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HomeMy WebLinkAbout2002-06-04 CAPITAL IMPROVEMENTS ADVISORY COMMITTEE MINUTES June 4, 2002 Chairman McNeese called the Capital Improvements Advisory Committee meeting to order at 6:38 p.m., immediately following the adjournment of the regular Planning and Zoning Commission Meeting. MEMBERS AND STAFF PRESENT: MEMBERS ABSENT Chairman McNeese Vice Chairman Grove Ron Hughes Bill Tarin Monty Huffman John Deithloff Tony May Mike Collins, Director of Planning and Development Ron Young, Asst. Dir. of Public Works Karla Allen, Administrative Secretary VISITORS: Evan Cottrell Approval of minutes from called meeting of February 19, 2002 Vice Chairman Grove made the motion to approve the minutes from February 19, 2002 as submitted. Commissioner Tarin seconded the motion. The vote was as follows: Ayes: Chairman McNeese, Vice Chairman Grove, Commissioners Tarin, Hughes, Deithloff Nays: None Abstention: Commissioners Huffman and May The motion carried (5-0-2). ITEM 1 CASE #02-02-CIAC — CONSIDERATION OF RESOLUTION NO. 02-02-CIAC Consideration of a resolution adopting the Capital Improvements Advisory Committee Semi-Annual Report for the period of October 2001 through March 2002 and conveying it to the City Council Capital Improvement Advisory Committee 2 June 4, 2002 Mike Collins, Director of Planning and Development, gave a brief overview of this case. The City Council has appointed this Commission to serve as the Capital Improvements Advisory Committee (CIAC). This committee serves as an advisory committee to file semi-annual reports with respect to the progress of the capital improvements plan and report to the City Council any perceived inequities in implementing the plan or imposing the impact fee. Attached for consideration is Resolution #02-02-CIAC conveying the Semi-Annual report for the period of October 1, 2001 through March 31, 2002 (Exhibit A). During the period of October 1, 2001 through march 31, 2002, water and sewer impact funds totaling $146,304.50 were allocated for two (2) projects that included a TRA debt payment of$145,879.50 and to the firm of Birkhoff, Hendriks & Conway for review of the Impact Fees totaling $425.00. The projects that were funded during this time with water and sewer impact fees have been completed. The City Engineer, Mr. Young and myself are here to respond to any questions. Vice Chairman Grove asked the City Engineer what the review from Birkhoff, Hendriks & Conway was about. Ron Young, Asst. Dir. of Public Works, stated that last spring the Legislature placed additional requirements on the review of impact fees. If we are collecting impact fees at a certain level then we have to prove up that we are in accordance with State law. Mike Collins added that the review also encompassed a review of the land use assumptions that are used in order to develop the service unit credits that are calculated based on the capital improvement program. It is recommended that the land use study be re-evaluated every three to five years. Vice Chairman Grove asked if there was an error on the dates for the last three disbursements on the attachment for Project WT0101. Mike Collins stated this would be corrected before going to City Council. Vice Chairman Grove asked if there have been any complaints from the public about inequities in the fees. Ron Young and Mike Collins both stated they have not received any complaints. Chairman McNeese asked what the definition of a service unit. Mike Collins stated that it is a calculation based on what the average waste water usage will be based on the number of flushes and is quantified into a specific volume of either affluent discharge into the system or water that is taken out. This serves as the basis. If an apartment complex or restaurant with a specific capacity of seating, then the calculation based on the capacity of restrooms and stalls required. There is a table based on the land use that a calculation is based on how much a single family uses that can be applied to any land use. Based on land use assumptions and what is on the ground there is a total capacity in the Capital Improvement Advisory Committee 3 June 4, 2002 water and sewer system that would be established to support the community. When looking at the land use assumptions based on the amount of available land that is undeveloped and zoned for a particular use, based on the use zoned the City Engineer works through the calculations to determine whether the water and sewer capacity that is provided has the capacity necessary to provide that service now and for the future. The collection of the impact fee acknowledges the future development that will take capacity from the system we have today requires capital investment made to upsize water and sewer lines or increase the capacity. Commissioner Deithloff asked what size meter is required for Fire lines. Ron Young stated it requires a six or eight inch line. Vice Chairman Grove made a motion to approve resolution #02-02-CIAC and convey to City Council with the correction to the dates on the memo noted. Commissioner Hughes seconded the motion. The vote was as follows: Ayes: Chairman McNeese, Vice Chairman Grove, Commissioners Tarin, Huffman, Hughes, Deithloff and May Nays: None Abstention: None The motion carried (7-0-0). There being no further business, Chairman McNeese adjourned the meeting at 6:53 p.m. C-airman ichard M ecG1 a Date