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Home My WebLink About2018-01-23 MINUTES OF A REGULAR MEETING OF THE EULESS CITY COUNCIL Tuesday, January 23, 2018 A regular meeting of the Euless City Council was called to order by Mayor Pro Tem Eddie Price at 4:34 p.m. on Tuesday, January 23, 2018, in the Precouncil Conference Room of City Hall, 201 North Ector Drive. Those present included Mayor Pro Tem Eddie Price, Council Members Jeremy Tompkins, Linda Eilenfeldt, Harry Zimmer, and Perry Bynum. Mayor Linda Martin and Council Member Tim Stinneford were absent due to illness. During the Precouncil meeting: ➢ Council Member Jeremy Tompkins commended the Library staff for creating a Wishing Tree which allowed patrons to add a leaf declaring their wish or resolution for the New Year. ➢ Council Member Harry Zimmer expressed his appreciation to Police Chief Mike Brown and commented that the City has a wonderful police force. ➢ Council Member Linda Eilenfeldt applauded the Library staff for hosting the 2nd Annual Adult Spelling Bee on Saturday, January 13, 2018. ➢ Council Member Perry Bynum advised that the Town Hall meeting held Thursday, January 18, 2018, included wonderful dialogue with citizens. ➢ City Manager Loretta Getchell advised that Mayor Linda Martin is home with her husband, Don, following a brief hospital stay and Council Member Tim Stinneford is home with the flu. She wished them both well. Additionally, she briefly mentioned a proposed voting system upgrade and provided an example of the new system. ➢ City Manager Getchell introduced Chief Public Relations and Marketing Officer Deanne Hullender from the Hurst-Euless-Bedford Independent School District (HEB ISD). Ms. Hullender presented a gift basket to Mayor Pro Tem Price from the HEB ISD School Board and advised that their objective is "Better Together." She expressed how proud she and the School Board are to partner with the cities of Hurst, Euless, and Bedford. ➢ City Manager Getchell reviewed the regular agenda. ➢ Assistant to the City Manager Betsy Deck presented information regarding solid waste grant funding opportunities provided by the North Central Texas Council of Governments and advised of possible programs and the requirements to participate. I Council Minutes Page 2 of 7 January 23, 2018 ➢ Director of Planning and Economic Development Mike Collins presented information regarding the Community Development Block Grant (CDBG) funding for the 44th year and advised that the City of Euless is eligible for approximately $265,000 per year. Staff is proposing a 1,600 foot wastewater line main replacement on West Huitt Lane, Jefflyn Court, Cannon Drive, and Reaves Court. i Additionally, Mr. Collins presented the Development update, including commercial and residential development. ➢ Finance Director Janina Jewell provided the Financial update for the period ending December 31, 2017. CLOSED SESSION The City Council convened into closed session at 6:09 p.m. for deliberation regarding the following: Seek legal advice from the City Attorney as authorized by Section 551.071 of the Texas Government Code related to pending or contemplated litigation: Kimberly Parker vs City of Euless The purchase, exchange, lease or value of real property as authorized by Section 551.072 of the Texas Government Code related to: Andrew Huitt Survey Personnel matters as authorized by Section 551.074 of the Texas Government Code related to: • City Manager • City Secretary The City Council recessed closed session at 6:58 p.m. COUNCIL CONSIDERATION OF SCHEDULED ITEMS —COUNCIL CHAMBERS The Euless City Council continued their meeting in the Council Chambers at 7:00 p.m. for consideration of scheduled items. STAFF MEMBERS PRESENT City Manager Loretta Getchell Deputy City Manager Bob Freeman Assistant City Manager Chris Barker City Attorney Wayne Olson City Secretary Kim Sutter Deputy City Secretary Lindsay Wells Police Chief Mike Brown Director of Public Works and Engineering Hal Cranor Finance Director Janina Jewell Fire Chief Wes Rhodes Council Minutes Page 3 of 7 January 23, 2018 Director of Planning and Economic Development Mike Collins Director of Parks and Community Services Ray McDonald Information Services Administrator Scott Joyce Assistant to the City Manager Betsy Deck Library Administrator Sherry Knight Human Resources/Risk Administrator Carolyn Marshall Fleet and Facilities Administrator Kyle McAdams Texas Star General Manager Glenda Hartsell-Shelton VISITORS Molly Maddux Kay Price Gene Shawl Anniece McKanna Kelly Rall INVOCATION Mayor Pro Tem Eddie Price gave the invocation. PLEDGE OF ALLEGIANCE Council Member Linda Eilenfeldt led the pledge of allegiance. ITEM NO. 1. PRESENTATION OF EMPLOYEE OF THE MONTH FOR FEBRUARY Police Chief Mike Brown introduced Lieutenant Brandon Zachary. Brandon was accompanied by his wife, Susan, daughter, Ella, son, Ethan, and members of the Police Department. Mayor Pro Tem Price presented Brandon with a plaque commemorating his selection as Employee of the Month for February. ITEM NO. 2. PRESENTATION OF EMPLOYEE SERVICE PINS Police Chief Mike Brown introduced Code Inspector Gale "Goose" Wall, Jr. Goose was accompanied by members of the Police/Code Compliance Department. Mayor Pro Tem Price presented Goose with a service pin and clock commemorating his 25 years of service with the City. ITEM NO. 3. PRESENTATION OF 2017 SILVER FLEET RECOGNITION Air Quality Planners III Bailey Muller and Amy Hodges representing the North Central Texas Council of Governments (NCTCOG) presented Fleet and Facility Administrator Kyle McAdams with the 2017 Silver