HomeMy WebLinkAbout2010-05-27 CCPD Minutes CITY OF EULESS
CRIME CONTROL AND PREVENTION DISTRICT
MINUTES OF BOARD MEETING
May 27, 2010
CALL TO ORDER
A meeting of the Crime Control and Prevention District (CCPD) Board was called to order
by President Ron Shields Thursday, May 27, 2010, at 5:00 p.m. in the Conference Room
in City Hall, 201 North Ector Drive, Euless.
Board members present included:
Mayor Mary Lib Saleh
City Council Member Glenn Porterfield
City Council Member Leon Hogg
City Council Member Perry Bynum
Citizen Member Don Martin
Citizen Member Iris Elliott
Citizen Member Ron Shields
Director of Finance Vicki Rodriquez, Treasurer
City Secretary Susan Crim, Secretary
Additional staff members present included:
City Manager Gary McKamie
Deputy City Manager Loretta Getchell
Police Chief Mike Brown
Assistant Police Chief Bob Freeman
Assistant Police Chief Harland Westmoreland
Deputy City Secretary Kim Sutter
APPROVAL, MINUTES OF JANUARY 12, 2010
Upon motion by Council Member Leon Hogg and second by Council Member Perry
Bynum, the minutes of the January 12, 2010, meeting were approved as presented by
unanimous vote.
ACCEPTANCE OF ANNUAL AUDIT FOR FISCAL YEAR 2009
Director of Finance Vicki Rodriquez referred to the Comprehensive Annual Financial
Report for Fiscal Year Ending September 30, 2009, for the City of Euless, which had
been previously distributed, and directed the board members to the section containing the
audit report for the Crime Control and Prevention District budget. She pointed out that the
total revenues collected were $1,502,492, which included sales tax and interest earnings.
CRIME CONTROL AND PREVENTION DISTRICT MINUTES MAY 27,2010 PAGE 2
Expenditures for the year included baseline expenses of $1,595,776 that consisted of
salaries, benefits, and crime prevention supplies. An additional $59,975 was spent on
capital items that were approved by the Board, including an intoxilizer and the city's
payment on the trunk radio system. This resulted in a net ending fund balance for Fiscal
Year 2009 of $317,991, which is actually $88,486 less than our original 2009 budget.
The external auditors, Weaver and Tidwell, have issued an unqualified opinion for the
Fiscal Year 2009, which is the highest level of assurance they can provide.
Upon motion by Mayor Mary Lib Saleh and second by Council Member Leon Hogg, the
audit for the Euless Crime Control and Prevention District budget for Fiscal Year 2009
was accepted by unanimous vote.
PUBLIC HEARING, FISCAL YEAR 2010-2011 BUDGET
President Shields opened the public hearing to receive input on the Crime Control and
Prevention District (CCPD) Budget for Fiscal Year 2010-2011. Director of Finance Vicki
Rodriquez stated that sales tax revenues in the current year are down 14% from the prior
year due to economic declines, specifically the construction sector. Revenue for FY2010
is projected to be $1,431,758, and due to the projected revenue shortfall, three
vacancies have been held open. They will remain unfilled for the remainder of FY10
and are reflected in the FY10 projected expenditures. In addition to these savings, the
police department submitted some other line item cuts, resulting in total projected
savings of $293,884. Based on these projections, the CCPD fund would end FY10 with
a fund balance of $274,219 which is approximately $4,000 more than originally
budgeted.
Fiscal Year 2011 revenues are projected to be $1,586,022, which includes both sales tax
revenue and interest earnings. The projected increase in revenue is based upon some
economic recovery and a full year's worth of sales tax revenue on gas and electric utilities
that were previously exempted.
Fiscal Year 2011 expenditures are projected to be $1,552,618, which includes
$1,446,985 for salaries and benefits, $29,900 for various crime prevention supplies,
training and apparatus as well as $75,733 for the radio system, which would leave the
CCPD with a fund balance of $307,623. Capital items recommended for Fiscal Year
2011 include $50,000 to continue the part-time PSO program that was implemented
several years back, leaving an ending fund balance of$257,623.
The Board has previously elected to maintain a reserve level equal to 60 days of
operating expenses, which for FY2011 equals $255,225. The proposed budget would
provide an estimated ending fund balance of $257,623, which exceeds the Board's
recommended reserve by $2,398.
Police Chief Mike Brown reported that his department has received approximately
$300,000 in grant money over the past year, and they have upgraded their technology
in several areas including that of the in-car video equipment. He also advised that the
Commercial Motor Vehicle Inspection unit is up and running and has been very
successful.
CRIME CONTROL AND PREVENTION DISTRICT MINUTES MAY 27,2010 PAGE 3
There being no proponents or opponents, President Shields closed the public hearing.
Police Chief Brown expressed appreciation to the Board Members for their commitment
and the time they give to serve on the Board.
APPROVAL OF EULESS CRIME CONTROL AND PREVENTION DISTRICT FISCAL
YEAR 2010-2011 BUDGET
Upon motion by Council Member Leon Hogg and second by Mayor Mary Lib Saleh, the
Crime Control and Prevention District Budget for Fiscal Year 2010-2011 was approved as
presented by unanimous vote.
ADJOURN
There being no further business, the meeting was adjourned at 5:45 p.m.
APPROVED:
Ron Shields
President
ATTEST:
..011100-y- _ _ _
Susan Crim
Secretary
Approved at the May 27, 2010 Crime Control and Prevention District Board Meeting.
EULESS CRIME CONTROL AND PREVENTION DISTRICT
PROPOSED BUDGET
FISCAL YEAR 2010-11
FY 2009-10 FY 2009-10 FY 2010-11
Original FYE Proposed
Budget Projection Budget
Beginning Fund Balance $317,990 $317,990 $274,219
Revenues
Sales Tax $1,720,565 $1,431,758 $1,585,522
Interest Income $1,500 $500 $500
Total Revenue $1,722,065 $1,432,258 $1,586,022
Operating Expenditures
Salary $1,139,470 $945,523 $1,044,019
Certification Pay $27,340 $22,201 $21,700
Clothing Allowance $7,484 $6,380 $7,260
Benefits (Insurance, TMRS, Medicare, & Longevity) $419,640 $339,692 $374,006
Sub-Total - Personnel $1,593,934 $1,313,796 $1,446,985
Special Services $10,000 $9,500 $9,500
Training $12,500 $7,500 $7,500
Instruments/Apparatus $5,000 $5,000 $0
Minor Apparatus $8,894 $2,000 $5,000
Wearing Apparel $4,352 $3,000 $3,000
Crime Prevention $9,500 $9,500 $4,900
Sub-Total -Operations $50,246 $36,500 $29,900
Radios $75,733 $75,733 $75,733
Sub-Total Capital $75,733 $75,733 $75,733
Total Operating Expenditures $1,719,913 $1,426,029 $1,552,618
Excess Revenues Over Expenditures $2,152 $6,229 $33,404
Capital Expenditures FY 2009-10
Part Time PSO $50,000 $50,000 $0
Use of Prior Year Reserves for Capital $50,000 $50,000 $0
Ending Fund Balance $270,142 $274,219 $307,623
Capital Request FY 2010-11
Part Time PSO $50,000
Proposed Use of Excess Reserves for Capital $50,000
Estimated Ending Fund Balance @ 9-30-2011 $257,623
Required Reserves (60 days) $255,225
Excess Reserves $2,398
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