HomeMy WebLinkAbout2190 05-08-2018 ORDINANCE NO. 2190
AN ORDINANCE RENEWING THE CITY OF EULESS YOUTH
PROGRAMS STANDARDS OF CARE.
WHEREAS, the Human Resources Code, Section 42.041(b)(14), establishes
requirements for exempting recreational programs operated by municipalities for
elementary age (5-13) children from childcare licensing requirements; and
WHEREAS, in order to receive exempt status for a youth recreation program, a
municipality must adopt standards of care by ordinance after a public hearing for the
program on an annual basis; and
WHEREAS, a public hearing was held on May 8, 2018; and
WHEREAS, the City of Euless Youth Programs Standards of Care will provide
basic child care regulations for day camp activities operated by the Euless Parks and
Community Services Department in accordance with Section 42.041(b)(14) of the Human
Resources Code.
NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF EULESS, TEXAS, THAT:
SECTION 1.
The City Council of the City of Euless hereby adopts the City of Euless Youth
Programs Standards of Care for providing basic child care regulations for day camp
activities operated by the Euless Parks and Community Services Department. As
required by Section 42.041(b)(14) of the Human Resources Code, the Standards adopted
by this ordinance include staffing ratios; minimum staff qualifications; minimum facility,
health, and safety standards; and mechanisms for monitoring and enforcing the adopted
local standards.
SECTION 2.
A substantial copy of the City of Euless Youth Programs Standards of Care is
attached hereto and incorporated herein for all intents and purposes.
SECTION 3.
EFFECTIVE DATE. This ordinance shall be in full force and effect from and after
its passage, as provided by the Euless City Charter and the laws of the State of Texas.
PRESENTED AND PASSED ON FIRST AND FINAL READING at a regular
meeting of the Euless City Council on May 8, 2018, by a vote of 7 ayes, o nays,
and abstentions.
APPROVED:
Li a 1�ayor
ATTEST:
K Sutter, TRMC, City Secretary
APPROVED AS TO FORM:
(A
)(4_ 05Z_
Wayne K. Olson, City Attorney
Ordinance No. 2190, Page 2 of 10
CITY OF EULESS
PARKS AND COMMUNITY SERVICES DEPARTMENT
Youth Programs - Standards of Care
I. GENERAL INFORMATION/ADMINISTRATION
A. Purpose: To provide basic childcare regulations for recreation activities
operated by the Euless Parks and Community Services Department. This will
allow the department to qualify as exempt from requirements of the Texas
Human Resources Code.
B. Implementation: Program will be the responsibility of the Parks & Community
Services Department, with Recreation Center Supervisor and Recreation
Program Coordinator supervising the overall program and Day Camp Director
administering the program on-site.
C. Programs: Elementary-age day camp and programs for children ages 6 — 11
years old and Teen-age day camps for ages 12 — 14 years olds.
D. Other: Each site will make available for the public and staff a current copy of
the Standards of Care. Parents of participants will be provided an abbreviated
copy of Standards of Care during the registration process.
E. Program Sites:
Midway Family Life Center 300 West Midway Drive
Dr Pepper StarCenter 1400 South Pipeline Rd.
Midway Park Elementary 409 N. Ector Dr.
Wilshire Elementary 420 Wilshire Dr.
F. Day Camp Objectives
1. To offer a program wide in scope and varied in activities of different
recreational activities: sports, games, arts and crafts, education, special
events, field trips, etc.
2. To provide a pleasant and memorable experience in a fun atmosphere.
3. To provide a safe environment always promoting good health and
welfare for all.
4. To teach children how to spend their leisure time wisely, in an effort to
meet several needs: emotional, physical and social.
G. Exemption Status: Once an exempt status is established, the Licensing
Division will not monitor the recreational program. The Licensing Division will
be responsible for investigating complaints of unlicensed childcare and for
referring other complaints to the municipal authorities or, in the case of
abuse/neglect allegation, to the local police authorities.
Ordinance No. 2190, Page 3 of 10
H. Standards of Care Review: Standards will be reviewed annually and approved
by the City Council after a public hearing is held to pass an ordinance regarding
section 42.041(b)(14) of the Human Resources Code.
I. Child Care Licensing will not regulate these programs nor be involved in any
complaint investigation related to the program.
J. Any parent, visitor or staff may register a complaint by calling Euless Parks &
Community Services Administration Offices at (817) 685-1429, Monday
through Friday, 8:00 a.m. to 5:00 p.m.
