY MANAGER City Manager McKamie reviewed the bid process for the new senior center and remodel of the recreation center. Mr. McKamie stated that the projects will be bid out in the next two weeks, and a recommendation will be presented to the City Council in January 2010, with construction to be begin in February 2010. During construction, Mr. McKamie explained that users of the fitness center will be able to use the Strouds facility in Hurst free of charge, and the fitness center is expected to reopen in May/June. CITY COUNCIL No reports Mayor Saleh wished everyone a safe and Happy Thanksgiving with friends and family. ITEM NO. 13. ADJOURN Mayor Saleh adjourned the meeting at 7:38 p.m. APPROVED: ATTEST: %/E—/ Mary Lib aleh usan Crim, T'MC Mayor City Secretary