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Home My WebLink About2002-12-03 CAPITAL IMPROVEMENTS ADVISORY COMMITTEE MINUTES December 3, 2002 Chairman McNeese called the Capital Improvements Advisory Committee meeting to order at 7:18 p.m., immediately following the adjournment of the regular Planning and Zoning Commission Meeting. MEMBERS AND STAFF PRESENT: MEMBERS ABSENT Chairman McNeese Ron Hughes Vice Chairman Grove Bill Tarin Monty Huffman John Deithloff Tony May Mike Collins, Director of Planning and Development Eric Wilhite, Planning and Development Manager Ron Young, Dir. of Public Works Robert Barker, City Engineer Bill Ridgway, Director of Economic Development Karla Allen, Administrative Secretary VISITORS: There were no visitors. Approval of minutes from called meeting of June 4, 2002 Commissioner Tarin made the motion to approve the minutes from June 4, 2002 meeting as submitted. Vice Chairman Grove seconded the motion. The vote was as follows: Ayes: Chairman McNeese, Vice Chairman Grove, Commissioners Tarin, Huffman, Deithloff and May Nays: None Abstention: None The motion carried (6-0-0). ITEM 1 CASE #02-03-CIAC— CONSIDERATION OF RESOLUTION NO. 02-03- CIAC Consideration of a resolution adopting the Capital Improvements Advisory Committee Semi-Annual Report for the period of April 2002 through September 2002 and conveying it to the City Council Capital Improvement Advisory Committee 2 December 3, 2002 Mike Collins, Director of Planning and Development, gave a brief overview of this case. The City Council has appointed this Commission to serve as the Capital Improvements Advisory Committee (CIAC). This committee serves as an advisory committee to file semi-annual reports with respect to the progress of the capital improvements plan and report to the City Council any perceived inequities in implementing the plan or imposing the impact fee. Attached for consideration is Resolution #02-03-CIAC conveying the Semi-Annual report for the period of April 1, 2002 through September 30, 2002 (Exhibit A). During the period of April 1, 2002 through September 30, 2002, water and sewer impact funds totaling $151,815.71 were allocated for four (4) projects that included a TRA debt payment of$145,879.50; Birkhoff, Hendriks & Conway review of Impact Fees of$675.00; Landmark Structures (Water Tower) for $3,150.00; and, Mid State Utilities (16"Water Line)for$2,111.21. Staff is recommending no changes to the Capital Improvement Plans or to the implementation of the impact fee program, therefore, recommends that the committee approve the report to be forwarded to the City Council for acceptance. Commissioner May asked what the TRA debt was. Ron Young, Dir. of Public Works, stated this was for the water and is a monthly payment made for our share of improvements to the water treatment plant. Vice Chairman Grove made a motion to approve resolution #02-03-CIAC adopting the Capital Improvements Advisory Committee Semi-Annual Report for the period of April 1, 2002 through September 30, 2002. Commissioner Huffman seconded the motion. The vote was as follows: Ayes: Chairman McNeese, Vice Chairman Grove, Commissioners Tarin, Huffman, Deithloff and May Nays: None Abstention: None The motion carried (6-0-0). There being no further business, Chairman McNeese adjourned the meeting at 7:25 p.m. C airma Richard Neese Date EXHIBIT A SEMI-ANNUAL REPORT APRIL 1, 2002 THROUGH AUGUST 31, 2002 BY THE CAPITAL IMPROVEMENTS ADVISORY COMMITTEE December 3, 2002 PURPOSE This semi-annual report was prepared by the Capital Improvements Advisory Committee to advise the City Council of the progress of the "Three Year Water and Wastewater Impact Fee Review" and the Capital Improvements Plan, as well as, any perceived inequities found in implementing the Plan or imposing the impact fees. It is intended to satisfy the requirements of Chapter 395 of the Local Government Code. LAND USE ASSUMPTIONS The Land Use Assumptions, adopted by City Ordinance No. 1364 on April 27, 1999, provided a description of the City's water and wastewater service area, as well as, projections of changes in land use densities and intensities, and projections of population changes in the service area over a ten year period from 1999 to 2009. The Land Use Assumptions contained within the "Three Year Water and Wastewater Impact Fee Review" were appropriate for use as the basis for the Capital Improvements Plan (CIP). CAPITAL IMPROVEMENTS PLAN: WATER AND WASTEWATER Appendices A and B of the "Three Year Water and Wastewater Impact Fee Review" show eligible existing facility costs and eligible proposed facility costs identified in the CIP adopted for water and wastewater in 1999. Pages 13-17 of the same report describe the Living Unit Equivalency and Maximum Impact Fee calculations. The CIP is progressing at a pace that meets the demands of the City of Euless. Additions to the water and wastewater systems will be implemented as development occurs within those areas of the City needing additional capacity. The consulting firm of Shimek, Jacobs and Finklea previously completed an update of the City's Water Distribution Master Plan which concluded that no changes were necessary to the CIP. IMPACT FEE CHARGES The 1999 impact fee update states that the actual cost of providing capital improvements needed to maintain the current level of service were $2,673.93 per service unit for water facilities and $184.50 per service unit for wastewater facilities. These figures represent the maximum impact fee per service unit that could be charged by the City. Impact fees set by the City Council in 1999 were 50% of the maximum impact fee amount allowed. City Council Ordinance No. 1364 established impact fees per service unit of $1,336.97 for water facilities and $92.25 for wastewater facilities. Fees charged for both water and wastewater facilities are based on water meter size, with a 5/8" water meter considered one service unit. Wastewater impact fees are not charged when water meters are installed for water that will not enter the wastewater system, such as landscape irrigation. The Ordinance established the following impact fees: Meter Size (inches) Water Sewer Total 5/8" or 3/4" $1,336.97 $92.25 $1,429.22 1" $3,342.42 $191.42 $3,533.84 1.5" $6,684.83 $382.84 $7,067.67 2" $10,695.72 $612.54 $11,308.26 3" $32,087.16 $1,837.62 $33,924.78 4" $56,152.53 $3,215.84 $59,368.37 6" $123,000.78 $7,044.21 $130,044.99 8" $213,914.40 $12,250.80 $226,165.20 10" $334,241.25 $19,141.88 $343,383.13 IMPACT FEE ASSESSMENT, COLLECTION, AND DISBURSEMENT From October 1, 2001, through March 31, 2002, a total of 442 service units were added for water and 346 for wastewater. Impact fees collected were $295,123.45 for water and $15,939.81 for wastewater. Impact fee funds disbursed from the accounts during this time period totaled $594,786.59. Projects funded include: Heritage Park 2MG Elevated Storage; 16" Southside Water Supply Line; and, TRA Debt Payment. CONCLUSION The Capital Improvements Advisory Committee finds that for the time period included in this report, no inequities were created in imposing the impact fees and the fees were properly revised as a result of the Three Year Impact Fee update required by Chapter 395 of the Texas Local Government Code. The assessment and collection of water and wastewater impact fees was in accordance with the guidelines of Ordinance No. 111, Ordinance No. 1364, and Chapter 395 of the Texas Local Government Code. All money collected was deposited into separate interest bearing accounts reserved for impact fees.