II. STAFFING
A. Day Camp/Recreation Leader-Job Descriptions and Essential Job Functions
Essential Job Functions:
1. Coordinates and implements daily activities for youth.
2. Supervises youth and ensures their well-being.
3. Accompanies youth on field trips.
4. Supervises youth activities.
5. Transports youth in van to various activity sites.
6. Assists youth during activities.
7. Stands, bends, walks, runs, stretches, twists, kneels, crouches, pushes
and pulls while working with youth.
8. Must maintain regular attendance.
Minimum Qualifications:
1. Must have High School Diploma, or GED.
2. Minimum age of 18.
3. Skill in dealing effectively and efficiently with youth.
4. Understands and follows oral and written instructions.
5. Knowledge of planning and coordinating daily activities.
6. Works alone and is a self-starter.
7. Must have, or the ability to obtain a valid Texas Driver's License.
8. Must pass a pre-employment drug test and physical exam. Must pass a
background check.
B. Summer Camp Coordinator-Job Descriptions and Essential Job Functions
Essential Job Functions:
1. Supervises site leaders
2. Plans and coordinates daily activities for youth.
3. Supervises youth and ensures their well-being.
4. Accompanies youth on field trips.
5. Supervises all activities.
6. Transports youth in vans to various activity sites.
7. Assists youths during activities.
Ordinance No. 2190, Page 4 of 10
8. Stands, bends, walks, runs, stretches, twists, kneels, crouches, pushes
and pulls while working with youth.
9. Must maintain regular attendance.
Minimum Qualifications:
1. 2 years of college; preferably in the field of education, parks and recreation,
or a related field
2. Minimum age of 19.
3. Skill in dealing effectively and efficiently with youth.
4. Understands and follows oral and written instructions.
5. Knowledge of planning and coordinating daily activities.
6. Works alone and is a self-starter.
7. Must have, or the ability to obtain a valid Texas Driver's License.
8. Must pass a pre-employment drug test and physical exam. Must pass a
background check.
C. Other Requirements
1. Staff must complete the mandatory training program of at least 8 hours, in
addition to planning hours with site staff prior to the start of summer camp.
This training includes a departmental orientation, customer service,
behavioral issues and discipline, as well as practical skills on activities for
children in games, songs and crafts.
2. Staff must exhibit competency, good judgment and self-control throughout
the duration of the camp.
3. Staff should relate to the children with courtesy, respect, acceptance and
patience.
4. Staff will be evaluated at least once before the completion of the program,
and visited with before program is over, to discuss any areas that should be
addressed to ensure employment in a following camp.
5. Staff shall not abuse or neglect children.
D. Criminal Background Checks: Criminal background checks will be conducted
on prospective Day Camp employees. Applicants may be disqualified if they
have a job related criminal conviction.
E. A prospective employee will be subject to a drug test prior to hiring. Positive
drug results may exclude an applicant from employment.
F. Staffing Ratios: The staff ratio will be one staff member per 15 children, ages
6-11 and one staff member per 8 children for Teen Camp.
HI. FACILITY STANDARDS
A. Emergency evacuation and relocation plans will be posted at each facility.
Ordinance No. 2190, Page 5 of 10
B. Program employees will inspect sites frequently for any sanitation or safety
concerns. Those concerns should be passed on to the Recreation Center
Supervisor.
C. Each camp must have a fully stocked first aid kit. This shall be checked and
stocked on a weekly basis by the Program Coordinator. It shall include
bandages, first aid cream, rubber gloves, Neosporin, alcohol wipes, hot/cold
packs, gauze, tweezers and scissors.
D. In a situation where evacuation is necessary, the first priority of staff is to make
sure all participants are in a safe location.
E. Program sites will be inspected annually by the Fire Marshall and must comply
with Fire Marshall's directives.
F. The recommended number of fire extinguishers shall be inspected quarterly
and available and "primed" for use.
G. Fire drills should be conducted once a month during the summer camp.
H. Medication will only be administered with written parental consent. Prescription
medications shall be left with staff in their original container, labeled with the
child's name, date, directions and physician's name. Medication shall be
dispensed only as stated on the bottle, and not past the expiration date.
I. Non-prescription medicine with the child's name and date on the medication
may be brought if in the original container. Non-prescription medication will only
be administered with written parental consent.
J. Each indoor site shall have adequate indoor toilets and lavatories located such
that children can use them independently and program staff can supervise as
needed. There shall be one flush toilet per 30 children. Outdoor sites shall
provide portable toilets based on number of children attending each day. Sinks
shall be provided based on one sink per 30 children.
K. All participants must wear appropriate footwear daily. Sandals and flip flops
will be allowed only in swimming pool areas.
