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Home My WebLink About2001-06-12 CCPD Minutes CITY OF EULESS CRIME CONTROL AND PREVENTION DISTRICT MINUTES OF BOARD MEETING June 12, 2001 CALL TO ORDER A meeting of the Crime Control and Prevention District (CCPD) Board was called to order by President Ron Shields on Tuesday, June 12, 2001, at 3:08 p.m. in the Municipal Building Conference Room, 201 North Ector Drive, Euless. Board members present included: Mayor Pro Tem Carl Tyson, City Council Member Charlie Miller, Citizen Members Ron Shields, Barney Snitz and Don Martin and staff members, Deputy City Manager Gary McKamie, Police Chief Leonard Carmack, Police Captain Harland Westmoreland, Director of Fiscal and Administrative Services Loretta Getchell, and City Secretary Susan Crim. Board Members Mayor Mary Lib Saleh and City Council Member Glenn Porterfield were not present. ELECTION OF OFFICERS Upon motion by Barney Snitz and second by Council Member Miller, Ron Shields was re- elected President and Barney Snitz was elected Vice-President of the Board of Directors by unanimous vote. APPROVAL. MINUTES OF JUNE 13. 2000 AND AUGUST 18. 2000 MEETINGS Upon motion by Council Member Miller and second by Barney Snitz, the minutes of the June 13, 2000 and August 18, 2000 meetings were approved as presented by unanimous vote. ACCEPTANCE OF ANNUAL AUDIT FOR FISCAL YEAR 2000 Director of Fiscal and Administrative Services Loretta Getchell distributed copies of the Comprehensive Annual Financial Report for Fiscal Year Ending September 30, 2000 for the City of Euless and directed the board members to the section containing the audit report for the Crime Control and Prevention District budget. She pointed out that the fund balance was $546,588 at the end of Fiscal Year 2000. She stated that the auditors had given an unqualified opinion, which is the highest form they can provide. Deputy City Manager Gary McKamie pointed out that the City's auditing firm has always performed an audit of the Crime Control and Prevention District budget, but this is the first year a copy of the audit has been provided to the Board members of the District. Upon motion by Council Member Miller and second by Mayor Pro Tern Tyson, the audit for the Euless Crime Control and Prevention District budget for Fiscal Year 2000 was accepted by unanimous vote. PUBLIC HEARING. FISCAL YEAR 2001-2002 BUDGET President Ron Shields opened a public hearing to receive input on the Crime Control and Prevention District Budget for Fiscal Year 2001-2002. CRIME CONTROL AND PREVENTION DISTRICT MINUTES JUNE 12,2001 PAGE 2 Director of Fiscal and Administrative Services Loretta Getchell presented the proposed budget for Fiscal Year 2001-2002 and stated that projected sales tax revenues were being increased by 2% to $1,157,390 to reflect the growth in business brought about by the addition of Beall Concrete and Super Target. The annual repayment to the State of past sales tax revenues incorrectly paid to the City of Euless have been deducted from anticipated revenues. The proposed budget includes five officers and an assistant chief, which is an increase of two positions. Supporting line items for these positions have also been adjusted. Deputy City Manager Gary McKamie stated that two officers are transfers from the City's general budget and are not new positions. Captain Harland Westmoreland pointed out that there is a reduction in operations due to the radios being paid off, and the budgeted amount of$53,285 for radios includes maintenance. The total anticipated revenues are $1,172,390 with total anticipated expenditures of $1,040,248 leaving an anticipated ending fund balance of $678,730 at the end of FY02. She stated the proposed capital projects are listed in order of priority and total $352,348. Police Chief Leonard Carmack reported that the records management system in the proposed capital projects