HomeMy WebLinkAbout2000-08-14 EDC Minutes EULESS DEVELOPMENT CORPORATION
BOARD OF DIRECTORS
MINUTES
AUGUST 14, 2000
The Board of Directors of the Euless Development Corporation met on Monday, August 14,
2000, in the Conference Room of Building A at the Municipal Complex, 201 North Ector
Drive, Euless Texas.
The following persons were in attendance:
Mayor Mary Lib Saleh, Chairman
Council Member Bobby Baker
Council Member Charlie Miller
Citizen Member Wayne Marrs
Citizen Member Sonja Adams
Citizen Member Carmen Deithloff
City Manager Joe Hennig, President
Deputy City Manager Gary McKamie, First Vice President
Director of Economic Development Andrea Baxter, Second Vice President
Finance Director Loretta Getchell, Treasurer
City Secretary Susan Crim, Secretary
Director of Community Services Rick Herold
Council Member Carl Tyson was not in attendance.
CALL TO ORDER
Chairman Mary Lib Saleh called the meeting to order at 5:35 p.m.
APPROVAL OF MINUTES OF JUNE 27, 2000 MEETING
Upon motion by Wayne Marrs and second by Carmen Deithloff, the minutes of the June 27,
2000, meeting were approved by unanimous vote.
REVIEW OF FINANCIAL REPORT FOR QUARTER ENDING JUNE 30, 2000
Director of Finance Loretta Getchell reviewed the Financial Report for the quarter ending
June 30, 2000, and pointed out that the majority of the money spent during that period was
for the Parks at Texas Star improvements that the Corporation had previously approved.
She stated that work totaling approximately $1.1 million remains to be completed and is
indicated in the report on a project-by-project basis. Revenues received to date are in line
with projections at 75%for the year. Expenditures are also in line for this time of the fiscal
EULESS DEVELOPMENT CORPORATION AUGUST 14, 2000 PAGE 2
year. She reported the expenditure for the wooden floor approved for the Midway
Recreation Center includes the room divider. The debt reserve fund required to support the
bond issue for improvements at the Parks at Texas Star includes accumulated interest
income.
Charlie Miller asked if the hike and bike trails were going to be built. Andrea Baxter replied
that the project is on the Texas Department of Transportation bid schedule for October,
2000, and right-of-way is being discussed at this time. She stated the project has been
reduced from original plans to now include the area from Bob Eden Park to McCormick
Park.
PUBLIC HEARING ON FISCAL YEAR 2000-2001 BUDGET
Chairman Saleh opened a public hearing for the Fiscal Year 2000-2001 Euless
Development Corporation budget. Loretta Getchell stated there was a slight increase in
revenues projected from $2,093,488 to $2,214,348, and that most line items in the budget
were almost the same as the current year. In the Parks portion of the budget the mowing
contract expenditure has been moved from the one time expenditure section.
The Library portion of the budget remains the same with the exception of personnel
increases for the projected pay plan.
The Economic Development portion is decreased because the art budget for Fiscal Year
2000 included the expenditure of a portion of the Fiscal Year 2001 budgeted funds.
The Debt portion of the budget includes the payment for the recently issued debt and the
undesignated contingency has been budgeted at $250,000.
Wayne Marrs asked about the line item for irrigation. Rick Herold responded that it is being
proposed to irrigate city property and parks that are not currently irrigated. He said it would
be a five year project at$110,000 per year.
Sonja Adams asked about the line item for material for information needs. Loretta Getchell
responded that currently$35,000 is budgeted for materials, and the proposed budget would
increase that to $70,000.
Loretta Getchell distributed a revised copy of the FY2001 budget in which $167,000 that
was budgeted for the renovation of former Fire Station #2 is made from the EDC Capital
Fund. To offset this transfer, the revised budget would eliminate $150,000 for the Parks
Building and $10,000 for the Midway Teen Room and reduce the mowing contract by
$7,000. Those expenditures would be shifted to the City's General Fund. This is being
done to accommodate a statute provision that prohibits a municipal government from using
EULESS DEVELOPMENT CORPORATION AUGUST 14, 2000 PAGE 3
its general fund in an economic development project such as the one being done at the
former Fire Station#2.