IV. SERVICE STANDARDS - Day Camp/Recreation Leader Staff
This information will be provided to each staff as a part of the day camp manual:
A. Camp staff shirts, shorts, and appropriate footwear are to be worn at all times.
B. Camp participants and parents will be treated with respect at all times.
Ordinance No. 2190, Page 6 of 10
C. Camp staff will take it upon themselves to resolve complaints. If you are unable
to resolve the complaint on the spot, take the customer's name and phone
number, investigate complaint resolution and then follow up with the customer.
D. Camp staff will keep parents continuously informed of camp activities. A
weekly schedule will be distributed the week prior to session and extra copies
will be kept with the sign in log daily.
E. Camp staff will note details of behavior of campers (accomplishments,
discipline problems, general activities, etc.) and update parents as much as
possible.
F. Camp staff will monitor the sign in/out log at all times.
H. Camp staff shall clean rooms after each activity. Floors will be swept or
vacuumed, chairs stacked, mirrors cleaned, and supplies put away. This is
extremely important due to the fact that rooms are used throughout the day by
other groups.
I. Camp staff will dedicate their on-duty time to campers and/or parents to ensure
a meaningful and pleasant experience.
J. Prior to working with campers, camp staff will check all messages for the day.
V. OPERATIONAL ISSUES
A. Emergency Phone numbers are kept at the front desk of the facilities, as well
as with the Day Camp Director on field trips. Those numbers include fire,
police, and ambulance services.
B. A Day Camp manual is given to every Day Camp Coordinator, Day
Camp/Recreation Leader and Program Coordinator. The manual addresses
the following items:
1. Discipline Issues
2. City Rules and Regulations
3. Forms that must be filled out
4. Service Standards
5. Game/activity leadership
6. Ways to interact with children
Additional manuals will be located at each site for access by any staff member.
C. Sign in/sign out sheets will be used every day. Only adults listed on sign-in/out
release will be allowed to pick up children. An authorized person must enter
the building, present appropriate identification and sign the sheet in order for
staff to release the child.
D. Emergency evacuation and relocation plans will be posted at each facility.
Ordinance No. 2190, Page 7 of 10
E. Parents will be notified regarding planned field trips and provided the required
release forms.
F. Enrollment information will be kept and maintained on each child and shall
include:
1. Child's name, birth date, home address, home telephone number,
physician's phone number and address and phone numbers where parents
may be reached during the day.
2. Name, driver's license number and telephone numbers of persons to whom
the child can be released.
3. Field trip release form as needed.
4. Liability waiver.
5. Parental consent to administer medication, medical information, and
release on participant.
G. Staff shall immediately notify the parent or other person authorized by the
parent when the child is injured or has been involved in any situation that placed
the child at risk.
H. Staff shall notify parents or authorized persons of children in the facility when
there is an outbreak of a communicable disease in the facility that is required
to be reported to the County Department of Health. Staff must notify parents of
children in a group when there is an outbreak of lice or other infestation in the
group.
I. Discipline:
1. Discipline and guidance of children must be consistent and based on an
understanding of individual needs and development.
2. There shall be no harsh, cruel, or unusual treatment.
a. Corporal punishment in any form will not be tolerated.
b. Children shall not be shaken, bit, hit, or have anything put in or on their
mouth as punishment.
c. Children shall not be humiliated, yelled at or rejected.
d. Children shall not be subjected to abusive or profane language.
e. Punishment shall not be associated with food.
f. Staff may use brief, supervised separation from the group if necessary,
but staff shall not place children in a locked room or in a dark room with
the door closed.
3. Incident reports will be filled out on any disciplinary cases, and information
is to be shared with parents when picking up the child or sooner, when
extreme cases occur. Continued disciplinary problems will result in the
participant being asked to leave the program.
4. Children who show patterns of endangerment to themselves, other
participants or staff will be asked to leave the program.
Ordinance No. 2190, Page 8 of 10
J. Illness or Injury
1. Parents shall be notified immediately in cases of illness or injury.
2. An ill child will not be allowed to participate if the child is suspected of having
a temperature and/or accompanied by behavior changes or other signs or
symptoms until medical evaluation indicates that the child can be included
in the activities. In the event that an injury cannot be administered through
basic first aid, staff will call 911.
3. When an injury occurs, an incident report shall be filled out immediately.
The form shall be filled out completely with the original sent to the
Recreation Center Supervisor's office and a copy kept in the Day Camp
files.
VI. GENERAL GUIDELINES FOR CHILDREN
As a part of the Day Camp Manual, staff will be given the following information:
A. A child is not allowed to use the phone unless it is an emergency. In this case,
Day Camp staff should make the call for the child.
B. Children must stay off any elevated surfaces (tables, counter tops, ping pong
tables, etc.)