is for new software for operations, but it will not be necessary to purchase it if the upgrade currently being installed proves successful. The Police Department has also applied for a grant that may make this expenditure unnecessary. He stated that the emergency medical dispatch training is for the dispatchers in order to assist them in taking calls and knowing proper instructions to give over the phone. Chief Carmack stated that the Fire Department has two thermal imaging systems, but it would be helpful to have one in the Police Department. It will be carried in the supervisor's car in the field. He also specified that the $12,000 requested for Instra/Apparatus will be used for laptop computers in the patrol cars. He stated that $13,000 requested in Capital Projects will be used for a computer and projector to be used in townhall meetings and training and school programs. Mayor Pro Tem Tyson stated that when the Crime Control and Prevention District was initiated, it had been the intent to fund the police facility from the revenues. He requested that the expense of two of the police officers be moved back to the City general fund budget, and a corresponding amount be paid from the CCPD budget for the police facility debt. Deputy City Manager McKamie responded that it was more costly for the city to shift the debt service for the police facility to the CCPD budget, as there is a savings for the City when it is paid from the general debt service fund. Mayor Pro Tern Tyson then requested that the entire debt for the police facility be moved from the CCPD budget and be paid from the City's general debt service fund budget. There were no proponents or opponents present and President Shields closed the public hearing. APPROVAL OF EULESS CRIME CONTROL AND PREVENTION DISTRICT FISCAL YEAR 2001-2002 BUDGET -- Upon motion by Council Member Miller and second by Don Martin, the Crime Control and Prevention District Budget for Fiscal Year 2001-2002 was approved as proposed by unanimous vote. CRIME CONTROL AND PREVENTION DISTRICT MINUTES JUNE 12,2001 PAGE 3 ADJOURN There being no further business, the meeting was adjourned at 4:00 p.m. APPROVED: ----7_,_f r / Ron Shields, President ATTEST: Z Susan Crim, Secretary EULESS CRIME CONTROL DISTRICT PROPOSED BUDGET FISCAL YEAR 2001 -2002 FY 2000-01 FY 2001-02 Original Proposed Budget Budget Notes Beginning Fund Balance $546,588 $546,588 (Audited FY99-00) Sales Tax $1,000,000 $1,157,390 Interest Income $15.000 $15,000 Total Revenue $1,015,000 $1,172,390 Salary $196,189 $326,390 5 Officers/Asst Chief Longevity $3,240 $4,640 Over Time $3,000 $5,000 Cert/College $5,280 $5,760 Health $13,296 $19,440 Life $421 $630 Disability $847 $1,375 Acc/Death/Dism $96 $144 Medicare $3,073 $3,741 TMRS $27,251 $44,328 Worker's Comp $2,808 $4,212 Car Allowance $0 $4,200 Clothing Allowance $1,760 $2,640 6 Positions Employee Asst.Prog. $81 $122 Sub-Total-Personnel $257,342 $422,622 - Minor Apparatus $2,500 $2,500 Wearing Apparel $688 $1,600 Uniforms Crime Prevention $15,000 $15,000 Programming Equipment Maint $21,241 $21,241 Public Safety Software Special Services $7,000 $2,000 Counseling Training $10,000 $10,000 Gen Training lnstra/Apparatus $90,338 $12,000 Laptops/Ppejeekws Sub-Total-Operations $146,767 $64,341 col-- Debt Service Fund $500,000 $500,000 Police&Court Facility Radios $110,891 $53,285 Radio System Upgrade Sub-Total-Capital $610,891 $553,285 Total Expenditures $1,015,000 $1,040,248 Estimated Ending Fund Balance $546,588 $678,730 Proposed Capital Records Management Sys $250,000 Radars $4,590 Radar Trailer $12,770 Crime Scene Equipment $9,975 4 Computers $8,000 Computer/Projector $13,000 Tarrant Challenge $4,555 .223 Rifles $3,070 Tactical Communication $5,088 Additional Certification Pay $5,100 Property Room Equipment $1,700 Emergency Medical Dispatch Training $16,500 Thermal Imager $18,000 Total Proposed Capital $352,348