Chairman Saleh closed the Public Hearing.
APPROVAL OF FISCAL YEAR 2000-2001 BUDGET
Upon motion by Sonja Adams and second by Wayne Marrs, the Fiscal Year 2000-2001
Euless Development Corporation budget was approved by unanimous vote.
Charlie Miller asked who would own the property that was formerly Fire Station#2 once the
project is complete. Loretta Getchell replied that the Euless Development Corporation will
own the land and facility.
Charlie Miller asked the amount of excess funds in the EDC budget for the current year.
Loretta Getchell responded that there was $84,793 interest earnings from the capital
project fund at the end of the third quarter of the current year that remains available for
future allocation to approved projects. Mr. Miller asked if that could be used to purchase
additional library materials.
Chairman Saleh suggested having the Library Administrator visit a future EDC meeting and
present her plans and needs for the future.
Gary McKamie stated that the Library has some large technology needs in the near future,
and he suggested accumulating a contingency fund for a future large project.
PUBLIC HEARING ON PROJECT INVOLVING FACILITY IMPROVEMENTS ALONG
MAIN STREET
Chairman Saleh opened a public hearing to receive input on the proposed project for facility
improvements along Main Street. Director of Economic Development Andrea Baxter
reported that a project involving the removal and replacement of business signage along
Main Street is being proposed in conjunction with the City's project to reconstruct the street.
The signage project would be approximately $250,000. The City Attorney has confirmed
that EDC funds cannot be used for the signage program but they can be used for land and
facility improvements. The City's general fund can be used for the signage project. The
proposal at this time is to utilize EDC funds in the amount of$250,000 for the acquisition of
right-of-way for the Main Street reconstruction project which would unencumber that
amount to be utilized for the proposed signage program.
Mrs. Baxter further explained that the project would involve the business owners along Main
Street in removing the deteriorating pole signs and replacing them with monument signs.
EULESS DEVELOPMENT CORPORATION AUGUST 14, 2000 PAGE 4
President Hennig pointed out that there is also a need to address the façade of the
buildings along Main Street, and there is $170,000 budgeted each year for five years from
the car rental monies to work on a façade project. He cautioned that the Main Street project
would expend this $250,000 from the Incentives portion of the EDC budget, and there is
always the possibility that an appealing economic development project could be presented
at any time in the future where this same money could be beneficial.
Bobby Baker stated he believes the City Council needs to move forward with an ordinance
to require the kind of signs along Main Street that is desired.
Chairman Saleh suggested a deadline be established for the businesses to agree to
participate in the signage project in order for them to be eligible for financial assistance in
upgrading their sign.
Wayne Marrs questioned if$250,000 would be adequate for the signage project.
Charlie Miller suggested using the $250,000 to assist in relocating several of the
businesses currently located on Main Street.
Andrea Baxter suggested the Corporation authorize the project and begin by setting an
amount of$20—30,000 to develop the project.
Bobby Baker suggested amortizing those signs that are not going to be impacted by the
construction project and that are not in the right-of-way, and offer an incentive for those
businesses to upgrade the signs earlier than the amortization date.
Carmen Diethloff asked about funds for assisting with the clean up of some of the strip
shopping centers.
Wayne Marrs suggested taking $30,000 from interest earnings to begin developing the
signage project.
Chairman Saleh closed the public hearing.
APPROVAL OF RESOLUTION NO. 11-00 AUTHORIZING A PROJECT
Wayne Marrs moved to approve Resolution No. 11-00 authorizing a project involving land
and facility improvements along Main Street including the acquisition of right-of-way and
construction of roadway improvements to promote new business development within the
City. Sonja Adams seconded the motion and it carried by unanimous vote.
EULESS DEVELOPMENT CORPORATION AUGUST 14, 2000 PAGE 5
APPROVAL OF EXPENDITURE OF FUNDS
Upon motion by Wayne Marrs and second by Sonja Adams the allocation of $30,000 from
interest earnings to be expended for development of the Main Street land and facility
improvement project was approved by unanimous vote.
PROJECT REPORTS
President Hennig reported that JoAnn Rogers, the Library Administrator, has developed
many new and innovative programs.
