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HomeMy WebLinkAbout1986-08-25 BEAUTIFY EULESS EVERYDAY `-' Minutes of Meeting held August 25, 1986 at the residence of Mrs. Carolyn Park Attendees: Alice Ernest, Helen Lightbody, Bob Phillips, Patsy Phillips, Ron Tipton, George McKinney, Dottie McKinney, Carolyn Park, Marge Crow. Absent was George Zahn. The meeting was called to order by our new Chairman, Alice Ernest at 7:00 PM. The 1986-87 officers and committee heads as presented by our Nomination Committee are as follows: Chairman - Alice Ernest Recording-Corresponding Secretary - Helen Lightbody Treasurer - Patsy Phillips Publicity Carolyn Park Historian - Marge Crow Hospitality - Dottie McKinney Tree Landscaping Program - Bob Phillips City Hall Participation, Public Relations - George McKinney Waste in Place - Carolyn Park Yard of Month - Alice Ernest Youth Projects - Ron Tipton and George Zahn Chairman Ernest reviewed the duties of officers and committee heads. The treasury report was given by Patsy Phillips indicating a current balance of $573.44. Discussion was held as to what funds had been extended in the past months. Procedure for authorizing payments by the Treasurer was discussed. It was determined that expenditures should be turned in to the Treasurer, who in turn would submit a requisiton to Mr. Hickerson with our Invoice Number. Recording-Corresponding Secretary's responsibility was to take minutes of meetings, mail copies to each "BEE" member and anyone else that was recommended to receive them. A copy of all correspondence was to be retained in a file. All last year's correspondence we have on record will be kept in a chronological order. Memberships were discussed in regard to Keep Texas Beautiful, Inc. There was a question as to how many paid members we had, who they were and who was receiving the literature, updates, etc. from KTB, Inc. The secretary was instructed to write to Ms. Betty English, KTB, Inc. requesting an update of the list of Euless "BEE" memberships in the KTB, Inc. Program. We in turn would provide her with a current list. Mrs. Lightbody apologized for not remembering to call Ms. Cheryl Jones , Program Supervisor of our City Recreation Staff, to remind her of our meeting place and date. Ms. Jones has been working-on a "T Shirt" and/or "windbreaker" design to be used in conjuction with promoting our activites and programs. Publicity - Carolyn Park reported that most of her concentration will be at the State level this year, an area we were lacking in during the past year. Carolyn and George McKinney have been working on an educational program regarding "Waste in Place" to be presented to the elementary level. The program presented would be 45 mintues long and would take three different dates. October 15 for 1st and 2nd grade teachers, November 5 for 3rd and 4th grade teachers, and January 21 for 5th and 6th grade teachers. Page 2 Hospitality - Dottie McKinney said she had no problem providing necessary-rdfresh- ments, etc. She would donate her time but the cost of certain catering activites would need to be shared or funded. Tree Landscaping - Bob Phillips reviewed our programs to date. Discussion was held relative to our matching fund program on the median strips of Highway #10. Some of the matching fund would he in materials which we have already purchased, such as the timbers. It was determined that these would be used by the City in another area. Plants will be forthcoming and will replace the temporary ones in the flower beds. Discussion was held as to the improvement/widening of the highway, and it was determined that the median strips would remain. The new trash cans on the highway were discussed. Ron Tipton mentioned he would like to see some way of showing that the cans were provided as a result of the "BEE" program and business and girl scout participation. Bob was commended on the benches and crepe myrtles on Main Street. This was an added asset and worthwhile effort. Bob Phillips was requested to pursue with the State Highway Department the new size "Adopt a Highway" sign to be more visible for our City projects. Mrs. Lightbody mentioned that Mr. McKinney truly worked to get the change in the sign made by the Highway Department at our recent meeting in Austin in July. Historian - Marge Crow requested that everyone turn in all newpaper clippings, articles of interest, etc. that pertained to our activites as "BEE" members. Ron Tipton reviewed his Youth Program for the past year and elaborated on some excellent new ideas for the coming year. These included associate memberships, appointing aides, like Mr. T.O. Morrow, to work with him on sports group liason, getting volunteers to assist in other programs, and improving on some areas from his experience in this past year. Ron will work with George Zahn this year. He has plans to explore drama club participation, plays, skits and activites that would involve more active groups in our City. Funding was discussed. Ron stated that he needed to know what financial commitment he would like to work with for his area so that he could program accordingly. He would like to have an "all swim day" for youths participating actively in our programs. He would like to see the KTB, Inc. "kick off" program and our Sparkle Week program get more publicity. Cable TV was discussed to get spots run relative to our program and activites. Carolyn Park reviewed recycling information. Discussion was held regarding tire recycling. Mr. Phillips inquired as to whether shredded tires could be used on jogging trails. The upcoming Arbor Day Activities with our City as Host were discussed. The possibilities of hosting the KTB, Inc. Board to a luncheon on January 15, 1987 and providing transportation to the Spaghetti Warehouse were suggested. Housing for the Board members was discussed. Carolyn and Alice planned to check out a couple of motels. Mr. McKinney suggested that we give the businessmen of Euless an opportunity to assist us in this area - i.e. , T.P.& L, M Bank, Garden Clubs, etc. could be invited to participate. Marge Crow could work with any group from the Church that would he interested. Senior Citzens need to become involved in our projects. Carolyn was to contact Trisha Goode regarding 4th graders participation in skits, or art contest for Arbor Day. Page 3 Yard of the Month projects were discussed. Alice Ernest mentioned her method of judging the yard via a point system. She read a letter from a citizen concerning our judging. This program is attracting attention and getting citizens more involved. A continued effort on this program will provide pride and awareness in the community. The need to involve Senior Citzens and more community outreach was discussed. Suggestions were made regarding submitting material as inserts in the Newcomer's packet. Euless Water bill recipients (new) would be provided helpful information regarding our program and other vital information. Carolyn Park inroduced a program on litter bags provided through the Fire Department as suggested by Mr. Franchot Thomas. A motion was made and seconded that we order the litter bags from the Fire Department. The motion was passed. The meeting time for "BEE" members was discussed. It was determined:that we would meet on the third Monday of each month, starting with September 15, 1986. The meeting will take place at the Simmons Recreation Center at 7:00 PM. Funding was discussed and it was determined that Chairman Alice Ernest and Public Realtions Committee Chairman George McKinney would meet with City Staff to determine areas of funding for the coming year. Other methods of funding were discussed and we will be working on this throughout the year. Volunteer Hours - Reporting of these hours has been neglected during the past months by most members. It was determined that the recording of these hours was a necessary function and that in the future, starting with our next meeting, we will all report by roll call to Dottie McKinney the total volunteer hours for the month. This first reporting will begin with reporting all hours volUnteereda beginning with May 1, 1986. Thereafter, it will be for the previous month only. All members were instructed to research their volunteer hours for this purpose. The meeting was adjourned at 10:30 PM.