Fleet City award from the Dallas/Fort Worth Clean Cities Coalition. i Council Minutes Page 4 of 7 January 23, 2018 ITEM NO. 4. PRESENTATION OF QUARTERLY FINANCIAL REPORT FOR PERIOD ENDING DECEMBER 31, 2017 Finance Director Jewell presented the quarterly financial report for the period ending December 31, 2017. CONSENT AGENDA (items 5 through 10) Mayor Pro Tem Price asked Assistant City Manager Barker to read each item into the record. Council Member Bynum motioned to approve the consent agenda items number 5 through 10. Council Member Eilenfeldt seconded the motion. Ayes: Mayor Pro Tem Price, Council Members Tompkins, Eilenfeldt, Zimmer, and Bynum Nays: None Mayor Pro Tem Price declared the motion carried. ITEM NO. 5. ACKNOWLEDGED RECEIPT OF FY2017 ANNUAL INVESTMENT REPORT Acknowledged receipt of FY2017 Annual Investment Report as required by state law. ITEM NO. 6. APPROVED RESOLUTION NO. 18-1522 Approved Resolution No.18-1522, approving the City's Investment Policy for all funds invested for the City of Euless. The City's Investment Committee recommends approval of the City's Investment Policy with adjustments as required by state law due to changes during the 2017 Texas Legislative Sessions. ITEM NO. 7. APPROVED REVISIONS TO THE CITY'S FISCAL POLICIES The City's Fiscal Policies provide guidelines for the Director of Finance in planning and directing the day to day financial affairs and in developing recommendations to the City Manager and City Council toward the goal of enabling the City to achieve a long-term stable and positive financial condition. The City's Policies were originally approved May 24, 1994 and are reviewed annually to determine if any changes are recommended. Council Minutes Page 5 of 7 January 23, 2018 ITEM NO. 8. APPROVED RESOLUTION NO. 18-1524 Approved Resolution No. 18-1524, recommending award of a construction contract for Community Development Block Grant (CDBG) Project No. B17-UC-48-0001-22-50 to William J. Schultz, Inc., dba Circle C Construction of Fort Worth, Texas, for the replacement of the sanitary sewer main in the Oakwood Terrace East and Anglin Additions in the amount of$171,235 and authorize a contingency in the amount of$8,562. ITEM NO. 9. APPROVED RESOLUTION NO. 18-1519 Approved Resolution No. 18-1519, reauthorizing the guidelines and criteria of the tax abatement policy establishing guidelines and criteria for tax abatement agreements and electing to become eligible to participate in tax abatement. No changes are recommended by staff to the current guidelines. ITEM NO. 10. APPROVED CITY COUNCIL MINUTES Approved City Council minutes of the regular meeting of January 9, 2018. REGULAR AGENDA ITEM NO. 11. APPROVED RESOLUTION NO. 18-1520 City Manager Getchell advised that Resolution No. 18-1520 would authorize the City Secretary to publish a notice declaring intention to issue certificates of obligation in an amount not to exceed $9,300,000 for street, water and wastewater, and facility improvements. The actual amount of debt issued may be less than but not more than the amount published. Council Member Bynum motioned to approve Resolution No. 18-1520, authorizing the publication of Notice of Intent to Issue Certificates of Obligation. Council Member Tompkins seconded the motion. Ayes: Mayor Pro Tem Price, Council Members Tompkins, Eilenfeldt, Zimmer, and Bynum Nays: None Mayor Pro Tem Price declared the motion carried. ITEM NO. 12. APPROVED RESOLUTION NO. 18-1525 City Manager Getchell advised that the City expects to expend funds for the construction, renovation, enlargement, equipment, and improvement of various streets, water and wastewater facilities, and city facilities. In order to be able to reimburse these Council Minutes Page 6 of 7 January 23, 2018 expenditures with proceeds from the anticipated certificates of obligation issue, the Council must pass a resolution declaring its expectation to make such reimbursement. Council Member Eilenfeldt motioned to approve Resolution No. 18-1525, declaring expectation to reimburse expenditures with proceeds of future debt. Council Member Tompkins seconded the motion. Ayes: Mayor Pro Tem Price, Council Members Tompkins, Eilenfeldt, Zimmer, and Bynum Nays: None Mayor Pro Tem Price declared the motion carried. ITEM NO. 13. CONSIDER EXTENSION OF CONTRACT FOR CITY MANAGER Mayor Pro Tem Price advised that this agenda item will be brought back before the City Council when the entire City Council is present. ITEM NO. 14. CONSIDER EXTENSION OF CONTRACT FOR CITY SECRETARY Mayor Pro Tem Price advised that this agenda item will be brought back before the City Council when the entire City Council is present. ITEM NO. 15. PUBLIC COMMENTS No public comments. ITEM NO. 16. REPORTS City Manager No report given. City Attorney No report given. City Council Council Member Bynum announced that he will not be seeking reelection in May when his current term expires. He expressed his appreciation to his fellow City Council members and the citizens for their support. Council Minutes Page 7 of 7 January 23, 2018 Mayor Pro Tem Price announced that the next Business Owner Taskforce meeting hosted by Southgate Constructors will be held Wednesday, January 24, 2018, at Euless City Hall at 9:30 a.m. Additionally, Mayor Pro Tem Price expressed his appreciation to the City Council and audience for their support while he presided over the meeting, and wished a speedy recovery to Council Member Tim Stinneford and Mayor Linda Martin's husband, Don. ITEM NO. 17. ADJOURN Mayor Pro Tem Price adjourned the meeting at 7:27 p.m. ATTE T: Lind artin, Mayr im Sutter, TRMC, City Secretary