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Home My WebLink About2018-02-13 MINUTES OF A REGULAR MEETING OF THE EULESS CITY COUNCIL Tuesday, February 13, 2018 A regular meeting of the Euless City Council was called to order by Mayor Linda Martin at 4:34 p.m. on Tuesday, February 13, 2018, in the Precouncil Conference Room of City Hall, 201 North Ector Drive. Those present included Mayor Linda Martin, Mayor Pro Tem Eddie Price, Council Members Jeremy Tompkins, Linda Eilenfeldt, Harry Zimmer, and Perry Bynum. Council Member Tim Stinneford arrived at 4:36 p.m. During the Precouncil meeting: ➢ Mayor Linda Martin stated that she attended the funeral services for Hector Garcia, mayor of Watauga, and it was a very touching service. She added that Mayor Garcia was truly a very special man having served on the Watauga City Council for many years. Mayor Martin expressed her appreciation to those who were able to attend the Fire Department badge pinning on Friday, February 9, 2018, and also congratulated the award winners announced at the annual Fire Department banquet held on Saturday, February 10, 2018. Additionally, she announced that Euless' Chick-fil-A was recognized as the Small Business of the Year and Council Member Linda Eilenfeldt was presented the Community Service Award at the annual Hurst-Euless-Bedford Chamber of Commerce awards luncheon held February 9, 2018. ➢ City Manager Loretta Getchell reminded the City Council of the following upcoming meetings: • Hurst-Euless-Bedford Chamber of Commerce Economic Development Foundation meeting, Thursday, February 15, 2018, 6:00 p.m. at the Pat May Center; and • City Manager and City Secretary evaluations, Monday, February 19, 2018, 6:00 p.m. ➢ City Manager Getchell reviewed the regular agenda. ➢ Fire Chief Wes Rhodes presented the Fire Department update, including annual dollar loss, response times, personnel, EMS/Fire training, Fire Marshal activities, and social media update. ➢ Police Chief Mike Brown and Emergency Management Coordinator Suzanne Hendrickson presented the quarterly Police Department update for the period ending December 31, 2017. Emergency Management Coordinator Hendrickson addressed the City Council regarding the update to the Tarrant County Hazard Mitigation Plan. She advised that the plan is required to be updated every five years and is currently under review with plans for approval by the year 2020. Council Minutes Page 2 of 8 February 13, 2018 I. Police Chief Brown continued with the presentation of the quarterly Police Department update, including response times, statistics related to committed and uncommitted time, crimes against persons, property crime, personnel, and Code Services activities related to property maintenance. Mayor Martin expressed her appreciation to the Code Services department for the measurable differences seen in the community with regard to property maintenance. ➢ Finance Director Janina Jewell provided the Financial update for the month ending December 31, 2017, and advised that sales tax collection is down 13.4 percent over the same period last year and the year to date is down 5.58 percent. Additionally, car rental tax collection is up two percent for the month and eight percent year to date. Discussion ensued regarding the impact to each of the funds affected by the shortfall and plans to reduce expenditures should the trend continue. ➢ Assistant City Manager Chris Barker advised of intermittent overnight lane closures along Industrial Boulevard at State Highway(SH) 183 beginning February 13 through February 26, 2018 to set girders. CLOSED SESSION The City Council convened into closed session at 5:52 p.m. for deliberation regarding the following: Seek legal advice from the City Attorney as authorized by Section 551.071 of the Texas Government Code related to pending or contemplated litigation: • CADG 901 Airport Freeway, LLC Construction, Funding and Development Agreement • Riverwalk Planned Development The purchase, exchange, lease or value of real property as authorized by Section 551.072 of the Texas Government Code related to: • Cresthaven Addition Economic development as authorized by Section 551.087 of the Texas Government Code related to: • 300 North Main Street The City Council recessed closed session at 6:31 p.m. COUNCIL CONSIDERATION OF SCHEDULED ITEMS —COUNCIL CHAMBERS The Euless City Council continued their meeting in the Council Chambers at 7:00 p.m. for consideration of scheduled items. Council Minutes Page 3 of 8 February 13, 2018 STAFF MEMBERS PRESENT City Manager Loretta Getchell Deputy City Manager