C. Children should walk in the building. Running is permitted only in designated
areas.
D. Bouncing and throwing balls is permitted only in the gym.
E. Active games using equipment that can cause damage to window, shades,
lights, and ceilings must be played only in the gym.
F. Children must respect staff and each other.
G. Children must wear shoes at all times.
H. Children must be contained and not allowed to filter in with the general public.
You must know where each and every child is AT ALL TIMES.
VII. ACTIVITIES
A. Activities for each group will be planned according to the participant age,
interest and ability. The activities should be flexible and promote social and
educational advancement.
B. A weekly calendar of activities will be posted for parents the Friday prior to that
week of camp.
C. When taking field trips, staff will:
Ordinance No. 2190, Page 9 of 10
1. Count everyone before they leave the program site as well as prior to
leaving the field trip site.
2. Carry medical information on each child and necessary medications with
them on the trip.
3. Carry a first aid kit.
4. Carry a cellular phone for emergency use.
5. Ensure that participants are wearing a camp shirt and a City of Euless
wristband so that children are easily identified.
VIII. MONITORING AND ENFORCEMENT
Standards of care established by the City of Euless will be monitored and enforced by
city departments responsible for their respective areas as identified:
A. Health and safety standards will be monitored and enforced by the City's
Police, Fire, and Code Enforcement Departments.
B. Staff and program issues will be monitored and enforced by the Euless Parks
and Community Services Department. The Recreation Superintendent shall
visit each site on a weekly basis for an informal inspection of the programs.
Recreation Center Supervisor and Program Coordinator are responsible for
informally checking the camp activities on a daily basis. When this staff is not
available, another full-time staff person will be assigned for daily checks.
Ordinance No. 2190, Page 10 of 10
Star-TelegWT
Arlington Citizen-Journal I The Keifer Citizen)La Estrella
Mansfield News-Mirror I Star-Telegram Northeast I Weatherford Star-Telegram
star4elegram.com 1808 Throckmorton St.I Ft Worth,Tx.76102.63151800.776.7827
AFFIDAVIT OF PUBLICATION
Account# Ad Number Identification PO Amount I Cols I Depth
600565 0003617845 CITY OF EULESS NOTICE OF PUBLIC HEARINL $8.28 1 23.00 Li
Attention: THE STATE OF TEXAS
CITY OF EULESS County of Tarrant
201 N ECTOR DR
EULESS, TX 760393543 Before me,a Notary Public in and for
said County and State,this day
personally appeared CHRISTINE
LOPEZ, Bid and Legal Coordinator
for the Star-Telegram, published by
CITY OF EULESS the Star-Telegram, Inc.at Fort
NOTICE OF PUBLIC HEARING W
A public hearing will be held by the Orth, in Tarrant County,Texas;and
Euless City Council on Tuesday, who, after being duly sworn, did
May 8,2018,at 7:00 p.m. in the
Council Chambers in City Hall, depose and say that the attached
Euless Municipal Complex, 201
N. Ector Drive, Euless, Texaas.s. clipping of an advertisement was
The purpose of the public hear- published in the above named paper
ing will be to receive public
comments for consideration of on the listed dates:
renewing the Youth Programs
Standards of Care Ordinance,
which will provide basic child
care regulations for day camp
activities operated by the Eu-
less Parks and Community Serv- 1 Insertion(s)
ices Department,the Euless Po-
lice Department and the Euless
Fire Department in accordance Published On:
with Section 42.041(b)(14) of
the Human Resources Code. April 18,2018
/s/ Kim Sutter,City Secretary
(Principal Clerk)
SUBSCRIBED AND SWORN TO
BEFORE ME,THIS 18th day of
April in the year of 2018
Notary Public-Deborah Bay or
pY PLS/� DEBORAH JEAN BAYLOR
Notary Public,State of Texas
Comm. Expires 10-29-2019
°�;,°;,,��`� Notary ID 13042344-2
STATE OF TEXAS
COUNTY OF TARRANT
Before me,a Notary P blic in and fo said County and State,this day
_y
personally appeared 10& Y Advertising Representative
for the Star-Telegram,published by the Star-Telegram, Inc.at Fort Worth, in Tarrant County,Texas and
distributed in other surrounding Counties;and who, after being duly sworn,did dispose and say that the
following clipping of an advertisement was published in the above named paper on the following dates:
Signed
L' 2,0-
Subscribed anworn to before me,this the day of 20
Notary Public
Tarrant County,Texas
DEBORAH JEAN BAYLOR
�z Notary Public,State of Texas
Comm.Expires 10-29-2019
x'/%;01 Notary ID 13042344-2