Rick Herold reported on the Dixie World Series recently held at the Parks at Texas Star.
He stated that the Collegiate Amateur Golf Tournament was currently being played at
Texas Star Golf Course, and he reported that it had been a safe summer at all the Euless
swimming pools.
Andrea Baxter reported that the City of Euless has been chosen as the softball venue for
the 2012 Olympic bid that will be submitted in December. She said they are meeting with
land owners regarding the development of property on SH 360, and the City is reviewing a
site plan for an Office Depot on SH 157 at SH 183 next to Denny's. She stated the Super
Target project is progressing, and property at the corner of Main Street and Euless
Boulevard is under consideration for a Burger King.
ADJOURN
There being no further business before the Board, the meeting was adjourned at 6:55 p.m.
APPROVED:
` 0i"
Mary Lib t.aleh
Chairman
ATTEST:
•
Susan Crim
Secretary
Half Cent Sales Tax Fund
Operating Budget
Proposed FY 2001
FY 2000 FY 2000 FY 2001
Budget Projected Proposed
Beginning Fund Balance $930,765 $930,765 $900,411
REVENUES:
Sales Tax Collections 2,033,488 2,033,488 2,154,348
Interest Income 60,000 60,000 60,000
Operating Revenue 2,093,488 2,093,488 2,214,348
EXPENDITURES;
Parks
Personnel (139,099) (139,099) (183,789)
Supplies&Misc. (24,500) (24,500) (26,120)
Advertising (5,000) (5,000) (5,000)
Contingencies (20,000) (20,000) (15,000)
Utilities (77,000) (77,000) (85,000)
Equipment Notes (37,873) (37,873) (34,913)
Mowing Contract 0 0 (56,214)
(303,472) (303,472) (406,036)
Library
Personnel (292,454) (292,454) (331,084)
Economic Development
Personnel (44,038) (44,038) (48,445)
Supplies&Misc (3,200) (3,200) (3,400)
Special Services (7,500) (7,500) (7,500)
Advertising and Promotions (14,000) (14,000) (14,000)
Travel (8,000) (8,000) (8,000)
Professional Services (10,000) (10,000) (10,000)
Subscriptions (1,500) (1,500) (1,500)
Professional Dues (600) (600) (800)
Communication Services (350) (350) (660)
Incentives (25,000) (25,000) (25,000)
Miscellaneous Projects (10,000) (10,000) (10,000)
Art(2%of Sales Tax Collections) (61,722) (80,568) (21,154)
(185,910) (204,756) (150,459)
Debt and Bank Charges (899,294) (984,040) (972,807)
Audit Services (4,000) (4,000) (4,000)
Undesignated Contingency (250,000) (165,254) (250,000)
Sales Tax Rebate 0 0 (18,750)
Operating Expenditures ($1,935,130) ($1,953,976) ($2,133,136)
Excess Revenue over Expenditures $158,358 $139,512 $81,212
Capital Programs-Library Books ($35,000) ($35,000) $0
Capital Programs-Park Building ($150,000) $0 ($150,000)
Capital Programs-Midway Teen Room ($10,000) $0 ($10,000)
Capital Programs-Wooden Floor Divider ($100,000) ($83,000) $0
Capital Programs-Mowing Contract ($51,866) ($51,866) $0
Capital Programs-Library Books $0 $0 ($5,290)
Capital Programs-Landscaping Library Grounds $0 $0 ($6,357)
Capital Programs-Media Upgrade Meeting Room $0 $0 ($8,100)
Capital Programs-Materials for information needs $0 $0 ($70,000)
Capital Programs-Supplies Simmons Senior Center $0 $0 ($6,000)
Capital Programs-7T Rotary Mower $0 $0 ($15,000)
Capital Programs-Irrigation-Phase I $0 $0 ($110,000)
Subtotal-One Time Expenditures fS346.866) ($169.866) ($380.747)
TOTAL EXPENDITURES ($2,281,996) ($2,123,842) ($2,513,883)
'Available Fund Balance $742,257 $900,411 $600,876
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Projected Ending Fund Balance,FY00-01 $600,876