Bob Freeman Assistant City Manager Chris Barker City Attorney Wayne Olson City Secretary Kim Sutter Deputy City Secretary Lindsay Wells Police Chief Mike Brown Director of Public Works and Engineering Hal Cranor Finance Director Janina Jewell Fire Chief Wes Rhodes Director of Planning and Economic Development Mike Collins Director of Parks and Community Services Ray McDonald Information Services Administrator Scott Joyce Assistant to the City Manager Betsy Deck Library Administrator Sherry Knight Human Resources/Risk Administrator Carolyn Marshall Fleet and Facilities Administrator Kyle McAdams Texas Star General Manager Glenda Hartsell-Shelton VISITORS Mark Compton Don Martin Molly Maddux John Farrer Anniece McKanna Gene Shawl MOMENT OF SILENCE HONORING POLICE OFFICERS Following the moment of silence, Mayor Martin spoke about seven police officers recently killed in the line of duty, including Richardson Police Officer David Sherrard. INVOCATION Finance Director Janina Jewell gave the invocation. PLEDGE OF ALLEGIANCE Council Member Jeremy Tompkins led the pledge of allegiance. ITEM NO. 1. PRESENTATION OF EMPLOYEE SERVICE PIN Fire Chief Wes Rhodes introduced Administrative Secretary I Tammy Renteria. Tammy was accompanied by her son, Chase, and his fiance, Leah Martinez, father-in-law, Gene, and mother-in-law, Mary, and members of the Fire Department. Mayor Martin presented Tammy with a service pin commemorating her 20 years of service with the City. Council Minutes Page 4 of 8 February 13, 2018 CONSENT AGENDA (items 2 through 91 Mayor Martin asked Assistant City Manager Barker to read each item into the record. Council Member Stinneford motioned to approve the consent agenda items number 2 through 9. Council Member Bynum seconded the motion. Ayes: Mayor Martin, Mayor Pro Tem Price, Council Members Stinneford, Tompkins, Eilenfeldt, Zimmer, and Bynum Nays: None Mayor Martin declared the motion carried. ITEM NO. 2. AUTHORIZED CITY MANAGER TO EXECUTE A PARTIAL RELEASE OF LIEN Authorized the City Manager to execute a Partial Release of Lien for a parcel of land out of the A.J. Huitt Survey, Abstract 684. In exchange for this partial lien release, the Developer has agreed to place the net sales proceeds from Block T of the subject property into escrow for the benefit of the City, until the authorized improvements are accepted. ITEM NO. 3. AUTHORIZED CITY MANAGER TO EXECUTE AN INTERLOCAL AGREEMENT WITH TARRANT COUNTY Authorized the City Manager to execute an Interlocal Agreement between the City of Euless and Tarrant County for asphalt overlay improvements to East Alexander Lane, Martha Street, Atkerson Lane, North Atkerson Lane, Bell Drive, Oakwood Drive and Sunset Drive. Tarrant County will provide the labor, superintendence and equipment to complete the projects while the City of Euless will furnish and pay for the actual cost of the materials. These improvements are part of the FY 2018 budget. ITEM NO. 4. APPROVED AWARD OF BID NO. 002-18 Approved award of Bid No. 002-18 for asphalt street repairs, overlays, materials and street maintenance services to JLB Contracting, 7151 Randol Mill Road, Fort Worth, Texas, as the primary supplier of asphalt material; Viking Construction, 2592 Shell Road, Georgetown, Texas, as the primary supplier of micro-seal, and slurry seal; Pavement Services, 4000 Tarrant Main Street, Euless, Texas, as the primary supplier for asphalt street repairs, asphalt street overlay, tack coating, milling, and base stabilization and tertiary supplier of asphalt material; Reynolds Asphalt, 701 South Industrial Boulevard #100, Euless, Texas, as the secondary supplier for asphalt street overlay, tack coating, asphalt material, and milling and tertiary supplier of asphalt street repairs; and Reliable Council Minutes Page 5 of 8 February 13, 2018 Paving, 1903 Peyco Drive North, Arlington, Texas, as a secondary supplier for asphalt street repairs, base stabilization, micro-seal, and slurry seal and tertiary supplier of asphalt street overlay, tack coating, and milling. The estimated annual expenditure is $950,000. ITEM NO. 5. APPROVED AWARD OF BID NO. 003-18 Approved award of Bid No. 003-18 for ready mix concrete to U.S. Concrete (Redi-Mix), 331 North Main Street, Euless, Texas; Cowtown Concrete, 3401 Bethlehem Avenue, Fort Worth, Texas; Custom-Crete, 27256 Prestige Road, Keller, Texas; and Lattimore Materials Company, 10361 Bickham Road, Dallas, Texas. Contracts are recommended to be awarded to each supplier as primary, secondary, and tertiary supplier based on pricing of product categories. In the event any primary supplier is unable to fulfill an order, the secondary or tertiary supplier will be used. The estimated annual expenditure is $242,000. ITEM NO. 6. APPROVED RESOLUTION NO. 18-1526 Approved Resolution No. 18-1526, authorizing the filing of a project application with the North Central Texas Council of Governments (NCTCOG) for a regional solid waste program local implementation project for FY 2018-2019. ITEM NO. 7. APPROVED RESOLUTION NO. 18-1527 Approved Resolution No. 18-1527, agreeing to meet all match contribution requirements for the expenditures under the Tarrant County Home Investment Partnerships Program (HOME) for program year 2018. ITEM NO. 8. ACCEPTANCE OF CAPITAL IMPROVEMENTS ADVISORY COMMITTEE SEMI-ANNUAL REPORT Accepted the Capital Improvements Advisory Committee Semi-Annual Report for the period of April 1, 2017 through September 30, 2017. ITEM NO. 9. APPROVED CITY COUNCIL MINUTES Approved City Council minutes of the regular meeting of January 23, 2018. REGULAR AGENDA ITEM NO. 10. HELD PUBLIC HEARING AND APPROVED RECOMMENDED PROJECT SELECTION FOR THE 44th YEAR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECT FOR FISCAL YEAR 2018-2019 Mayor Martin opened the public hearing at 7:09 p.m. Council Minutes Page 6 of 8 February 13, 2018 Director of Planning and Economic Development Mike Collins explained that the Department of Housing and Urban Development (HUD) annually appropriates funds to entitlement communities through the Community Development Block Grant (CDBG) program. These funds are targeted to benefit low to moderate income persons and are to be used for the development of viable urban communities by providing decent housing, suitable living environment, and expanded economic opportunities. The City has identified a wastewater line replacement project within an eligible Census Block Group. The wastewater line is approximately 1,040 feet in length and is located along the rear property line of homes facing onto West Huitt Lane, Jefflyn Court, Cannon Drive , Martha Street, and Reaves Court, Oakwood Terrace East Blocks 3, 4, and 9. The total estimated cost of the project is$270,277 based on recent actual bids for similar work. Total funding allocation for the 44th Year CDBG program as not yet been finalized. Tarrant County Community Development (TCCD) has indicated that the City's estimated project available allocation should be approximately $265,000 supplemented by an additional $5,277 taken from a total of$48,366.69 remaining from previous years funding. Mayor Martin asked to hear from any proponents followed by opponents of the case. There being none, Mayor Martin closed the public hearing at 7:11 p.m. Council Member Tompkins motioned to approve the recommended project selection for the 44th year Community Development Block Grant (CDBG) poject for Fiscal Year 2018- 2019 for a wastewater line rehabilitation along the rear property line of homes facing onto West Huitt Lane, Jefflyn Court, Cannon Drive, Martha Street, and Reaves Court, Oakwood Terrace East Blocks 3, 4, and 9. Council Member Eilenfeldt seconded the motion. Ayes: Mayor Martin, Mayor Pro Tem Price, Council Members Stinneford, Tompkins, Eilenfeldt, Zimmer, and Bynum Nays: None Mayor Martin declared the motion carried. ITEM NO. 11. PUBLIC COMMENTS John Farrer, 413 Yorkshire Drive, Euless, expressed his concern regarding dust and debris blowing onto Texas Star Golf Course affecting golfers and citizens. Additionally, he expressed concern regarding traffic safety along Wilshire Drive. Council Minutes Page 7 of 8 February 13, 2018 ITEM NO. 12. REPORTS City Manager No report given. City Attorney 14 No report given. City Council Mayor Pro Tem Price announced the award recipients as presented at the February 10, 2018 Fire Department banquet. Employee of the Year 2017 Josh Schnitzius Supervisor of the Year 2017 Michael Hanks Driver/Engineer of the Year 2017 Michael Parks Wayne Britt Award 2017 Ryan Rowan EMS Provider of the Year 2017 Andrew Harris Rookie of the Year 2017 Chris Mann Life Saving Award Jon Evans Michael Jones Brandon Herron Adam Parkhurst Matthew Rose Cathy Pruitt Distinguished Unit Award — Hurricane Harvey Relief Bill VerSteeg Michael Hanks Scott Evans Cody Delmere Adam Parkhurst Distinguished Unit Award —Apparatus Committee Jeremy Goodman Jason Moon Lance Judd Chris Sutterfield Cody Delmere Jerad Gomez Business Award 2017 Home Depot Lowe's Council Minutes Page 8 of 8 February 13, 2018 ITEM NO. 13. ADJOURN Mayor Martin adjourned the meeting at 7:18 p.m. APPROVED: ATTEST: Lin6wVarfirOMayor Ki Sutter, TRMC, City Secretary